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5 PRINTING LISTS AND REPORTS

92 Lists/Reports Samples



Power failure list

TX/RX
FILE NO.

FUNCTION

044 POLLING

045 MULTI

POWER FAILURE LIST

TIME

: 05-15-'08 17:53

FAX NO.1

: 2131234567

FAX NO.2

: 2131235678

NAME

: Aaabbb L.A.

MEMORY RECEPTION
FILE NO.
029

PC JOB
FILE NO.

FUNCTION

049 SINGLE

050 MULTI

Summary of Contents for MP-80

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for FAX Unit...

Page 3: ...scribes how to use the fax functions troubleshooting and its maintenance etc Before using the fax functions thoroughly read and understand this Operator s Manual To ensure that the fax functions are u...

Page 4: ...ct is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately...

Page 5: ...IS L etiquette d lndustrie Canada identifie le mar riel homologu Cette tiquette certifie que le mat riel est conforme aux normes de protection d exploitation et de s curit des r seaux de t l communica...

Page 6: ...take adequate measures Any consequences resulting from the use of this product in restricted working environments are not the responsibility The consequences of the use of this product in restricted...

Page 7: ...t of the equipment such as the installing status of options Screens of when paper in the A B format is used are given in this manual If you use paper in the LT format the display or the order of butto...

Page 8: ...as the date and time or the address book data will not be deleted All data pertaining to time and destinations set in a certain function such as a delayed communication or polling reception may be de...

Page 9: ...per 38 Chapter 3 CHECKING AND CANCELING THE COMMUNICATIONS Checking Communications 42 Checking reserved transmissions 42 Checking communication status log 43 Canceling the Transmission 45 Canceling th...

Page 10: ...sion report 88 Multi transmission report 88 Multi polling report 89 Relay TX orig terminal report 89 Relay TX relay station report 90 Relay TX end terminal report 90 Relay station report 91 Mailbox re...

Page 11: ...ORE USING FAX This chapter describes the basics of this equipment you should learn before you start using it Description of Each Component 10 Control panel 10 Touch panel 12 Options 13 Connecting Cabl...

Page 12: ...When you use the Internet Fax function you also press this button For details of the Internet Fax function refer to the Scanning Guide 2 USER FUNCTIONS button Use this button when you register make se...

Page 13: ...ed numbers 8 Alarm lamp This lamp lights when an error occurs and this equipment needs some actions to be taken 9 MEMORY RX This lamp lights when there is a received document which is not printed yet...

Page 14: ...ctions are shown here 3 Operation object area Operation related buttons and text boxes are shown here 4 Alert message area Messages are shown here to inform you of various alerts such as replacement t...

Page 15: ...X Options This section describes the options related to the fax function This equipment FAX System T 1 FAX Unit FAX System T This is the unit to use the fax function 2 2nd Line for FAX Unit MP 80 This...

Page 16: ...tem T 1 LINE2 Connect a telephone line when the 2nd Line for FAX Unit optional is installed 2 LINE Connect a telephone line 3 TEL Connect an external telephone Do not connect this equipment and the ex...

Page 17: ...bes how to send and receive a fax Sending a Fax 16 Basic procedures 16 Handling an original 19 Setting the transmission conditions 23 Specifying the recipient 27 Other transmissions 34 Receiving a Fax...

Page 18: ...the original s on the original glass or RADF Reversing Automatic Document Feeder in the correct direction The illustration above shows the original placed on the original glass P 19 Handling an origi...

Page 19: ...ipment automatically starts sending the scanned document In the direct transmission mode the fax number is dialed immediately and the scanned document will be sent Transmission conditions can be set i...

Page 20: ...uipment is managed under the department management or user management this function is not applied to those reserved jobs Sending the next original If an original is placed on the original glass and i...

Page 21: ...sizes it is automatically rotated and sent as described below A4 A4 R A5 R A5 B5 R A5 LT LT R ST R ST Original scanning range The following figures show the original scanning area Any information in...

Page 22: ...the original 2 Align the original against the left inner corner of the glass Different size originals can also be sent in one transmission When an original of any size other than LT A4 is placed in t...

Page 23: ...sheets 35 to 80 g m2 9 3 to 20 lb or 16 mm 0 62 in height 2 sided originals can be set and sent P 50 Transmitting 2 Sided Originals When an original of any size other than LT A4 is placed in the dire...

Page 24: ...sing the RADF Do not use the following originals as they may misfeed or become damaged The following originals should be handled carefully 1 Badly wrinkled or folded originals In particular originals...

