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Operating Instructions

CM 840/842 Cash Register

Olympia 4.01 2007(Rev-A)

Page 13

All Rights Reserved

4

General Information on Cash Register Installation and Operation

4.1

Positioning the cash register

The cash register should be used in a location with normal room temperature and relative humidity. Do not expose the
cash register to extremely hot or cold temperatures, dusty conditions or direct sunlight.

4.2

Electrical

connections

Connect the cash register to a separate mains power outlet. Do not connect it to mains power outlets which also
accommodate a refrigerator, freezer or another electronic appliance which has a high power consumption. When
connecting the ECR to a computer, ensure the connections are correctly made. When connecting and disconnecting any
external units (BCR, PC, kitchen printer, etc.), disconnect the ECR from the mains power first.

4.3

Cleaning the cash register

Use a neutral cleaning agent to clean the outer surface. Never used agents containing oil or solvents such as acetone or
petroleum ether.

4.4

Changing the paper roll (57 mm, thermal) in the printer

4.4.1

Inserting a paper roll

Remove the printer cover. Pivot the paper transport unit up. Insert a thermal paper roll (57 mm in width and max. 70 mm
in diameter). Draw the leading edge of the paper over the tear-off edge and pivot the paper transport unit down, locking it
in place. Depending on the required use (bill or journal), either tear off the paper at the tear-off edge of the printer
mechanism or feed the paper onto the paper reel. Replace the printer cover.

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Summary of Contents for CM 840

Page 1: ...CM 840 842 Operating Instructions Trade Version Gastronomy Version O Y L MPIA Since 1903 www olympia vertrieb de ...

Page 2: ...o de la presente el fabricante declara que este aparato está conforme a lo dispuesto en las directivas y normas vigentes n De fabrikant verklaart hierbij dat het apparaat voldoet aan de bepalingen in de richtlijnen en normen P Pelo presente o fabricante declara que o dispositivo está de acordo com as determinações das directrizes e das normas S Tillverkaren förklarar härmed att apparaten överensst...

Page 3: ...gister drawer 14 5 Cash Register Operation Sales Transaction 15 5 1 Registrations in departments 15 5 1 1 Working with a department programmed as SCALES DEP 17 5 2 Registrations using the PLU number 17 5 2 1 Working with a PLU programmed as SCALES PLU 19 5 3 Mixed registration multiplication 19 5 4 Tender media keys method of payment 20 5 4 1 Payment using the cash tender keys bank note keys 22 5 ...

Page 4: ... 842 Cash Register Olympia 4 01 2007 Rev A Page 4 All Rights Reserved 8 Overview of X Reports Z Reports 36 8 1 Overview of reports 36 9 Error Messages Error Symbols 38 10 Training Mode 40 11 Plug in Peripherals Software Updates 41 ...

Page 5: ...urnal 3000 max 13100 lines Memory buffer Internal battery Buffer period 1000 hours Clerk display Customer display 10 character alpha display 10 character numeric Keyboard Raised keys 48 keys Freely programmable Printer 1 station thermal printer 30 mm per second Paper roll 57 5 mm thermal paper Online monitoring Electronic journal Financial report Sale PLU Open tables Voltage 220 VAC 50 60 Hz Power...

Page 6: ...l the adapter according to the manufacturer s instructions Always use the adapter in connection with the original PC cable enclosed with the cash register 1 2 2 Checking communication Open the PC programme and select 1 FILE 2 SETUP 3 CONNECTION 4 DEFAULT 5 PROPERTIES The settings are displayed If COM 1 is not used on the PC enter your port number in the Port field Please leave all the other settin...

Page 7: ... has a basic program in which you can change the texts and prices 1 3 Alphanumeric display When Programming mode is activated it displays texts when programming PLUs departments etc The display shows a maximum of 7 characters The 2 digits in the left of the display indicate the number characters entered 07 ABCDEFG 07 ABCDEFG No underscore Enter digits 1 underscore Capital letters default when text...

Page 8: ...point 0 00 appears in the display and the clerk is logged in If the PASSWORD is entered incorrectly error code E 11 appears Press the CLEAR key and then enter the correct PASSWORD 1 7 Manager password system The system enables the assignment of two manager PASSWORDS This results in access being restricted for 1 the functions with the key in position Z reports with subsequent deletion 2 the functio...

