Fujitsu PA03541-B005 - ScanSnap S300 Operator'S Manual Download

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5.3 Sending Files by E-Mail

ScanSnap S300 Operator's Guide

101

About Actions

5.3 Sending Files by E-Mail

This section describes how to send documents scanned with the ScanSnap by e-mail.

After documents are scanned with the ScanSnap, document files are created and an e-mail message
appears with the document files attached.

Summary of Contents for PA03541-B005 - ScanSnap S300

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Page 3: ...ts of A4 or letter size paper can be scanned at a speed of Power cable connected Approx 8 sheets minute USB bus power cable connected Approx 4 sheets minute when used with a computer with Intel Celeron M 430 1 73 GHz or higher that runs Windows 2000 Windows XP or Windows Vista and with Scan mode set to Normal Color mode Auto and Compression rate 3 and others set to defaults Depending on the docume...

Page 4: ...Quick menu The Quick menu is simple enough for first time use by completely neophytes Quick menu mode You can send off the scanned image by e mail or output the scanned image to the printer immediately after scanning Without starting applications you can attach the scanned image to e mail or make copies of the scanned image by outputting it to the printer Note The ScanSnap does not conform to TWAI...

Page 5: ...ap 5 2 1 Installing the Supplied Programs 6 Before Installing the Supplied Programs for the ScanSnap 6 Installing Supplied Programs 7 2 2 Connecting the ScanSnap to your PC 16 Connecting the Cable 16 Turning the ScanSnap ON 19 Chapter 3 Using the ScanSnap 21 3 1 Flow of Operations 22 Basic Flow of Operations 22 Preparation 25 Scanning documents in Quick Menu Mode 27 Scanning documents in Left Clic...

Page 6: ...Snap Quick Menu 81 4 5 About Automatic Interaction with Applications 84 Automatic Interaction Mode When to Interact Options 84 Changing the When to Interact Options 86 Chapter 5 About Actions 87 5 1 About Actions in the Action List 88 5 2 Saving Data in the Specified Folder 89 Operations in Quick Menu Mode 91 Operations in Left Click Menu Mode 96 5 3 Sending Files by E Mail 102 Operations in Quick...

Page 7: ...or sizes at the same time 146 Saving scanned images in multiple files 150 Merging scanned images divided by scan errors back into one PDF file 152 Setting Passwords for Scanned Documents 155 Performing text recognition when scanning documents 158 6 2 Scanning Business Cards 160 Starting CardMinder 161 6 3 Using ScanSnap Organizer 167 Starting ScanSnap Organizer 167 Interacting with the ScanSnap 16...

Page 8: ...nsumables 196 9 2 Replacing the Pad ASSY 198 9 3 Replacing the Pick Roller 201 Appendix A Updating ScanSnap Manager 207 Appendix B Uninstalling ScanSnap 209 Uninstalling Supplied Programs 210 Appendix C Quick Menu Mode Left Click Menu Mode 213 Appendix D Installation Specifications 217 Repairs 219 Index 221 ...

Page 9: ...pment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is located Consult your dealer or an experienced radio TV technician Canadian DOC Regulations This digital apparatus does not exceed the Class B limit for radio noise emissions from digital apparatus set out in the Radio interference Regulations of the Canadian Department of Communication...

Page 10: ...ermined that this product meets the ENERGY STAR guidelines for energy efficiency The International ENERGY STAR Office Equipment Program is an international program that promotes energy saving through the penetration of energy efficient computers and other office equipment The program backs the development and dissemination of products with functions that effectively reduce energy consumption It is...

Page 11: ...statutory Use in High Safety Applications This product has been designed and manufactured on the assumption that it will be used in office personal domestic regular industrial and general purpose applications It has not been designed and manufactured for use in applications simply called high safety applications from here on that directly involve danger to life and health when a high degree of saf...

Page 12: ...gistered trademarks of the respective companies How Trademarks Are Indicated in This Manual ScanSnap ScanSnap S300 CardMinder CardMinder 3 2 References to operating systems OSs are indicated as follows Windows 2000 Microsoft Windows 2000 Professional operating system Windows XP Microsoft Windows XP Professional operating system Microsoft Windows XP Home Edition operating system Windows Vista Micro...

