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Palm 700wx - Treo Smartphone 60 MB, Quick Reference Manual

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C H A P T E R

6

Staying Productive

Your smartphone enables you to take your office with you—
including your Microsoft Office files. With Microsoft Office, you 
can carry, create, view, and edit Microsoft Word and Excel files 
directly on your smartphone. You can also view, carry, and 
manage PowerPoint files on your smartphone. You can keep 
updated copies of the files on both your smartphone and your 
computer so that you can work on them in the most 
convenient location any time.

Benefits

•

Manage Word, Excel, and 
PowerPoint files on your 
smartphone

•

Improve productivity by taking 
important docs, spreadsheets, and 
presentations with you

Summary of Contents for 700wx - Treo Smartphone 60 MB

Page 1: ...Palm Treo 700wx Smartphone Quick Reference Guide...

Page 2: ...s tt alls kopplas samman med Pfizer eller dess verksamhet Danish Treo varem rket anvendes af Palm i Danmark og Svirge med udtrykkelig tilladelse fra Pfizer og Pfizers associerede selskaber De produkt...

Page 3: ...f 9 Moving around the screen 11 Using the keyboard 17 Opening and closing applications 21 Using your Today screen 22 Synchronizing contacts and other info 23 Maintaining the battery 25 Chapter 2 Using...

Page 4: ...h connection 68 Beaming a record 70 Chapter 5 Playing Media Files 73 Pictures Videos 75 Windows Media Player Mobile 78 Chapter 6 Staying Productive 81 Word Mobile 83 PowerPoint Mobile 83 Excel Mobile...

Page 5: ...nd settings 102 Display and appearance settings 106 Application settings 106 Locking your smartphone and info 108 Turning wireless services on off 111 Resetting your smartphone 111 Regulatory Informat...

Page 6: ...C O N T E N T S vi...

Page 7: ...lps you set up your Treo 700wx smartphone and quickly learn how to use it NOTE Web email and text messaging services require a service contract and high speed data service from your wireless service p...

Page 8: ...Before you can use email messaging or web browsing your wireless service provider service plan must include data services Where to learn more For a quick introduction Quick Tour The Quick Tour highli...

Page 9: ...section Online forums Consult online Treo 700wx smartphone user discussion groups to swap information and learn about topics you may find nowhere else Visit www palm com support for details Your wire...

Page 10: ...W E L C O M E 4...

Page 11: ...until you figured out the streets Learning to move around on your smartphone is similar Most applications that work on your smartphone use the same set of controls So once you learn how to use these...

Page 12: ...view 7 Turning your smartphone on off 9 Moving around the screen 11 Using the keyboard 17 Opening and closing applications 21 Using your Today screen 22 Synchronizing contacts and other info 23 Mainta...

Page 13: ...M O V I N G A R O U N D O N Y O U R S M A R T P H O N E O V E R V I E W 7 1 C H A P T E R Overview Ringer switch Antenna Infrared IR port Stylus Expansion card slot...

Page 14: ...H O N E O V E R V I E W 8 1 C H A P T E R Indicator light phone and charge indicator Multi connector 5 way navigator Earpiece Power End Microphone Headset jack Start Phone Send Side button OK Volume...

Page 15: ...ly This means you can wake up the screen to use just the organizer features of your device without turning on the phone Also when the screen is turned off the phone can be on and ready for you to rece...

Page 16: ...ork but you can still use the organizer and other features Waking up the screen and turning it off Wake up the screen and leave the phone turned off when you want to use only the organizer features of...

Page 17: ...ith your smartphone you ll find your own favorite way to scroll highlight and select items The 5 way includes the Right Left Up Down and Center buttons TIP Some third party applications may not work w...

Page 18: ...hile pressing Up or Down to scroll one screen at a time These keys work just like the Page Up and Page Down keys on your computer keyboard Press and hold Option while pressing Left or Right to jump to...

Page 19: ...ected by your next action Use the 5 way to move the highlight from one item to another before opening or selecting it The highlight can take one of two forms depending on what is highlighted Border gl...

Page 20: ...n the current screen so the action key items vary from application to application and from screen to screen Look on the screen directly above the action key to see the action that it does in the curre...

