E-mailing
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer settings
and have a valid IP address or gateway address. To set up the e-
mail function:
1
Type the printer IP address into the address field of your Web
browser.
Note:
If you do not know the IP address of the printer, then
print a network setup page and locate the address in the
TCP/IP section.
2
Click
Settings
.
3
Click
E-mail/FTP Settings
.
4
Click
E-mail Server Setup
.
5
Change the e-mail settings as needed.
6
Click
Submit
.
Setting up the address book
1
Type the printer IP address into the address field of your Web
browser.
Note:
If you do not know the IP address of the printer, then
print a network setup page and locate the address in the
TCP/IP section.
2
Click
Settings
.
3
Click
E-mail/FTP Settings
.
4
Click
Manage E-mail Shortcuts
.
5
Change the e-mail settings as needed.
6
Click
Submit
.
Creating an e-mail shortcut
using the Embedded Web
Server
1
Type the printer IP address into the address field of your Web
browser.
Note:
If you do not know the IP address of the printer, then
print a network setup page and locate the address in the
TCP/IP section.
2
Click
Settings
.
3
Click
Manage Destinations
.
Note:
You may be asked to enter a password. If you do not
have an ID and password, get one from your system support
person.
4
Click
E-mail Destination Setup
.
5
Type a unique name for the recipient, and then enter the e-
mail address.
Note:
If you are entering multiple addresses, separate each
address with a comma (,).
6
Select the scan settings (Format, Content, Color, and
Resolution).
7
Enter a shortcut number, and then click
Add
.
If you enter a number that is already in use, you are prompted
to select another number.
Canceling an e-mail
An e-mail can be canceled when the document is in the ADF or on
the scanner glass. To cancel an e-mail:
1
From the printer control panel, press
.
Stopping
appears, and then
Cancel Job
appears.
2
Press
to cancel the job.
Note:
If you want to continue to process the job, press
to
continue scanning the e-mail.
Canceling
appears.
The printer clears all pages in the ADF and then cancels the job.
Once the job is canceled, the copy screen appears.
E-mailing
2
