Microsoft 065-04940 - Office Excel 2007, User Manual

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Finishing Documents
The Finish menu (to activate, click the Office button) offers different options to gain more
control over the document and reduce information risk.
 Document Inspector: The document inspector inspects the document for hidden
metadata or personal information (such as comments and annotations, document
properties, custom XML data, hidden rows or columns, headers, or footers) When
inspection is done, you will have the option to remove the information before
distribution.
 Add a Digital Signature: You can digitally sign a document for many of the same
reasons you might sign a paper document. A digital signature is used to
authenticate the spreadsheet—by using computer cryptography. Digital signatures
help to establish that the signer is who he or she claims to be and that the
content has not been changed or tampered with since it was digitally signed.
 Mark as Final: Let readers know that the workbook is final and make it read-only.
Information Rights Management
You may need to protect and control who can access company information, especially if
you are creating spreadsheets with highly confidential information. Using Windows Rights
Management Services in Microsoft Windows Server
™
2003 with the Microsoft Office
system, you can assign permissions that prevent others from copying, printing, or editing
your spreadsheet. Permissions-based data access can also be applied to only parts of a
spreadsheet.
Records Management
Office SharePoint Server 2007 provides a managed document repository built on
Microsoft Windows SharePoint Services to store the document record or the master
document in a Records Repository. Using Office Excel 2007, you can upload documents to
this repository directly from the application. As a result, you have greater control and
management over your spreadsheets.