Page 21: ...appears next to a menu item press Center or Right to display additional options for that item and then press Up or Down to highlight a menu item To return to the main menu without making a selection...

Page 22: ...m 4 Press Center to select the menu item or press Left to cancel your selection Selecting options in a list Lists let you select from a range of options You can identify whether a list is available wh...

Page 23: ...make your selection Use your stylus to tap the arrow and then tap the item in the list To exit the list and cancel your selection press Left Using the keyboard TIP When selecting fields you might not...

Page 24: ...er is lowercase To enter other uppercase letters do one of the following Press Shift and then enter a letter You don t need to press and hold Shift while entering a letter Press Shift twice to turn on...

Page 25: ...t by pressing the key that corresponds to the character you want For example to enter an press E See Symbols and Accented Characters on page 20 3 Press Up or Down to highlight the desired character 4...

Page 26: ...O N E U S I N G T H E K E Y B O A R D 20 1 C H A P T E R Symbols and Accented Characters Press Alt and enter to select Press Alt and enter to select a S S A t or T b or B u c U C x or X x e y E Y i 0...

Page 27: ...inues to run in the background Closing applications You can have several applications open at once so you don t need to exit an application to open another one In most cases applications close automat...

Page 28: ...to run in the background Using your Today screen Your Today screen is your home base From your Today screen you can quickly look up a contact dial a phone number or speed dial button see your latest...

Page 29: ...ttons on page 44 to create your own Synchronizing contacts and other info You can enter or change information on your smartphone or in Microsoft Office Outlook on your computer and then synchronize to...

Page 30: ...on at the top of your smartphone s screen and the ActiveSync icon in the taskbar on your computer If you don t see the ActiveSync icon make sure the desktop synchronization software that came with you...

Page 31: ...s Remember that battery life depends on how you use your smartphone Charge your smartphone whenever you re at your desk or charge it overnight each day The battery in your Battery icon A solid lightni...

Page 32: ...he phone off icon and then select Wireless Manager Turn off your smartphone s Bluetooth wireless technology feature when you do not need to make a Bluetooth connection As with any wireless phone if yo...

Page 33: ...1 C H A P T E R DID YOU KNOW If the battery drains to the point where your smartphone doesn t turn on your smartphone stores your info safely until you recharge the battery To avoid draining the batte...

Page 34: ...M O V I N G A R O U N D O N Y O U R S M A R T P H O N E M A I N T A I N I N G T H E B A T T E R Y 28 1 C H A P T E R...

Page 35: ...eiving calls You can creatively manage multiple calls for example you can swap between calls send text messages to ignored calls and create conference calls Benefits Stay in touch you choose how Work...

Page 36: ...this chapter Phone overview 31 Making calls 33 Receiving calls 37 Using voicemail 38 Managing calls 40 Creating speed dial buttons 44 Using a phone headset 46 Using your smartphone as a wireless modem...

Page 37: ...your smartphone to ensure optimal connectivity What are all those icons You can monitor the status of several items using icons at the top of your Today screen You missed an incoming call You have a...

Page 38: ...can still make or receive calls Your Palm Treo 700wx smartphone is connected to a computer or network that is providing a data connection A data connection is not available or your phone is off Activ...

Page 39: ...yboard enter a phone number 3 Press Phone Send to dial The location privacy setting is set to Location On Your location is available to your wireless service provider s network and other applications...

Page 40: ...your Today screen Before you can dial a call by contact name you must create some contacts see Adding a contact on page 53 or import them by synchronizing see Synchronizing contacts and other info on...

Page 41: ...n press and hold a Quick Key that you assigned to the speed dial button To see more speed dial buttons highlight the picture speed dial area and press Right or Left repeatedly or highlight the text sp...

Page 42: ...ling a recently called number To dial the last number you called Go to your Today screen and then press and hold Phone Send To select from your most recently dialed numbers Go to your Today screen pre...

Page 43: ...nu 3 Tap the onscreen Dial Pad to enter the number 4 Press Phone Send to dial Receiving calls To receive calls your phone must be on To answer a call do one of the following Press Phone Send Press Ans...

Page 44: ...iately silence all system sounds including the ringer slide the Ringer switch to Sound Mode Off All sounds remain off until you slide the Ringer switch back to Sound Mode On When you silence the ringe...

