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HP Pro 3125 - Minitower PC, User Manual

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5.

Navigate to the 

Shred

 option and configure when you want the action to take place. The 

Shred

Now

 button will immediately erase the items selected in the Simple Delete Settings window you

just configured.

6.

A small popup bubble will appear in the task bar each time the Shred is started and complete.

12

Chapter 2   Easy Setup Guide for the most useful options

ENWW

Summary of Contents for Pro 3125 - Minitower PC

Page 1: ...HP ProtectTools for Small Business Security Software Version 5 10 User Guide ...

Page 2: ...accompanying such products and services Nothing herein should be construed as constituting an additional warranty HP shall not be liable for technical or editorial errors or omissions contained herein This document contains proprietary information that is protected by copyright No part of this document may be photocopied reproduced or translated to another language without the prior written consen...

Page 3: ...in this manner indicates that failure to follow directions could result in bodily harm or loss of life CAUTION Text set off in this manner indicates that failure to follow directions could result in damage to equipment or loss of information NOTE Text set off in this manner provides important supplemental information ENWW iii ...

Page 4: ...iv About This Book ENWW ...

Page 5: ...e 17 Achieving key security objectives 17 Restricting access to sensitive data 17 Preventing unauthorized access from internal or external locations 18 Creating strong password policies 18 Additional security elements 18 Assigning security roles 18 Managing HP ProtectTools passwords 19 Creating a secure password 19 Backing up credentials and settings 20 4 HP ProtectTools Security Manager Administr...

Page 6: ...your Windows user name and picture 30 6 Drive Encryption for HP ProtectTools 31 Setup procedures 32 Opening Drive Encryption 32 General tasks 32 Activating Drive Encryption 32 Deactivating Drive Encryption 32 Logging in after Drive Encryption is activated 32 Advanced tasks 32 Managing Drive Encryption administrator task 32 Encrypting or decrypting individual drives 32 Backup and recovery administr...

Page 7: ...itizer icon 42 Manually shredding one asset 42 Manually shredding all selected items 42 Manually activating free space bleaching 43 Aborting a shred or free space bleaching operation 43 Viewing the log files 43 9 Device Access Manager for HP ProtectTools 44 Starting background service 44 Simple configuration 44 Device class configuration advanced 45 Adding a user or a group 45 Removing a user or a...

Page 8: ...viii ENWW ...

Page 9: ...are modules HP ProtectTools for Small Business provides two versions that can be utilized HP ProtectTools Security Manager Administrative Console and HP ProtectTools Security Manager for general users Both Administrator and user versions are available in the Start All Programs menu Function Features HP ProtectTools Security Manager Administrative Console Requires Microsoft Windows system administr...

Page 10: ...ssword Manager Is designed to save organize and protect your user names and passwords Allows you to set up the logon screens of websites and programs for quick and secure access As you access various websites and you want to save your user name and passwords enter them into Password Manager so that you won t have to remember them again The next time you visit this site Password Manager will fill i...

Page 11: ... on your computer and periodically bleach write over data previously deleted your hard drive Device Access Manager for HP ProtectTools Can be used to control access to media drives USB and other hardware devices based on user profiles Allows you to limit a user s ability to store critical data Prevents users from using external storage devices such as a personal music player to copy data from a PC...

Page 12: ...ontrol The Easy Setup Guide will focus on getting each module running with the least amount of setup effort and time For additional information just select the module you are interested in and click the or Help button in the upper right corner This button will automatically provide information to help you with the currently displayed window Getting started 1 Open HP ProtectTools Security Manager f...

Page 13: ...rized access while logged into Windows and should be used when high security is needed or if users are away from their systems frequently throughout the day If you would like to change this setting click on the Session Policy tab and make your selections To configure HP ProtectTools Security Manager to only use the initial Windows login for the entire session change the following configuration ENW...

Page 14: ...re automatically remember your passwords to sites that are not critical or give you the ability to discern which sites to remember and which to omit Credential Manager for HP ProtectTools is the answer Credential Manager is the password manager that provides you with that capability Once you sign on to the PC Credential Manager will provide your passwords or credentials as needed When you access a...

Page 15: ...l Manager can also save your user name and passwords for network shares or mapping network drives Viewing and managing the saved authentications in Credential Manager The advantages of Credential Manager are you can view manage back up and launch your authentications from a central location Credential Manager will also support the launching of saved sites from Windows ENWW Credential Manager for H...