Page 25: ...urn to the default settings after the transmission Each default setting of resolution original mode exposure transmission mode and ECM is adjustable P 94 Fax settings Making settings Pressing OPTION o...

Page 26: ...iginal with small size text and fine illustrations U FINE This is suitable for an original with ultra fine illustrations TEXT This is suitable for an original with text and line drawings TEXT PHOTO Th...

Page 27: ...OFF When this mode is set to ON originals are sent at a slower speed than usual and the chances of errors occurring decrease SUB SEP SID PWD For the communication compatible with ITU T International T...

Page 28: ...for the next original is displayed Press OPTION The illustration above shows the original placed on the original glass If an original is placed on the RADF Reversing Automatic Document Feeder and you...

Page 29: ...ital keys 1 Key in the recipient s fax number using the digital keys on the control panel 2 Confirm the fax number displayed on the fax screen To delete each entered value press BACK SPACE To delete a...

Page 30: ...n E mail address have been registered to the recipient s address both of them are selected To cancel the selected recipient press it again In the memory transmission mode you can send the same documen...

Page 31: ...m the addresses registered in that group press CONTENTS In the memory transmission mode you can specify multiple groups up to 200 groups up to a total of 400 recipients to send the same document at on...

Page 32: ...y you can select the recipient by pressing the address name box In such case if a fax number and an E mail address have been registered to the recipient s address both of them are selected To cancel t...

Page 33: ...ghtweight Directory Access Protocol server the name of the LDAP server to be connected is required to be registered to this equipment in advance For details of the LDAP server ask your network adminis...

Page 34: ...e search result is displayed Press the desired FAX icon and then press OK Press or to switch the pages Alternatively you can select the recipient by pressing the address name box In such case if a fax...

Page 35: ...pients You can confirm the recipients which you specified or delete unnecessary recipients 1 Press DESTINATION 2 The recipient list screen is displayed Select the recipient you want to delete and then...

Page 36: ...cify the recipients you must specify the recipient in advance by following the procedures below Specify the recipients and then press MONITOR 5 Specify the recipients P 27 Specifying the recipient For...

Page 37: ...he handset of the external telephone 5 Use the external telephone to dial the fax number P 27 Specifying the recipient When you use the external telephone to dial the machine dials each number you ent...

Page 38: ...do not have to do anything when receiving a fax When the 2nd Line for FAX Unit optional is installed the reception mode of the 2nd line is limited to AUTO reception MANUAL reception Faxes are manually...

Page 39: ...fax data are stored in the memory and printing is resumed as soon as this equipment is ready As the memory reception function is always enabled you do not need to make any setting During copying or p...

Page 40: ...ding on the length of the original RX reduction printing or Discard printing both of them are set to ON by manufacture default are applied P 102 Setting RX printing When an original is shorter or the...

Page 41: ...ponding paper size is not available in most cases the scanned original is printed on paper of a larger size However the sender s fax machine may reduce the scanned original to fit the paper size avail...

Page 42: ...d original to fit the paper size available in the recipient s fax machine this equipment Ex A3 A4 The paper priority varies according to the RX reduction printing and Discard printing settings For det...

Page 43: ...check and cancel fax communications Checking Communications 42 Checking reserved transmissions 42 Checking communication status log 43 Canceling the Transmission 45 Canceling the memory transmission...

Page 44: ...o switch the pages To print the list of the reserved transmissions jobs press RESERVATION LIST In the Status column the status of each job is indicated with the following Line1 Sending on the 1st line...

Page 45: ...IONS Checking Communications 43 3 CHECKING AND CANCELING THE COMMUNICATIONS Checking communication status log You can check the log of fax transmissions and receptions 1 Press JOB STATUS 2 Select the...

Page 46: ...status is indicated with the following Registering recipients fax numbers to the address book To register recipient s fax numbers in the address book from the send receive log screen select a record...

Page 47: ...e original glass This section describes how to cancel the memory transmission when an original is placed on the original glass 1 When scanning is completed the confirmation screen for the next origina...

Page 48: ...ress the STOP button on the control panel while the originals are being scanned Scanning is paused 2 The confirmation screen for the next original is displayed Press JOB CANCEL If you press JOB FINISH...

Page 49: ...transmissions You can cancel the direct transmission during scanning Even if you cancel transmission in the direct TX mode the part of the original that was scanned before transmission is canceled ha...