Page 13: ...ick refers to clicking on the right mouse button one time Double click refers to clicking twice in rapid succession on the left mouse button down Manufacturer PFU LIMITED International Sales Dept Imaging Business Division Products Group Solid Square East Tower 580 Horikawa cho Saiwai ku Kawasaki shi Kanagawa 212 8563 Japan Phone 81 44 540 4538 All Rights Reserved Copyright 2007 PFU LIMITED ...

Page 14: ...o the operator and other persons can be avoided Symbols Used in This Manual In this manual the following symbols are used to describe operations as well as indicate warnings WARNING This sign warns the operator that improper use indicated with this sign may cause death or severe injury of the operator or people in the vicinity if not followed CAUTION This sign warns the operator that improper use ...

Page 15: ...ne by properly trained repair technicians When this product needs servicing please contact the store where you purchased it or any authorized FUJITSU Image Scanner service provider Operation This symbol shows operations to perform on your computer Operation This symbol shows operations to perform with your scanner A TRIANGLE symbol indicates that special care and attention is required The drawing ...

Page 16: ...ce heavy objects on the power or USB bus power cable or pull bend twist heat damage or modify the cable Do not use damaged power or USB bus power cables or power plugs Do not use the power cable when the wall socket is loose Use only the specified Power USB bus power and interface cables Failure to use the correct cables might cause electric shock and equipment failure Use this scanner only at the...

Page 17: ...cover the scanner or AC adapter with a cloth or blanket while the power is being supplied to the scanner This can help excessive heat generation and may cause fire Do not use the scanner at a place such as a bathroom shower room or swimming pool where it may easily get wet or moistured Doing so might cause electric shock or fire If you detect heat coming from the device or detect other problems su...

Page 18: ...power outlet or disconnect the USB bus power cable from the computer Then contact the store where you bought the scanner or an authorized FUJITSU scanner service provider Do not insert or drop metal or flammable foreign objects in to the scanner Do not scan wet documents or documents with paper clips or staples Do not splash or allow the scanner to get wet If foreign objects water small metal obje...

Page 19: ... to build up inside the scanner causing heating deforming or melting of the scanner parts e g cover and raising the temperature inside the scanner which could result in fire or scanner trouble Install the scanner in a well ventilated location Do not move the scanner with the power and interface cables connected as this might damage the cables causing fire electric shock or injuries Before moving t...

Page 20: ...rom falling Install the scanner on a strong surface that will support the weight of the scanner and other devices Install the scanner away from strong magnetic fields and other sources of electronic noise Also protect the scanner from static electricity as this might cause the scanner to malfunction Do not use aerosol sprays to clean the scanner Aerosol sprays cause dirt and dust to enter the scan...

Page 21: ...tor s Guide 1 Chapter 1 Before You Start Using the ScanSnap This chapter describes the necessary preparations for using the ScanSnap 1 1 Checking the Contents of the Scanner Package 2 1 2 Names and Functions of Components 3 ...

Page 22: ...at the ScanSnap and all items in the packaging list are present If anything is missing or damaged contact the store where you purchased the product WARNING To avoid danger of suffocation keep the packaging materials away from small children s reach and prevent them from putting the materials in their mouths or putting them on their heads ...

Page 23: ...matic Document Feeder Paper chute After opening it load the documents to be scanned on this part Side guide Adjust the side guides to the width of documents so that the scanned images will not be skewed Cover open lever To open the ADF pull this lever toward you Paper chute guide Pull out this guide to support the documents when nec essary SCAN button Starts the scanning Power indicator Indicates ...

Page 24: ... to be installed first After install ing ScanSnap Manager onto your computer remove this label to connect the scanner to the personal computer Power connector Security cable slot You can plug a commercially available security cable into this slot anti theft USB connector ...

Page 25: ...g ScanSnap Manager the ScanSnap will not operate correctly If you have connected the ScanSnap to the personal computer before installing ScanSnap Manager the Found New Hardware Wizard dialog box appears this dialog box might be slightly different depending on the operating system running on your computer If this dialog box appears click the Cancel button to close the Wizard dialog box and install ...

Page 26: ...llows Operating system One of the following operating systems is required Windows 2000 Windows XP Windows Vista Service Pack 1 or later must be applied Personal computer For Windows 2000 and Windows XP Recommended Intel Celeron M 430 1 73 GHz or higher Minimum Intel Pentium III 600 MHz or higher For Windows Vista Recommended Intel Celeron M 430 1 73 GHz or higher Minimum Intel Pentium 4 1 8 GHz or...

