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Information Management Policies
With Office SharePoint Server 2007, information management policies provide controls
that consistently enforce the labeling, auditing, and expiration of spreadsheets. You can
configure policies for a specific storage location or content type. For example,
organizations can work to ensure that all spreadsheets are stored the same way by
setting the expiration dates on common criteria, such as the end of the fiscal year.
Office SharePoint Server 2007 supports a set of information management policies that
can be defined for an entire site or a specific list, library, or content type. You can also
create a policy statement informing others how the content is governed. For Office Excel
2007 spreadsheets, this policy statement is embedded in the spreadsheet. For instance,
the policy statement might indicate that a document will expire after a certain period of
time or that it is sensitive information that should not be communicated outside the
company. It can even provide a contact name if the recipient needs more information.
Enabling Content Policies
It can be challenging to implement consistent information management policies across a
broad organization with a wide range of sites. To solve this issue, Office SharePoint
Server 2007 enables policy decision-makers—such as IT staff, records managers, or
compliance officers—to define site policies that users can apply without worrying about
the specific details. Each site policy can include any number of settings, like labeling
expiration or auditing. As a result, you can add an extra layer of security to your
spreadsheets by designating access to them. For example, if you only want to allow a
certain department access to spreadsheets, you can easily define the spreadsheets to
require the correct credentials.