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Kyocera TASKALFA, Operation Manual

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FAX Operation (Basic) 

3-14

Canceling Communication

The method for cancelling communication with this machine differs depending on the transmission method 
(memory transmission or direct transmission) and communication form. Methods of cancelling in various cases 
are explained here.

Cancelling Memory Transmission (while originals are being scanned)

During memory transmission, to cancel scanning while originals are being scanned, press the 

Stop

 key on the 

operation panel, or press [Cancel] on the touch panel. Scanning of originals is canceled, and the originals are 
ejected. When originals remain in the document processor, take them out from the original output table.

Cancelling Memory Transmission (during communication)

During memory transmission, to cancel communication after it has started following the completed scanning of 
originals, use the following procedure.

1

Press the 

Status/Job Cancel

 key.

2

Press [Sending Jobs].

3

Select the job you want to cancel, and press 
[Cancel].

When the cancel confirmation screen appears, 
press [Yes].

Communication is canceled.

Cancelling and Sending Delayed Transmissions (Queued)

To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than 
waiting for the specified time, use the procedure below.

1

Press the 

Status/Job Cancel

 key.

2

Press [Sending Jobs], and then [Scheduled Job].

NOTE: 

You can cancel transmission by disconnecting the telephone line. For details, refer to 

Cancelling 

Transmission (Disconnection of Communication) on page 3-15

.

Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to 
the receiving party. Check with the receiving party to see if pages were accidentally sent.

Log

0123456789

438

14:47

1/1

Status

Printing Jobs

Sending Jobs

Storing Jobs

Device/

Communication

Paper/Supplies

Detail

InProcess

Status

User Name

Destination

Type

Accepted Time

Job No.

Cancel

Job Type

All

Status

Status

Scheduled Job

Priority
Override

12/12/2011  10:10

Summary of Contents for TASKALFA

Page 1: ...FAX System W OPERATION GUIDE...

Page 2: ......

Page 3: ...the related points Symbols The symbol indicates that the related section includes safety warnings Specific points of attention are indicated inside the symbol The symbol indicates that the related se...

Page 4: ...ii Note Due to performance updating information in this Operation Guide is subject to change without notice...

Page 5: ...Registering Shortcuts 3 28 4 FAX Operation Advanced Long Originals 4 2 Delayed Transmission 4 3 Broadcast Transmission 4 7 Standby Transmission 4 10 Interrupt Send 4 11 Chain Dial 4 12 Manual Send 4 1...

Page 6: ...on 6 36 Remote Diagnostics 6 37 Prohibiting FAX Printing at Specified Times Unusable Time 6 38 Setting the Paper Output 6 39 7 Optional Equipment Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7...

Page 7: ...e before you start using the machine Keep it close to the machine for easy reference During use refer to the Operation Guide for your machine for information regarding the sections listed below Cautio...

Page 8: ...ovided to the telephone company 2 This equipment connects to the network via USOC RJ11C 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with t...

Page 9: ...identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number...

Page 10: ...dans ce manuel Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux r glements pertinents quant l limination des piles CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS This pr...

Page 11: ...technology equipment EN55022 Class B Limits for harmonic currents emissions for equipment input current 16A per phase EN61000 3 2 Limitation of voltage fluctuations and flicker in low voltage supply s...

Page 12: ...6R00 AN for D GR and P ES 01R01 National AN for E AN 07R01 AN for D E P and N GR 01R00 National AN for GR AN 09R00 AN for D GR 03R00 National AN for GR AN 10R00 AN for D GR 04R00 National AN for GR AN...

Page 13: ...witched telephone networks PSTN in the following countries Austria France Liechtenstein Slovakia Belgium Germany Lithuania Slovenia Bulgaria Greece Luxembourg Spain Cyprus Hungary Malta Sweden Czech I...

Page 14: ...chine that are compatible with other makers systems and job accounting functions convenient for checking the communication status of fax Chapter 5 Checking Transmission Results and Registration Status...

Page 15: ...d the specifications of the machine NOTE This Operation Guide contains information for using both the inch and metric versions of this machine The inch version of this machine is shown in the screens...

Page 16: ...d on the PC screen Press the Start key Regular Indicates the touch panel keys Press OK Italic Indicates the messages displayed on the touch panel Ready to copy is displayed Note Indicates supplemental...

Page 17: ...riginals and paper placement directions on the touch panel Placement direction Indicated size The size of the originals paper that can be used depends on the function and source tray For details refer...

Page 18: ...xvi...

Page 19: ...s and Functions This chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit For other parts refer to the machine s Operation Guide Operation Panel 1...

Page 20: ...display in the Copy screen Send screen or FAX screen Displays the Document Box screen Blinks during printing fax sending and receiving scan send and print data receiving Displays help guidance Display...

Page 21: ...en Pauses the printing job in progress Starts faxing copying and scanning operations and processing for setting operations Finalizes numeric key entry and finalizes screen during setting of functions...

Page 22: ...hts to enable operation 3 MP Multi Purpose tray Set the paper in this tray when using a type of paper other than the cassette e g when using special paper 4 LINE connector L1 Connect the modular cord...

Page 23: ...essor The indicator lights in green when the original is correctly set 8 Top cover Open this cover when the original jammed in the Document Processor 9 Original width guides Adjust these guides accord...

Page 24: ...Part Names and Functions 1 6...

Page 25: ...essary before the machine is used There is no need for the customer to undertake this preparation if it has already been carried out by a service representative Quick Setup Wizard Fax Setup 2 2 Date a...

