Konica Minolta bizhub C25 User Manual Download

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Printing Received Faxes

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Downloaded From ManualsPrinter.com Manuals

Summary of Contents for bizhub C25

Page 1: ...bizhub C25 Facsimile User s Guide A2YF 9562 01A Downloaded From ManualsPrinter com Manuals...

Page 2: ...kyo 100 0005 Japan All Rights Reserved This document may not be copied in whole or part nor transferred to any other media or language without writ ten permission of KONICA MINOLTA BUSINESS TECHNOLOGI...

Page 3: ...x 2 Downloaded From ManualsPrinter com Manuals...

Page 4: ...2 5 Main Screen 2 5 Entering Fax Mode 2 8 Symbol list 2 8 UTILITY Menu 2 9 MACHINE SETTING Menu 2 10 ADMIN MANAGEMENT Menu 2 12 DIAL REGISTER Menu 2 18 FAX TX OPERATION Menu 2 19 FAX RX OPERATION Men...

Page 5: ...mission 3 14 Sending a Fax to Multiple Recipients Group Dial 3 16 Sending a Fax at a Specified Time Timer Transmission 3 17 Sending a Batch Transmission 3 19 Memory Transmission and Direct Transmissio...

Page 6: ...11 6 Registering Recipients 6 1 About the Dial Register Function 6 2 Favorite List 6 3 Registering Destinations in the Favorite List 6 3 Deleting Destinations from the Favorite List 6 4 Speed Dialing...

Page 7: ...ther Problems 8 4 Error Messages on the Message Window 8 5 9 Appendix 9 1 Technical Specifications 9 2 Entering Text 9 4 Key Operation 9 4 Entering Fax Numbers 9 4 Entering Names 9 5 Entering Email Ad...

Page 8: ...1 Introduction Downloaded From ManualsPrinter com Manuals...

Page 9: ...e 2 c Document feed tray 2 d Extension tray 2 e Document output tray 2 f Document stopper d The ADF may appear as document cover in some status and error messages d Lower the document stopper when sca...

Page 10: ...10Base T 100Base TX 1000Base T IEEE 802 3 Ether net interface port 2 USB port 3 Power switch 4 Power connection 5 LINE telephone line jack 6 TEL telephone jack 7 Rear cover 3 4 7 5 2 1 6 Downloaded Fr...

Page 11: ...Machine Parts 1 4 Downloaded From ManualsPrinter com Manuals...

Page 12: ...2 Control Panel and Configuration Menu Downloaded From ManualsPrinter com Manuals...

Page 13: ...matic receiving func tion is selected For details refer to Receiving Faxes Automati cally on page 5 2 3 Message window Displays settings menus and messages 4 Error indicator Indicates an error conditi...

Page 14: ...ing or faxing 10 Start indicator Lights up in blue when copying and fax trans mission are possible Lights up in orange when copying and fax transmissions are not possible for example during warm up or...

Page 15: ...r on the hook For details refer to Sending a Fax Manually Using the On Hook Key on page 3 23 or Receiving Faxes Manually on page 5 3 18 Redial Pause key Recalls the last number dialed Inserts a pause...

Page 16: ...TY menu 2 Available mem ory Indicates the percentage of memory available for scanning and fax operations 3 Fax settings Allows the current settings to be checked and the various settings to be changed...

Page 17: ...ption 1 Fax quality Indicates the fax quality that is selected For details on selecting the fax quality refer to FAX TX OPERATION Menu on page 2 19 and Select ing the Image Quality on page 3 7 Press P...

Page 18: ...Transmission and Direct Transmis sion on page 3 20 5 CANCEL RESERV Select this menu item to display the list of jobs queued for transmission and to delete a job For details refer to Cancelling a Queu...

Page 19: ...achine is being called Sending The document is being sent Receiving A document is being received Number of scan ning document pages The number of scanning document pages appears next to the icon Tone...

