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Kyocera ECOSYS M6530cdn Operation Manual Download Page 129

7-1

7

Managing Jobs

This chapter explains the following topics:

Various Tools for Checking Transmission Results and Registration Status ....................................................... 7-2
Checking FAX Job History ................................................................................................................................. 7-3

Displaying Job Log Screen ...................................................................................................................... 7-3

Printing Administrative Reports (Result Report Setting) .................................................................................... 7-4

Send Result Reports ................................................................................................................................  7-4
Report for Job Canceled before Sending  ................................................................................................  7-5
FAX RX Result Reports  ...........................................................................................................................  7-6

Activity Report (Outgoing FAX Report and Incoming FAX Report) .................................................................... 7-7

Printing Activity Reports ........................................................................................................................... 7-7
Automatic Printout ................................................................................................................................... 7-7

Status Page ........................................................................................................................................................  7-8
Reporting FAX Receipt Result by E-mail  ...........................................................................................................  7-9
Confirmation Screen of Destinations  ................................................................................................................ 7-11

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Summary of Contents for ECOSYS M6530cdn

Page 1: ...ECOSYS M6530cdn PRINT COPY SCAN FAX FAX OPERATION GUIDE...

Page 2: ...2 5 Setting Date and Time 2 6 Local FAX Information Entry 2 7 TTI Transmit Terminal Identification 2 7 Local FAX Name 2 7 Local FAX Number 2 8 Local FAX ID 2 8 FAX Dialing Mode 2 9 ECM TX 2 9 TX Star...

Page 3: ...1 FAX Automatic Reception 4 2 Reception Method 4 2 Checking and Changing the Reception Method 4 2 Flow of reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow...

Page 4: ...tion Available for some countries 5 29 Manual Send 5 31 Manual Reception 5 32 Remote Switch Function 5 33 6 Sending Faxes from PC 6 1 Flow of Network FAX Sending 6 2 Flow of Network FAX Receiving 6 2...

Page 5: ...Reception 8 15 Unusable Time 8 16 Account Management 8 18 9 Troubleshooting 9 1 Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turn...

Page 6: ...s Explains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forw...

Page 7: ...rent page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corres...

Page 8: ...e In this Operation Guide continuous operation is as follows Actual procedure Procedure indicated in this guide Select the System Menu Counter key T Select the or key to select Common settings T Selec...

Page 9: ...n This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 FCC PART 68 REQUIREMENTS 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 4 IMPORTANTES MESURES DE SECURITE 1 4 CANADIAN IC REQUIREMENTS 1 5 CONDITI...

Page 10: ...oints of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the...

Page 11: ...jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line...

Page 12: ...to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified telecommunication lin...

Page 13: ...de terminaux qui peuvent tre raccord s une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs la seule condition que la somme d indices...

Page 14: ...DE 08R00 National AN for D AN 02R01 AN for CH and N DE 09R00 National AN for D AN 05R01 AN for D E GR P and N DE 12R00 National AN for D AN 06R00 AN for D GR and P DE 14R00 National AN for D AN 07R01...

Page 15: ...osoft Corporation in the U S A and or other countries Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation IBM...

Page 16: ...ing Date and Time 2 6 Local FAX Information Entry 2 7 TTI Transmit Terminal Identification 2 7 Local FAX Name 2 7 Local FAX Number 2 8 Local FAX ID 2 8 FAX Dialing Mode 2 9 ECM TX 2 9 TX Start Speed 2...

Page 17: ...e 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The message display lights to enable operation 3...

Page 18: ...jammed in the Document Processor 6 Opening handle Hold this handle when opening or closing the Document Processor 7 Original table Stack the sheet originals on this table 8 Original eject table Read o...

Page 19: ...racters Returns settings to their default states Cancels or pauses the job in progress Starts copying and scanning operations and processing for setting operations Used to register or recall programs...

Page 20: ...he screen displayed When the or key is selected the selection moves line by line When the or key is selected the selection moves in units of one page When OK is displayed select the OK key to confirm...

Page 21: ...tions log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Login User Name 3000 L...

Page 22: ...nsmission OK key key TTI OK key 2 Set the TTI 1 Select the desired location for printing the information or Off if you don t want to print it 2 Select the OK key Local FAX Name Register the local fax...

Page 23: ...l fax ID can limit other parties with which you can communicate The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 10 1 Display the screen System Menu Counter key...