Page 26: ...X ID number 6 5 TTI Select whether or not to print the local fax information on the fax on the receiving system 6 3 3 Sound Volume FAX Speaker Volume Set the volume when pressing On Hook Speaker Volum...

Page 27: ...p is finished press Finish End Next FAX Quick Setup Wizard 1 Dialing RX Mode This wizard will help you set the basic settings to use the fax Status 2 Local FAX info 3 Sound Volume 4 Rings 5 Output 6 R...

Page 28: ...Change of Date Time 7 Enter the date and time using Enter the time by a 24 hour system 8 Press OK IMPORTANT Correct the time displayed on the touch panel of the operation panel regularly Otherwise the...

Page 29: ...and press OK Registering a New Destination You can register new destinations to the Address Book There are two registration methods contact registration and group registration for registering several...

Page 30: ...MB FTP FAX i FAX Status Change 12 12 2011 10 10 NOTE The address number is the identification number for each destination You can select a number available from a total of 2 500 numbers for registrati...

Page 31: ...b Address Password Set sub address Enter sub address and password using numeric keys Max 20 digits 1234567890 Backspace Space Status 12 12 2011 10 10 NOTE You can use up to 20 digits including the num...

Page 32: ...ged by selecting the destination and pressing Detail 25 Press Change for Display Name and Destination to change the settings as needed 26 Press Register If the one touch key has already been registere...

Page 33: ...10 NOTE The address number is the identification number for each destination You can select numbers available from a total of 2 500 numbers for registration 2 000 numbers for contact registration and...

Page 34: ...eived by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent 200 100 dpi Permitted fixed 200 200 d...

Page 35: ...be displayed on the Address Book and press OK Up to 32 characters can be entered NOTE Group registration requires destinations that have been registered as contact registration Perform the necessary c...

Page 36: ...one touch key registration screen appears Go to the next step If you selected No registration ends 14 Select the One touch key number to which to register the destination and Press Next 15 Press Chan...

Page 37: ...sort the list in the order of index or address numbers of the destinations 1 Press the System Menu key 2 Press Edit Destination and then Next of List Print 3 Press Print of FAX List Index or FAX List...

Page 38: ...ay name Up to 24 characters can be entered If a destination is selected without entering a display name the selected destination s registered name in the address book will be entered Press Change and...

Page 39: ...ame When changing the destination to another destination 1 Press Register Edit 2 Press Change of Destination and select the new destination contact or group Press Change for the display name and clear...

Page 40: ...Preparation Before Use 2 16 When deleting registration contents 1 Press Delete 2 Pressing Yes on the deletion confirmation screen deletes the registration contents of the One touch key...

Page 41: ...Automatic Send 3 4 FAX Automatic Reception 3 12 Canceling Communication 3 14 Changing Deleting Registration Contents 3 19 Selecting a Destination by One touch Key 3 21 Using the Speed Dial key 3 22 Di...

Page 42: ...e Enter key performs the same action as OK 2 Once you have set the date and time press the Enter or OK key Using the Quick No Search key Use the Quick No Search keys to perform an action by simply ent...

Page 43: ...FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspace EEE Space Detail Delete Recall Chain Direct On Hook Org Sending Data Format Quick S...

Page 44: ...he document processor After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed Direct Transmission Dials the receiving system and after the commu...

Page 45: ...ey to change the transmission method to memory transmission NOTE When continuous scan is set you can continue with scanning of a next original after an original on the glass surface has been sent Ever...

Page 46: ...g a new number press FAX No Entry and repeat the above procedure To correct the FAX number press Edit Up to 64 digits can be entered as the fax number of the receiving system Press Space to enter a sp...

Page 47: ...iving system After pressing this key you can dial the number of the receiving system using the numeric keys For details refer to Manual Send on page 4 14 Dialing methods without using the numeric keys...

Page 48: ...ges on page 3 24 Key Description Sub Address To communicate using the sub address press this key For details refer to Sub Address Communication on page 4 46 Transmission Start Speed To change the tran...

Page 49: ...ely small characters and thin lines Typical character size 8 point example Resolution Resolution 200 400 dpi Super Fine when sending originals with minute characters and lines Typical character size 6...

Page 50: ...6 B4 B5 R B5 B6 Folio and 216x340mm Inch models Auto Ledger Letter R Letter Legal Statement Executive and Oficio II Standard Sizes 2 Select from the standard sizes not included in the Standard Sizes 1...

Page 51: ...Job Type All Status Status Scheduled Job Priority Override 12 12 2011 10 10 Log 0123456789 438 14 47 1 1 Status Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Detail InPr...

Page 52: ...OK Reception Starts 1 When a fax has been sent to you the machine rings the registered number of times and then starts receiving the fax After reception has started the Processing indicator blinks Mem...

Page 53: ...to be used Paper can also be placed in the multi purpose tray to print a fax The multi purpose tray can be used to print faxes on paper sizes and types that cannot be loaded in the cassette For the s...

Page 54: ...ancel key 2 Press Sending Jobs 3 Select the job you want to cancel and press Cancel When the cancel confirmation screen appears press Yes Communication is canceled Cancelling and Sending Delayed Trans...

Page 55: ...option When the cancel confirmation screen appears press Yes The line in transmission is disconnected Printing Jobs Sending Jobs Storing Jobs Device Communication Paper Supplies Status Scheduled Job...

Page 56: ...stinations Destination Pause Backspace EEE Space Detail Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup Destination Image Quality Advanced Setup Program Enter Destination 12 12...

Page 57: ...907 C OFFICE 1234569078 Search Name Name 12 12 2011 10 10 2 1 4 3 Keys used Search method Search words etc 1 Search Name Search by the registered name 2 Search No Search by the registered address numb...