Page 20: ...hown below d For details on specifying settings on the UTILITY menu refer to Specifying Settings in UTILITY Menu on page 2 28 UTILITY ACCESSIBILITY MACHINE SETTING PAPER SETUP ADMIN MANAGEMENT COPY SE...

Page 21: ...MANAGE MENT menus refer to the Printer Copier Scanner User s Guide on the Documentation CD DVD MACHINE SETTING Menu Specify settings related to machine operations and displays by selecting MACHINE SET...

Page 22: ...he toner has run out BW CONTINUE Monochrome printing monochrome copying and fax reception can continue when one or more color toners run out while black toner still remains ENABLE WARNING For details...

Page 23: ...n istrator To display the settings for this menu select ADMIN MAN AGEMENT use the keypad to type in the 6 digit administrator access code default 000000 and then press the Select key ADMIN MAN AGEMENT...

Page 24: ...ECT DIAL TONE COMM SETTING TONE PULSE LINE MONITOR PSTN PBX USER SETTING PTT SETTING DATE TIME DAYLIGHT SAVING DATE FORMAT PRESET ZOOM USER FAX NUM BER USER NAME SUPPLIES REPLACE Downloaded From Manua...

Page 25: ...le when the line is busy INTER VAL Settings 1 99 min Default Depends on PTT SETTING Specify the interval between redial attempts CONFIRM FAX NO Settings OFF ON Select whether or not the destination ad...

Page 26: ...E MONITOR Settings OFF LOW HIGH Select the volume of the monitoring sound of the transmission signal d Even when OFF is selected the monitoring sound can be heard when the On hook key is pressed PSTN...

Page 27: ...DOM VIETNAM Select the country where this machine is installed DATE TIME Settings TIME 00 00 23 59 Default 00 00 DATE 08 01 01 32 12 31 Default 08 01 01 ZONE GMT 12 00 GMT 12 00 in 30 minute intervals...

Page 28: ...ces and can be entered The specified number is printed in the header of outgoing faxes The default setting is blank USER NAME Enter your name A maximum of 32 characters can be entered The specified na...

Page 29: ...elect the desired destination A maximum of 20 destinations can be regis tered in the favorite list For details refer to Favorite List on page 6 3 SPEED DIAL Register frequently used fax numbers and e...

Page 30: ...s a group dial destination Multiple des tinations can be recalled simply by selecting a registered group A maximum of 20 group dial destinations can be registered A maximum of 50 destinations can be r...

Page 31: ...ers and documents containing detailed illustrations STD PHOTO Select this setting for photo documents containing regular photos FINE PHOTO Select this setting for photo documents containing fine image...

Page 32: ...in real time in the transmission sequence of the destinations If there are many pages in the document the fax can be sent with this method without the memory becoming full To change the method for sen...

Page 33: ...fy settings related to fax receptions by selecting FAX RX OPERATION in the UTILITY menu FAX RX OPERATION MEMORY RX MODE NO of RINGS REDUCTION RX RX PRINT RX MODE FORWARD FOOTER SELECT TRAY DUPLEX PRIN...

Page 34: ...ls on specifying settings refer to Set ting Up the Memory RX Mode on page 2 29 NO of RINGS Settings 1 16 Default Depends on PTT SETTING Enter the number of rings between 1 and 16 until the machine aut...

Page 35: ...receive the fax Reception begins after mak ing a connection by picking up the tele phone receiver or pressing the On hook key then pressing the Start key For details on manual reception refer to Rece...

Page 36: ...supply paper when printing received documents or transmission reports A paper tray that cannot be used for supplying paper can also be speci fied d If an optional Lower Feeder Unit PF P09 is not inst...

Page 37: ...y when the 60th transmission reception is reached TX RESULT REPORT Settings ON ON ERROR OFF Select whether the report showing the result of a transmission is printed automatically after the transmissi...

Page 38: ...a reception is printed automatically after the reception is finished ON Prints the report after each reception ON ERROR Prints the report after a reception only if an error occurred OFF Does not prin...