Page 27: ...r CardMinder Installing ScanSnap Manager ScanSnap Organizer and CardMinder Following the procedure below install ScanSnap Manager ScanSnap Organizer and CardMinder ATTENTION The ScanSnap may not function if it is connected to the USB port on the keyboard or the monitor If you are using a commercially available USB hub use a powered hub equipped with an AC adapter To connect the ScanSnap with USB 2...

Page 28: ... Organizer button displays ScanSnap Organizer User s Guide that explains how to use ScanSnap Organizer CardMinder button displays CardMinder User s Guide that explains how to use CardMinder 4 You can view the contents of the Setup CD ROM If you log on to Windows Vista as a standard user this button is not available Use Explore to view the contents of the Setup CD ROM 5 You can visit our website an...

Page 29: ...In the Readme file things to keep in mind when you install uninstall programs and how the Setup CD ROM is configured are described Close the Readme file when you finish reading it HINT If the ScanSnap Setup dialog box is not displayed even when the Setup CD is inserted into the CD ROM drive find Setup exe in the CD ROM drive by using Explore and then double click the Setup exe icon ...

Page 30: ...tall Products button installs ScanSnap Manager ScanSnap Organizer and CardMinder The Welcome to the InstallShield Wizard for ScanSnap dialog box appears 4 Click the Next button in the Welcome to the InstallShield Wizard for ScanSnap dialog box The License Agreement dialog box is displayed ...

Page 31: ...d 6 In the Choose Destination Location dialog box choose the destination folder and click the Next button To install ScanSnap programs in the default folder simply click the Next button In most cases you do not have to change the directory path When the selected drive does not have enough free disk space change the directory path When changing the directory path click the Browse button and display...

Page 32: ... you want to set the document upside down and face down on the ScanSnap select the left radio button When you want to set the document face up on the ScanSnap check the right radio button HINT Depending on the selected option programs are installed as follows Typical ScanSnap Manager ScanSnap Organizer and CardMinder are installed along with the manuals for these programs Compact ScanSnap Manager ...

Page 33: ...d or whether images are automatically rotated Clicking the Next button displays the Start Copying Files dialog box HINT You can also change the setting after installation For details refer to Set the documents with its face up on page 61 in section 4 2 Changing Scanning Settings page 47 This dialog box will not appear when programs are re installed The settings configured before re installation re...

Page 34: ... Wizard Complete dialog box click the Finish button Select Yes I want to restart my computer now to restart your personal computer Select No I will restart my computer later to finish the installation The ScanSnap Setup dialog box appears click the Exit button to close the ScanSnap Setup dialog box To complete the installation you have to restart your computer For how to uninstall these programs r...

Page 35: ...e installation refer to Installing the Supplied Programs on page 6 Power source Use the following cable See Power outlet When always operating the scanner at the same regular place where it can be fed power from a power outlet When connecting with the Power cable page 16 Personal computer When using the scanner at a place where it reaches no power outlet or when carrying the scanner together with ...

Page 36: ... power cable the personal computer must have two USB ports one for power feeding the other for USB cable connection When connecting with the USB bus power cable via a USB hub use a powered hub equipped with an AC adapter When the scanner is connected with the USB bus power cable the scanning speed becomes slow Double sided color documents of A4 or letter in size can be scanned at a speed of Power ...

Page 37: ...n with any commercially available USB cable is not guaranteed If only the USB cable is used the ScanSnap does not operate Be sure to use two types of cables the power and USB cables to connect the ScanSnap to a personal computer Connect the Power cable before connecting the USB cable Be sure to install ScanSnap Manager before connecting the ScanSnap to your computer For how to install them refer t...

Page 38: ...connecting the USB cable Be sure to install ScanSnap Manager before connecting the ScanSnap to your computer For how to install them refer to section Installing Supplied Programs on page 7 When connecting with a USB 2 0 cable make sure that the USB port to connect to and hub must be USB 2 0 compliant Note that if connected with a USB 1 1 cable the scanning speed may become slow When a USB 2 0 comp...

Page 39: ...For example it may take time if there are many programs running on the computer In such case wait until the power LED is steadily on If the power LED keeps blinking several minutes or more close the Paper Chute await at least five seconds then reopen it If this does not change the situation check for the cable connection HINT It may take some time for the ScanSnap Manager icon on the taskbar to be...

Page 40: ...20 ...