Page 58: ...t to search Search No Press Search No and enter the address number you want to search Destination type search refinement Press FAX or Group The destination by the destination type is displayed Capital...

Page 59: ...FAX When editing a group 1 Change Address Number and Name For details refer to Group Registration steps 3 to 7 2 Press Member 3 To add a contact to a group press Add Refer to steps 10 and 11 in Group...

Page 60: ...ct registration or group Press Delete Press Yes in the confirmation screen to delete the destination or group 6 Press Register When the change confirmation screen appears press Yes Changes or deletion...

Page 61: ...0 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspace EEE Space Detail Delete Recall Chain Direct On Hook Org Sending D...

Page 62: ...page 2 14 Status ABCD abcd efg com Address Book FAX No Entry No 1 100 AAA BBB CCC DDD FFF GGG HHH III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 Check Destinations Destination Pause Backspa...

Page 63: ...redial You can change the number of automatic redials from between 0 and 14 For details refer to Retry Times on page 6 13 You cannot send delayed transmission immediately while the machine is waiting...

Page 64: ...Quick Setup Destination Image Quality Advanced Setup Program Send and Store Preview 100 A4 A4 Preview Original Zoom Sending Image Send 12 12 2011 10 10 NOTE If the transmission functions below are mod...

Page 65: ...cument processor again You can also see a preview image in the same way with polling transmissions When you press the Start key for a polling transmission the machine scans the originals and saves the...

Page 66: ...ault Registration Functions Available for Registration 1 Original Size 2 FAX TX Resolution 3 Density 4 2 sided Book Original 5 Continuous Scan 6 Original Image Original Size Sending Size Density FAX T...

Page 67: ...he Zoom Quality function will be Key 3 newly registered Preview Status Destination Destination 1 1 0123456789 Shortcut 1 Shortcut 2 Shortcut 3 Shortcut 4 Shortcut 5 Shortcut 6 Org Sending Data Format...

Page 68: ...he bottom of the screen 2 Press Edit and press the keys corresponding to the shortcut number 01 to 06 to change or delete 3 To edit a shortcut press Change to change the shortcut button number and nam...

Page 69: ...Standby Transmission 4 10 Interrupt Send 4 11 Chain Dial 4 12 Manual Send 4 14 Manual Reception 4 15 Remote Switch Function 4 17 Printing Sending Received Faxes by Requirements Memory Forwarding 4 19...

Page 70: ...inal 4 To scan long originals press On and to scan standard size originals press Off 5 Press OK 6 Set the destination and press the Start key Transmission begins NOTE Only a single side of a long orig...

Page 71: ...the order they were set However transmissions to the same destination will take place together regardless of the setting order You can cancel a delayed transmission any time before the specified trans...

Page 72: ...sion Off Start Time Keys 00 Keys 00 Status Destination Enter Destination 100 A4 A4 Preview Original Zoom Send 12 12 2011 10 10 NOTE You can also press Keys and use the numeric keys to enter the transm...

Page 73: ...b No Result Destination Job Type Destination User Name Job Name Start Time 1 2 Sending Job FAX Processing 000080 User1 ABCDE doc2008101005151 10 10 000080 Detail Edit Status 12 12 2011 10 10 Detail Jo...

Page 74: ...anced 4 6 3 Press OK 4 Press Yes in the confirmation screen to change the destination When deleting the destination or deleting the job 1 Press or to select the destination you want to delete 2 Press...

Page 75: ...number is correct Re enter the same FAX number and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer...

Page 76: ...Destination is Off press OK to complete entering the number If Entry Check for New Destination is On press OK and you are prompted to confirm the i FAX number is correct Re enter the same i FAX numbe...

Page 77: ...e destination from the One touch keys Press all the One touch keys to which necessary destinations are registered 4 After selecting all the destinations press the Start key Transmission begins NOTE Fo...

Page 78: ...o use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication is completed the scheduled transmission will begin NOTE Together with d...

Page 79: ...ble 7 When the interrupt send is completed the canceled communication and standby transmission will automatically resume NOTE When the number of standby transmissions and delayed transmissions has alr...

Page 80: ...head of the fax number of the receiving system It is convenient to register chain numbers that are used frequently to the Address Book or One touch keys For registration to the Address Book refer to...

Page 81: ...ess FAX No Entry and repeat the above procedure To correct the FAX number press Edit and then re enter the chain number Select fax number from the Address Book 1 Press Address Book 2 Select the destin...

Page 82: ...want to talk to the person at the receiving system or the receiving system needs to switch to fax use this method to send originals 1 Set the originals 2 Lift the handset and dial the number of the r...

Page 83: ...side has started transmission the machine starts receiving the originals Using the Telephone to Receive Use this method when you want to receive originals after talking to the person at the sending s...

Page 84: ...e Processing indicator on the operation panel starts blinking return the handset to its original position Ready Scanner Ready Printer Not connected Removable Memory Hard Disk Format Remove Line Off Ma...

Page 85: ...witch dial is set to 55 at the factory but you can change the dial number 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of Remote SW Dial 3 Press or the numeric...

Page 86: ...the telephone 3 When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set 4 The telephone line switches to the machine and r...

Page 87: ...s 1 Sub address 2 Sender fax number 3 Port when 2 optional FAX Kits Dual FAX option are installed 4 Recipient s address i FAX By using the memory forwarding function you can perform the following comm...

Page 88: ...b address as the forwarding requirement you can restrict relay broadcasting to a specific communication Setting example 1 Perform sub address transmission 2 Use memory forwarding to forward received o...

