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IBM Infoprint MFP 30, User Manual

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How do I add an e-mail subject and message?

39

Scanning to e-mail

How do I add an e-mail subject and message?

1

Load your original document in the MFP.

2

Touch E-mail.

3

Enter an e-mail address.

4

Touch Options.

5

Touch E-mail Subject.

6

Use the virtual keyboard to enter a subject line and then touch Enter.

7

Touch E-mail Message.

8

Use the virtual keyboard to enter a message and then touch Enter.

9

Press Start to send your job.

E-mail

Subject

Summary of Contents for Infoprint MFP 30

Page 1: ...Infoprint MFP 30 35 User s Guide G510 2441 00 IBM ...

Page 2: ......

Page 3: ...Infoprint MFP 30 35 User s Guide G510 2441 00 IBM ...

Page 4: ...in materials without permission or license including documents images and currency If you are not sure whether you have permission seek legal advice Copyright 2002 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RESTRICTED RIGHTS This software and documentation are provided with RESTRICTED RIGHTS Use duplication or disclosure by the Government is subject to restrictions as s...

Page 5: ...rom one size to another size 6 How do I make transparencies 7 How do I copy to letterhead 7 How do I copy to the multipurpose feeder 8 How do I make copies from a book or magazine 9 How do I make duplex copies 10 How do I reduce and enlarge copies 11 How do I collate copies 12 How do I staple copies 13 How do I punch holes in copies 13 How do I make color copies 14 How do I copy photographs 15 How...

Page 6: ... send a fax cover page 28 How do I change the fax resolution 29 How do I adjust the lighter darker setting 29 Chapter 4 Printing 30 How do I access the virtual printer operator panel 30 How do I cancel a print job 31 How do I print confidential jobs 32 How do I delete confidential jobs 33 How do I print Verify Reserve and Repeat jobs 34 How do I delete Verify Reserve and Repeat jobs 36 Chapter 5 S...

Page 7: ...e file size 41 How do I change the scan file type 42 How do I scan in color 43 How do I create an e mail shortcut 44 How do I create a FTP shortcut 44 How do I use other scan methods 45 How do I set up and use Scan to PC profiles 45 How do I set up and use ScanBack profiles 46 ...

Page 8: ... E mail to send scan jobs and change e mail settings Touch Profiles to access stored profiles If a profile does not exist this icon will not be displayed Touch the Key icon to access the virtual printer operator panel and add administrator settings Review the display window for current multifunction printer MFP status and messages Touch Tips to access online help Copy Fax E mail Profiles Tips Key ...

Page 9: ...to start copy jobs send faxes and scan to e mail Press the red Stop button to pause the MFP When you are ready to resume from a pause touch Resume on the touch screen Press the Clear All button to clear all settings back to their default values Use the numeric keypad to specify the number of copies enter a fax number or enter a shortcut number Start button Stop button Clear All button Numeric keyp...

Page 10: ...revent damage do not let the document feeder cover fall on the scanner bed How do I log in You may have to log in to the MFP before you can use it To log in 1 Make sure you have a user ID and password If you do not have an ID and password get one from your administrator 2 Touch the function you want to use 3 Use the virtual keyboard to enter your user ID and then touch Login 4 If required use the ...

Page 11: ...ith the quality of the copy see How do I improve the copy quality on page 21 How do I cancel a copy job while the original documents are scanning If you are scanning a document using the automatic document feeder touch Cancel while Scanning is displayed on the touch screen If you are scanning a document using the scanner bed touch Cancel while Scan Next Page Done is displayed on the touch screen ...

Page 12: ...e printing 1 Touch the Key icon 2 Touch Printer Operator Panel 3 Touch Menu or until you see JOB MENU Cancel Job and then touch Select 4 Touch Back and then touch Home to return to the Welcome screen Go 5 Stop 6 1 Menu 2 Select 3 Return 4 JOB MENU Cancel Job ...

Page 13: ...n identify the size of your original document For example Legal 4 Touch Copy to and then select the size you want the copy to be The MFP will scale the size automatically For example Letter 5 Press Start If the media type you want is not available you may want to use the multipurpose feeder to make your copies See How do I copy to the multipurpose feeder on page 8 for detailed instructions Legal 8...

Page 14: ...If you do not see Transparency as an option speak with your administrator 4 Press Start How do I copy to letterhead 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 Touch Copy to and then touch the tray that contains letterhead For example Note If you do not see Letterhead as an option speak with your administrator 4 Press Start Letter 8 1 2 x 11 Transparency T...