Page 24: ...of the image due to noise on the line and other conditions 1 Display the screen System Menu Counter key key FAX OK key key Transmission OK key key ECM TX OK key 2 Configure the settings On or Off OK...

Page 25: ...stalled the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this mac...

Page 26: ...tination name fax number sub address communication encryption transmission start speed and ECM can be registered for each destination 1 Display the screen System Menu Counter key key Edit Destination...

Page 27: ...m Description Sub Address Set this to transmit using a Sub Address Sub Address Transmission page 5 14 Encrypted TX This is set when using encrypted transmission to send the data Using the Encrypted Tr...

Page 28: ...y Add Address OK key 3 Select the registration method key Group OK key 4 Enter the group name 1 Group Name Edit 2 Enter the group name 3 Select the OK key 5 Select the members destinations 1 Group Mem...

Page 29: ...8 Enter the address number 1 Address Number Edit 2 Enter the address number 9 Register the group Select the OK key Completed is displayed and the group is registered NOTE You can set any value betwee...

Page 30: ...stem Menu Counter key key Edit Destination OK key key Address Book OK key 2 Edit or delete the destination To edit the destination 1 Select the destination contacts or group to edit select the OK key...

Page 31: ...tinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display the screen System Menu Counter key key Edit Destination OK key key...

Page 32: ...elected the Address Book appears Go to the next step When the registered One Touch Key number is selected the Key Edit screen appears Select another key number or edit or delete the One Touch Key For...

Page 33: ...ting the destination from the Address Book For registration of the One Touch Key refer to the following 2 Edit or delete the destination When checking the registered destination 1 key Detail OK key Th...

Page 34: ...n Enabled 3 14 Logging in when Job Accounting has been Enabled 3 15 Fax transmission functions 3 16 Quiet Mode 3 17 Original Size 3 17 Original Orientation 3 17 Duplex 3 17 FAX Resolution 3 18 Density...

Page 35: ...nation in the address book refer to the following For the procedure for selecting the destination using the One Touch Key refer to the following 5 Selecting the functions Select Function Menu key and...

Page 36: ...originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can conti...

Page 37: ...ation when entering the FAX number using the numeric keys 1 Select Add 2 Enter the fax number of the receiving system using the numeric keys 3 Select the OK key 5 Delete the destination 1 Select the d...

Page 38: ...status screen 2 Select the fax job to be sent by priority override 3 Menu key PriorityOverride OK key Yes The selected fax job is sent by priority override and other fax jobs are moved down in the tra...

Page 39: ...he document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Select the Stop key 2 Display the cancel send job list screen Cancel Send Job O...

Page 40: ...want to send the fax to the same receiving system select Address Recall Pause and you can call the receiving system you dialed on the destination list 1 FAX key Address Recall Pause key The previousl...

Page 41: ...y FAX is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Key Dest Entry FAX page 8 9 NOTE Up to 64 digits can be entered...

Page 42: ...peed This is set to change the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM ECM is a communication...

Page 43: ...elect the OK key To send to multiple destinations repeat steps 2 to 3 You can send to as many as 100 destinations at once NOTE For more information about how to register destinations in the Address Bo...

Page 44: ...ey 2 Select the One Touch Key where the destination is registered When selecting One Touch Key numbers 12 to 22 the One Touch Key needs to be selected after switching on the Shift Lock indicator by se...

Page 45: ...tion and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission NOTE If Dest Entry FAX is set to Prohibit it is not possible to d...

Page 46: ...repeat steps 2 to 3 Select the destination from the One Touch Key Select all the One Touch Key to which necessary destinations are registered 3 After selecting all the destinations press the Start ke...

Page 47: ...rd and select the OK key 3 Select Login Logout To logout from the machine select the Authentication Logout key to return to the login user name login password entry screen NOTE If Netwk Authentic is s...

Page 48: ...in Select the OK key Logout To logout from the machine select the Authentication Logout key to return to the login user name login password entry screen NOTE If you entered a wrong character select th...

Page 49: ...e original document top edge to scan correct direction 3 17 Continuous Scan Scan a large number of originals separately and then produce as one job 3 19 File Name Entry Adds a file name 3 24 JobFinish...

Page 50: ...of the binding based on the original Item Description A4 A5 A6 B5 B6 Folio 216 340 mm Letter Legal Statement Executive Oficio II 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope...