Page 50: ...s is displayed This step is the same as that for checking the reserved transmission P 42 Checking reserved transmissions 2 Select the reserved transmission you want to delete and then press DELETE In...

Page 51: ...ommunication 53 Polling transmission 53 Polling reception 55 Mailbox Transmission 56 Registering printing deleting an original 57 Sending retrieving an original 61 Creating modifying deleting a mailbo...

Page 52: ...a 2 sided original of the LT A4 size change the direction of the original depending on its bound position as follows 1 Right to left book type original 2 Top to bottom tablet type original 2 Press th...

Page 53: ...4 ADVANCED FUNCTIONS Transmitting 2 Sided Originals 51 4 ADVANCED FUNCTIONS 7 Press SEND P 16 Basic procedures...

Page 54: ...ace the original s P 19 Handling an original 2 Press the FAX button on the control panel P 16 Basic procedures 3 Press OPTION and set the transmission conditions P 23 Setting the transmission conditio...

Page 55: ...ermit specific recipients to receive the original using the polling transmission To use the polling communication function with the password verification applied the fax machines of both the sender an...

Page 56: ...el Upon request of the recipient s fax machine the data of the original stored into memory are sent automatically Once they are sent they are deleted from memory You can delete the data of the origina...

Page 57: ...password and then press OK If you do not have to key in the password leave this entry box blank and then press OK 4 Specify the sender s fax number P 27 Specifying the recipient This equipment support...

Page 58: ...lbox Relay station mailbox Using this mailbox an original sent from a fax machine is relayed to pre registered multiple recipients To inform a user of the result of the relay a report called RELAY TX...

Page 59: ...confidential or bulletin board mailbox must be created in advance P 64 Creating modifying deleting a mailbox 1 Place the original s P 19 Handling an original 2 Press the FAX button on the control pane...

Page 60: ...ord in the same way as the box number If you have selected the confidential mailbox it is not necessary to key in a password since it is not verified If the box number or password is incorrect an erro...

Page 61: ...p press CONFIDENTIAL or BULLETIN BD In the MODE group press PRINT and then OK If the selected mailbox has not been set an error message is displayed and you are unable to proceed 4 Press BOX NUMBER to...

Page 62: ...g an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press CANCEL and then OK If the selected mailbox has not been set an error message is displayed and you are un...

Page 63: ...onfidential bulletin board relay station mailbox in this equipment 1 Place the original s P 19 Handling an original 2 Press the FAX button on the control panel P 16 Basic procedures 3 Press OPTION and...

Page 64: ...word in the same way as the box number The box number and the password you specified here are sent to the recipient s fax machine as SUD box number and SID password of the command compatible with the...

Page 65: ...ending an original 3 In the BOX TYPE group press CONFIDENTIAL or BULLETIN BD In the MODE group press POLLING and then OK 4 Press BOX NUMBER to display the entry screen Key in the box number and then p...

Page 66: ...stered to this equipment P 82 Mailbox relay box report Creating the confidential or bulletin board mailbox You can create the confidential or bulletin board mailbox in this equipment 1 Press the FAX b...

Page 67: ...screen key in the box number s a maximum of 20 digits and then press OK If you want to set a password a maximum of 20 digits key in the password in the same way as the box number If the box number or...

Page 68: ...onfidential or bulletin board mailbox 3 In the BOX TYPE group press RELAY In the MODE group press BOX SETUP or MODIFY and then OK If the selected mailbox is not set at the time of modification an erro...

Page 69: ...relay transmission report is displayed If you want to send the report select YES If not select NO By default the relay transmission end terminal report is sent when a communication error occurs On th...

Page 70: ...8 The confirmation screen for printing the received copy of the original is displayed If you want to print it out whenever a copy of the original is delivered press ALWAYS If you want to print it out...

Page 71: ...edures 2 Press the ADVANCED tab and then press ITU MAILBOX This screen is the same as the one you see when you create the confidential bulletin board mailbox P 64 Creating the confidential or bulletin...

Page 72: ...CED FUNCTIONS 70 Mailbox Transmission 5 The confirmation screen for the deletion is displayed Press YES If the box number or password is incorrect an error message is displayed and you are unable to p...

Page 73: ...1 Place the original s P 19 Handling an original 2 Press the FAX button on the control panel P 16 Basic procedures 3 Press OPTION and set the transmission conditions P 23 Setting the transmission cond...