Page 45: ...hear your message now press Listen left action key To retrieve your message later press Dismiss right action key When you have unretrieved voicemail messages a Voicemail icon appears at the top of you...

Page 46: ...a call you can do any of the following Put the call on hold Press Hold left action key To take the call off hold press Off Hold left action key Use the built in speakerphone Press Menu right action ke...

Page 47: ...ng the organizer and text messaging features You cannot browse the web or send and receive email while on a voice call From any application press Phone Send to return to your Today screen Saving phone...

Page 48: ...ibed in Making calls on page 33 If you re dialing by contact name or with the keyboard you must first use the 5 way to select the Dial Lookup field When two calls are active your Today screen includes...

Page 49: ...hen place a second call 2 Press Conference left action key this joins the two active calls in a conference 3 When you ve finished press End Conference left action key this ends the second call and ret...

Page 50: ...a name for this button and then select Number and enter the phone number you want to dial with this button Optional Enter a Quick Key When the Today screen is displayed you can press and hold the Qui...

Page 51: ...ra Digits left action key to dial these digits Show voice mail buttons Displays the voicemail playback controls after you dial this speed dial number When this option is checked you can enter numbers...

Page 52: ...ultifunctional and it performs different actions based on the situation You can press the headset button to perform any of the following tasks Answer an incoming call Respond to call waiting Hang up a...

Page 53: ...upport stereo music playback with Bluetooth headsets enabled with Bluetooth A2DP profile To learn how to set up and connect to Bluetooth devices see Setting up a Bluetooth connection on page 68 Here a...

Page 54: ...ccess to a wireless data network and a separate data service plan may also be required Contact your wireless service provider for more information In addition you must have a desktop application that...

Page 55: ...your laptop to the Internet using your smartphone complete the instructions at www palm com support TIP You cannot sync your smartphone with your PC when Modem Link is activated To deactivate Modem Li...

Page 56: ...U S I N G Y O U R P H O N E U S I N G Y O U R S M A R T P H O N E A S A W I R E L E S S M O D E M 50 2 C H A P T E R...

Page 57: ...ou wherever you go You never lose your information even if your battery is completely drained All your personal information is backed up each time you synchronize and your information is kept private...

Page 58: ...In this chapter Contacts 53 Calendar 54...

Page 59: ...es under which you want this entry to appear 6 To add a note to an entry select the Notes tab 7 To assign a ringtone to the entry select Ring tone and select a tone 8 After you enter all the informati...

Page 60: ...one of the following views Agenda Shows your daily schedule in list format Upcoming appointments are bold past appointments are dimmed Day Shows your daily schedule in day planner format Week Shows y...

Page 61: ...t entries without email addresses from your calendar You can email meeting invitations to contacts who use Microsoft Office Outlook or Outlook Mobile 1 Create an event and then select it 2 Press Edit...

Page 62: ...r meeting request the meeting is automatically added to their schedules When you receive their response your calendar is updated as well DID YOU KNOW If you are using an Exchange Server 2003 with SP 2...

Page 63: ...Excel files and send a quick text message from anywhere on the data network You use the web for so many things Now with the built in web browser you can take the web with you almost anywhere you go Yo...

Page 64: ...In this chapter Messaging overview 59 Creating and sending a text message 59 Using email 60 Using Pocket MSN 64 Browsing the web 65 Setting up a Bluetooth connection 68 Beaming a record 70...

Page 65: ...N Before you use your Palm Treo 700wx smartphone to send or receive messages consult your wireless service provider for pricing and availability of email text and data services Creating and sending a...

Page 66: ...key and select Spell Check 8 Optional Press Menu right action key and select Message Options Enter a callback number and then press OK 9 Press Send left action key Using email Setting up an email acc...

Page 67: ...ider ISP To set up an IMAP or POP3 account see the Setting Up Email Guide Hotmail Enables you to send and receive email messages with an MSN Hotmail account See Using Pocket MSN on page 64 for informa...

Page 68: ...e not in your Contacts list enter the full email address 6 Select Subject and enter a title for the message 7 Enter your message or press Menu right action key select My Text and then select a predefi...

Page 69: ...left action key 3 Press Left to cycle through your Messaging accounts until you see the account you want to download in the title bar 4 Press Menu right action key and select Send Receive to synchroni...