Page 41: ... S300 Operator s Guide 21 Chapter 3 Using the ScanSnap This chapter describes the basic operations of the ScanSnap 3 1 Flow of Operations 22 3 2 Paper Sizes of Documents to be Scanned 38 3 3 Loading Documents 40 ...

Page 42: ...tton and you can save the scanned documents to files attach them to e mail and print them with the printer Press the SCAN button to scan documents With the SCAN button you can scan documents in two different ways Perform a scan in a way that suits the preferences of you Simply press this button to scan the document 1 Select an action you want to perform in the ScanSnap Quick Menu after scanning pa...

Page 43: ...itch between the above two modes by checking and unchecking Use Quick Menu in the Right Click Menu which pops up when the ScanSnap Manager icon on the taskbar is right clicked For details refer to Use Quick Menu on page 45 Select a profile Scan the document by pressing the SCAN button Select a desired action in the ScanSnap Quick Menu S S ...

Page 44: ...k Menu An application starts up for you to perform the selected action HINT The Quick Menu Mode has the following features You can perform a desirable action with point and click operations by using the menu simple enough for beginners This way of scanning is suitable when you want to perform various actions after scanning You do not have to specify an application in advance 1 On the Left Click Me...

Page 45: ... connected to the ScanSnap 2 Make sure that the ScanSnap is connected to your computer properly 3 Turn on your computer The ScanSnap Manager icon appears on the taskbar when Windows starts HINT The Left Click Menu Mode has the following features You can scan the document at the press of a button This way of scanning is suitable when you want to scan the document by using a profile you have configu...

Page 46: ... turned on and the ScanSnap Manager icon will change from to HINT Depending on the performance of the computer and the load on it it may take time for the ScanSnap Manager icon on the taskbar to become the ready status Paper chute S S S S S S ...

Page 47: ... D ScanSnap Manager D ScanSnap Manager to start up ScanSnap Manager Generally ScanSnap Manager is registered under Startup programs so that its icon is displayed on the taskbar when Windows starts If it is not registered under Startup programs from Start menu select All Programs D ScanSnap Manager D Startup Register to register it HINT If Use Quick Menu is not marked scanning is performed in Left ...

Page 48: ...SCAN button In the ScanSnap Manager Scan and Save Settings dialog box you can switch the scanning mode of the SCAN button to Simplex mode Scanning can also be started by using the ScanSnap Manager icon on the taskbar For details about this operation refer to 4 1 About the ScanSnap Icon page 44 ATTENTION Do not connect or disconnect other USB devices during the scanning operation Do not close the p...

Page 49: ...s started to display the scanned images Those files are saved in a folder on your personal computer specified in ScanSnap Organizer Scan2Folder PDF files are created from the scanned images and saved in a specified folder shared folder 5 2 Saving Data in the Specified Folder page 89 Scan2E mail PDF files are created from the scanned images and an e mail program is started with the PDF files attach...

Page 50: ... on the scanned documents and stored in a folder specified in ScanSnap Organizer Then ScanSnap Organizer starts up to display the stored images For details about the settings for the scanning file name and destination to save data refer to 4 2 Changing Scanning Settings page 47 About the scanning of Business cards refer to section 6 2 Scanning Business Cards page 157 ...

Page 51: ...images Scanning mode whether to perform fast scanning or excellent scanning whether to produce sharp text images whether to automatically remove blank pages correct skewed images change orientation of pages load the document face up and continue scanning another document Whether to text recognize the scanned document to make PDF files searchable Whether to include all scanned pages in a PDF file o...

Page 52: ...p Manager to start up ScanSnap Manager Generally ScanSnap Manager is registered under Startup programs so that its icon is displayed on the taskbar when Windows starts If it is not registered under Startup programs from the Start menu select All Programs D ScanSnap Manager D Startup Register to register it HINT When Use Quick Menu is marked the document is scanned in Quick Menu Mode For details ab...

Page 53: ...he SCAN button In the ScanSnap Manager Scan and Save Settings dialog box you can switch the scanning mode of the SCAN button to Simplex mode Scanning can also be started by using the ScanSnap Manager icon on the taskbar For details about this operation refer to section 4 1 About the ScanSnap Icon page 44 ATTENTION Do not connect or disconnect other USB devices during the scanning operation Do not ...

Page 54: ... and you can view the scanned images For details about the settings for the scanning file name and destination to save data refer to section 4 2 Changing Scanning Settings page 47 About the scanning of Business cards refer to section 6 2 Scanning Business Cards page 157 ...