Page 39: ...is is convenient for example when confidential documents are received Memory reception can be used with the following settings Start end time settings Not set MEMORY RX MODE function is normally set t...

Page 40: ...ss the Select key The ending time input box appears d To specify no start time press the Select key without specifying a time The password input box appears Continue with step 7 6 Use the keypad to ty...

Page 41: ...are saved in memory printing of the faxes begins Specifying Forwarding Settings 1 Press the or key to select UTILITY and then press the Select key 2 Press the or key to select FAX RX OPERATION and th...

Page 42: ...3 Sending Faxes Downloaded From ManualsPrinter com Manuals...

Page 43: ...re bound together for example with paper clips or staples d Do not load more than 35 sheets otherwise an original document misfeed or damage to the document or machine may occur d If the original docu...

Page 44: ...e Redial Pause key d For details on specifying the recipient refer to Specifying a Recipient on page 3 9 For details on using the Redial Pause key refer to Using the Redial Function on page 3 13 d A t...

Page 45: ...u want to cancel a scanned document queued for transmis sion or a fax waiting to be redialed select CANCEL RESERV from the menu For details refer to Cancelling a Queued Trans mission on page 3 25 d If...

Page 46: ...Gently close the ADF cover d Closing it too quickly may cause the document to move on the original glass 6 Select the document image quality d For details on selecting the document image quality refe...

Page 47: ...Select key d If FAX TX in ADMIN MANAGEMENT PASSWORD SETTING FULL FUNC NO has been restricted type in the number speci fied for FULL FUNC NO after pressing the Start key d If the fax could not be sent...

Page 48: ...cuments containing hand writing or for computer printouts FINE TEXT Select this setting for documents containing small print S FINE TEXT Select this setting for documents containing small print such a...

Page 49: ...ey d STD TEXT FINE TEXT S FINE TEXT STD PHOTO FINE PHOTO or S FINE PHOTO may appear depending on the set ting selected for FAX TX OPERATION in the UTILITY menu 2 Press the or key to select DENSITY and...

Page 50: ...mber for the recipient d The keys that can be used to enter the fax number are the num ber keys 0 through 9 and Press the Redial Pause key to enter P pause However this cannot be entered in front of t...

Page 51: ...s the Select key again 4 Press the or key to select FINISH and then press the Select key The destination is specified d If a group dial destination was selected multiple destinations are specified d T...

Page 52: ...can be found by using the List or Search function of the address book Follow the procedure described below to search using the List function of the address book 1 Press the Addressbook key four times...

Page 53: ...ient d Enter the name programmed in the speed dial number or the group dial number For details on entering text refer to Entering Text on page 9 4 d Text up to 10 characters long can be entered 4 Pres...

Page 54: ...ial Function To send a fax to the last number dialed press the Redial Pause key to recall the fax number 1 Press the Redial Pause key Check that the desired fax number appears in the message window Do...

Page 55: ...and About the Reports and Lists on page 7 4 1 Position the document to be faxed 2 If desired select the image quality d For details refer to Selecting the Image Quality on page 3 7 3 Specify the fax...

Page 56: ...ion press the or key to select the destination to be deleted after selecting CHECK EDIT to check the destinations and then press the Stop Reset key When a message appears requesting confirmation to de...

Page 57: ...registered with a fax num ber the message NOT FAX NO appears In addition if the entered group dial number is not registered with a recipient the message NOT REGISTERED appears Enter a group dial num b...

Page 58: ...or details refer to Selecting the Image Quality on page 3 7 3 Press the or key to select TIMER TX and then press the Select key The TIMER TX SETTING screen appears 4 Using the keypad enter the desired...

Page 59: ...ning and then the machine enters transmission standby mode appears in the screen when the machine is in standby mode d If you want to cancel a timer transmission select CANCEL RESERV For details refer...

Page 60: ...o Selecting the Image Quality on page 3 7 3 Select destinations for the batch transmission from the favorite list or specify their speed dial number d For details on selecting destinations from the fa...