Page 89: ...ess OK to add the other party to the list NOTE To register setting by each reception requirement refer to Use Rule for Specific RX on page 4 23 To change the entry contents follow the same operation W...

Page 90: ...you will forward the received originals FAX No Entry Forward originals to another fax Enter the recipient s fax number using the numeric keys and set the transmission details When New Destination Ent...

Page 91: ...ter the requirement number You can enter the requirement number between 001 and 100 7 Press OK 8 Press Change of Rule Name 9 Enter the requirement name and press OK 10 Press Change of Rule NOTE For de...

Page 92: ...forwarding condition can be registered When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified...

Page 93: ...E mail Addr Entry Forward originals with e mail transmission Enter the e mail address of the other party to which you forward the received originals Folder Path Entry Forward originals with folder SMB...

Page 94: ...e password and press OK 25 You can change the following settings Number of Copies Schedule setting File name registration Priority setting NOTE To edit a registered destination select the destination...

Page 95: ...ail and change the settings 29 Select the checkbox beside the forwarding settings to be enabled from the list The checkbox beside the forwarding setting to be enabled is checked 30 Press OK to save th...

Page 96: ...4 3 Press Delete When the confirmation screen is displayed press Yes and go to step 6 4 Press Detail 5 Refer to steps 5 to 26 of Use Rule for Specific RX on page 4 23 to change the settings 6 When the...

Page 97: ...Detail 2 Press Change of Schedule 3 Select All Day or Preset Time To forward received originals all day select All Day and then press OK To set the forwarding time select Preset Time and go to the nex...

Page 98: ...ou can select either Sender Name or Sender 1 Follow steps 1 to 4 of Use Rule for All Receptions on page 4 21 Follow steps 1 to 3 of Use Rule for Specific RX on page 4 23 select the rule press Detail a...

Page 99: ...ed for each page select Each Page 4 Press OK Setting a Number of Copies You can set whether the machine should print received originals when forwarding them You can specify the number of copies 1 Foll...

Page 100: ...nd press Detail 2 Press Change of File Name 3 Press File Name 4 Enter the file name and press OK 5 To insert additional information into the file name press Job No Date and Time Add No Addr to Front o...

Page 101: ...age displays basic information about the machine and Command Center RX as well as the current status of the machine 3 Enter the user name and password of the administrator and click Login Setting Admi...

Page 102: ...faxes are processed in the same way However the process of saving them in a FAX box cannot be selected For the setting procedure refer to Print Settings on page 4 35 Item Description Requirement Numbe...

Page 103: ...ority Prioritize the search keys when conducting searching over the sending criterions Requirement Type Select the condition type from the following items FAX Sub Address FAX Number FAX Reception Port...

Page 104: ...Encrypted TX Turn On to enable encryption for transmission Note the SSL protocol must also be turned on Subject Additional Information When a forwarding address is specified as destination Sender Name...

Page 105: ...page to edit destinations The settings available on the Forward Edit page are shown below If you selected E mail as the destination type specify the settings below E mail If you selected SMB or FTP a...

Page 106: ...mber Transmit Start Speed ECM Sub Address Password Encryption Key No Encryption Box Encryption Box No If you selected i FAX as the destination type specify the settings below i FAX Address Connection...

Page 107: ...ss Document Box Removable Memory Next of FAX Box and Register Edit of Register Edit Box 3 Press Add 4 Press Change of the required items When Box No is selected 1 Press or enter the Box No by using th...

Page 108: ...Press Password and enter the password Up to 16 digits can be entered 2 For confirmation press Confirm Password and enter the same password 3 To complete the entry press OK When Permission is selected...

Page 109: ...step and to change the FAX Box go to step 4 3 Press Delete When the deletion confirmation screen appears press Yes Go to step 5 4 Press Detail Edit and change the FAX Box referring to steps 4 to 5 of...

Page 110: ...us Polling Box Status Free Space 1 2 Search Name Search No 12 12 2011 10 10 NOTE You must enter a box password in the following situations If user login is disabled If user login is enabled but the FA...

Page 111: ...e selected original are displayed 4 When you have finished checking the details press Close Close File Name Detail Date and Time Delete Print Size 1 1 0001 1 12 12 2011 09 00 MB Box Preview Status 100...

Page 112: ...essed in the enlarged image to move the part that is displayed 3 If the original consists of multiple pages press or to move back or forward 1 page Press to skip to the first page or to skip to the la...

Page 113: ...the FAX Boxes the number of pages is displayed 1 Press the System Menu key 2 Press Document Box Removable Memory Next of FAX Box and then Print of FAX Box List 3 When the printing confirmation screen...

Page 114: ...entry before transmission For details refer to the explanations in the procedure of each communication method and registration method Sub Address With the machine sub address and sub address passwords...

Page 115: ...tart key Transmission begins NOTE When a sub address has been registered to the destination of the Address Book you can use the destination When a sub address registered destination in the Address Boo...

Page 116: ...ling programs easier and more convenient Registering Programs 1 Transmission requirements have been registered press the Program key 2 Press Register 3 Press the program number to be registered 1 to 5...

Page 117: ...When you press Yes on the deletion confirmation screen the program is deleted Using Program Dial 1 Press the Program key 2 Place the originals 3 Press Recall and then the key of the program number to...

Page 118: ...es as you wish Refer to page 4 51 Using sub addresses at the same time allows the communication modes described below Sub Address Bulletin Board Communication This is a communication mode that allows...

Page 119: ...OK Using Polling Transmission 1 Press the Document Box key 2 Place the originals 3 Press FAX Box Polling Box and then Store File IMPORTANT The recipient s machine must also be equipped with the same s...