Page 51: ...cter size 6 point example Resolution Resolution 400x400dpi U Fin when sending originals with minute characters and lines more finely Typical character size 6 point example Resolution Resolution NOTE T...

Page 52: ...tion panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out Setting for Direct transmiss...

Page 53: ...nals 3 Select the On hook key 4 Dial the destination Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected...

Page 54: ...ed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however send...

Page 55: ...ou can scan originals and schedule a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do...

Page 56: ...4 Set the destination and press the Start key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the canceled com...

Page 57: ...ame Additional information such as Job No and Date and Time can also be set Machine s Operation Guide FAX TX Report You can check whether FAX was transmitted properly by printing the report after tran...

Page 58: ...from Address Book select the FAX number by selecting the Address Book key When selecting the FAX number using the One Touch Key select the registered One Touch Key For the procedure for selecting a d...

Page 59: ...s A5 Metric models Continuous Scan On Registering Programs Use the procedure below to register a program 1 Configure the settings of the functions Configure the settings of the functions you want to r...

Page 60: ...the procedure below to edit the program 1 Configure the settings of the functions Set the function to change For the settings of functions refer to the following 2 Overwrite the program 1 Press the on...

Page 61: ...ing and Changing the Reception Method 4 2 Flow of reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of reception 4 4 Fax reception functions 4 5 Fax recept...

Page 62: ...hods for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 25 Auto Answering machine Refer to 5 27 Manual Refer to 4 4 Auto DRD Available for some countries Refer to 5...

Page 63: ...obs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following 2 Reception Print Received faxes are output to the inner tray...

Page 64: ...machine receives a call it rings 2 Select the On Hook key Select the On Hook key to establish the connection 3 Select Manual RX Reception will start NOTE To use Manual Reception you need to change the...

Page 65: ...time of reception and other information RX Date Time X page 4 6 Restrict the type of paper that can be used Media Type for Print Output X page 4 7 Connection to PBX Private Branch Exchange Europe only...

Page 66: ...llowing RX Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirmin...

Page 67: ...t the paper size 3 Select the OK key To specify the paper size refer to the following 3 Selecting the paper type 1 Cassette 1 to 4 Type or MP Tray Type OK key 2 Select the paper type you want to use f...

Page 68: ...riginals from a Sub Address Box 5 11 Checking Details 5 12 Deleting Originals after Printing from a Sub Address Box 5 12 Deleting Originals from a Sub Address Box 5 13 Printing a Sub Address Box List...

Page 69: ...OK key key Forward Settings OK key key Forwarding OK key 2 Configure the function To set Forwarding select key On OK key Registering Forwarding Destination Use the procedure below to register a forwar...

Page 70: ...ration Contents Use the procedure below to change or delete registration contents 1 Display the screen 1 System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key For...

Page 71: ...ime 2 Select the OK key 3 Set the hours and minutes of the end time 4 Select the OK key File Format Setting If you are sending the file as an E mail attachment or transferring it to a folder SMB or FT...

Page 72: ...ypted TX Setting Specify whether to use FTP encryption when you send data 1 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Forward Settings OK key key FTP Encrypted...

Page 73: ...set Off or On for sender name information addition To add document information select Date and Time Job No Job No Date or Date Job No and set None Add Info Sender or Sender Add Info for sender name in...

Page 74: ...In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Command Center RX as well as the current statu...

Page 75: ...ines These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is con...

Page 76: ...a box number 7 Select the OK key 8 To finish the registration of a box select Exit OK key To register further box information select Detail OK key Proceed to next step NOTE If user login administratio...

Page 77: ...is enabled Displayed when logged in with administrator privileges Set the user name of the box Select the user from the user list that appears Permission Select whether to share the box Box Password...

Page 78: ...t OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key 3 Press the Start...

Page 79: ...rinted form the Sub Address Box use the following operation 1 Display the screen Document Box USB key key Sub Address Box OK key 2 Selecting the Originals 1 Select the box containing the document you...

Page 80: ...and select Select again to cancel the selection 5 Select the OK key 3 Deleting Delete OK key Yes Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s an...

Page 81: ...and press the Start key NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be used in sub address...

Page 82: ...fter Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multi...

Page 83: ...al refer to the following Function Description Quiet Mode Lower print and scan speed for quiet processing Original Size Select the size of originals to be scanned Original Image Select original image...