Page 55: ...n that interacts with the ScanSnap Folder in which scanned images are saved File name of scanned images Scanning mode whether to perform fast scanning or excellent scanning whether to produce sharp text images whether to automatically remove blank pages correct skewed images change orientation of pages load the document face up and continue scanning another document File format of scanned images p...

Page 56: ...ap is turned on the power indicator starts blinking and then stays on HINT Depending on the performance of the computer and the load on it it may take time before the power LED gets illuminated For example it may take time if there are many programs running on the computer In such case wait until the power LED is steadily on If the power LED keeps blinking several minutes or more close the Paper C...

Page 57: ...anager icon on the taskbar changes to the inactive state The ScanSnap power indicator goes off 2 Disconnect the USB cable from your computer 3 Disconnect the Power cable or USB bus power cable from the power outlet or computer HINT If you exit ScanSnap Manager you can no longer use the ScanSnap To activate ScanSnap Manager again from the Start menu select All Programs D ScanSnap Manager D ScanSnap...

Page 58: ... a scan The rollers of the ScanSnap get dirty and multi feeding may be caused In the case where you scan such documents clean the rollers as often as possible For details refer to 8 2 Cleaning the Inside of the Scanner page 185 Carbonless paper contains chemical substances that may damage the Pad ASSY and or rollers such as the pick roller When scanning carbonless paper keep in mind the following ...

Page 59: ...metal foil transparency or plastic card If you scan the following types of documents the documents may be damaged or scanned incorrectly Documents smaller than 2 width x 2 length in Documents thinner than 64 g m2 14 lb Documents of nonuniform thickness e g envelopes and paper sheets with other paper sheets affixed Wrinkled or curled documents Folded or torn documents Tracing paper Coated paper Pho...

Page 60: ... fan the document as follows 1 Select a stack of documents 1 mm or less high 2 Hold the document with both hands and fan it out as shown in the figure below 3 Turn the document by 90 degrees and then fan it in the different orientation again HINT Scanning accuracy increases when the document is loaded onto the ScanSnap so that the leading edges of the paper form a step like pattern as shown in the...

Page 61: ... thinkness of 1 mm at a time ATTENTION In the ScanSnap Manager Scan and Save Settings dialog box select the Scanning tab and then click the Option button In the Read mode option dialog box displayed check whether the Set the documents with its face up checkbox is marked If marked load the document its face up and the bottom edge into ADF HINT When scaning long size documents pull up the Paper chut...

Page 62: ...ove the side guides so that there is no gap between the document edge and side guide on both sides Doing so can eliminate skewing of the document during scanning When moving the side guides hold the part with raised dots on each side Document Side guide ...

Page 63: ...he ScanSnap This chapter describes the basic settings of the ScanSnap 4 1 About the ScanSnap Icon 44 4 2 Changing Scanning Settings 47 4 3 Saving Scanning Settings 70 4 4 Using the ScanSnap Quick Menu 81 4 5 About Automatic Interaction with Applications 84 ...

Page 64: ...Windows desktop Clicking this icon shows the following menus You can use either of the menus to start scanning change settings and check the status of consumables HINT The button indication on your computer depends on the cable connection you made Power cable connection USB bus power cable connection This guide uses examples for power cable connection S S Right Click Menu Left Click Menu S S ...

Page 65: ... 4 2 Changing Scanning Settings page 47 Use Quick Menu You can switch between the Quick Menu Mode and Left Click Menu Mode by marking clearing this You can select an operational mode that is enabled upon scanning with a SCAN button press Refer to 3 1 Flow of Operations page 22 Profile Management The Profile Management dialog box appears You can edit profiles Refer to 4 3 Saving Scanning Settings p...

Page 66: ... between profiles previously configured and added to the profile list The selected profile is used for scanning in Left Click Menu Mode page 32 For how to create and edit profiles refer to section 4 3 Saving Scanning Settings page 70 HINT The Left Click Menu is not displayed in Quick Menu Mode page 27 When you want to use the Left Click Menu unmark Use Quick Menu in the Right Click Menu S S ...

Page 67: ...o change scanning settings for the ScanSnap use the Right Click Menu The following describes how to change the settings Operation 1 Right click the ScanSnap Manager icon on the taskbar When you want to change scanning settings select SCAN Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears S S ...