Page 120: ...processor File Name Entry Allows you to rename the files created from scanned originals You can also use this function to add the job number and or date Density Adjusts the density used for scanning o...

Page 121: ...nal Image Select the image quality according to the original image type Function Description NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub addr...

Page 122: ...pecified additional address on page 4 64 For details refer to Entry Check for New Destination in the machine s Operation Guide To continue entering a new number press FAX No Entry and repeat the above...

Page 123: ...Start key The operations for reception begin NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirm...

Page 124: ...r and press OK to complete the entry When New Destination Entry is set to Prohibit the numeric keys cannot be used to enter a fax number For details refer to Sending faxed documents to a specified add...

Page 125: ...s Yes Printing begins NOTE To cancel a selection press the checkbox again so that it is no longer ticked To check the image of the originals refer to the preview For information on previewing images r...

Page 126: ...n confirmation screen appears press Yes The original is deleted NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmission Refer to page 4 51 Close...

Page 127: ...12 12 2011 23 Polling Box doc20101010095022 12 12 2011 4 doc20101010100011 5 Preview Store File 12 12 2011 Status KB KB KB Search Name 12 12 2011 10 10 File Close Status Change File Name doc200710100...

Page 128: ...ohibit direct entry of fax numbers with the numeric keys when faxes are sent When direct entry is prohibited faxes can only be sent to destinations stored in the address book or one touch keys 1 Press...

Page 129: ...Password Enable Disable User accounting Enable Disable User accounting NOTE For details refer to the machine s Operation Guide Item Description Accounting List Register Account Name and Account ID Up...

Page 130: ...the receiving system Polling transmission Network FAX transmission i FAX Transmission Transmission from the document box Destinations include FAX and i FAX destinations When job accounting has been e...

Page 131: ...password and press OK 5 After confirming that the correct User ID and password have been entered press Login 6 Perform the fax operation Login User Name Login Status Enter login user name and passwor...

Page 132: ...administrator NOTE When both user accounting and job accounting have been enabled the screen for entering a User ID and Password is displayed Status Check Counter Login 12 12 2011 10 10 NOTE You can c...

Page 133: ...ng machine Mixed Sized Originals Use the document processor to place originals of different sizes together and send them In this method up to 30 sheets can be placed in the document processor 2 sided...

Page 134: ...hod originals are scanned until you press Scan Finish You can change the following items during scanning Original Size Selection 1 sided 2 sided Selection Sending Size Selection Original Orientation O...

Page 135: ...er Erase Book Erase black borders found around and in the middle of pages of thick books You can set the width of Border Erase for around and in the middle of books separately Individual Border Erase...

Page 136: ...m when the transmission of e mail is completed Send and Print When you send originals this feature allows you to print a copy of the document being sent Send and Store When you send originals this fea...

Page 137: ...heck fax transmission results and functional registration status Various Tools for Checking Transmission Results and Registration Status 5 2 Checking FAX Job History 5 3 Printing Administrative Report...

Page 138: ...Any time 5 3 Send result report Receiptresult report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also o...

Page 139: ...and the function of each key are as follows Printing Job Log Screen NOTE Even when job accounting is enabled 100 each of send and receipt results are displayed regardless of the account ID For detail...

Page 140: ...e number End Date Job completed date Type Icon indicates job type Fax transmission i FAX transmission Destination Recipient destination name fax number or i FAX address User Name User name Blank if no...

Page 141: ...ng fax reception data Storing i FAX reception data Job Name Job name User Name User name Blank if no information is available Result Result is indicated Completed Job ended properly Canceled Job was c...

Page 142: ...result for each destination Job Type Job type Destination The number of destinations is displayed User Name User name Blank if no information is available Job Name Job name Accepted Time Time when jo...

Page 143: ...then indicate whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print transmitted image at full size or Full Image print all of the transmit...

Page 144: ...received faxes Each report lists the history of the latest 50 sent or received fax data When automatic printout is selected a report is printed out automatically after every 50 faxes sent or received...

Page 145: ...ngs Then press Change of Outgoing FAX Report or Incoming FAX Report 3 Press Off not to print or On to print 4 Press OK Status FAX Log Close Detail Print Report Date Destination Detail Result Outgoing...

Page 146: ...setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Press the System Menu key 2 Press Report and Next of Print Report T...

Page 147: ...s OK Up to 128 characters can be entered 4 Press OK NOTE This setting is displayed when the FAX RX Result Report setting is On or Error Storing in Box Only For details refer to FAX RX Result Reports o...

Page 148: ...ted destination To delete the destination select the destination you want to delete and press Delete Press Yes in the confirmation screen The destination is deleted To add the destination press Cancel...

Page 149: ...ring Machine Auto Switch Reception 6 9 Rings 6 11 Volume Adjustment 6 12 Retry Times 6 13 Receiving Mode 6 14 Reception Date Time 6 15 Media Type for Print Output 6 16 MP Tray Paper Output 6 18 DRD Re...

Page 150: ...s the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Dialing Mode Port 1 or Dialing Mode Port 2 3 According to the type of telephone line you are contracted with press...

Page 151: ...ing sent 1 Press the System Menu key 2 Press FAX Next of Transmission Next of Basic and then press Change of TTI 3 Press the location for printing the information on the fax If you don t want to print...

Page 152: ...mission limit purposes Refer to Transmission Restriction on page 6 21 The account name or the account ID can be used as Local FAX Info in the TTI For the procedure for registering an account name or a...

Page 153: ...gister Up to 20 digits can be entered Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor 5 Press OK Local FAX ID Entry 6 Press Ch...

