HP Jornada 420 User Manual Download Page 63

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Chapter5 | Sending and receiving e-mail |

Sending and receiving messages
using a dial-up connection

If you want e-mail service, you need:

•

a modem

•

a PPP (Point-to-Point Protocol) or SLIP (Serial Line Internet
Protocol) account to an Internet service provider (ISP)

•

a dial-up connection set up on the HP Jornada

•

access to a phone line

Summary of Contents for Jornada 420

Page 1: ...HP Jornada 420 Palm size PC User s Guide Part number F1255 90002 Printed in Singapore Edition 1 ...

Page 2: ...ut prior written permission of Hewlett Packard Company except as allowed under the copyright laws The programs that control this product are copyrighted and all rights are reserved Reproduction adaptation or translation of those programs without prior written permission of Hewlett Packard Co is also prohibited Microsoft MS ActiveSync Active Desktop Outlook Windows Windows NT and the Windows logo a...

Page 3: ...HP Jornada 420 on and off 21 Using the hard icons 22 Using the Active Desktop 23 Using the Start Menu and taskbar 24 Using the command bar 25 Typing writing and drawing on the HP Jornada 25 Finding information 28 Viewing information 29 Adjusting settings 29 Using HP settings 31 Learning the shortcuts 36 Chapter 4 Connecting to a desktop PC 39 Connecting for the first time 39 Connecting and disconn...

Page 4: ...g down to business 79 Creating notes and drawings 79 Using bTask 84 Using OmniSolve 85 Backing up and restoring data 85 Customizing the HP Jornada 88 Chapter 8 Troubleshooting 97 Troubleshooting basic problems 97 Troubleshooting remote connections 99 Troubleshooting viewing problems 100 Resetting 101 Chapter 9 Warranty support and service 105 Appendix A Jot Character Recognizer 113 Appendix B Migr...

Page 5: ...e HP Jornada has built in programs from Hewlett Packard bSquare and LandWare that help you manage the system manage tasks and perform financial calculations It also allows you to load programs from the HP Jornada compact disk This chapter includes the following An inventory list of the HP Jornada package A description of the contents of this User s Guide An overview of built in programs Taking inv...

Page 6: ...come Contains an overview of the HP Jornada s built in applications where to find more information and conventions used in this guide Chapter 2 Setting up Explains the hardware features how to set up and care for the HP Jornada and how to manage the battery power Chapter 3 Learning the basics Describes how to turn the HP Jornada on and off reconfigure the hard icons work with the Start menu and ta...

Page 7: ...IM data from a non Windows CE HP organizer or P PC to the HP Jornada Using HP Jornada s built in programs This section lists the HP Jornada s built in programs These programs are installed in ROM and cannot be erased or removed Calendar Keeps track of important dates and events and helps manage your schedule Tasks Keeps track of to do lists Allows you to set an alarm or a reminder Contacts Stores ...

Page 8: ...olve from LandWare Performs complex mathematical and business calculations HP settings Adjusts and stores up to three settings for the display sets a password and displays memory usage HP backup Backs up Contacts Calendar and Tasks data or your entire P PC to a CompactFlash Memory Card Find Searches for appointments channel items contacts mail messages Note Taker notes tasks or voice recordings He...

Page 9: ...ar button or dialog box item to see its name or a short description Drag off the toolbar button or item before lifting to avoid activating it Troubleshooting information on connections Windows CE Services online Help on your desktop computer In the Mobile Devices window click Help then Windows CE Services Help Topics Up to date information on Windows CE based devices http www microsoft com windows...

Page 10: ...he HP Jornada To register the HP Jornada go to www hp com jornada Understanding conventions This User s Guide includes visual cues to help you find tips and warnings A shortcut another way to do something or expanded information about the topic Caution or warning information about the topic This is important information that should be observed to prevent loss of data or damage to the HP Jornada ...

Page 11: ...Chapter2 Setting up 7 2 Setting up This chapter includes instructions to help you identify hardware features set up the HP Jornada for the first time manage battery power care for the HP Jornada ...

Page 12: ...cates that the battery is charging connected to AC power Green Indicates that the battery is fully charged 2 Notification LED Blinks red when you have an appointment Glows red when you are recording 3 Infrared port IrDA compliant transceiver Enables you to send and receive files by infrared beam between P PCs between the P PC and a Handheld PC H PC or between the P PC and a desktop PC For more inf...

Page 13: ... Earphone jack Accepts a plug for standard earphones 10 Battery door release When pressed with the stylus releases the battery door 11 Battery door Slides down when the battery door release is pressed Open only when replacing the battery 12 Hard icon panel Allows one touch access to four applications By default the applications are Contacts Calendar Tasks and OmniSolve but these can be reconfigure...

Page 14: ...ard Web site at www hp com jornada 16 Stylus Use the stylus as a mouse substitute For example tap to select a button or menu item double tap to open an application drag the stylus across words or items to select them 17 Reset button Restarts the HP Jornada For more information about soft and full resets see Resetting on page 101 18 Audio speaker Lets you listen to system sounds or voice memos 19 P...

Page 15: ...ollow the steps described below in the order they are presented Installing the battery The battery powers the HP Jornada when it is not connected to AC power The battery fits into a compartment on the bottom of the HP Jornada as shown in the diagram The switch on the battery does not have any electrical function When the battery is drained you can flip the switch so that the red dot shows ...

Page 16: ... slide in easily check the battery orientation and try again If you are putting the battery in correctly you do not need to force it 3 Replace the battery door and slide it up until it snaps shut After you install the battery the HP Jornada turns on automatically Before using your P PC on battery power though you should charge the battery by connecting the AC adapter You can use the P PC while cha...