Page 16: ...Ctrl Windows H to open the Password Manager Selecting Open will quick launch and authenticate the saved shortcut OR Select the Manage tab in Password Manager to open HP ProtectTools Security Manager where the credentials can be edited 8 Chapter 2 Easy Setup Guide for the most useful options ENWW ...

Page 17: ...to view and modify the name login name and even reveal the passwords HP ProtectTools for Small Business will allow all credentials and settings to be backed up and or copied to another PC ENWW Credential Manager for HP ProtectTools Password Manager 9 ...

Page 18: ... to establish a regular schedule to erase selected files and folders including browser history Below are some simple configuration settings To start permanently erasing your deleted data select the file or folders you no longer need 1 Navigate to Security Manager File Sanitizer Settings Select Simple Delete Settings and click the View Details button 10 Chapter 2 Easy Setup Guide for the most usefu...

Page 19: ...elete on a regular basis and click the Add button to move the selected items to the Delete side 3 Start with Recycle Bin and add other items you may want to erase by Shredding 4 Click the Apply button when you have selected everything you want permanently erased ENWW File Sanitizer for HP ProtectTools 11 ...

Page 20: ...ace The Shred Now button will immediately erase the items selected in the Simple Delete Settings window you just configured 6 A small popup bubble will appear in the task bar each time the Shred is started and complete 12 Chapter 2 Easy Setup Guide for the most useful options ENWW ...

Page 21: ...way to set this up 1 Click Start All Programs HP Administrative Console Device Access Manager Simple Configuration 2 Select the hardware devices you want to restrict and click the Apply button to finish the process 3 The next step below is to select who will continue to have access while everyone else is blocked 4 Navigate to and select My Computer right click and select Manage Computer Management...

Page 22: ...utton and finish closing the windows by clicking the OK buttons You must log off and log back on to get the permissions Now all the internal and external storage drives including CD drives USB drives personal music players etc will not function except for the person s included in the Device Administrators group 14 Chapter 2 Easy Setup Guide for the most useful options ENWW ...

Page 23: ...stem will boot This process is called PreBoot Authentication To make it easy for you Windows users domains Credential Manager for HP ProtectTools and HP ProtectTools Security Manager all interface with Drive Encryption to allow easy password synchronization Use the following simple steps to activate Drive Encryption for HP ProtectTools 1 Click Start All Programs HP HP ProtectTools Administrative C...

Page 24: ...ve and reboot the system when ready 7 When the system boots to the hard drive Drive Encryption will request your Windows password Enter the password and click OK NOTE The computer may appear to run slowly while the drive is encrypting Once totally encrypted the system will return to normal As data on the drive is accessed it will be encrypted or decrypted as needed Also note that Drive Encryption ...

Page 25: ... the following key security objectives Restricting access to sensitive data Preventing unauthorized access from internal or external locations Creating strong password policies Restricting access to sensitive data Suppose a contract auditor is working on site and has been given computer access to review sensitive financial data you do not want the auditor to be able to print the files or save them...

Page 26: ...ws you to securely delete data by shredding critical files and folders or bleaching the hard drive write over data that has been previously deleted but is still present on the hard drive in order to make recovery of the data more difficult See the following chapter File Sanitizer for HP ProtectTools on page 38 Creating strong password policies If you require the use of strong password policy a com...

Page 27: ...e computer contents when the computer is turned on restarted or restored from hibernation Windows Logon password Windows Control Panel Can be used for manual logon Creating a secure password When creating passwords you must first follow any specifications that are set by the program In general however consider the following guidelines to help you create strong passwords and reduce the chances of y...

Page 28: ...ve the password in a file such as an e mail on the computer Do not share accounts or tell anyone your password Backing up credentials and settings Use the Backup and Recovery tool in HP ProtectTools Security Manager as a central location from which you can back up and restore security credentials from installed HP ProtectTools modules 20 Chapter 3 Benefits of HP ProtectTools for Small Business ENW...

Page 29: ... Administrative Console or Click the Administration link in the lower left corner of the Security Manager console The Administrative Console consists of two panes a left pane and a right pane The left pane contains the administrative tools The right pane contains the working area for configuring the tools The Administrative Console left pane consists of the following Home Provides easy access to c...

Page 30: ...gured through the console accessed from the Windows Start menu or from a link within the Administrative console These settings apply to the computer and all users who share the computer The first time that you log on to Windows you will be prompted to set up HP ProtectTools Security Manager Click OK to launch the Security Manager Setup wizard which will guide you through the basic steps in configu...