Page 154: ...nd Registration 6 6 Change of Account as Local FAX Name 10 Press Next of Basic and then Change of Account as Local FAX Name 11 To use the account name press ON To use the Local FAX name press OFF 12 P...

Page 155: ...eceiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling...

Page 156: ...kes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals NOTE...

Page 157: ...E In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as r...

Page 158: ...nt The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset whi...

Page 159: ...Auto TAD and Auto FAX TEL 1 Press the System Menu key 2 Press FAX Next of Reception and then press Next of FAX Press Change for the reception mode to be changed 3 Press or the numeric keys to enter t...

Page 160: ...aker when the line is connected without pressing On Hook such as in memory transmission 1 Press the System Menu key 2 Press Common Settings Next of Sound and then Change of FAX Speaker Volume or FAX M...

Page 161: ...cally 1 Press the System Menu key 2 Press FAX Next of Transmission Next of FAX and then Change of Retry Times 3 Press or the numeric keys to enter the number 4 Press OK NOTE Retry times can be set to...

Page 162: ...e 6 19 Manual Reception Manual Refer to page 4 15 Select the mode appropriate for the way the machine is used 1 Press the System Menu key 2 Press FAX Next of Reception Next of FAX and then Change of R...

Page 163: ...he fax is from a different time zone 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Reception Date Time 3 Press On 4 Press OK NOTE When the received data is...

Page 164: ...eceived on the corresponding cassette Faxes will be automatically reduced to the set paper size For detail refer to Reduced Reception on page 6 34 1 Press the System Menu key 2 Press Common Settings N...

Page 165: ...s Close The display returns to the default System Menu screen Common Settings Paper Size Set cassette paper size Standard Sizes 1 Auto Status Metric Inch Standard Sizes 2 Cancel OK 12 12 2011 10 10 Co...

Page 166: ...You can select whether to use the MP tray paper when printing out the received fax 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of Multi Purpose Tray 3 Sele...

Page 167: ...TE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive R...

Page 168: ...determined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a...

Page 169: ...blishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 6 22 or Registering Permit ID No on page 6 26 Send restriction...

Page 170: ...ect FAX No on page 6 24 Reception restriction settings are specified in Reject List in Reception Restrictions Refer to Setting Reception Restriction on page 6 28 The sender s Local FAX Number is not r...

Page 171: ...Register or edit permit number Use the numeric keys to enter a number Cancel OK 123456789 Pause Backspace Space Status 12 12 2011 10 10 NOTE Press Pause to insert a pause between numbers Press Space t...

Page 172: ...ter other Reject FAX numbers repeat steps 3 to 5 7 Press Close NOTE Up to 50 Reject FAX numbers can be registered FAX Reject No List TEL Number Register a number from which faxes will be rejected Up t...

Page 173: ...te When the deletion confirmation screen appears press Yes 7 To change and delete other Reject FAX numbers repeat steps 2 to 6 8 Press Close FAX Reject No List TEL Number Register a number from which...

Page 174: ...it ID numbers repeat steps 3 to 5 7 Press Close NOTE Up to 25 Permit ID numbers can be registered FAX Permit ID List FAX ID Register an ID from which faxes will be accepted Up to 25 IDs can be registe...

Page 175: ...ep 2 to 6 8 Press Close Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in...

Page 176: ...ollow the steps below 1 Press the System Menu key 2 Press FAX Next of TX RX Restriction and then Change of RX Restriction 3 To not use the reception restriction press Off To restrict the other parties...

Page 177: ...ore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT In orde...

Page 178: ...of Encrypt Key Registration 3 Select the unregistered encryption key and press Add Edit 4 Press Encryption Key 5 Use the numbers 0 to 9 and the alphabet A to F on the touch panel to enter the encrypt...

Page 179: ...press Yes 8 To change or delete other encryption keys follow steps 2 to 7 Operation at the Sending System When sending originals by encrypted transmission use the Address Book registered for encryptio...

Page 180: ...Press OK 12 Press the Start key The transmission will start Cancel OK FAX No Entry Detail Destination Status ECM Change Transmission Start Speed Encrypted Transmission Sub Address Change Change Change...

Page 181: ...y number and press OK 5 The sending system conducts encrypted transmission When encryption communication is conducted normally the machine decrypts the encrypted originals received and prints the orig...

Page 182: ...Press the System Menu key 2 Press FAX Next of Reception Next of Basic and Change of Reduced RX Size 3 Select Off or On 4 Press OK Item Description Off Print the received data at 100 of the original si...

Page 183: ...ultiple pages of data are the same width they can be printed out on both sides of paper having the same width as the data 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and th...

Page 184: ...ts 2 pages of the original at a time on one Letter or A4 size sheet of paper 1 Press the System Menu key 2 Press FAX Next of Reception Next of Basic and then Change of 2 in 1 Printing 3 Select either...

Page 185: ...problems 1 Press the System Menu key 2 Press FAX Next of TX RX Common and then Change of FAX Remote Diagnostics 3 Select either Off or On If you selected On press or or use the numeric keys to enter t...

Page 186: ...ify the code to temporarily cancel the unusable setting during unusable time Press Unlock Code and enter a four digits number 6 Press OK 7 Press OK IMPORTANT When Unusable Time is set in addition to f...

Page 187: ...ing the Paper Output Set the output tray for printing of receiving faxes 1 Press the System Menu key 2 Press Common Settings and then Change of Paper Output 3 Press Change of Fax Port1 or Fax Port2 4...

Page 188: ...Setup and Registration 6 40...

Page 189: ...7 1 7 Optional Equipment This chapter introduces the optional equipment available for the FAX kit Internet FAX Kit A 7 2 Expansion Memory 7 3 Dual FAX 7 3...