Page 9: ...ash register wait for 2 minutes then press and hold the FEED key and while doing so switch on the mains power supply for the cash register 0 0 0 0 0 0 0 0 0 0 appears in the display Release the FEED key Turn the key from OFF to REG the display switches to 0 00 and the cash register is ready to operate again The reset procedure is completed In the event of a WARM START only the last maloperation is...

Page 10: ... calculate the subtotal during a transaction X TIME Double function Multiplication of sales Time date PRICE LEVEL 1 PRICE LEVEL 2 Change price level Freely selectable price entry for a PLU Change price level to the 2nd price Scroll up and down in the display of bill data for a specific table RECEIPT ON OFF Receipt printing on off FC Foreign currency exchange NS Print numbers No Sale open the cash ...

Page 11: ...FREE Change tax rate TAX 1 is switched to TAX 2 in a one off process for termination with the payment key ADD TRACK Add a table Several tables can be compiled to one bill SPLIT Double function Separate items from a table no table Print the E journal from the last registration TRANSFER Transfer to another table number BILL PRINT Subtotal or table review COOK CODE Add additional text to a PLU with t...

Page 12: ... A Page 12 All Rights Reserved Gastronomy version ex works The function keys TABLE SPLIT are automatically active on the keypad Trade version If the cash register system is switched to the Trade version The function keys 5 10 20 50 are automatically active on the keypad ...

Page 13: ...ECR to a computer ensure the connections are correctly made When connecting and disconnecting any external units BCR PC kitchen printer etc disconnect the ECR from the mains power first 4 3 Cleaning the cash register Use a neutral cleaning agent to clean the outer surface Never used agents containing oil or solvents such as acetone or petroleum ether 4 4 Changing the paper roll 57 mm thermal in th...

Page 14: ... has been rolled up on the reel remove the paper reel and pull the journal roll off 6 Reinsert the paper reel 7 Close the printer cover 4 5 Cash register drawer Money which has been inserted in the cash register drawer is easy to remove Never disassemble the drawer yourself if you have no practical experience in such work In the case of a power failure the cash register drawer can be opened by act...

Page 15: ...ons in departments The individual departments are characterised by their names and attributes and are printed in the DEP Status refer to Programming The general attributes are positive negative and quantity related DEPs Comment The manual assumes that the cash register has been programmed for handling 2 decimal places Example Registering 100 50 EUR in DEP1 1 0 0 5 0 DEP 1 No decimal point is set w...

Page 16: ... entered when making the registration and the fixed price is automatically compiled for the relevant DEP after pressing the corresponding DEP key Example Registering 15 pieces at 100 50 EUR per piece in DEP2 2 6 pieces at 20 50 EUR in DEP3 and DEP4 fixed price of 35 00 EUR 1 5 X TIME 1 0 0 5 0 DEP 2 2 6 X TIME 2 0 5 0 DEP 3 DEP 4 CASH TOTAL Departments with divisible quantity with account Quantity...

Page 17: ... PLU 100 price 100 50 EUR fixed price 1 0 0 PLU Example Registering 15 pieces of PLU 100 100 50 EUR fixed price 1 5 X TIME 1 0 0 PLU Multiplied amounts The quantity of items can be entered in the range 0 001 999 999 Comment In the case of incorrect input or exceeding limits the ECR registers an error status in the form of E The error message is cleared by pressing the CLEAR key and the correct ent...

Page 18: ...U CASH TOTAL Registering a PLU with weight barcode data input via keyboard The weight barcodes EAN 13 28 29 represent a special type of entry After scanning the barcode the cash register calculates the item price using to the weight information contained in the barcode and the unit price price programmed for the corresponding PLU The barcode 28KKKKXVVVVVX or 29KKKKXVVVVVX is automatically stored i...

Page 19: ...rom the scales The weight and price of the item is printed on the receipt and appears in the scales display 5 3 Mixed registration multiplication During registration it is possible to multiply PLUs with the DEPs automatically Example Registration DEP4 fixed programmed price of 40 00 EUR 1 2 3 0 DEP 1 DEP 1 DEP 4 DEP 4 1 0 0 PLU PLU 1 5 0 0 PRICE LEVEL 1 2 0 0 PLU PLU CASH TOTAL DEP01 12 30 DEP01 1...