Page 17: ...wer Make sure you connect to AC power to charge as soon as you see a backup battery low warning Do NOT replace your main battery when the backup battery is low Using the cradle The views below show the features of the cradle and how the P PC docks with it 1 Release buttons To release the HP Jornada from the cradle press the buttons on both sides of the cradle 2 Connector to the P PC Connects the c...

Page 18: ...he AC adapter and cradle The AC adapter accepts voltages from 100 V to 240 V so you can use it anywhere in the world However you may need different power cables to accommodate different electrical outlets When the HP Jornada is connected to AC power the main battery and backup battery are charged automatically The AC Charging LED indicates the charging status of the main battery Amber Indicates th...

Page 19: ...ower whenever possible especially when connecting to a desktop PC or other peripheral or when letting the LED indicator flash for extended time periods For more information see Managing battery power later in this chapter Running the Welcome Wizard After you install the battery the HP Jornada turns on automatically At startup the Hewlett Packard welcome screen appears Then after a few moments the ...

Page 20: ...echargeable lithium ion battery which supplies power whenever the P PC is not connected to AC power Under normal operating conditions the battery should last for up to 6 hours of continuous use without recharging Battery life varies however depending on how you use the P PC You should respond immediately when a message warning of low battery power is displayed When the battery power is low simply ...

Page 21: ...rmation read the following paragraphs or tap the Help button 4 Tap OK to save the changes and exit or tap the Close button X in the upper right corner to abandon the changes Status tab The Status tab displays the status of the main and backup batteries Status tab ...

Page 22: ...er your P PC automatically suspends operation after a period of continuous idle time while running on battery power Select the amount of idle time from the dropdown list Enable suspend while on AC line power Select this option to automatically suspend operation after a period of continuous idle time while running on AC power Select the amount of idle time from the dropdown list The Touch screen to...

Page 23: ...t the amount of idle time from the dropdown list Automatically dim while on AC Power Select this option to automatically dim the backlight after a period of continuous idle time while running on AC power Select the amount of idle time from the dropdown list Dimming tab Conserving battery power The following tips can conserve battery power ensuring the longest use of your P PC between charges Short...

Page 24: ...power when connected to your desktop PC Caring for the HP Jornada Follow these suggestions for long and trouble free use To clean the screen wipe it with a damp lint free cloth Do not drop the HP Jornada Accidental damage is not covered under the Hewlett Packard express warranty Radiated interference from other electronic equipment may affect the appearance of the display To return the display to ...

Page 25: ...tely by pressing the On Off button at the lower right corner of the P PC When you are finished turn off the HP Jornada by pressing the On Off button Turning off the HP Jornada simply suspends operation When you turn it on again you can start working where you left off You can also turn on the HP Jornada in the following ways by pressing the Start button by pressing the Record button by holding the...

Page 26: ...ap the appropriate icon at the bottom of the display If you double tap the icon the Edit windows for Contacts Calendar and Tasks are displayed To reconfigure the hard icons 1 Tap Settings from the Start menu 2 Tap Buttons 3 Tap the Program tab 4 Tap the name of the hard icon under Program button that you want to reconfigure 5 Tap the name of the program under Button assignment that you want to ass...

Page 27: ...nformation such as today s appointments and tasks You can also display channel information such as stock quotes For more information see Displaying mobile desktop components on page 54 To select the type of information you want to display on the desktop tap Start Settings Display and then Display Active Desktop ...

Page 28: ...24 Hewlett Packard Jornada 420 Palm size PC Using the Start Menu and taskbar Use the Start menu on the taskbar to switch programs display settings find information and view Help for the current program ...

Page 29: ...h menu names and toolbar buttons You can decide which you want to display Typing writing and drawing on the HP Jornada With your P PC you can quickly type write and draw in the way that is most convenient for you You can type with the soft keyboard write using character recognition or write and draw directly on the screen using your stylus In Note Taker and in notes that you attach to entries in C...

Page 30: ... the Input Method arrow to see your choices Typing with the keyboard To type tap the Input Method arrow and select Keyboard Then tap the keys with your stylus You can adjust keyboard settings to suit the way you work Tap Start Settings and then Input Panel Select Keyboard as the input method and then tap Options Enable swipe shortcuts gestures on your keyboard so that you can do the following To i...

Page 31: ...n use the character recognition software CIC Jot to write Tap the Input Method arrow and select Jot Character Recognizer When you write a letter in the box your handwritten character is converted to typed text that appears on the screen Some letters must be written in a particular way to be recognized To see how to write letters tap the Help button for an online demonstration or see Appendix A ...

Page 32: ... the input panel When you tap the displayed word it is inserted into your text at the insertion point The more you use your P PC the more words it learns to anticipate To customize the suggested words tap Start Settings Input Panel and then the Word Completion tab Finding information The Find feature on your P PC helps you quickly locate information Tap Start and then Find Enter the text you want ...

Page 33: ...egories and then filter the list to show a specific category In Note Taker Voice Recorder and Inbox you can place files or messages in folders and then filter the list to show only the files or messages in a specific folder Adjusting settings You can adjust P PC settings to suit the way you work Select Start and then Settings to see the settings available on your P PC You might want to adjust the ...

Page 34: ... limit access to your P PC Volume Sounds to customize or turn off sounds World Clock to set the date and time for your location and a second location For information on a particular setting you can do either of the following Open the setting tap Start and then tap Help Open the setting and then tap and hold on the label of the item you want more information about ...