Page 61: ...in the document the fax can be sent with this method without the memory becoming full d As a default MEMORY TX memory transmission is selected The default setting can be changed from the UTILITY menu...

Page 62: ...pears requesting confirmation to cancel the setting Select YES and then press the Select key d If FAX TX in ADMIN MANAGEMENT PASSWORD SETTING FULL FUNC NO has been restricted type in the number speci...

Page 63: ...that the dial tone can be heard 4 Specify the fax number of the recipient by using the telephone to dial the fax number d The fax number of the recipient can also specified using the key pad in the co...

Page 64: ...ys for registered destinations can be used even if the On hook key has been pressed For details refer to Specifying a Recipient on page 3 9 Group dial destinations cannot be speci fied d If Pulse is s...

Page 65: ...g the Image Quality on page 3 7 3 Press the On hook key 4 Directly type in the first number or select it from the favorite list or speed dial destinations d Refer to Specifying a Recipient on page 3 9...

Page 66: ...the job to be deleted d The following types of job are displayed MEMORY Normal transmission queued in memory BROADCAST Broadcast transmission TIMER TX Timer transmission fax FORWARD Forwarding transm...

Page 67: ...then set FAX TX OPERATION HEADER to ON For details refer to FAX TX OPERATION Menu on page 2 19 Element Description Transmission date time Shows the date time that the fax was sent The time is indicate...

Page 68: ...4 Faxing From a Computer PC FAX Downloaded From ManualsPrinter com Manuals...

Page 69: ...Common Buttons The buttons described below appear on each tab OK Click to exit the Printing Preferences dialog box saving any changes made Cancel Click to exit the Printing Preferences dialog box with...

Page 70: ...you to Register frequently used destinations Register multiple frequently used destinations Edit delete recipient information Import export recipient information d The information registered for grou...

Page 71: ...sta Server 2008 1 From the Start menu select Control Panel and then click Hardware and Sound to select Printers 2 Right click the KONICA MINOLTA bizhub C25 FAX printer icon and then select Printing Pr...

Page 72: ...i cation 5 In the Destinations Settings tab specify the destination When directly typing in the fax number of the recipient enter the information in the Name and Fax Number boxes under User Group List...

Page 73: ...is determined when the fax is sent and the destination information for only the corresponding recipient is printed Sender The information for the sender of the fax can be printed The PC FAX settings...

Page 74: ...5 Receiving Faxes Downloaded From ManualsPrinter com Manuals...

Page 75: ...der to receive the fax Reception begins after the specified number of rings d If the RX MODE parameter on the FAX RX OPERATION menu is set MANUAL RX the fax is not received automatically For details r...

Page 76: ...connected to this machine and the same line is used for phoning and faxing the fax can be received after picking up the handset 1 After the telephone rings pick up the handset d If RX MODE setting on...

Page 77: ...handset was picked up return it to its cradle after reception is finished d If FAX TX in ADMIN MANAGEMENT PASSWORD SETTING FULL FUNC NO has been restricted type in the number speci fied for FULL FUNC...

Page 78: ...pages is received To enable duplex printing set FAX RX OPERATION DUPLEX PRINT in the UTILITY menu to ENABLE However duplex printing cannot be performed under the following condi tions When the paper...

Page 79: ...t the footer set FAX RX OPERATION FOOTER to ON For details refer to FAX RX OPERATION Menu on page 2 22 Item Description This machine s fax num ber Shows the fax number specified for this machine with...

Page 80: ...ction 314 570 Divide into 2 pages with 100 571 851 Divide into 3 pages with 100 852 Divide into 4 pages with 100 ON Less than 285 1 page with 100 286 309 1 page with 285 image length reduction 310 562...

Page 81: ...de into 3 pages with 100 1017 Divide into 4 pages with 100 8 1 2 13 1 2 OFF Less than 335 1 page with 100 336 359 1 page with 335 image length reduction 360 662 Divide into 2 pages with 100 663 989 Di...