Page 74: ...press DELAYED TX RESERVE 5 Key in the date hour and minute using the digital keys on the control panel and then press OK The acceptable range of reservation is up to one month later Press and to move...

Page 75: ...e set on the ADMN menu For the details of the current setting ask your administrator P 104 Setting recovery transmission 1 Press the FAX button on the control panel P 16 Basic procedures 2 Press OPTIO...

Page 76: ...odify delete a relay station mailbox see the following section P 64 Creating modifying deleting a mailbox To use the onramp gateway you need to set an E mail address and Internet Fax to this equipment...

Page 77: ...N The fax number of the final recipient is specified in xxxxxxxx and the subaddress in yyyy e g In case that the fax number is 1234567890 the subaddress is 1234 and the domain name of this equipment F...

Page 78: ...les in the shared folder to protect them from unexpected data loss events If the forced encryption function for PDF security is enabled this function is not available For the details of the security s...

Page 79: ...der of the hard disk in this equipment it is saved in the TXFAX folder under the FILE_SHARE folder When PDF SINGLE TIFF SINGLE or XPS SINGLE is selected another folder with the same file name is autom...

Page 80: ......

Page 81: ...ists Reports Automatically 83 Lists Reports Samples 84 Transmission journal 84 Reception journal 85 Reservation list 85 Mailbox relay box report 86 Memory transmission report 87 Transmission report 88...

Page 82: ...ing lists can be printed manually For details of the operation refer to the MFP Management Guide Journal transmission journal reception journal You can print a list of transmissions and receptions Thi...

Page 83: ...S AND REPORTS 3 Press JOURNAL If JOURNAL is pressed with the transmission reception records selected the journal of the selected file is printed Reservation list You can print a list of the reserved t...

Page 84: ...orts Manually Mailbox relay box report You can print a list of the current status of the mailboxes registered to this equipment 1 Press the FAX button on the control panel P 16 Basic procedures 2 Pres...

Page 85: ...the report is printed RELAY TX ORIG TERMINAL REPORT When the document transmission from an originator terminal to a relay station is completed during the mailbox transmissions the report is printed Yo...

Page 86: ...ommunication result and error code OK Succeeded 4 digit error code Failed Special communication mode P Polling communication SB Mailbox communication SR R Relay mailbox communication SF F Forward mail...

Page 87: ...oup entry method NO FILE NO DATE TIME DURATION PGS FROM DEPT MODE STATUS 001 003 05 15 14 23 00 00 0 Aaabbb USA HQ NG 00B1 002 007 05 15 17 20 00 32 1 3109998888 EC 603 OK RECEPTION JOURNAL XXXXXXXXXX...

Page 88: ...FILE NO DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 05 15 17 24 LOCAL MAILBOX RELAY BOX REPORT TIME 05 15 08 18 00 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A RELAY BOX NO E...

Page 89: ...es in the STATUS column see the following section P 108 Error codes FILE NO 004 DATE 05 15 17 11 TO ABC EXPRESS DOCUMENT PAGES 1 START TIME 05 15 17 13 END TIME 05 15 17 14 STORED TIME 05 15 23 14 PAG...

Page 90: ...specified with the direct entry method NO FILE NO DATE TIME DURATION PGS TO DEPT MODE STATUS 002 007 05 15 17 20 00 32 1 3109998888 EC 603 OK TRANSMISSION REPORT XXXXXXXXXXX XXXX XXX TIME 05 15 08 17...

Page 91: ...entry method FILE NO 014 DATE 05 15 18 02 START TIME 05 15 18 17 END TIME 05 15 18 18 SUCCESSFUL ADDRESS BOOK 001 Cccddd ADMIN UNSUCCESSFUL FAX NUMBER 2139998888 NOT AVAILABLE MULTI POLLING REPORT TI...

Page 92: ...45 SUCCESSFUL GROUP NUMBER 002 USA 1 ADDRESS BOOK 001 005 ASIA 1 UNSUCCESSFUL ADDRESS BOOK PAGE SENT 001 Cccddd ADMIN 0 RELAY TX RELAY STATION REPORT TIME 05 15 08 14 46 FAX NO 1 2131234567 FAX NO 2 2...

Page 93: ...DATE 05 15 13 33 RELAY BOX 777 DOCUMENT PAGES 1 FROM 214 RELAY STATION REPORT TIME 05 15 08 13 33 FAX NO 1 2131234567 NAME Aaabbb L A FILE NO 016 DATE 05 15 18 22 BOX NUMBER 12345 BOX TYPE CONFIDENTI...