Page 35: ...d memory status You can also mute the speaker by selecting the speaker mute checkbox To set brightness contrast and volume 1 Tap the Start button and then tap HP settings or Hold the Start button for 1 second 2 Adjust the contrast brightness and volume sliders on the Settings tab and then select or deselect the Mute check box to mute or restore the system volume When you make a change the Manuals ...

Page 36: ...or Low Power Choose one of these either by tapping the radio button or by pressing the Action button 5 The profile name changes to a text box which allows you to rename the profile Either enter a new name or go on to step 6 6 Press the Action button or tap the OK button to exit and save all changes or Press the Exit button or tap the Close button to exit this window and abandon all changes ...

Page 37: ...apping the Speaker button Viewing battery status The Settings tab displays the remaining battery capacity on a status bar at the bottom of the window You can also view power status on the Power control panel To switch to the Power control panel 1 Tap the Battery button next to the battery status bar ...

Page 38: ...y is allocated between storage and programs 1 Switch to the System control panel by tapping the Windows button next to the memory status display 2 Tap the Memory tab 3 Move the slider to the left or right 4 Press the Action button or tap the OK button to exit and save all changes or Press the Exit button or tap the Close button to exit this window and abandon all changes ...

Page 39: ...the P PC Password tab To set your password and an optional password delay timer 1 Tap the Start button and then tap HP settings or Hold the Start button for 1 second 2 Tap the Password tab 3 Tap Set Password 4 Enter a password by tapping characters on the keyboard and then enter the same password in the Confirm password text box 5 If you want tap the Enable password protection at power on checkbox...

Page 40: ...to exit and save all changes or Press the Exit button or tap the Close button to exit this window and abandon all changes Learning the shortcuts The following tips and shortcuts help you work faster Turn on the HP Jornada by pressing the On Off button by pressing the Start button by pressing the Record button by holding the stylus down on one of the hard icons or by tapping the screen Press the St...

Page 41: ...ptions tap the Alarm button and then tap Reminder Options If you have lost the HP Jornada or replaced it with another HP Jornada you can set up the new P PC with the same data and settings as the old one if you previously performed a full backup using Windows CE Services or HP backup If you used Windows CE Services to back up your data then when you connect the new P PC to your desktop PC for the ...

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Page 43: ...op or notebook PC using the infrared port Before you connect you must install Windows CE Services on the desktop PC Then you can connect the HP Jornada to your desktop PC with the sync cable or the infrared port and establish a partnership Understanding Windows CE Services Microsoft Windows CE Services with ActiveSync enables you to synchronize the information on your desktop computer with the inf...

Page 44: ... only the necessary components For instance If you do not already have Outlook or Schedule installed the Setup Wizard attempts to install Schedule version 7 0a The Setup Wizard can add Inbox extensions to enable you to transfer messages to your desktop mail client Exchange or Outlook You may need to restart your PC after installing each component Contents of the Desktop Software for Microsoft Wind...

Page 45: ... CE programs are available including freeware and shareware Go to www microsoft com windowsce or try searching the Web on the keyword Windows CE to find additional programs for your P PC Minimum PC requirements for Windows CE Services The minimum PC requirements for running Windows CE Services are as follows Microsoft Windows NT Workstation 4 0 or Windows 95 or later Desktop PC with a 486 33DX or ...

Page 46: ...n to set up Windows CE Services 5 The Windows CE Services Get Connected dialog box appears and prompts you to connect the HP Jornada If you connect using the sync cable connect your P PC as described in Connecting by sync cable on page 42 and then click Start If you connect by infrared click Cancel and skip to Connecting by infrared on page 48 If you chose Manual synchronization you need to tap St...

Page 47: ... sync cable arrow side up into the serial port on the cradle 3 Insert AC adapter into the DC jack on the cradle 4 Mount the HP Jornada in the cradle Fully insert the flat end of the sync cable arrow side up into the serial port on the cradle Establishing a partnership After you set up Windows CE Services on your desktop PC and connect your HP Jornada with the serial cable to the desktop PC you are...

Page 48: ...een of your desktop PC to complete the New Partnership Wizard The Wizard prompts you to type a name and a description for the P PC The name can be anything you choose up to 15 alphanumeric characters no spaces and should make it easy for you to identify the HP Jornada The description could be the make and model for example HP Jornada 420 or a property control number You can later change the device...

Page 49: ... Mobile Devices window For more information see Synchronizing data on page 50 Troubleshooting partnerships If you are unable to establish a connection between the HP Jornada and your desktop PC try the following Confirm that both the desktop PC and the HP Jornada are communicating at the same baud rate To check the baud rate on your desktop PC 1 Click Communications on the File menu of the Mobile ...

Page 50: ...hen setting up Windows CE Services If these steps fail to correct the problem use the Windows CE Services Communications Troubleshooter The Communications Troubleshooter provides detailed diagnostic steps to identify and correct common problems To start the Communications Troubleshooter 1 On the Start menu of your desktop PC point to Microsoft Windows CE Services and click Mobile Devices 2 On the ...

Page 51: ...ections via Serial Port click Enable Auto Connect If you use the COM port of your desktop PC for other devices or if you have disconnected the HP Jornada and need to reestablish the connection you can establish a manual connection using the PC Link program on the HP Jornada To connect manually 1 On the HP Jornada Start menu tap Programs tap Communications and then tap PC Link The Connection Status...

Page 52: ...install a third party infrared transceiver on your desktop PC For more information about installing and configuring that device for use with your desktop PC refer to the instructions that came with your infrared port The Desktop Software for Microsoft Windows CE compact disk also includes infrared device drivers for Windows 95 To configure Windows CE Services for infrared connection 1 Insert the D...