Page 68: ...g tab page 57 File format for the scanned image D File option tab page 62 file format OCR number of pages per PDF file and password for PDF files Paper size of the document D Paper size tab page 65 File size for saving scanned images D Compression tab page 68 3 Click the OK or Apply button Settings on the Scan and Save Settings dialog box have been changed HINT You can also display the ScanSnap Ma...

Page 69: ...nu Mode Items that can be set in Left Click Menu Mode Items with no mark can be changed in both modes Select a profile You can switch between profiles configured beforehand by selecting a profile in the Select a profile drop down list By default the following profiles are in the list Standard CardMinder only when CardMinder is installed Searchable PDF Scan2Folder Scan2E mail Scan2Print You can add...

Page 70: ...eet your preferences Edit Profile button Clicking this button displays the Profile Management window In this window you can change profile names delete profiles and change the order listed However you cannot change or delete the Standard profile a default profile ...

Page 71: ...xecute The specified application starts up after the document is scanned with the ScanSnap Click the drop down arrow to select an application The selections are as follows Scan To File No application is started ScanSnap Organizer Dpage 162 Adobe Acrobat Adobe Acrobat Reader or Adobe Reader CardMinder Dpage 157 Scan2Folder Dpage 89 Scan2E mail Dpage 101 Scan2Print Dpage 117 ...

Page 72: ...to file but this operation is transparent to you Scanning results scanned images are not displayed Select this when you do not want to view the scanned image every time a document is scanned When you select CardMinder in the Application drop down list on the Application tab the Save File option Paper size and Compression tabs are hidden When CardMinder is active the application selected in the App...

Page 73: ...lose button To change settings 1 Select an application you want to change settings path name for in the Add or remove application window and then click the Change button 2 The Application Settings dialog box appears Change the desired items 3 After you make changes click the OK button 4 In the Add or remove application window the application appears with a new name if you change the name Click the...

Page 74: ... OK button HINT When ScanSnap Organizer is selected in the Application drop down list Image saving folder and the Browse button are grayed out and you cannot specify any folder to save images from this window In this case scanned images are saved in the My ScanSnap Folder specified in ScanSnap Organizer page 162 If the operating system is Windows Vista the folder will be labeled as the ScanSnap Fo...

Page 75: ...ox when you select the format HINT About Counter When no file with a name specified in the File Name field exists in the save folder specified on the Save tab a suffix number combined will be 1 001 if 3 is selected in the Counter drop down list The number increases in increments of 1 every time a new file is saved When other files with a name specified in the File Name field exist in the save fold...

Page 76: ...not want to rename the file click the Save button When multiple files are generated per scan each file name is followed by a serial number D File name Serial number Extension Example 1 In the PDF file format option dialog box page 63 select Generate one PDF file per xx page s If a scanned document contains pages exceeding the specified page number files are named as follows DScan001 pdf Scan002 pd...

Page 77: ...scan documents at high quality Best Slow Select this mode when you wish to scan documents at higher quality Excellent Slower Select this mode when you wish to scan documents at the highest quality HINT The resolution of each mode is as follows Normal equivalent to 150 dpi color 300 dpi black and white Fine equivalent to 200 dpi color 400 dpi black and white Best equivalent to 300 dpi color 600 dpi...

Page 78: ...can a document Note that the following types of documents may be recognized as black and white documents Faintly toned paper Partially colored documents Documents printed in two colors many parts of documents are colored in dark color such as dark gray similar to black To scan such documents in color mode select Color in the Color mode drop down list In Color high compression mode characters and b...

Page 79: ...ck the Continue Scanning button To finish scanning click the Finish Scanning button After the Finish Scanning button is clicked the scanned images are saved into one file It is possible to continue scanning up to 1000 pages for one file The size of a PDF file should be 1 Gbytes at the maximum Although a file larger than 1Gbyte can be created such a file may not be opened Specifically when you atte...

Page 80: ...canned images are output if all pages of the batch of documents are recognized as blank Correct skewed character strings automatically When this checkbox is marked skew is automatically detected and corrected Images with up to 5 degrees of skew can be corrected ATTENTION The following types of documents may be accidentally recognized as blank Almost blank sheet of paper with a few characters on it...

Page 81: ...characters are overlapped Documents that have many characters contacting underlines or ruled lines Documents that have many photographs or figures but a few characters Documents that have characters on patterned background Documents that have characters printed in various directions e g drawings Documents that have only capital letters Handwritten documents Documents that have unclear or smeared c...