Page 94: ...ples Power failure list TX RX FILE NO FUNCTION 044 POLLING RX 045 MULTI TX POWER FAILURE LIST TIME 05 15 08 17 53 FAX NO 1 2131234567 FAX NO 2 2131235678 NAME Aaabbb L A MEMORY RECEPTION FILE NO 029 P...

Page 95: ...istrator settings related to the fax function User Settings 94 Fax settings 94 Administrator Settings 97 Registering the terminal ID 99 Setting the initial setup 100 Setting RX printing 102 Setting re...

Page 96: ...6 SETTING ITEMS 94 User Settings User Settings Fax settings Set the initial settings for the fax transmission functions 1 Press the USER FUNCTIONS button on the control panel 2 Press FAX...

Page 97: ...takes to send an original ORIGINAL Set the scanning mode based on the type of the original In the TEXT PHOTO mode or PHOTO mode transmission time may be longer than in the TEXT mode STANDARD This is...

Page 98: ...ing communication this mode allows good communication without image distortion by automatically resending the part that have been affected Both the sender and the receiver must have the ECM function t...

Page 99: ...ion describes the FAX menu managed by the administrator Follow the procedures below to display the menu you want to operate 1 Press the USER FUNCTIONS button on the control panel 2 Press ADMIN tab and...

Page 100: ...6 SETTING ITEMS 98 Administrator Settings 4 Press FAX The FAX menu is displayed The following section describes each menu...

Page 101: ...al and receiver information on the trailing edge on the received fax P 94 Fax settings 1 Press TERMINAL ID 2 Set each setting option and then press OK You can enter up to 20 characters in the ID NAME...

Page 102: ...om the bottom edge of the received copy of the original Setting the initial setup You can set the initial settings for the fax functions 1 Press INITIAL SETUP 05 15 08 15 08 FROM Aaabbb 1234567890 T 0...

Page 103: ...volume You hear this tone when reception is completed Each volume can be set in 8 levels 0 tone Off DIAL TYPE DIAL TYPE LINE2 There are 2 types of telephone lines When you first install this equipment...

Page 104: ...n and then press OK DISCARD You can switch discard printing ON or OFF With it being set to ON if an original is up to 10 mm 0 4 inch longer than the printing area the part that exceeds the paper print...

Page 105: ...ven when duplex printing is set to ON the document printed using the reception forward function is printed on a single side of paper Duplex printing direction differs depending on the received documen...

Page 106: ...nabling or disabling this function 1 Press RECOVERY TX 2 Press 24H or 1H to set the document stored time and then press OK When the screen is returned to the one shown in step 1 above make sure that a...

Page 107: ...rminal ID Set the dial type P 100 Setting the initial setup 1 Press LINE 2 MODE 2 Set how you want to use the 2nd line and then press OK TX RX The 2nd line is used for both transmission and reception...

Page 108: ......

Page 109: ...AND SPECIFICATIONS This chapter describes troubleshooting and specifications of FAX System T Troubleshooting 108 Error codes 108 Error messages 108 Transmission reception trouble 109 Specifications of...

Page 110: ...ck if the polling document exists 0042 Memory full Make sure that there is sufficient memory before making the call again 0050 Line busy Retry communications 0053 Security mismatch in relay or mail bo...

Page 111: ...te Fax even though it has been sent Was the original placed correctly facing up Black lines are shown in the image that was sent Is the scanning area of the Reversing Automatic Document Feeder clean C...

Page 112: ...merica LD LG LT LT R ST ST R COMP Size of Original A B format A3 A4 A4 R A5 A5 R B4 B5 B5 R FOLIO Recording Paper Size North America 11 x 17 LD 8 5 x 14 LG 8 5 x 11 LT 5 5 x 8 5 ST 10 1 8 x 14 COMP Re...

Page 113: ...g a relay station mailbox 66 deleting a mailbox 69 deleting an original 60 printing an original 59 registering an original 57 retrieving an original 63 sending an original 61 MEMORY RX 11 MEMORY TX 24...

Page 114: ...e 76 Sender information 99 100 Sending 16 SID PWD 25 SMTP server 75 Specifications 110 START button 10 STOP button 10 SUB SEP 25 SUBJECT 25 T Telephone line 14 Terminal ID 99 Touch panel 12 Transmissi...

Page 115: ...Printed in Malaysia...

Page 116: ...Rev 1 2009 7 Printed in Malaysia 305JN56081 6LH40291000...

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