Page 82: ...pages or more Letter OFF Less than 271 1 page 272 534 Divide into 2 pages 535 797 Divide into 3 pages 798 Divide into 4 pages or more ON Less than 267 1 page 268 526 Divide into 2 pages 527 785 Divide...

Page 83: ...2 pages 663 989 Divide into 3 pages 990 Divide into 4 pages or more ON Less than 331 1 page 332 654 Divide into 2 pages 655 977 Divide into 3 pages 978 Divide into 4 pages or more Recording paper size...

Page 84: ...ess than 289 1 page 290 313 Print into 1 page 1 24mm of end is cut 314 570 Divide into 2 pages 571 594 Divide into 2 pages 1 24mm of end is cut 595 851 Divide into 3 pages 852 Divide into 3 pages ON L...

Page 85: ...is cut 551 785 Divide into 3 pages 786 Divide into 3 pages Legal OFF Less than 348 1 page 349 371 Print into 1 page 1 24mm of end is cut 372 688 Divide into 2 pages 689 712 Divide into 2 pages 1 24mm...

Page 86: ...m of end is cut 687 989 Divide into 3 pages 990 Divide into 3 pages ON Less than 331 1 page 332 355 Print into 1 page 1 24mm of end is cut 356 654 Divide into 2 pages 655 678 Divide into 2 pages 1 24m...

Page 87: ...Printing Received Faxes 5 14 Downloaded From ManualsPrinter com Manuals...

Page 88: ...6 Registering Recipients Downloaded From ManualsPrinter com Manuals...

Page 89: ...en sending a fax transmission type in the speed dial number to recall the fax number For details on registering destinations refer to Speed Dialing on page 6 5 Group Dial Multiple destinations can be...

Page 90: ...ADD is selected and then press the Select key 5 Type in the speed dial number 1 220 and then press the Select key To program a group dial number press the Addressbook key type in the group dial number...

Page 91: ...r key to select CHECK EDIT and then press the Select key 5 Press the or key to select the destination to be deleted and then press the Stop Reset key 6 Check that YES is selected and then press the Se...

Page 92: ...fter the Select key is pressed Select MANUAL SETTING and then press the Select key d For details on entering editing numbers refer to Entering Text on page 9 4 d If the destination is already register...

Page 93: ...e specified Continue with step 11 d For details on entering editing text and the characters that can be entered refer to Entering Text on page 9 4 10 Press the or key to select the desired modem speed...

Page 94: ...e settings registered with the speed dial number are deleted This completes the procedure when it is deleted 6 If desired edit the name fax number modem speed and batch transmis sion settings and then...

Page 95: ...page 9 4 d If the destination is already registered with the specified group dial number REGISTERED appears Press the Back key to return to the DIAL REGISTER screen and then continue with step 3 5 En...

Page 96: ...pecified If no more recipients are to be specified continue with step 9 9 Select FINISH and then press the Select key The destinations are registered as the group dial destination d To return to the F...

Page 97: ...s selected the settings programmed for the group dial number are deleted This completes the procedure when it is deleted 6 If you want to change the name of the group enter the new name and then press...

Page 98: ...7 Confirmation Mode Downloaded From ManualsPrinter com Manuals...

Page 99: ...en appears 3 Press the or key to scroll through the screen until FAX PRINT appears Check the total number of pages printed as faxes d To return to the Fax mode screen press the Stop Reset key Checking...

Page 100: ...dition the transmission reception results that are displayed can be printed by pressing the Start B W key 1 Press the or key to select REPORT STATUS and then press the Select key 2 Press the or key to...

Page 101: ...e Select key 3 Press the or key to select the desired report press the Select key and then Start key The report is printed TX RESULT REPORT The session number recipient name date sent starting time of...

Page 102: ...efer to REPORTING Menu on page 2 26 MEMORY DATA LIST This is a list of documents queued to be sent and documents specified for timer transmission including batch transmission The session number type o...