Page 20: ...e due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment Payment by cheque check Registrations Option SUB TOTAL Display of amount due AMOUNT Option SUM RECEIVED FROM CUSTOMER CHECK When the SUM RECEIVED is greater than the AMOUNT due the cash register automatically calculates the change due If the SUM RECEIVED is not entered the cash register display...

Page 21: ...T When the SUM RECEIVED is greater than the AMOUNT due the cash register automatically calculates the change due If the SUM RECEIVED is not entered the cash register display shows the full AMOUNT due for payment Mixed payment Registrations Option SUB TOTAL Display of amount due AMOUNT Option SUM RECEIVED FROM CUSTOMER PART PAYMENT BY CHEQUE CHECK Option SUM RECEIVED FROM CUSTOMER PART PAYMENT BY C...

Page 22: ... RECEIVED is not entered the cash register display shows the full AMOUNT due for payment 5 5 Payment in foreign currencies The cash register can be used in combination with up to four foreign currencies Attributes are defined for each currency i e the name number of decimal places and exchange rate The cash register automatically converts the price of the registration to the currency selected and ...

Page 23: ...ore the DEP key or PLU key is pressed press the CLEAR key to delete the entry from the cash register display so that you can then enter the correct data This key is also used to acknowledge an ECR error message or delete the information in the display before any further cash register transactions Cancelling the last item EC eror correction If the incorrect input should be corrected directly after ...

Page 24: ...OID 2 X TIME 1 0 0 PLU Comment The financial report indicates the number of times this key has been pressed and the total sum of the correction This key can also be used for corrections concerning PAID OUT and RECEIVED ON ACCOUNT transactions Cancelling all the registrations To cancel all the transactions making up a registration The registration is concluded by pressing a tender media key e g the...

Page 25: ...9 Trade surcharge discount in on single items complete receipt 1 0 0 PLU 1 0 Registrations SUB TOTAL 2 5 CASH TOTAL Comment The financial report indicates the number of times this key has been pressed and the corresponding total sum Absolute surcharge discount assign keys in individual items complete bill 1 0 0 PLU 1 5 0 0 Registrations SUB TOTAL 2 5 CASH TOTAL Comment The financial report indicat...

Page 26: ...d to open the cash register drawer without registering a transaction This key can also be used to print any text max 13 characters on the receipt when entering an item 1 0 0 PLU 1 2 3 4 5 NS Registrations Received on account Press the RA key to deposit increase a payment CASH CHEQUE FOREIGN CURRENCIES etc in the cash register I e the respective sum is added to the total of the corresponding tender...

Page 27: ...ght of the weighed goods in the case of a defined DEP or PLU Basic conditions for operation A Scales are connected to the cash register B The COM port has been programmed C The status of the DEP or PLU has been programmed Working with a PLU programmed as SCALES PLU Always place the item on the scales first PLU sales procedure PLU number PLU The PLU price is transferred to the scales and displayed ...

Page 28: ...ices it is possible to switch to the respective price before calculating the PLU by pressing the SHIFT DEPT key If the DEPs or PLUs are programmed as negative they are recorded as a RETURN by the cash register Informative PLU price display By pressing the ASK PRICE PLU key the price of a PLU item appears in the cash register display without it being registered ASK PRICE PLU PLU number PLU The pric...

Page 29: ...transferred Press tender medium key Tender medium from From Press tender medium key Tender medium to To Example Transferring 30 00 EUR from cash to cheque payment 3 0 0 0 CASH TOTAL CHECK Individual cashier account Activation Programming range Section 13 Register P 12 refer to Programming Instructions Operation Key position Z 01 CASH Day s financial report Enter the amount paid in the cash drawer ...

Page 30: ...e 6 1 Opening and closing tables The cash register can open a maximum of 30 tables All transactions are always carried out after opening a table and are concluded by pressing the Table key By opening another table the table currently open is closed and the order ticket is printed Example Opening table 1 and closing it again without payment 1 TABLE Open the table Closing the table Alternative 1 TAB...

Page 31: ...ple Reopening table 1 and printing the view 1 TABLE BILL PRINT 6 2 Transferring and separating tables Transferring a table It is possible to transfer the entire table bill from one table to another Combining two tables Example Transferring from table 1 to table 6 1 TABLE 6 TRANSFER Comment Following transfer the old table is automatically cleared i e the balance is equal to zero TABLE 1 PLU 10 100...