Page 31: ...tication policies for this computer are defined on two tabs Logon and Session which specify the credentials required to authenticate each class of user when accessing the computer and HP ProtectTools applications during a user session Logon tab To specify the credentials required to access the computer and log on to Windows 1 In the left pane of the Administrative Console expand Security and click...

Page 32: ...ls users are listed and verified against the authentication policies set through Security Manager and against the credentials required to meet those policies To view the policies in force for a specific user select the user from the list and click the View Policies button To supervise a users while they enroll credentials select the user from the list and click the Enroll button Adding a user This...

Page 33: ...curity Manager and its applications To modify the settings 1 Click Start click All Programs and then click HP ProtectTools Administrative Console 2 In the Administrative Console left pane click Settings 3 On the General tab choose the general settings for HP ProtectTools Security Manager then click the Apply button 4 On the Applications tab select the applications you want to enable or disable the...

Page 34: ... to selectively disallow various types of devices that can compromise the security of your PC For more information on using Device Access Manager for HP ProtectTools refer to Device Access Manager for HP ProtectTools on page 44 26 Chapter 4 HP ProtectTools Security Manager Administrative Console ENWW ...

Page 35: ...ials For more information on managing passwords refer to Credential Manager for HP ProtectTools Password Manager on page 34 Setting credentials You use your Security Manager Credentials to verify that you are really you The administrator of this computer can set up which credentials may be used to prove your identity when logging onto your Windows account websites or programs Available credentials...

Page 36: ...inistrator in the Administrative Console Users can view their encryptions status in Security Manager To view drive encryption status 1 Click Start click All Programs and then click HP ProtectTools Security Manager 2 In the Security Manager left pane click Encryption Status The Encryption Status page shows if drive encryption is active or inactive and which drives are encrypted or not encrypted Vie...

Page 37: ...nager left pane click Advanced and then click Preferences 3 Check or uncheck the Show icon on the taskbar check box and click Apply Backup and Restore It is a good practice to backup your Security Manager data on a regular basis How often you back it up depends on how often the data changes For instance if you regularly add new logons on a daily basis you should probably back up your data daily Ba...

Page 38: ...he Security Manager left pane click Advanced and then click Backup and Restore 3 Click Restore data 4 Enter the path and name for the storage file or click Browse and select the file 5 Enter the password used to protect the file and click Next 6 Select the modules whose data you want to restore In most cases this would be all of the modules listed Click Next 7 Click Finish Changing your Windows us...

Page 39: ... the data on the hard drive is still encrypted but it is available to any user of the system Be sure to password protect your windows session when away from your computer NOTE Drive Encryption for HP ProtectTools can be enabled through the Setup Wizard in the HP ProtectTools Administrative Console only NOTE Drive Encryption is not supported on 64 bit operating systems when configured with RAID on ...

Page 40: ...t the Drive Encryption logon screen NOTE If the Windows administrator has enabled Pre boot Security in the HP ProtectTools Administrative Console you will log in to the computer immediately after the computer is turned on rather than at the Drive Encryption logon screen NOTE If you use a recovery key to log in at the Drive Encryption logon screen you will also be prompted to select your Windows us...

Page 41: ...encryption keys Creating backup keys CAUTION Be sure to keep the storage device containing the backup key in a safe place because if you forget your password this device provides your only access to your hard drive 1 In the Administrative Console left pane expand Drive Encryption and click Backup and Recovery 2 Click the Backup Keys button 3 On the Select Backup Disk page click the name of the dev...

Page 42: ...tronger passwords that you don t have to write down or remember and keep your accounts more secure Password Manager lets you see at a glance whether any of your passwords are a security risk and can automatically generate a strong complex password to use for new sites With Password Manager you can view your logons and passwords and edit them at any time Many Password Manager features are also avai...

Page 43: ...is dialog are available such as selecting Add Logon from the Password Manager Manage tab Some options depend on the security devices connected to the computer for example using the Ctrl H Hot Key or inserting a smart card Click the arrows to the right of a logon field to populate it with one of several preformatted choices Optionally click Choose other fields to add additional fields from the scre...

Page 44: ... your Password Manager Logons menu To display the Logons menu press the Password Manager Hot Key combination Ctrl H is the default but you can change the Hot Key combination from Password Manager Settings Organizing logons into categories Use categories to keep your logons in order It s a simple matter of creating one or more categories and drag and dropping your logons into the desired categories...