Page 53: ...the HP Jornada with the infrared device on your notebook or desktop PC 2 On the HP Jornada Start menu tap Programs tap Communications and then tap PC Link Connecting to another PC In some cases you may need to connect the HP Jornada to a desktop PC other than your partner Or there may be times when your desktop PC does not recognize the HP Jornada as its partner This occurs if you have logged on t...

Page 54: ... Devices window on your desktop PC The contents are displayed as any other folder on your desktop PC You can cut paste and copy files between folders on the P PC or transfer files between the P PC and your desktop PC simply by dragging the file icons between the appropriate folders For more information about transferring files see Transferring files on page 55 You cannot open files or start progra...

Page 55: ...en you connect the new P PC to your desktop PC for the first time choose Restore rather than Synchronize or Browse If you backed up the P PC using HP backup then restore the information as described in Using HP backup on page 86 Synchronizing selected data You can choose some or all of the following items to be synchronized Calendar Contacts or Tasks information Exchange and update information on ...

Page 56: ...ck ActiveSync Options 3 On the General tab of the ActiveSync Options dialog box select the check boxes beside the services you want to synchronize 4 To set specific options for example to indicate how many weeks of Calendar data to synchronize or to synchronize only active tasks select the appropriate service and then click Options Speed up the synchronization process by synchronizing regularly If...

Page 57: ...s from an entertainment channel Channels and automatic updates to them are managed on the desktop computer by Internet Explorer 4 0 Use Internet Explorer 4 0 on your desktop computer to subscribe to Mobile Channels A special Web site has been set up to help you get started using Channels For information on getting started with Channels on your P PC go to http www microsoft com windowsce channels P...

Page 58: ... for one of your channels you see the Channel icon in the status area of the taskbar Double tap the icon to switch to Channels or tap Start then Channels To view channel content tap an icon on the Channel bar or tap the Explorer button to quickly navigate to a channel or to a specific page within a channel Displaying mobile desktop components The P PC also includes an Active Desktop feature that c...

Page 59: ...desktop PC by dragging icons to or from the HP Jornada icon in the Mobile Devices window or by using the Cut Copy and Paste commands on the Edit menu Printing If you want hard copies of files on your P PC you must transfer them to your desktop PC for printing You cannot print files directly from the P PC ...

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Page 61: ...ribed in Synchronizing data on page 50 During synchronization Messages are copied from the Inbox folder of Exchange or Outlook on your desktop computer to the Inbox folder on your P PC The messages on the two computers are linked so when you delete a message on your P PC it is deleted from your desktop computer as well the next time you synchronize Messages in the Outbox folder on your P PC are tr...

Page 62: ... specific messages between Exchange or Outlook and your P PC and you can move them into folders other than the Inbox The messages on the two computers are not linked You can modify or delete messages from one location without affecting the other You can also use this method to move messages to your desktop computer that you have received on your P PC from other services such as paging and faxing s...

Page 63: ...g messages using a dial up connection If you want e mail service you need a modem a PPP Point to Point Protocol or SLIP Serial Line Internet Protocol account to an Internet service provider ISP a dial up connection set up on the HP Jornada access to a phone line ...

Page 64: ...a Getting an account with an Internet service provider To send and receive e mail you need to contact an ISP to set up a PPP account SLIP accounts are offered by some ISPs instead of PPP accounts The HP Jornada supports the use of SLIP as well as PPP Your ISP gives you the configuration information you need to connect the HP Jornada to e mail service your account user name your account password ph...

Page 65: ...Next 4 Select the down arrow button next to the Select a modem box and highlight the name of your modem If you do not see your modem listed in the drop down list your modem may not be properly connected to your P PC Make sure that the modem is connected to your P PC properly based on the installation instructions that came with the modem 5 Tap Next and fill in the phone number you wish to dial Tap...

Page 66: ...nformation before you dial After you are connected to your ISP use the Inbox program to send and receive e mail as explained in Using Inbox on page 63 If you are unable to find an analog phone line use the line dedicated to a fax machine Fax machines use only analog lines Setting up an Ethernet connection The HP Jornada can also connect to networks via Ethernet cards CompactFlash Type II cards Che...

Page 67: ...ith your desktop computer Messages that you receive remotely are linked to your mail server rather than your desktop computer You can work online which means that you read and respond to messages while connected to the server Messages are sent as soon as you tap Send which saves space on your P PC You can also work offline Once you have downloaded new message headers or partial messages you can di...

Page 68: ...s are downloaded When you synchronize with your desktop computer only the first 50 lines of each new message are downloaded The original messages remain on the mail server or your desktop computer You can mark the messages that you want to retrieve in their entirety the next time you synchronize or connect to your mail service Select the message tap Service and then tap Retrieve Full Copy The icon...

Page 69: ...change Inbox delivery options for remote mail in Inbox on your P PC tap Service and then tap the service name Then tap Service again and tap Properties You need to download a full message before you can view its attachments Microsoft Exchange users can use Inbox to schedule meetings remotely Your network administrator must enable Microsoft rich text support for any accounts that are accessed by mo...

Page 70: ...ntacts appear in the Address Book To send your message tap File and then Send Messages are placed in your Outbox folder on your P PC and are delivered to their destination in one of two ways They are transferred to the Outbox folder in Exchange or Outlook on your desktop computer the next time you synchronize They are transmitted to your mail server the next time you connect remotely In Inbox make...

Page 71: ...t site for creating a POP3 mailbox Be sure to choose a mailbox password that the HP Jornada can support that is clear text Create a connection on the HP Jornada as described in Setting up a dial up connection to your ISP on page 61 You have all the account information you need when you finish creating your POP3 mailbox at the CompuServe site Set up and name the Inbox mail service connection See Us...