Page 190: ...Optional Equipment 7 2 Internet FAX Kit A You can use Internet FAX on this machine For details refer to Internet Faxing i FAX Option on page 8 1...

Page 191: ...dcast transmissions to multiple recipients Also because you can then send and receive simultaneously there will be fewer occasions when you cannot receive a fax during fax transmission Dual FAX Settin...

Page 192: ...een is displayed Enter a login user name and password and press Login The factory default settings for the login user name and password are both 2500 3 Press Next of Job Accounting Setting Register Ed...

Page 193: ...1 8 Internet Faxing i FAX Option This chapter explains how to use the Internet faxing i FAX using the Internet FAX Kit A What is i FAX 8 2 i FAX Settings 8 4 i FAX Transmission 8 8 i FAX Reception 8 1...

Page 194: ...y this machine to multiple recipients as Internet faxes E mail notification of transmission results Example of sending i FAX from A OFFICE to B OFFICE i FAX Transmission Flowchart The procedure for se...

Page 195: ...e for transmissions are dependent on the performance of the receiving machine Check the specifications of the receiving machine before sending the fax If you do not know the specifications of the rece...

Page 196: ...smission confirmation results sent back by recipients are included in the sent fax report For more information on sent fax reports refer to Activity Report on page 5 8 For more information on setting...

Page 197: ...tting from the navigation bar on the left to view and set values for that particular category 5 Click FAX i FAX tab The Transmit Settings dialog box will appear For details refer to the Command Center...

Page 198: ...cify the i FAX user POP3 account or specify another account and the user who will provide authentication Login User Name If you selected Other in the user setting enter the user name used for authenti...

Page 199: ...You can enter the DNS server IP address in the TCP IP settings screen Refer to the machine s Operation Guide for details POP3 Port Number Sets the port number used by POP3 Normally 110 is used POP3 S...

Page 200: ...III JJJ 0004 0003 0005 0001 0002 0006 0007 0008 0009 0010 1 1 i FAX Addr Entry FAX No Entry WSD Scan Destination EEE Detail Edit Delete Recall Chain Direct On Hook Org Sending Data Format Quick Setup...

Page 201: ...page 3 16 Using One touch keys Refer to page 3 21 Using the Speed Dial key Refer to page 3 22 Manual Redial recall Refer to page 3 23 Detailed Settings In Detailed settings Transmission mode allows t...

Page 202: ...at can be received by the destination fax machine If you try to send an i FAX using a prohibited resolution it is automatically changed to a permitted resolution and then sent 200 100 dpi Permitted fi...

Page 203: ...ess OK Send Start Press the Start key Transmission begins Checking the Send Status 1 Press the Status Job Cancel key Subject Body i FAX Subject Body Cancel OK Add Shortcut Status Destination Enter Des...

Page 204: ...Communication Paper Supplies Detail InProcess Status User Name Type Accepted Time Job No Cancel Job Type All Status Status Scheduled Job Priority Override 12 12 2011 10 10 Destination Log abc def com...

Page 205: ...ting For details refer to i FAX POP3 Settings on page 8 7 Manual i FAX Reception Use this procedure to check for faxes immediately 1 Press the Status Job Cancel key 2 Press Device Communication 3 Pres...

Page 206: ...Internet Faxing i FAX Option 8 14...

Page 207: ...to use Network FAX Please also read the Network FAX Driver Operation Guide Online Manual contained in the included DVD which describes how to operate your PC to send a fax using Network FAX and make v...

Page 208: ...Supports i FAX transmission Operation is as simple as printing Flow of Network FAX Sending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receivi...

Page 209: ...twork FAX 9 3 9 NOTE The memory forwarding function allows not only reception by the networked PC but also forwarding of the received fax by e mail forwarding to another fax machine or storing in the...

Page 210: ...ication on your computer to create the document to be sent 2 Set the original size and orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will ap...

Page 211: ...ttings on the Cover Page tab 6 Set the destination 1 Use the keyboard to enter the destination fax number in the Address Setting tab 2 Click Add to Destination List The destination information will ap...

Page 212: ...ied Item Description Original Size Select the size of the document being transmitted from the dropdown list Available settings Letter Legal Ledger 11 x 17 Statement A3 A4 A5 Folio B4 and B5 JIS Orient...

Page 213: ...Transmission Settings Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual 1 Insert the DVD supplied with the machine into the DVD drive...

Page 214: ...About Network FAX 9 8...

Page 215: ...1 10 Troubleshooting This chapter explains how to deal with problems Indicators During Sending Receiving Operation 10 2 Precautions When Turning Power OFF 10 3 Error Messages 10 4 Troubleshooting 10...

Page 216: ...g indicator blinks when the machine is sending or receiving a fax The Memory indicator blinks when source data is being stored in memory for memory transmission The Memory indicator is lit when there...

Page 217: ...n panel to off Make sure that the Power key the processing indicator and the memory indicator are off before turning off the main power switch The machine may differ from the above illustration depend...

Page 218: ...message still appears note the error code Turn the main power switch off and unplug the power cord Call your service representative FAX box limit exceeded FAX Box capacity is used up with document da...

Page 219: ...of the same size as indicated When the type of printing paper is specified the necessary paper types are also displayed To use another paper source select the paper source and press Continue Press MP...

Page 220: ...transmit tone signals using buttons Refer to the operation manual of your phone set Is the remote switching number correct Check the registration Default 55 4 17 Did you press the remote switching nu...