Page 45: ...sites and programs is an important aspect of protecting your identity Password Manager makes monitoring and improving your security easy with instant and automated analysis of the strength of each of the passwords used to log on to your to websites and programs You can check the strength of the passwords you use for your logons on the Password Manager Password Strength tab Password Manager Icon se...

Page 46: ...ecurity a predefined list of files and or folders and an erase method are automatically selected for shredding You can also customize a shred profile which allows you to specify the number of shred cycles which files to include for shredding which files to confirm before shredding and which files to exclude from shredding You can set up an automatic shred schedule and you can also manually shred f...

Page 47: ...g a shred schedule 1 In the Security Manager left pane expand File Sanitizer and click Shred 2 Select a shred option Windows shutdown Choose this option to shred all selected files when Windows shuts down NOTE When this option is selected a dialog box is displayed at shutdown asking if you want to continue with shredding the selected files or if you want to bypass the procedure Click Yes to bypass...

Page 48: ...mizing an advanced security shred profile When you create a shred profile you specify the number of shred cycles which files to include for shredding which files to confirm before shredding and which files to exclude from shredding 1 In the Security Manager left pane expand File Sanitizer click Settings select Advanced Security Settings and then click View Details 2 Specify the number of shred cyc...

Page 49: ...m Option enter or browse to a file name or folder name and then click OK Click the custom file and then click Add NOTE To delete a file from the available delete options click the file and then click Delete 3 Under Delete the following select the check box next to each file that you want to confirm before deleting NOTE To remove a file from the delete list click the file and then click Remove 4 Un...

Page 50: ...ck Shred One 2 When the Browse dialog box opens navigate to the file you want to shred and then click Open NOTE The file you select can be a single file or folder 3 When the confirmation dialog box opens click Yes or 1 Right click the File Sanitizer icon on the desktop and then click Shred One 2 When the Browse dialog box opens navigate to the file you want to shred and then click OK 3 When the co...

Page 51: ...curity Manager icon in the notification area is displayed The message provides details on the shred or free space bleaching process percentage complete and gives you the option to abort the operation To abort the operation Click the message and then click Stop to cancel the operation Viewing the log files Each time a shred or free space bleaching operation is performed log files of any errors or f...

Page 52: ...otectTools Device Locking Auditing background service must be running When you first attempt to apply device profiles HP ProtectTools Administrative Console opens a dialog box to ask if you would you like to start the background service Click Yes to start the background service and set it to start automatically whenever the system boots Simple configuration Device Access Manager creates a new User...

Page 53: ...d The Select Users or Groups dialog box opens 5 Click Advanced and then click Find Now to search for users or groups to add 6 Click a user or a group to be added to the list of available users and groups and then click OK 7 Click OK Removing a user or a group 1 Click Start click All Programs and then click HP ProtectTools Administrative Console 2 In the left pane expand Device Access Manager and t...

Page 54: ...er and then click User Access Settings 3 Click Add The Select Users or Groups dialog box opens 4 Click Advanced and then click Find Now to search for users or groups to add 5 Click a user or a group to be added to the list of available users and groups and then click OK 6 Click OK 7 Click the Save icon Removing a user or group 1 Click Start click All Programs and then click HP ProtectTools Adminis...

Page 55: ... process such as user name and password domain Group of computers that are part of a network and share a common directory database Domains are uniquely named and each has a set of common rules and procedures free space bleaching The secure writing of random data over deleted files on the hard drive to distort the contents of the deleted files making recovery of the data more difficult key sequence...

Page 56: ...re method and list of assets Shred The execution of an algorithm that obscures the data contained in an asset simple delete Securely delete sensitive information including files historical or web related content or other confidential data Windows administrator A user with full rights to modify permissions and manage other users Windows user account Profile for an individual authorized to log on to...

Page 57: ...very 33 creating backup keys 33 deactivating 32 decrypting individual drives 32 easy setup 15 encrypting individual drives 32 logging in after Drive Encryption is activated 32 managing Drive Encryption 32 opening 32 E Easy Setup Guide 4 encrypting a drive 31 F F10 Setup password 19 features HP ProtectTools 2 File Sanitizer 41 File Sanitizer for HP ProtectTools aborting a shred or free space bleach...

Page 58: ...tives 17 O objectives security 17 P password guidelines 19 HP ProtectTools 19 managing 19 policies creating 18 secure creating 19 power on password definition 19 R restricting access to sensitive data 17 device access 44 S security key objectives 17 levels 22 login methods 22 roles 18 setup wizard 22 security setup password 19 setup wizard administrators 22 shred profile customizing 40 predefined ...

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