Page 70: ...n getting full copy get attachments Using Pocket MSN BEFORE YOU BEGIN To use the Hotmail and IM features in Pocket MSN you must first sign up for an MSN account You must also subscribe to data service...

Page 71: ...pages You can view most sites you use on your computer including those with security and advanced features such as JavaScript and frames To browse the web you must subscribe to data services from your...

Page 72: ...action key or left action key You can also tap and hold anywhere on the screen and uncheck Full Screen Show Pictures Shows or hides pictures on web pages Hiding pictures speeds up the time it takes to...

Page 73: ...r Mobile Creating a favorite Favorites lets you bookmark a web page so that you can instantly access it without entering the web address 1 Go to the page you want to mark as a favorite 2 Press Menu ri...

Page 74: ...folder where you want to save the file 7 Press OK Setting up a Bluetooth connection With your smartphone s built in Bluetooth wireless technology you can connect to a number of Bluetooth devices such...

Page 75: ...ooth feature is turned on 1 If necessary prepare the device you want to connect with to accept a new connection Check the device s documentation for details 2 Go to your Today screen and then tap Blue...

Page 76: ...Finish right action key After you set the partnership and COM port you can configure the GPS settings see the Using Your Palm Treo 700wx user guide for more information Be sure to select the same port...

Page 77: ...ion you can beam depends on the type of device you are beaming to Windows Mobile devices are always compatible with the Treo 700wx smartphone 1 Highlight the entry or file you want to beam 2 Press Men...

Page 78: ...U S I N G E M A I L A N D O T H E R W I R E L E S S S E R V I C E S B E A M I N G A R E C O R D 72 4 C H A P T E R...

Page 79: ...n keep your favorite photos videos too right on your smartphone And there s no need to carry an expensive MP3 player you can play music on your smartphone Simply transfer songs onto your smartphone or...

Page 80: ...In this chapter Pictures Videos 75 Windows Media Player Mobile 78...

Page 81: ...ctures and videos are stored in the My Pictures folder on your smartphone If you want to store your pictures or videos on an expansion card see the Using Your Palm Treo 700wx user guide to change wher...

Page 82: ...ilable 1 Press Start and select Pictures Videos 2 Select Camera 3 Press Menu right action key and select Video Mode 4 Adjust the position of your smartphone until you see the subject you want to recor...

Page 83: ...ng media files on your smartphone on page 79 3 Press OK to return to the Thumbnails View Creating a video ringtone You can save a video that you record as a ringtone 1 Press Start and select Pictures...

Page 84: ...a files with your computer you must set the Media sync option See Selecting which info to sync on page 91 Use the Sync feature in the desktop version of Windows Media Player 10 to transfer digital mus...

Page 85: ...rom which playback begins Tap and drag the slider to change the current position Volume button or Increases the volume level Volume button or Decreases the volume level Turns the sound on or off Displ...

Page 86: ...er Mobile usually creates and updates the library automatically when you add media files for the first time For example when you add media files to your Treo device the My Device library is created Wh...

Page 87: ...les directly on your smartphone You can also view carry and manage PowerPoint files on your smartphone You can keep updated copies of the files on both your smartphone and your computer so that you ca...

Page 88: ...In this chapter Word Mobile 83 PowerPoint Mobile 83 Excel Mobile 84...

Page 89: ...ess New left action key 4 Enter the text of the document 5 Press OK to save the file PowerPoint Mobile With PowerPoint Mobile you can open and view slide show presentations created on your computer Ma...

Page 90: ...in mind that you may lose some of the information and formatting when you save the workbook on your smartphone See the Using Your Palm Treo 700wx user guide for more information Creating a workbook 1...

Page 91: ...le After you use your smartphone to create or capture important business and personal information use one of several options to share it with others Insert expansion cards sold separately for a compac...

Page 92: ...In this chapter Finding information 87 Installing applications 88 Setting synchronization options 91 Using expansion cards 94...

Page 93: ...Lookup Enables you to look up names in your online corporate address list See the Using Your Palm Treo 700wx user guide for more information Using Search Search for files and other items stored in the...