Page 82: ... recognition language You can select a language for recognizing text Select page for text recognition All pages All pages are recognized as text when a PDF file is created First page Only the first page is recognized as text when a PDF file is created ATTENTION The JPEG format is not available when Auto Color Detection B W or Color high compression is selected in the Color mode drop down list on t...

Page 83: ...scanning such a document may be successfully text recognized Handwritten documents Documents including smaller characters and scanned in low quality Skewed documents Documents written in languages other than the specified language for text recognition Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Characters are written agains...

Page 84: ...n If you click the Cancel button the file is saved as a normal PDF file without a password Use a fixed password You can set a fixed password in advance for all the PDF files so that the Enter password dialog box will not appear when you scan If you select the checkbox the Password and the Confirm fields become enabled Enter the same password in these two fields ATTENTION You can set a password usi...

Page 85: ...g paper sizes W x L can be selected Automatic detection Letter 8 5 x 11 in 216 x 279 4 mm Legal 8 5 x 14 in 216 x 355 6 mm A4 210 x 297 mm A5 148 x 210 mm A6 105 x 148 mm B5 JIS 182 x 257 mm B6 JIS 128 x 182 mm Post card 100 x 148 mm Business card 90 x 55 mm 55 x 90 mm Custom up to 10 settings can be registered ATTENTION Depending on the document size and scanning settings the output image data ma...

Page 86: ...length just by specifying the paper width Enter a name in the Name field The name is displayed in the Paper size field 3 To complete the setting click the OK button The customized document size will be registered 4 Click the Close button to exit the Add or Remove Custom sizes window When deleting a customized document size 1 In the Add or Remove Custom sizes window select the document size to be d...

Page 87: ...or Remove Custom sizes dialog box and the changes are saved 4 Click the Close button to exit the Add or Remove Custom sizes window Scan mixed paper size By marking the checkbox you can scan the documents of different widths or sizes at a time ATTENTION When you select Business card 90 mm x 55 mm 55 mm x 90 mm and scan From the scanned length the horizontal or vertical position is automatically rec...

Page 88: ... compressed separately and thus the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high However this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such causing degradation in images If this setting is specified the contrast of th...

Page 89: ... file sizes change settings as follows When scanning documents such as photographs or drawings change compression rates 1 to 5 When scanning documents containing mostly characters in Best quality mode select Color high compression in Color mode drop down list Scan mode Compression rate 1 2 3 4 5 Normal quality 743 312 256 178 100 Better quality 1169 548 395 300 186 Best quality 2503 1018 790 575 3...

Page 90: ...ou do not have to change settings in the ScanSnap Manager dialog box every time you scan documents You can switch between profiles with simple point and click operations The following explains the operations HINT The descriptions above apply to scanning operations in the Left Click Menu Mode As you can save only one profile in Quick Menu Mode open the ScanSnap Manager dialog box by selecting SCAN ...

Page 91: ...ger icon and make sure that Use Quick Menu is unchecked When you uncheck Use Quick Menu the Right Click Menu above disappears once 2 Right click the ScanSnap Manager icon and then select SCAN Button Settings HINT When Use Quick Menu is marked the SCAN button enters Quick Menu Mode You cannot add or edit profiles in the Quick Menu Mode S S S S ...

Page 92: ...es have been made click the Add Profile button The Add new profile dialog box appears 5 Type in a profile name and then click the OK button The new profile appears in the Select a profile drop down list 6 Click the OK button to close the ScanSnap Manager Scan and Save Settings dialog box Now you have finished adding a new profile ...

Page 93: ...ot be deleted You can change the sequence of the profiles except for the Standard profile 1 Right click the ScanSnap Manager icon and then select Profile Management to open the Profile Management window 2 Select a profile name from the list to arrange profiles in a different sequence 3 Click the Up or Down button to move the profile name up or down 4 Click the Close button S S ...

Page 94: ... Icons of applications that start up after scanning appear on the left of each profile 2 Select a profile to use for scanning The selected profile is marked Operation 3 Load the document on the ScanSnap 4 Press the SCAN button The document is scanned according to the settings of the selected profile S S ...

Page 95: ...n and then select SCAN Button Settings 2 From the Select a profile drop down list in the ScanSnap Manager Scan and Save Settings dialog box select a profile you want to change settings for 3 Change settings for the selected profile For detailed information on how to configure scanning settings for profiles refer to 4 2 Changing Scanning Settings page 47 S S ...