Page 15: ...nto the multipurpose feeder refer to your printer Setup Guide for the location 3 From the home screen touch the Copy icon 4 Touch Copy to and then touch MP Feeder 5 Touch the size of print media you are copying to and then touch Enter For example 6 Touch the type of print media you are copying to and then touch Enter For example 7 Touch Done 8 Press Start MP Feeder Legal 8 1 2 x 14 Colored Paper ...

Page 16: ...creen touch the Copy icon 2 Touch Copy from 3 Touch Book Original and then touch Back 4 Align the book appropriately on the scanner bed 5 Close the document feeder cover 6 Press Start 7 Touch Scan Next if you have more pages to scan 8 Touch Done when you are finished Note This feature may not be available on your MFP ...

Page 17: ...uch the Copy icon 3 Touch the button that looks like how you want your copies to print The first number represents sides of the original documents the second number represents sides of the copy For example select 1 2 sided if you have 1 sided originals and you want 2 sided copies 4 Press Start 1 1 sided 1 2 sided 2 1 sided 2 2 sided ...

Page 18: ...e set to Auto the content of your original document will be scaled to fit the size of the paper onto which you are copying To reduce or enlarge a copy 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 From Scale touch or to enlarge or reduce your output Note Touching Copy To or Copy From after setting Scale manually will turn the scale value back to Auto 4 Press...

Page 19: ...t in the MFP 2 From the home screen touch the Copy icon 3 Use the numeric keypad to enter the number of copies you want 4 Touch Off if you do not want your copies collated For example two copies of three pages will print page 1 page 1 page 2 page 2 page 3 page 3 5 Leave Collate On if you want your copies collated this is the default setting For example two copies of three pages will print page 1 p...

Page 20: ... Touch the staple button that looks like how you want your copies stapled 4 Press Start Note These features may not be available on your MFP How do I punch holes in copies 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 Touch the Punch icon 4 Press Start Note This feature may not be available on your MFP ...

Page 21: ...lor copies 14 Copying How do I make color copies 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 Touch Color Note This feature may not be available on your MFP 4 Press Start Color ...

Page 22: ...ed 2 From the home screen touch the Copy icon 3 Touch Photo 4 Touch Color if you have a color photograph and want a color copy Note This feature may not be available on your MFP 5 Press Start 6 Touch Scan Next if you have another photograph you want to scan 7 Touch Done when you are finished Photo Color ...

Page 23: ...uch Advanced options 5 Touch Paper Saver 6 Touch the button that looks like the output you want For example if you have four portrait oriented originals that you want copied to the same side of one sheet touch 4 on 1 Portrait 7 Touch Print Page Borders if you want a box drawn around each page on the copies 8 Touch Done 9 Press Start Paper Saver 2 on 1 Portrait 2 on 1 Landscape 4 on 1 Portrait 4 on...

Page 24: ...cument Separator sheets placed between the copy jobs make it much easier to identify separate and distribute copies 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 Touch Advanced Options 4 Touch Separator Sheets 5 Touch On or Off to indicate whether or not you want separator sheets to be placed between your copy jobs 6 Touch Done 7 Press Start ...

Page 25: ...the MFP 2 From the home screen touch the Copy icon 3 Touch Advanced Options 4 Touch Create Booklet 5 Touch the button that represents whether your originals are 1 sided or 2 sided 6 Touch Done 7 Press Start 8 Staple if desired and fold the copies as appropriate 1 sided originals 2 sided originals ...

Page 26: ...ate and time at the top of each page 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 Touch Advanced Options 4 Touch Date Time Stamp 5 Touch On to indicate that you want the date and time to appear at the top of your copy jobs 6 Touch Done 7 Press Start ...

Page 27: ... overlay to copies 1 Load your original document in the MFP 2 From the home screen touch the Copy icon 3 Touch Advanced Options 4 Touch Message Overlay 5 Touch the button that represents the message you want to appear on your copies 6 Touch Done 7 Press Start Message Overlay ...

Page 28: ...riginal document in the MFP 2 From the home screen touch the Copy icon 3 Touch Advanced Options 4 Touch Color Content Note This feature may not be available on your MFP 5 Touch the icon that best represents what you are copying for example Text or Photo Gray or Color 6 Touch Done 7 Press Start ...

Page 29: ...nation shortcut number 3 Touch Next Number to enter another address 4 Touch Fax It or press Start to send your job entering stored numbers from the address book 1 Load your original document in the MFP 2 Touch Fax and then touch Address Book 3 Use the virtual keyboard to enter a name and then touch Search 4 Touch the name to add it to the Fax to list 5 Touch New Search if you want to return to the...

Page 30: ...omputer lets you send electronic documents without leaving your desk This gives you the flexibility of faxing documents directly from software applications 1 From your software application click File Print 2 From the Print window select your MFP and then click Properties Note In order to perform this function from your computer you must have a PostScript printer driver for your MFP 3 Choose the Pa...