Page 32: ...Us should be transferred Conclude TRANSFER Example Transferring PLUs 100 101 from table 1 to table 6 1 TABLE Start the splitting function SPLIT Select the PLU 100 appears in the display SPLIT 101 appears in the display SPLIT 6 TRANSFER 6 3 Part payment total payment of a table paying several tables Part payment of a table Enter the table number TABLE Start the split payment function SPLIT Select t...

Page 33: ...Table number TISCH Number of the other table ADD TRACK Tender media Method of payment CASH TOTAL Example Paying tables 1 6 and 7 1 TABLE 6 ADD TRACK 7 ADD TRACK CASH TOTAL BILL TABLE 1 PLU 100 100 50 SUBTOTAL 100 50 ________________________________ TABLE 6 PLU 103 200 50 SUBTOTAL 200 50 _______________________________ TABLE 7 PLU 100 100 50 SUBTOTAL 100 50 ________________________________ TOTAL 40...

Page 34: ...er the PLU no PLU Close the table TABLE 6 5 Order system ticket type order type The order system can be activated by setting up order numbers when programming the PLUs Order type name This order system enables the printing of orders on the internal printer according to the parameters set After opening a table the items e g food drinks are automatically sorted Up to nine different order types can b...

Page 35: ...for PLU PLU number PLU NNNN NNN RA Option 2 Add stock for linked PLU PLU link number NS NNNN NNN RA End adding inventory stock SUB TOTAL NNNN NNN Stock in range 0 001 9999 999 Removal of inventory stock X mode 90 SUB TOTAL Option 1 Enter stock for PLU PLU number PLU NNNN NNN PO Option 2 Enter stock for linked PLU PLU link number NS NNNN NNN PO End removing inventory stock SUB TOTAL NNNN NNN Stock ...

Page 36: ... mode report 05 is simultaneously deleted Group report all Month X Z 18 CASH TOTAL In Z mode report 06 is simultaneously deleted Department report all Day X Z 03 CASH TOTAL DEP report first last Day X First DEP NS Last DEP NS 03 CASH TOTAL Department report all Month X Z 04 CASH TOTAL DEP report first last Month X First DEP NS Last DEP NS 04 CASH TOTAL PLU report all Day X Z 05 CASH TOTAL PLU repo...

Page 37: ...he reports can be transferred and saved by means of the PC programme Comment on the electronic journal The electronic journal functions as a 2nd paper roll control receipts Every type of entry made on the cash register is saved in detail in the electronic journal The electronic journal is always active The electronic journal can be printed in detail or only with the totals in X Z mode When the ele...

Page 38: ...ted Enter Z report financial report day 01 and set the CASH TOTAL key to key lock position Z If S mode should be changed delete all the reports first enter 30 and press the NS key Then enter 01 and press the CASH TOTAL key Alpha display E 16 REPORT E 16 HALO limit error Alpha display E 18 HALO E 18 LALO limit error Alpha display E 19 LALO E 19 Receipt paper end error Alpha display E 22 PAPER E 22 ...

Page 39: ...e Alpha display E 42 T FULL 1 E 42 GASTRONOMY only Table full position no longer established Table Alpha display E 43 T FULL 2 E 43 GASTRONOMY only Cooking code compulsory error Alpha display E 44 COOK R E 44 GASTRONOMY only Clerk ID error Table allocated to another clerk Alpha display E 45 CLK ID E 45 GASTRONOMY only Ticket type error Alpha display E 46 REC TYP E 46 GASTRONOMY only Clerk account ...

Page 40: ...ivated A point appears in the display The transactions can be printed via reports X Z 86 and X Z 87 Terminate the training function by turning the key to a different position Clerk Cashier 10 is automatically set to Training The cash register can also be operated with a clerk cashier 10 trainee waitress This clerk cashier can execute all types of transaction but the input is not added to the count...

Page 41: ...rogram all the program sections of the cash register including the entire system area It is possible to read in all the data including that of the electronic journal from the cash register and store it on the PC It also provides the major advantage of being able to follow the total sales detail transactions on the cash register and detail sales of a maximum of 20 selected PLUs online Olympia Busin...

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