Page 94: ...the item press and hold Center to open the shortcut menu and then select Cut or Copy Open the destination folder and press and hold Center to open the shortcut menu and then select Paste To highlight...

Page 95: ...documentation that came with the software for details Installing applications from the Internet You can use Internet Explorer Mobile to install Windows Mobile apps in the CAB file format directly fro...

Page 96: ...r computer 2 Copy the application file s into the Mobile Device folder 3 Connect your smartphone to your computer to synchronize and install the application s on your smartphone Installing application...

Page 97: ...hronizing Select an item and then select Settings to customize the settings for that item Settings are not available for all items Synchronizing with an Exchange Server You can sync directly with an E...

Page 98: ...hen select Bluetooth 5 Check the Turn on Bluetooth box 6 Press OK 7 Press Start and select Programs 8 Select ActiveSync 9 Press Menu right action key and select Connect via Bluetooth If this is the fi...

Page 99: ...phone to your computer If you are synchronizing wirelessly only with an Exchange Server you do not have to connect the device 2 Press Start and select Programs 3 Select ActiveSync 4 Press Menu right a...

Page 100: ...ne Expansion cards are sold separately Your smartphone comes with a dummy card inside the expansion card slot to protect the slot When you do not have a functioning card inside the slot reinsert the d...

Page 101: ...3 To insert an expansion card hold your smartphone with the screen facing you and the card with the label facing you The notch on the card should be in the lower left corner next to the antenna 4 Ins...

Page 102: ...M A N A G I N G F I L E S A N D A P P L I C A T I O N S U S I N G E X P A N S I O N C A R D S 96 7 C H A P T E R...

Page 103: ...der for you You can easily customize your smartphone s sounds fonts screen colors and more Take advantage of various levels of security Prevent making an accidental and expensive phone call by locking...

Page 104: ...s 99 Controlling your roaming experience 100 System sound settings 102 Display and appearance settings 106 Application settings 106 Locking your smartphone and info 108 Turning wireless services on of...

Page 105: ...OK Selecting which items appear on your Today screen 1 Press Start and select Settings 2 On the Personal tab select Today 3 Select the Items tab 4 Check the boxes next to the items that you want to ap...

Page 106: ...Feature availability You can make and receive calls while roaming Other features such as call waiting and voicemail may be available depending upon your roaming network Data services may not be availa...

Page 107: ...connect Home network only allows your phone to connect only to your home networks Roaming networks only allows your phone to connect to roaming networks only 5 Check the boxes to enable either or both...

Page 108: ...s tab 4 Select the Event list and then select which type of call or notification you want to set the ringtone for Phone Known Caller An incoming call from someone in your Contacts list or Speed Dial l...

Page 109: ...gtones for other types of calls 10 Press OK Adjusting volume settings Call volume While a call is in progress press the Volume button on the side of your smartphone to adjust the call volume Music Vid...

Page 110: ...the Ringer switch back to Sound Mode On the smartphone ring volume is still set to the loudest setting Selecting Sounds Notifications 1 Press Start and select Settings 2 On the Personal tab select Sou...

Page 111: ...sound is turned on 4 Select the Notifications tab and set any of the following options Event Specifies which action you want to change the settings for The remaining options vary based on the action y...

Page 112: ...Arranging the Start menu You can select which applications appear in the top level of the Start menu You can still access the remaining applications by selecting Programs from the Start menu and then...

Page 113: ...ns and key combinations on your smartphone 1 Press Start and select Settings 2 On the Personal tab select Buttons 3 On the Program Buttons tab highlight the button or key combination you want to chang...

Page 114: ...Requires you to enter a lock code when making calls System password lock Requires a password for displaying any information on your smartphone Using Keyguard By default your keyboard locks so that yo...

Page 115: ...ccount When your smartphone is locked you must enter a lock code to place calls except for emergency numbers 1 Press Start and select Settings 2 On the Personal tab select Phone 3 Select the Security...

Page 116: ...you forget the password you need to perform a hard reset to resume using your smartphone Performing a hard reset deletes all the entries in your smartphone However you can restore all previously synch...

Page 117: ...also turn wireless services on and off by tapping the signal strength icon at the top of the screen and then selecting Wireless Manager NOTE The Wi Fi selection appears only if a Wi Fi card is install...

