GIGA-TMS TR4020, User Manual

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C.3. Speeding up User registration
A typical organization normally has fixed working hours with increased inflows and outflows of
employees at certain daytimes. Using a Time Recorder may create “registration jams” at peak periods, when
there is a large number of people to clock in or out. Decreasing a per user registration time as much as
possible may significantly alleviate the problem. In the TR40xx, this is done through
Default Event and
Default Shift functions.
C.3.1. Using Default Event Table
Note: this Section provides the information on the usage of the Default Event table. Table editing
techniques (i.e. how to add, edit and delete records are described in Editing Bell and Default Event tables ).
User registration process consists of pressing desired Event key (IN, OUT, etc.) and reading the User
ID-card. Event entry can be automated through the Default Event table. The table allows you to divide the
day into the timezones and define a default event for each timezone. Within a given timezone, the TR40xx
will automatically keep the default event key pre-selected so the majority of Users will not have to push any
key while registering. For example, you may program the TR40xx to pre-select the IN key between the hours
of 8a.m. and 10a.m when most employees are starting to work. Employees will only have to read their ID-
cards to register- there will be no need to push the IN key each time. Practice shows that the per-user
registration time can be significantly reduced this way (up to 60%).
Note: even with the Default Event function enabled, it is still possible to register an alternative event.
“Irregular” User will need to press a desired Event key and read his/her ID-card within 10 seconds. The
TR40xx will register an event and return the Event selection to the default one after the User ID-card is read
or after a 10-second timeout. Next “regular” User will not have to select the default event manually.
Default Event table can contain up to 32 entries. Each entry is comprised of two fields: a beginning time
of the timezone (“Time”) and a default event for this timezone (“Event”).