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Page 73: ...so you never forget an appointment or meeting and you can record voice memos to yourself with Microsoft Voice Recorder This chapter contains information about and basic procedures for Calendar Contacts Tasks Voice Recorder Calendar Contacts and Tasks have a card view and a list view Card view allows you to enter or view the details for each entry List view allows you to view all entries You can sw...

Page 74: ...ws Day Week Month Year and Agenda Switch among the views by tapping the corresponding command bar button You can display today s appointments on your Active Desktop Tap Start Settings Display Display Active Desktop and then select Appointments Enter the details for an appointment on the appointment card You can quickly display a new appointment card by double tapping the Calendar hard icon ...

Page 75: ... a meeting request you need to enter e mail addresses in Contacts and set up Inbox to send and receive messages For information on using Contacts and Inbox see Tracking friends and colleagues on page 72 and Using Inbox on page 62 To create a meeting request 1 Tap Tools Options and then select a mail transport If you send and receive messages using synchronization select Windows CE Inbox Services I...

Page 76: ...e Alarm button and then Reminder Options Tracking friends and colleagues Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for whether at home or on the road Using the P PC IR port you can also quickly share Contacts information with other Windows CE based mobile device users You can quickly create a contact card by double tapping ...

Page 77: ...o do list Use Tasks to keep track of what you have to do Overdue tasks are displayed in red Enter the details for a task on the task card You can assign a task to a category and if you associate a date with a task you can set a reminder for it ...

Page 78: ... page 23 Recording voice memos Quickly capture thoughts and reminders ideas and phone numbers with Voice Recorder Use it in the way that is most convenient for you using the hardware buttons on your P PC or using the buttons on your screen You can use the buttons on your P PC to record and play recordings one handed Making a recording To Do this Record Press and hold the Record button You hear one...

Page 79: ...ting To Do this Fast forward while playing Press and hold the Action button in the down position Rewind while playing Press and hold the Action button in the up position Scroll through the list of recordings Press the Action button up or down and then quickly release Using the screen buttons Instead of using the P PC buttons you can tap the buttons on your screen to record and play your recordings...

Page 80: ...s System and then the Memory tab If you run out of memory frequently consider buying a CompactFlash Memory Card for storing files that you rarely need For more information on CompactFlash Memory Cards see Inserting and Removing CompactFlash Cards on page 94 To save to a CompactFlash card tap the Tools menu and then tap Options On the General tab tap the Save to storage card check box and then tap ...

Page 81: ... Mobile Voice codec by installing Windows CE Services see Understanding Windows CE Services on page 39 or go to the following Web site http www microsoft com windowsce info Organizing recordings Your recordings are saved automatically and given the names Recording1 Recording2 and so on by default These recordings are listed in the Voice Recorder window To quickly rename a recording tap it to selec...

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Page 83: ...e Taker bTASK from bSquare OmniSolve from LandWare HP backup Customizing the HP Jornada Creating notes and drawings Note Taker with Rich Ink technology makes it easy to write draw and make lists quickly the way you are used to writing on paper but even better because you can edit and format what you have written or drawn To use Note Taker tap Start then Note Taker You can create a new note by tapp...

Page 84: ...use the input panel to type using the keyboard or you can write using the character recognizer You can also write and draw directly on the screen When you display the input panel you see the insertion point indicating where the text is placed When you hide the input panel the insertion point disappears and you can write or draw anywhere on the screen ...

Page 85: ...ll screen display so that you can see as much as possible on the screen Tap View then Full Screen Tap Restore to see the command bar again Editing and formatting a note You can edit text you have entered using a keyboard or character recognizer You can also edit handwritten notes and drawings To select the text or picture you want to edit hide the input panel tap the Select button and drag your st...

Page 86: ...drawing You can apply formatting to a selection or you can set default formatting that is applied to everything you then type write or draw You can also use the Space button to increase or decrease the space between elements on your screen Instead of tapping the Space button you can insert and remove space by pressing and holding the Exit button as you drag the stylus ...

Page 87: ...e format tap File and then Save As Each note in Note Taker is a file Note Taker files are saved in Note Taker pwi format which synchronizes with Microsoft Word files as described in Chapter 6 You have two additional choices for file formats To import the file into a program that supports rich text save the note in Rich text format rtf Handwritten words and drawings are lost To import the file into...

Page 88: ...unning low To start bTask 1 From the Start menu tap Programs and then tap bTask The bTask icon is added to the taskbar To switch between open applications 1 Tap the bTask icon on the taskbar 2 Tap the application to which you want to switch To close the active application or all open applications 1 Tap the bTask icon on the taskbar 2 Tap Close Active or Close All To close bTask 1 Tap the bTask ico...

Page 89: ...ou can back up the HP Jornada two convenient ways Use Windows CE Services to back up all data to your desktop PC Use the HP backup application to back up all data or only Calendar Task and Contact PIM databases to internal memory or a CompactFlash Card Using Windows CE Services Backup at your PC The Windows CE Services Backup feature creates a complete duplicate of all data stored on the HP Jornad...

Page 90: ...s a convenient way to back up data while you are traveling or while you are away from your desktop PC You can back up the information to a CompactFlash Card for secure storage You can also back up data to a folder on the HP Jornada However this does not preserve the information if you lose power or need to perform a full reset To back up data 1 On the Start menu tap Settings and tap HP backup ...