Page 221: ...mission feature Sub address transmission cannot be performed unless the recipient fax machine has a similar sub address transmission feature Is the entered sub address identical to the sub address reg...

Page 222: ...on function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the re...

Page 223: ...ter Entry Method Appendix 2 Specifications Appendix 5 Menu List Appendix 6 Received FAX Sizes and Paper Priority Inch Model Appendix 10 Received FAX Sizes and Paper Priority Metric Model Appendix 13 E...

Page 224: ...d to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i o p a s d f g h j k l z x c v b n m _ Input characters Limit characters 0 32 12 12 2011 10 10 1...

Page 225: ...pper case Lower case No Symbol Space Cancel OK Lower case _ Q W E R T Y U I O P A S D F G H J K L Z X C V B N M Input characters Limit characters 0 128 12 12 2011 10 10 Status Use the keyboard to ente...

Page 226: ...ntaining and 1 9 Press and 1 10 Check that the entry is correct Press OK Status Use the keyboard to enter Backspace Upper case No Symbol Space Cancel OK Lower case 1 2 3 4 5 6 7 8 9 0 q w e r t y u i...

Page 227: ...with document processor Scanner Resolution Horizontal Vertical 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Fine 8 dot mm 15 4 line mm 400 400 dpi...

Page 228: ...smission Sending On Hook One Touch Key Chain Dial Quick Setup Type of Original Transmission Original Size Mixed Sized Originals 2 sided Book Original Original Orientation Sending Size Long Original Im...

Page 229: ...FAX Remote Diagnosis Transmission Basic Local FAX Name Port 1 Local FAX Name Port 2 TTI Account as Local FAX Name FAX Local FAX Number 1 Local FAX Number 2 Dialing Mode Port 1 Dialing Mode Port 2 Loc...

Page 230: ...t FAX Attach Send Image Canceled before Sending FAX RX Result Report Job Finish Notice Setting RX Result Report Type Edit Destination Address Book FAX Sub Address Encryption Key No Transmission Start...

Page 231: ...us Job Cancel Key Printing Jobs Status Log Sending Jobs Status Scheduled Job Log Storing Jobs Status Log Device Communication Line Off Manual Reception Check New FAX i FAX Reception Log Activity Repor...

Page 232: ...Priority Received FAX Size Paper Size 1 Paper orientation is different from the received document The image is printed after being rotated 90 automatically 2 Received Legal size document is reduced t...

Page 233: ...STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Media Typ...

Page 234: ...received size 2 3 4 5 NOTE The abbreviations denote the following paper sizes ST Statement STR Statement R LT Letter LTR Letter R LG Legal LD Ledger When a paper type is selected in Media Type a recei...

Page 235: ...automatically chooses the printing paper according to the following priority Same Size Override Priority Received FAX Size Paper Size 1 2 3 4 5 6 7 8 9 10 A5 B5 A4 R A4 FL B4 A3 A5 R B5 A4 R A4 FL B4...

Page 236: ...tes print output on two sheets indicates the printing paper for i FAX Same size as the received size NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in M...

Page 237: ...NOTE The abbreviations denote the following paper sizes FL Folio When a paper type is selected in Media Type a received fax is printed using the matching paper source Refer to page 6 16 Even if All Me...

Page 238: ...hough the line connection was established U00601 U00690 Communication was stopped due to the machine failure Send or receive again U00700 Communication was stopped due to failure on the part of the se...

Page 239: ...ther party s fax machine Check with the other party U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box cont...

Page 240: ...100 Recipient machine is not equipped with a sub address box function or the sub address does not match U04200 Encrypted transmission was canceled because the specified box is not registered U04300 En...

Page 241: ...s no more free space in the memory of the recipient machine Check with the recipient U19000 Memory reception was stopped because there is no more free space in the memory of this machine Create free s...

Page 242: ...Appendix 20...

Page 243: ...nt as Local FAX Name 6 6 Character Entry Method Appendix 2 Entering Characters Appendix 4 Entry Screens Appendix 2 Checking Transmission Results and Registration Status 5 1 Confirmation Screen of Dest...

Page 244: ...ents 4 61 Limit 4 62 Login 4 64 L LDAP address book 2 5 Local FAX Information 6 4 Local FAX Name 6 4 Long Originals 4 2 M Machine Names 1 4 Manual Reception 4 15 6 14 Manual Send 4 14 Media Type for P...

Page 245: ...on 3 26 R Received FAX Sizes and Paper Priority Appendix 10 Appendix 13 Receiving Mode 6 14 Reception Date Time 6 15 Redial 3 23 Changing Retry Times 6 13 Reduced Reception 6 34 Reject Fax No Change D...

Page 246: ...s 6 21 Reception Rejection Requirements 6 22 Reception Restriction Setting 6 28 Reject FAX No 6 24 Send Restriction Setting 6 27 Transmission Start Speed 3 8 Troubleshooting 10 6 TX Start Speed 2 8 U...

Page 247: ...MEMO...

Page 248: ...A1...

Page 249: ......

Page 250: ...gacion Miguel Hidalgo Distrito Federal C P 11560 M xico Phone 52 555 383 2741 Fax 52 555 383 7804 KYOCERA Document Solutions Asia Limited 16 F Mita Centre 552 566 Castle Peak Road Tsuenwan NT Hong Kon...

Page 251: ...rich Branch Hohlstrasse 614 8048 Z rich Switzerland Phone 41 44 9084949 Fax 41 44 9084950 KYOCERA Document Solutions Deutschland GmbH Otto Hahn Strasse 12 40670 Meerbusch Germany Phone 49 2159 9180 F...

Page 252: ...Rev 1 2012 3 3N6KMEN001...

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