Page 84: ...ed communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPO...

Page 85: ...ng reception refer to the following 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following For the procedure for selecting a destinati...

Page 86: ...3 Print 1 Print OK key 2 Use the numeric keys to change the number of sheets to be printed To change the print settings select the Function Menu key then change the settings and select the OK key For...

Page 87: ...a Polling Box Use this procedure to delete an original stored in a Polling box 1 Display the screen Document Box USB key key Polling Box OK key 2 Selecting the Originals 1 Select the document you want...

Page 88: ...d Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT...

Page 89: ...key Encryption Key OK key 2 Configure the function 1 Select an encryption key not yet registered 2 Select the OK key 3 Enter the 16 digit encryption key using the numeric keys 4 Select the OK key 5 To...

Page 90: ...that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to the following 3 Select the OK key 4 Select whether or...

Page 91: ...ring an encryption key refer to the following 2 Display the screen System Menu Counter key key FAX OK key key Reception OK key key Encryption RX OK key 3 Turn on encrypted reception 1 On OK key 2 Sele...

Page 92: ...harges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the oth...

Page 93: ...The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax...

Page 94: ...the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available pro...

Page 95: ...nt The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset whi...

Page 96: ...tinctive to the fax Flow of reception Preparation Select Auto DRD NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine...

Page 97: ...e call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops...

Page 98: ...ls 2 Dial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machin...

Page 99: ...machine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX key On hook key 5 Select ManualRX Reception will start 6 Replace the handset When reception starts return...

Page 100: ...er 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and receptio...

Page 101: ...FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 4 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing...

Page 102: ...nding Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to t...

Page 103: ...the machine and PC to the network using a network cable Machine Registration Using the memory transmission function select the recipient PC or file format Machine s Operation guide NOTE Use the memor...

Page 104: ...e the device from Sleep before continuing NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box display...

Page 105: ...FAX driver installation procedure 4 Select FAX Driver 5 Click 6 Click Install NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connecte...

Page 106: ...e Place a check in the check box of the driver to be deleted and click Uninstall 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This com...

Page 107: ...log box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine XXX XXX NW FAX to be used in the printer name list 2 Set t...

Page 108: ...OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dia...

Page 109: ...on fax number in the Address Setting tab 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the...

Page 110: ...eferences screen will open 2 Select settings The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available...

Page 111: ...time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the S and T arrows IMPORTANT If the time that is shown in the message...

Page 112: ...ered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password mu...

Page 113: ...ered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the char...

Page 114: ...the party must be registered in the fax machine s Address Book 1 Click the Select from Address Book button The Address Selection dialog box opens Maximum number of characters that can be entered 64 c...

Page 115: ...ination List click on the Delete all button NOTE To use the Windows Address Book select Windows Address Book For adding an Address Book for Network FAX data file fdt select the Refer to Address Book c...

Page 116: ...ialog box 2 Enter the sub address and password as it is registered in the destination fax Maximum number of characters that can be entered 20 characters Characters that can be entered 0 to 9 space a s...

Page 117: ...or Cover Pages original templates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab 4 Optional Settings The setting...

Page 118: ...can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Co...

Page 119: ...n the Address Setting tab enter the destination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button Basic Transmission page 6 7 1 Sel...

Page 120: ...em Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters c...

Page 121: ...rop down menu NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings pag...

Page 122: ...utton 8 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission I...

Page 123: ...ings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Attach a Cover Page Click on...

Page 124: ...he drop down menu at the top of the dialog box or click on the W or X button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the...

Page 125: ...age template 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Edit the Cover Page templates 1 Place a check in the Attach...

Page 126: ...ll not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in...

Page 127: ...and can now be selected Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FA...

Page 128: ...on Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indi...

Page 129: ...Log Screen 7 3 Printing Administrative Reports Result Report Setting 7 4 Send Result Reports 7 4 Report for Job Canceled before Sending 7 5 FAX RX Result Reports 7 6 Activity Report Outgoing FAX Repor...

Page 130: ...og History of latest 50 send and receipt results stored FAX jobs only Any time Send result report Receipt result report Report printing Send Result FAX RX Result Latest send or receipt result Automati...