Page 91: ...and any system settings and options you have set Select Backup PIM databases to back up only your Contacts Tasks and Calendar databases 3 Follow the instructions on your screen to complete the backup process To restore from a backup file 1 On the Start menu tap Settings and tap HP backup 2 Tap Restore 3 Tap either Restore all data or Restore PIM databases 4 Select the backup file you want to resto...

Page 92: ...tings on the Start menu tap Settings and then tap Regional Settings Customizing the HP Jornada This section describes ways you can add software and accessories to the HP Jornada Finding third party software You can add more capabilities to the HP Jornada by installing third party software A variety of commercial software is available for Windows CE including custom business applications system uti...

Page 93: ...om Inso View Microsoft Word files with graphics from your P PC Quicken ExpensAble from On The Go Software Create expense reports while on the road PhoneManager 2 0 from Trio Send and receive SMS messages via GSM phone and manage the handphone directory from P PC PIM Translator from Hewlett Packard Translate Appointments and Phone Book data from older HP electronic organizers for use in your HP Jor...

Page 94: ...ram does not have an associated installer or setup program drag the program file typically an exe file type to the HP Jornada icon in the Mobile Devices window If the No Converter Selected dialog box appears tap OK to copy the file without conversion Install software by dragging the program file to the Mobile Devices window only if no installer program is available Software installed in this way m...

Page 95: ...Remove Programs control panel on the HP Jornada to remove programs To remove programs with Application Manager 1 Connect the HP Jornada to your desktop PC and then open the Mobile Devices window 2 On the Tools menu in the Mobile Devices window click Application Manager 3 In the list of programs select the program you want to delete and then click Remove To remove programs from the HP Jornada with ...

Page 96: ... Settings and then tap Volume Sounds 2 Tap the Sounds tab 3 Choose an event name from the first dropdown list 4 Choose the new sound from the second dropdown list 5 Tap OK Adding desktop wallpaper The HP Jornada can display Windows CE bitmaps 2bp files You can copy Windows CE bitmap images from your desktop PC to the HP Jornada without converting the files and you can use these images as desktop w...

Page 97: ...he dialog box 4 If desired tap the Tile checkbox 5 Tap OK Adding accessories You can purchase the following optional accessories CompactFlash Card and adapter 4MB F1231A Adds storage memory CompactFlash Card and adapter 10MB F1233A Adds storage memory Sync Cable F1258A Serial adapter F1273A Serial keyboard F1275A Lithium Ion battery F1287A Pens F1288A Cradle F1289A AC Adapter F1290A External charg...

Page 98: ...ewlett Packard Web site at www hp com jornada You may also need to install a software driver for a particular card The software drivers for Windows CE should be included with the card or be available from the card manufacturer To insert the CF card 1 Turn off the P PC and close the display cover 2 Remove the CF card slot door by pressing onto the fingernail recess and pulling the door off 3 Connec...

Page 99: ...n the P PC that have open files on the CF card 2 Turn off the P PC and close the display cover 3 Use the end of the stylus to lever the CF card out 4 Replace the card slot door by positioning the two tabs in the slot groove and pressing onto the fingernail recess to push the door locked ...

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Page 101: ...play Troubleshoot problems connecting by infrared Troubleshooting basic problems If you have a specific problem review the information below to see if you can find the answer quickly Or go to the HP Jornada Web site at www hp com jornada for current information about common difficulties Problem Diagnosis Remedy HP Jornada does not turn on when not connected to AC power Battery power is too low to ...

Page 102: ...arge the battery HP Jornada does not turn on when connected to AC power HP Jornada is locked up Connect the HP Jornada to external power and perform a soft reset See Resetting on page 101 Caution You may lose any unsaved data when performing a soft reset HP Jornada locks up when running applications HP Jornada is locked up Connect to AC power and perform a soft reset See Resetting on page 101 Note...

Page 103: ...h your desktop see Windows CE Services Help Able to dial out but unable to make a proper connection Make sure the network to which you are trying to connect supports Point to Point Protocol PPP Your Internet service provider or network administrator can verify this Verify that the location is correct Tap Start Settings then Dialing Make sure that the Location field reflects your current location t...

Page 104: ...ication Try moving to a different location or turning off some lights Troubleshooting viewing problems If you are having trouble viewing your data here are some suggestions Screen is blank If the device does not respond when you briefly press the On button Make sure your battery cover is locked Adjust the display contrast On some devices the screen can darken or lighten to the point that it appear...

Page 105: ...resetting Soft reset A soft reset also called warm boot is similar to restarting your desktop PC It restarts the operating system and preserves any saved data but loses any unsaved data Full reset A full reset also called cold boot restores the HP Jornada to its original state erasing all information including saved and unsaved data you have entered To ensure the safety of your information in case...

Page 106: ... reset A full reset erases all data you have entered including all files system settings and programs you have installed If you have forgotten your password you also need to perform a full reset Performing a full reset erases all files programs and data you have entered You can restore only data that has been backed up to your desktop PC or CompactFlash Card For more information see Backing up and...

Page 107: ...C adapter from the HP Jornada 2 Remove the battery 3 Use the stylus to press the Reset button for at least 5 seconds 4 Reinsert the battery 5 Restore data to the HP Jornada from your most recent backup file For more information see Backing up and restoring data on page 85 ...

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Page 109: ... a gift the warranty is automatically transferred to the new owner and remains in effect for the original one year period beginning at the time of purchase During the warranty period we will repair or at our option replace at no charge a product that proves to be defective provided you return the product shipping prepaid to a Hewlett Packard service center Replacement may be made with a new or rec...