Page 118: ...emove it from your smartphone 2 Use the stylus tip to gently press the reset button on the back of your smartphone 3 Wait for the progress bar on the Treo logo screen to fill before continuing to use...

Page 119: ...ict federal guidelines Variations in SARs do not represent a variation in safety All smartphones must meet the federal standard which incorporates a substantial margin of safety As stated above variat...

Page 120: ...R E G U L A T O R Y I N F O R M A T I O N 114...

Page 121: ...reless features on your smartphone are unaffected by this setting Beam The process of sending or receiving an entry or application using the infrared port on your smartphone Desktop software A PIM app...

Page 122: ...IM personal information manager A genre of software that includes applications such as Microsoft Outlook Palm Desktop software Lotus Notes and ACT PIMs generally store contacts schedules tasks and mem...

Page 123: ...ond 42 adjusting volume for 103 ending 41 43 managing 40 ActiveSync icons 24 32 ActiveSync software Exchange Server 92 options 91 ActiveSync technology 115 Add Contact prompt 41 Add Server Source prom...

Page 124: ...Auto Keyguard settings 109 Auto lock settings 109 auto off interval 115 auto shut off timer 94 B backgrounds 75 99 backlight keyboard 18 Backspace key 17 battery charging 25 maximizing life of 25 vie...

Page 125: ...es 68 Change passcode button 109 changing contacts 53 information 23 lock codes 109 picture or video resolution 75 76 speed dial buttons 45 text size 106 characters capitalizing 18 entering 18 phone c...

Page 126: ...s 83 email messages 61 favorites links 67 spreadsheets 84 text messages 59 video ringtones 77 workbooks 84 current call See active calls customer service 3 customer support 2 Customize the playlists c...

Page 127: ...nd 55 priority settings for 62 receiving attachments with 63 requirements for 1 selecting addresses 13 sending 62 email accounts setting up 60 synchronizing 63 E mail application 24 emergency calls 10...

Page 128: ...evices 46 70 hanging up phone 41 43 hard resets 110 hardware 1 Hardware buttons box 105 headset 46 70 headset button 46 headset jack 8 heat sources 26 help 2 Help command 2 Help screen 2 highlighting...

Page 129: ...r setting 102 L Left button navigator 11 libraries media 80 Library command 79 80 Library list 79 Library screen 80 lightening bolt 25 lightning 25 Li Ion battery 115 See also battery links media file...

Page 130: ...dialed numbers list 36 moving around the screen 11 12 MP3 files 78 MSN Hotmail 61 64 MSN Messenger Contacts list 64 Multi connector 8 multimedia features 57 73 multimedia messages overview 57 MultiMe...

Page 131: ...sskeys 70 Password Settings page 110 passwords 108 110 PCs connecting to 48 Peak times setting 93 personal information 110 115 Personal Settings page 99 102 107 personalizing your smartphone 97 phone...

Page 132: ...presentations 83 voicemail messages 39 playlist files 78 Pocket MSN application 64 POP accounts 61 ports See IR port USB ports Power Settings page 111 Power End button 8 PowerPoint files 81 PowerPoint...

Page 133: ...g setting 102 Running Programs screen 22 S Save to Contact Ring Tone command 77 saving phone numbers 41 42 workbooks 84 Schedule command 93 schedules adding items to 55 56 managing 55 viewing daily 54...

Page 134: ...ftware included with smartphone 1 Sort by list 88 sorting folder items 88 Sound Mode positions 103 sounds customizing system 103 previewing 103 105 selecting 104 setting ringtone 102 turning off 104 1...

Page 135: ...rching for 23 selecting 13 word processing features for 83 text fields 12 text messages See also messages addressing 59 creating 59 overview 57 phone numbers in 36 sending 60 text messaging service 1...

Page 136: ...21 calendar 54 contacts 53 daily schedules 54 menus 15 16 notifications 105 pictures 77 videos 77 web pages 65 wireless settings 111 Voice mail setting 102 voice privacy icon 32 voicemail customizing...

Page 137: ...8 Word application 81 See also documents Word Mobile icon 83 word processing features 83 workbook list 84 workbooks See also Excel Mobile application spreadsheets creating 84 naming 84 saving 84 Y Yea...

Page 138: ...I N D E X 132...

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