Page 131: ...Screen 1 Display the screen Status Job Cancel key key FAX Job Log OK key key Outgoing FAX Log or Incoming FAX Log OK key 2 Check Select the or key to check the details of the job NOTE Even when job ac...

Page 132: ...key key Report OK key key Result Rpt Set OK key key Send Result OK key key FAX OK key 2 Configure the function 1 Off not to print On to print Error Only or Specify Each Job OK key If you selected On E...

Page 133: ...e is selected either the name destination name or the destination FAX No stored in the address book is shown When both the name and destination are stored in the address book the name is shown by prio...

Page 134: ...ully 1 Display the screen System Menu Counter key key Report OK key key Result Rpt Set OK key key FAX RX Result OK key 2 Configure the function Off not to print On to print or Error SubAddress OK key...

Page 135: ...rts The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel key key FAX Job Log OK key 2 Print 1 Select Outgoing FAX Rpt to print the sent fax report or...

Page 136: ...ser setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key key Report OK key ke...

Page 137: ...3 Select the destination Select from the address book 1 key Address Book OK key 2 Select the destination 3 Select the OK key NOTE This setting is displayed when the FAX RX Result Report setting is On...

Page 138: ...ipt Result by E mail Enter the E mail address 1 key Address Entry OK key 2 Enter the desired e mail address using the numeric keys For details on character entry refer to the following 3 Select the OK...

Page 139: ...ect the destination to check the details of 2 OK key Detail OK key 3 The details of the destination are displayed When the check has been completed select the OK key 3 Change a destination Delete a de...

Page 140: ...striction 8 10 Registering Permit FAX No 8 11 Changing and Deleting Permit FAX No 8 12 Registering Reject FAX No 8 12 Changing and Deleting Reject FAX No 8 13 Registering Permit ID No 8 13 Changing an...

Page 141: ...appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below Lo...

Page 142: ...e result reports can also be configured 8 4 Common Settings Configures overall machine operation 8 5 Document Box Configures settings related to the Sub Address Box and Polling Box For details on Sub...

Page 143: ...report is printed out automatically after every 50 faxes sent Value Off On Activity Report Outgoing FAX Report and Incoming FAX Report page 7 7 Incoming FAX Rpt An activity report is printed out autom...

Page 144: ...ed by selecting the On Hook key Value 0 Mute 1 Minimum 2 3 Medium 4 5 Maximum FAX Monitor Adjust the volume of the monitor Monitor Volume Volume of the built in speaker when the line is connected with...

Page 145: ...he information includes the date and time of transmission number of pages sent name and fax number This machine enables the user to select if the TTI is printed out on the fax on the receiving system...

Page 146: ...te Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of...

Page 147: ...g operation Value 00 99 Remote Switch Function page 5 33 Encryption RX Turns on reception by encrypted communication Value Off On If turned on select the encryption key Encryption page 5 21 ECM RX Set...

Page 148: ...fault fax settings Dest Entry FAX Item Description Dest Entry FAX Select whether to permit direct entry of destination When this option is set to Prohibit you cannot enter the destination directly Val...

Page 149: ...Communication Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Registering Permit FAX No page 8 11 Registering Permit ID No page 8 13 Send restriction...

Page 150: ...s Reception Rejection Register Reject FAX numbers Registering Reject FAX No page 8 12 Reception restriction settings are specified in Reject List in Reception Restrictions Setting Reception Restrictio...

Page 151: ...Permit FAX No to be deleted 2 Menu key Delete OK key Yes Registering Reject FAX No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Reject No List OK key 2 Ad...

Page 152: ...leting 1 Select the Reject FAX No to be deleted 2 Menu key Delete OK key Yes Registering Permit ID No 1 Display the screen System Menu Counter key key FAX OK key key TX RX Restrict OK key key Permit I...

Page 153: ...parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book To change the sending restriction follow the steps...

Page 154: ...key FAX OK key key TX RX Restrict OK key key RX Restriction OK key 2 Configure the function Off Permit Addr Book or Reject List OK key To restrict the other parties from which you receive originals o...

Page 155: ...bs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is tempo...

Page 156: ...he cancel code Specify the code to temporarily cancel the unusable setting during unusable time 1 Enter Unlock Code 0000 to 9999 2 Select OK NOTE To use the machine temporarily during unusable time en...

Page 157: ...ast transmission Sub address transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Login Logout page 3 14 Item D...

Page 158: ...ransmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for co...