Page 110: ...untries do not allow limitations on how long an implied warranty lasts so the above limitation may not apply to you IN NO EVENT SHALL HEWLETT PACKARD COMPANY BE LIABLE FOR CONSEQUENTIAL DAMAGES Some states provinces or countries do not allow the exclusion or limitation of incidental or consequential damages so the above limitation or exclusion may not apply to you Products are sold on the basis of...

Page 111: ...ghts contact the Hewlett Packard End User Support line at 0800 733547 Year 2000 warranty Subject to all of the terms and limitations of the HP Limited Warranty Statement provided with this HP Product HP warrants that this HP product will be able to accurately process date data including but not limited to calculating comparing and sequencing from into and between the twentieth and twenty first cen...

Page 112: ...nostic instructions and other service information contact one of the technical support numbers listed Please do not ship your P PC for service without first contacting a Hewlett Packard office If your P PC qualifies for in warranty service be ready to supply a dated proof of purchase In countries not listed in the following table contact the Hewlett Packard authorized dealer or sales office Before...

Page 113: ...Hewlett Packard worldwide You will be pleased to know that our commitment to quality does not stop at the sale Our worldwide customer support network is available to give you personal telephone service should you need it Country Telephone Argentina 54 1 7788380 Australia 61 3 88778000 Austria 43 6606386 Belgium Dutch 32 2 6268806 Belgium French 32 2 6268807 Brazil 55 11 8296612 Canada 1 905 206466...

Page 114: ...952566 Mexico 52 1800 4726684 Netherlands 31 20 6068751 New Zealand 0800 733547 Norway 47 22 116299 Philippines 63 2 8673551 Poland 48 22 8659999 Portugal 351 1 4417199 Russia 7 095 9169821 Singapore 65 2725300 South Africa 27 11 4481140 Spain 34 91 7820109 Sweden 46 8 6192170 Switzerland 41 848 801111 Taiwan 886 2 7170055 Thailand 66 2 6614011 Turkey 90 212 2245925 UK 44 870 6083003 USA 1 800 443...

Page 115: ... Palmtops Organizers toll call Venezuela 58 800 47888 or 58 2 2078488 All Customer Care Centers are available during office hours Pre sales Information in the USA is available 24 hours per day 7 days per week Support Service in the USA can be contacted from 5 am to 5 pm Pacific Time Monday through Friday ...

Page 116: ...112 Hewlett Packard Jornada 420 Palm size PC ...

Page 117: ...is appendix describes how to use the Jot character recognizer It also provides tables showing how and where to draw characters on the screen for each of the two character sets the Natural Character Set and the Simplified Uppercase Character Set Select character recognition as your input method by tapping the Input Method arrow on your taskbar and tapping Jot Character Recognizer Using your stylus ...

Page 118: ...ers in either uppercase or lowercase How the letter is interpreted and displayed depends on where you write it in the input panel For example you can write a letter in lowercase or uppercase and it will appear in lowercase if you write it in the lowercase letter area abc of the input panel ...

Page 119: ...space See the tables at the end of this appendix for details You can write numbers in the number area 123 of the panel You can also enter common punctuation marks in the number area This allows you to write telephone numbers birthdays and Social Security numbers entirely in the number area See the tables at the end of this appendix for details Symbols Enter symbols such as or on the symbol input p...

Page 120: ...e way you work Tap Start Settings then Input Panel Select Jot Character Recognizer as the input method and then tap Options One of your options is to use the Simplified Uppercase Character Set For more information about how and where to write characters using this character set see Simplified Uppercase Character Set later in this appendix or select this character set in the Options dialog box and ...

Page 121: ...Jot Character Recognizer 117 Letters Character Stroke options Character Stroke options D Q E R F S G T H U I V J W K X L Y M 1 1 2 2 Z N O P Punctuation Character Stroke options Character Stroke options period at ...

Page 122: ...d Editing Character Stroke options Character Stroke options forward delete paste cut undo copy carriage return Using the number area You can enter numbers punctuation and editing marks in the number area 123 of the input panel A horizontal line drawn from left to right is recognized as a space character in the letter area of the input panel and as a dash in the number area ...

Page 123: ...Appendix A Jot Character Recognizer 119 Numbers Character Stroke options Character Stroke options 1 2 Punctuation Character Stroke options Character Stroke options period comma dash tilde backspace ...

Page 124: ...roke options Character Stroke options cut undo copy tab paste Writing accented letters To write an accented letter write the letter in the letter area and the accent in the number area Accented letters Accent mark Stroke options Accent mark Stroke options j m i l k n ...

Page 125: ...nizer 121 Using the symbol panel In the symbol panel you can enter symbols and characters that can t be entered in the standard input panel Character Stroke options Character Stroke options Character Stroke options _ ñ ò ó B a õ ô ö ...

Page 126: ...122 Hewlett Packard Jornada 420 Palm size PC Character Stroke options Character Stroke options Character Stroke options A Â d o ª Þ ...

Page 127: ...Appendix A Jot Character Recognizer 123 Character Stroke options Character Stroke options Character Stroke options Ã ä î C å í Ø é è Ù ê µ Æ Ä Å ...

Page 128: ... write faster The tables in this section show how to use the Simplified Uppercase Character Set to write letters numbers punctuation marks editing marks and symbols For each character the tables show alternatives for writing the characters The dots indicate where the strokes begin strokes with no dots can be written in either direction Where appropriate the stroke sequence is numbered Using the le...

Page 129: ...options d 0 1 2 Editing Character Stroke options Character Stroke options space copy back delete backspace paste forward delete undo cut carriage return Using the number area In addition to numbers you can enter punctuation and editing marks in the number area 123 of the input panel ...