Page 31: ...and store your job How do I create a Fax Queue Once you successfully scan a document you will have created a Fax Queue The Fax Queue is a list of outgoing faxes waiting to be sent as well as any incoming faxes A Fax Queue can also be created with a single outgoing fax For example if the MFP were set for ten redials and you received an error line busy signal when attempting to fax a queue would be ...

Page 32: ...displayed on the touch screen From the scanner bed Touch Cancel while Scan Next Page Done is displayed on the touch screen after it has been scanned 1 Touch Fax 2 Touch Options 3 Touch Advanced Options 4 Touch Fax Queue Note If Fax Queue is grayed out not available you cannot cancel any faxes 5 Touch the button that represents the fax you want to cancel 6 Touch Done ...

Page 33: ...ax number 5 Assign a shortcut number If you enter a number that is already in use you are prompted to select another number 6 Click Add 7 Walk over to the MFP and load your original document 8 From the numeric keypad press and then enter your shortcut number 9 Touch Fax It or press Start to send your job How do I create a multi number shortcut 1 From your computer enter the IP address of the MFP i...

Page 34: ...How do I create shortcuts 27 Faxing 8 From the numeric keypad press and then enter your shortcut number s 9 Touch Fax It or press Start to send your job ...

Page 35: ... Cover Page 6 Use the virtual keyboard to enter information in the To From and Message screens Touch Enter when you have completed each screen 7 From the verification screen touch Done if the fax cover page looks the way you want it to Touch Back if you want to make changes Touch Cancel if you do not want to send a fax cover page 8 Press Start to send your job Fax Cover Page ...

Page 36: ...n that represents the resolution you want For example Standard 6 Press Start to send your job How do I adjust the lighter darker setting 1 Load your original document in the MFP 2 Touch Fax 3 Enter your fax number 4 Touch Options 5 From Lighter Darker use the arrows to adjust the quality of your fax 6 Press Start to send your job Standard 200 dpi Fine 300 dpi Super Fine 400 dpi Ultra Fine ...

Page 37: ...riety of tasks such as printing held jobs canceling print jobs and changing various settings To access the virtual printer operator panel 1 From the Welcome screen touch the Key 2 Touch the Printer Operator Panel button This virtual printer operator panel functions exactly like the operator panel on your printer Printer Operator Panel ...

Page 38: ...ncel a print job 1 Access the virtual printer operator panel 2 Touch Menu until you see JOB MENU Cancel Job and then touch Select 3 Touch Back and then touch Home to return to the Welcome screen Go 5 Stop 6 1 Menu 2 Select 3 Return 4 JOB MENU Cancel Job ...

Page 39: ...Enter the Personal Identification Number PIN associated with your confidential job Use the buttons on the virtual operator panel to enter the four digit PIN Note If you enter an invalid PIN the message No Jobs Found Retry is displayed Touch Go to reenter the PIN or touch Stop to exit the menu 10 Touch Menu until Print All Jobs or Print a Job is displayed and then touch Select To print a particular...

Page 40: ...ur confidential job Use the buttons on the virtual operator panel to enter the four digit PIN Note If you enter an invalid PIN the message No Jobs Found Retry is displayed Touch Go to reenter the PIN or touch Stop to exit the menu 5 Touch Menu until Delete All Jobs or Delete a Job is displayed and then touch Select To delete a particular job touch Menu until the name of the job is displayed and th...

Page 41: ...For example this option makes it easy for you to print more copies for presentations meetings and general handouts Warning All jobs stored on the printer are lost when you turn off or reset the printer 1 From your software application click File Print 2 From the Print window select your MFP and then click Properties 3 Choose the Paper tab and change Output format to Verify Print Reserve Print or R...

Page 42: ...at jobs 35 Printing If you are prompted to enter the number of copies you want to print touch Menu or Menu to increase or decrease the number on the virtual printer operator panel and then touch Select 11 Touch Go to print the selected jobs ...

Page 43: ... and then touch Select 3 Touch Menu or Menu until Held Jobs is displayed and then touch Select 4 Touch Menu or Menu until Delete All Jobs or Delete a Job is displayed and then touch Select To delete a particular job touch Menu or Menu until the name of the job is displayed and then touch Select 5 Touch Go to delete the selected jobs Go Stop Menu Select Return JOB MENU Delete All Jobs ...

Page 44: ... e mail addresses using shortcut numbers 1 Load your original document in the MFP 2 From the numeric keypad press and the destination shortcut number 3 Touch Next Address to enter another address 4 Touch Send It or press Start to send your job How do I enter e mail addresses from the Address Book 1 Load your original document in the MFP 2 Touch E mail 3 Use the virtual keyboard to enter your searc...