Page 103: ...below DETAIL GROUP DIAL LIST The group dialing settings are printed in numerical order FA NO DESTINATION STATION DESTINATION NUMBER SPEED SET DATE FA 01 AAA NEWYORK 012345678 33 6 JAN 20 2006 FA 02 AA...

Page 104: ...8 Troubleshooting Downloaded From ManualsPrinter com Manuals...

Page 105: ...cument is scanned at an angle The document guides are not adjusted to the width of the document Slide the document guides to fit the width of the document The fax received by the recipient is blurry T...

Page 106: ...ctly Check the transmission procedure and then try sending the fax again The fax number may be wrong Check the fax number The destination in the favorite list the speed dial destination or the group d...

Page 107: ...machine Make a copy to check that this machine is operating correctly and then if the copy was printed correctly have the recipient check the condition of their fax machine Symptom Cause Solution The...

Page 108: ...rmed in Copy mode or Scan mode Press the Fax key to check the error condition and take appro priate measures HUNG UP THE PHONE The receiver of the con nected telephone is lifted Replace the receiver o...

Page 109: ...eeded the capacity of the memory If MEMORY RX MODE is set to ON cancel memory reception mode and print received documents stored in the memory Send the fax manually REDIAL ALL FAILED All redial attemp...

Page 110: ...9 Appendix Downloaded From ManualsPrinter com Manuals...

Page 111: ...2 13 1 2 Edge erase 4 0 mm top bottom left right Transmission resolution Standard 203 98 dpi Fine 203 196 dpi Super Fine 203 392 dpi PC FAX Operating system Windows Server 2003 32 bit 64 bit Windows...

Page 112: ...Technical Specifications 9 3 d For details on other specifications refer to the Printer Copier Scan ner User s Guide on the Documentation CD DVD Downloaded From ManualsPrinter com Manuals...

Page 113: ...rs and symbols List of characters available with each key of the keypad Entering Fax Numbers To display your fax number select ADMIN MANAGEMENT USER SET TING USER FAX NUMBER in the UTILITY menu Keypad...

Page 114: ...ABC2abc 3 3 DEF3def 4 4 GHI4ghi 5 5 JKL5jkl 6 6 MNO6mno 7 7 PQRS7pqrs 8 8 TUV8tuv 9 9 WXYZ9wxyz 0 0 space 0 Keypad Key Available characters 1 A 1 1 _ 1 2 2 ABC2abc 3 3 DEF3def 4 4 GHI4ghi 5 5 JKL5jkl...

Page 115: ...e 1 Press the 6 key twice N is entered 2 Press the 5 key once J is entered 3 Press the 0 key once A space is entered 4 Press the 6 key three times O is entered 5 Press the 3 key seven times f is enter...

Page 116: ...d text use the or key to move the cursor _ to the character that you want to delete and then press the Back key If the same key is to be used to enter two characters in a row press the key after selec...

Page 117: ...Entering Text 9 8 Downloaded From ManualsPrinter com Manuals...

Page 118: ...sion 3 19 C Canceling Memory 3 25 Chain dial 3 24 Changing deleting Favorite list 6 4 Group dial 6 10 Speed dial 6 7 Confirm 7 1 Control panel 1 2 Counters 7 2 Fax printing 7 2 Total scans 7 2 D Delet...

Page 119: ...IST 7 5 Printing 7 4 SPEED DIAL LIST 7 6 M Manual Reception 5 3 Transmission 3 22 Manual Polling RX 5 4 Manual transmission On hook key 3 23 Using telephone 3 22 Memory Cancel delete 3 25 Queue 3 25 M...

Page 120: ...y transmission 3 20 PC FAX transmission 4 5 Redial 3 13 Timer 3 17 Using ADF 3 2 Using original glass 3 5 Specifications 9 2 Specifying a recipient Direct dialing 3 9 Favorite list 3 10 Group dial 3 1...

Page 121: ...Index 9 12 Downloaded From ManualsPrinter com Manuals...

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