Page 130: ... line drawn from left to right is recognized as a space character in the letter area of the input panel and as a dash in the number area Numbers Character Stroke options Character Stroke options Punctuation Character Stroke options Character Stroke options A ...

Page 131: ...ed letter write the letter in the letter area and the accent in the number area Accented letters Accent mark Stroke options Accent mark Stroke options j m i l k n Using the symbol panel In the symbol panel you can enter symbols and characters that can t be entered in the standard input panel You can enter punctuation in the punctuation area punct and symbols in the symbol area symb ...

Page 132: ...128 Hewlett Packard Jornada 420 Palm size PC Punctuation Character Stroke options Character Stroke options period comma A apostrophe dash underscore TAB a ...

Page 133: ...Appendix A Jot Character Recognizer 129 Symbols Character Stroke options Character Stroke options Character Stroke options í é ê õ ô ö ...

Page 134: ...130 Hewlett Packard Jornada 420 Palm size PC Character Stroke options Character Stroke options Character Stroke options d ª o _ è Þ C ñ ò ó î Ã Ø Ù Æ ...

Page 135: ...Appendix A Jot Character Recognizer 131 Character Stroke options Character Stroke options Character Stroke options µ Â ä Ä å Å ...

Page 136: ...132 Hewlett Packard Jornada 420 Palm size PC ...

Page 137: ...can update the information on your HP Jornada by synchronizing with Outlook or Schedule using Windows CE Services 2 2 The HP PIM Translation Utility is available on the web at http www hp com cposupport handheld_computers software set up exe html This procedure migrates only Appointment Book and Phone Book data Before translating PIM data files you must install the version of Schedule 7 0a found o...

Page 138: ...ir weekly monthly attribute and are treated as single events To translate appointment data 1 Double click the HP PIM Translation Utility icon to start the program 2 In the Welcome screen click Appointments 3 In the Open File dialog box that appears specify the appointment data file to translate and then click OK If the file you specify is not a PIM database file of the appropriate type you get an ...

Page 139: ...extracted from the Phone Book data file Only the fields that have data are included The right column shows the names of Schedule fields An arrow in the center column indicates that the data in a Phone Book field in the left column is copied to the corresponding Schedule field in the right column Note that multiple Phone Book fields for example Address1 and Address2 can be mapped to the same Schedu...

Page 140: ...le field immediately to the right of the field whose mapping you want to define The field name appears in the appropriate cell in the right column and a mapping arrow appears in the center column Mapping changes If a field in the left column is mapped to the wrong field in the right column change the mapping by selecting a different Schedule field name from the dropdown list for the corresponding ...

Page 141: ...connection 47 B backing up data using HP Jornada backup 86 using Microsoft Windows CE Services 85 battery conserving power 19 installation 11 managing power 16 power control panel 16 viewing status 33 brightness adjusting 31 browsing HP Jornada desktop 50 bTASK 84 buttons action 9 close 17 exit 9 power on off 9 21 record 9 release on cradle 13 reset 10 start 9 C Calendar using 70 caring for the HP...

Page 142: ...esktop PCs connecting to 47 disconnecting from 47 dial up connections setting up 61 disconnecting from a desktop PC 47 displaying channel content on the desktop 54 information on the desktop 23 mobile desktop components 54 drawing 79 81 E editing drawings 81 text 81 e mail connecting to an Internet service provider 62 enabling synchronization 57 getting accounts with Internet service providers 60 ...

Page 143: ...ttery 11 programs from the HP Jornada compact disk 90 programs with Application Manager 90 L LEDs AC Charging 8 notification 8 list view 29 M managing battery power 16 manual connection 47 memory adjusting allocation 34 viewing status 34 microphone 8 Microsoft Windows CE Services about 39 contents of compact disk 40 installing 42 minimum PC requirements 41 modems 60 N New Partnership Wizard 44 Not...

Page 144: ...djusting 29 shareware 41 shortcuts 36 soft reset 102 Solitaire 4 sounds adding 92 start button 9 Start menu 24 support 108 suspend 18 sync cable connecting P PC to desktop PC 42 synchronization conflicts 52 synchronizing 50 channels 54 specifying data 52 T taskbar 24 Tasks using 73 third party software 88 tips 36 transferring files 55 troubleshooting partnerships 45 viewing problems 100 turning th...

Page 145: ...Index 141 ...

Page 146: ...142 Hewlett Packard Jornada 420 Palm size PC ...

Page 147: ... a full refund In return for payment of the applicable fee HP grants the Customer a license to the software until terminated subject to the following Use Customer may use the software on any one computer Customer may not reverse assemble or decompile the software Copies and adaptations Customer may make copies or adaptations of the software for archival purposes or when copying or adaptation is an...

Page 148: ...mer may transfer rights to the software to a third party only as part of the transfer of all their rights and only if Customer obtains the prior agreement of the third party to be bound by the terms of this License Agreement Upon such a transfer Customer agrees that their rights to the software are terminated and that they will either destroy their copies and adaptations or deliver them to the thi...

Page 149: ...rty suppliers Your license confers no title to or ownership in the Software and is not a sale of any rights in the Software Third party suppliers to HP may protect their rights in the event of any violation of these License Terms Copies and adaptations You may only make copies or adaptations of the Software for archival purposes or when copying or adaptation is an essential step in the authorized ...

Page 150: ...ny applicable laws or regulations U S government restricted rights The Software and Documentation have been developed entirely at private expense They are delivered and licensed as commercial computer software as defined in DFARS 252 227 7013 Oct 1988 DFARS 252 211 7015 May 1991 or DFARS 252 227 7014 Jun 1995 as commercial item as defined in FAR 2 101 a or as Restricted computer software as define...

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