Page 45: ...an e mail to multiple addresses 1 Load your original document in the MFP 2 Touch E mail 3 Enter an e mail address 4 Touch Next Address 5 Enter another address 6 Touch Send It or press Start to send your job How do I cancel an e mail From the automatic document feeder touch Cancel while Scanning is displayed on the touch screen From the scanner bed touch Cancel while Scan Next Page Done is displaye...

Page 46: ...ur original document in the MFP 2 Touch E mail 3 Enter an e mail address 4 Touch Options 5 Touch E mail Subject 6 Use the virtual keyboard to enter a subject line and then touch Enter 7 Touch E mail Message 8 Use the virtual keyboard to enter a message and then touch Enter 9 Press Start to send your job E mail Subject ...

Page 47: ...cument in the MFP 2 Touch E mail 3 Enter an e mail address 4 Touch Options 5 Touch the Highest Resolution button to increase the scan dots per inch dpi of the image that will be sent Note Increasing the file resolution also increases the file size 6 Press Start to send your job Smallest File Size Highest Resolution ...

Page 48: ...nal document in the MFP 2 Touch E mail 3 Enter an e mail address 4 Touch Options 5 Touch the Smallest File Size button to reduce the scan dpi of the image that will be sent Note Reducing the file size also reduces the image quality 6 Press Start to send your job Smallest File Size Highest Resolution ...

Page 49: ...a separate file for each page of your original and is viewable by most web browsers and graphics programs JPEG works best with color or grayscale images such as photographs and not as well with text or line art TIFF this either creates multiple files or a single file depending on the setting chosen by your system administrator The file size is usually larger than an equivalent JPEG but TIFF works ...

Page 50: ...g to e mail How do I scan in color 1 Load your original document in the MFP 2 Touch E mail 3 Enter an e mail address 4 Touch Options 5 Touch Color Note This feature may not be available on your MFP 6 Press Start to send your job Color ...

Page 51: ...lick Add If you enter a number that is already in use you are prompted to select another number 7 Walk over to the MFP and load your original document 8 Use the numeric keypad to enter your shortcut number 9 Press Start to send your job How do I create a FTP shortcut 1 From your computer enter the IP address of the MFP you want to scan to in the URL field address bar of your Web browser 2 Click Co...

Page 52: ...he URL field address bar of your Web browser 2 Click Create Scan Profile and then click PC Scan Profile 3 Follow the instructions on the screen to create a profile 4 Select a location to store the scan on your computer 5 Assign a profile name This is the name that will display in the Profiles list on the MFP 6 Click Submit to send the profile to the MFP 7 Walk over to the MFP and load your origina...

Page 53: ...tructions on the screens to define your original document and the type of output you want 4 Select a location to store the scan 5 Assign a Profile Name This is the name that will display in the Profiles list 6 Click Finish to send the profile to the MFP 7 Walk over to the MFP and load your original document 8 Touch Profiles Note The Profiles icon will only appear on the MFP home page if there are ...

Page 54: ...e and time printing 19 deleting held jobs 36 repeat jobs 36 reserve jobs 36 verify jobs 36 dpi 29 duplex copying 10 E e mail adding subject and message 39 canceling 38 changing the file type 42 creating shortcuts 44 entering addresses 37 FTP 42 improving quality 39 40 JPEG 42 multiple addresses 38 PDF 42 reducing file size 41 ScanBack profiles 46 scanning in color 43 sending 38 TIFF 42 using addre...

Page 55: ...essing 30 printing held jobs 34 repeat jobs 34 reserve jobs 34 verify jobs 34 profiles 45 46 Q quick copying 4 R reducing copy size 11 repeat jobs 34 36 reserve jobs 34 36 resolution changing 29 39 40 S Scan to PC profiles 45 ScanBack profiles 46 separator sheet 17 shortcut numbers 37 shortcut numbers entering 22 shortcuts creating 26 44 staple 13 stored numbers entering 22 T TIFF 42 transparencie...

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Page 57: ...atisfied Satisfied Neutral Dissatisfied Very Dissatisfied Accurate h h h h h Complete h h h h h Easy to find h h h h h Easy to understand h h h h h Well organized h h h h h Applicable to your tasks h h h h h Please tell us how we can improve this book Thank you for your responses May we contact you h Yes h No When you send comments to IBM you grant IBM a nonexclusive right to use or distribute you...

Page 58: ... Systems Depatment H7FE Building 004M PO Box 1900 Boulder CO 80301 9817 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ...

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Page 60: ...IBMR Part Number 75P4833 Printed in U S A G510 2441 00 1P P N 75P4833 ...

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