Page 159: ...hapter explains the following topics Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code L...

Page 160: ...icator flashes check the message display If the message is not indicated on the message display check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular...

Page 161: ...a fax when the power switch is turned off Make sure that the Processing indicator and the Memory indicator are off before turning off the power switch NOTE When the Processing indicator or Memory indi...

Page 162: ...by Group Authorization settings Select OK Refer to the machine s Operation Guide Cannot use this function FAX Transmission This job is canceled because it is restricted by User Authorization or Job Ac...

Page 163: ...ake a note of the error code displayed on the message display and contact your service representative Maximum number of scanned pages Job is canceled Is the acceptable scanning count exceeded Cannot s...

Page 164: ...the default setting of TX Start Speed in System Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting...

Page 165: ...rty during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other part...

Page 166: ...Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U...

Page 167: ...he forwarding destination 5 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the...

Page 168: ...om a Sub Address Box Is the box password been set Enter the correct box password 5 8 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the rec...

Page 169: ...This chapter explains the following topics Character Entry Method 10 2 Specifications 10 6 Menu Map 10 8 Received FAX Sizes and Paper Priority Metric Model 10 12 Received FAX Sizes and Paper Priority...

Page 170: ...3 Right Select key Select to select the type of characters you want to enter When Text is displayed 4 OK key Select to finalize entry and return to the screen before the entry To enter a symbol select...

Page 171: ...key changes the character in the order from left to right _ 1 Repeats from the first character on the left 1 During number entry a b c A B C 2 Repeats from the first character on the left 2 During nu...

Page 172: ...X Y Z 9 Repeats from the first character on the left 9 During number entry _ space 0 Repeats from the first character on the left 0 During number entry Select to change the character in the cursor pos...

Page 173: ...he key Displays the symbol list 5 Select the or key to move the cursor and select 6 Select the OK key is entered 7 Select the 3 key four times D is entered 8 Select the key Account Name Text ABC R Acc...

Page 174: ...h 8 1 2 216 mm Max length 14 1 32 356 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 20...

Page 175: ...ed on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is availabl...

Page 176: ...ch Key page 3 11 Program page 3 26 Quiet Mode page 3 17 Original Size page 3 17 Original Image page 3 18 FAX Resolution page 3 18 Orig Orientation page 3 17 Continuous Scan page 3 19 File Name Entry p...

Page 177: ...tus refer to the machine s Operation Guide USB Memory refer to the machine s Operation Guide SSD refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Network refe...

Page 178: ...ration Guide Date Setting page 2 6 Timer Setting Unusable Time page 8 16 Function Default FAX Resolution page 8 5 Con scan FAX page 8 5 Login Operation refer to the machine s Operation Guide RAM Disk...

Page 179: ...X TEL page 8 8 Forword Settings page 5 2 RX Setting page 8 8 RX Date Time page 8 7 2 in 1 Printing page 8 7 Batch Print page 8 7 Remote SW Dial page 8 8 Encryption RX page 5 21 Duplex Printing page 8...

Page 180: ...rection of the paper feed Paper Size 1 A5 Paper orientation is different from the received document The image is printed after being rotated 90 automatically A4 Folio A4 Folio 2 A4 Folio A4 A4 Images...

Page 181: ...al Long Originals Originals longer than Legal in the direction of the paper feed Paper Size 1 Statement Paper orientation is different from the received document The image is printed after being rotat...

Page 182: ...r 2 3 DRD Reception 5 29 Duplex 3 17 Duplex Printing 4 6 8 7 E ECM RX 8 8 ECM TX 8 7 E mail Notice Job Finish Notice 3 24 Reporting FAX Receipt Result 7 9 Encryption Communication 5 21 Changing and De...

Page 183: ...tion 8 13 Polling Communication 5 15 Checking 5 20 Deleting Originals in a Polling Box 5 20 Polling Reception 5 17 Polling Transmission 5 15 Printing from a Polling Box 5 19 Sub Address Bulletin Board...

Page 184: ...ub Address Box List 5 13 Sub Address Bulletin Board Reception 5 17 Sub Address Communication 5 8 Sub Address 5 8 Sub Address Password 5 8 Sub Address Transmission 5 14 T Telephone Line 8 6 Time 2 6 Tr...

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Page 186: ...First Edition 2015 1 2NWKDEN500...

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