Page 96: ...tings dialog box When the settings are saved for the Standard profile the confirmation message will not appear HINT If you select another profile from the Select a profile drop down list before clicking the OK button the following message appears Upon clicking the Yes button in the message window above new settings made to the profile take effect and the profile is switched to another one If the N...

Page 97: ... Right click the ScanSnap icon and then select SCAN Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears 2 Click the Edit Profile button The Profile Management dialog box appears 3 Select a profile name from the list and click the Rename button 4 In the Rename window type in a new name S S ...

Page 98: ...ialog box by right clicking the ScanSnap icon The Profile Management dialog box appears when Profile Management in the Right Click Menu which pops up Change profile names as you do in the ScanSnap Manager Scan and Save Settings dialog box select a profile name from the list and then perform steps 3 to 5 S S ...

Page 99: ...rofiles Operation 1 Right click the ScanSnap icon and then select SCAN Button Settings The ScanSnap Manager Scan and Save Settings dialog box appears 2 Click the Edit Profile button The Profile Management dialog box appears 3 Select a profile name from the list and then click the Delete button S S ...

Page 100: ... the Profile Management dialog box by right clicking the ScanSnap icon The Profile Management dialog box appears when Profile Management in the Right Click Menu which pops up Delete profile names as you do in the ScanSnap Manager Scan and Save Settings dialog box select a profile name from the list and then click the Delete button S S ...

Page 101: ...tion Description Save with ScanSnap Organizer 1 PDF files are created based on the scanned images and ScanSnap Organizer is started to display the scanned images Those files are saved in a folder on your computer specified in ScanSnap Organizer Scan2Folder PDF files are created based on the scanned images and saved in a specified folder shared folder 5 2 Saving Data in the Specified Folder page 89...

Page 102: ...ot displayed again The mode used for scanning is switched from Quick Menu Mode to Left Click Menu Mode When you want to use the ScanSnap Quick Menu mark Use Quick Menu on the Right Click Menu Close button The action is canceled When this button is clicked the following dialog box appears Yes button Scanned images are deleted and the action is canceled No button Scanned images are saved in a folder...

Page 103: ...nap Quick Menu are displayed ATTENTION When the ScanSnap Quick Menu is displayed the ScanSnap does not work even if you press the SCAN button Select one of actions in the menu and complete the action before scanning another document Do not move delete or rename files in other applications when the ScanSnap Quick Menu is displayed ...

Page 104: ...ow is brought to the front a scanned document image is displayed in the active application upon pressing the SCAN button In addition when the ScanSnap is in Quick Menu Mode either of the applications starts interacting with the ScanSnap upon pressing the SCAN button and a scanned document image is displayed in the interacting application instead of the ScanSnap Quick Menu being displayed When the ...

Page 105: ... one application is running an application that has higher priority is selected When you scan documents scanned document images are opened with the selected application Even if the ScanSnap is in Quick Menu Mode the ScanSnap Quick Menu will not appear after scanning Be aware that scanned document images are opened with the selected application The ScanSnap interacts with the application until you ...

Page 106: ...r or CardMinder becomes active or in other words when one of them is clicked on the taskbar and its window is brought to the front the active application automatically starts interacting with the ScanSnap The ScanSnap always interacts with an application that is running and has higher priority when more than one application is running When ScanSnap Organizer or CardMinder is running an application...

Page 107: ...hapter 5 About Actions This chapter describes about actions in the Action List 5 1 About Actions in the Action List 88 5 2 Saving Data in the Specified Folder 89 5 3 Sending Files by E Mail 101 5 4 Using the ScanSnap as a Copy Machine 117 ...

Page 108: ... document files in a shared folder on a network upon scanning In addition all members are informed of the destination folder path by e mail you want to send document files used in a meeting about to start to all persons concerned Simply press the SCAN button and you can quickly send an e mail message with document files attached you want to use a printer rather than a copy machine to make copies o...

Page 109: ...By using this action you can save image files scanned with the ScanSnap in a networked folder to share information among group members When you scan documents with the ScanSnap image files are created and saved in a specified folder A function of launching an e mail program to notify group members of additions to the folder is also available In an e mail message paths to the folder are stated as s...

Page 110: ...en if you use an e mail program selected in the E mail drop down list on the Programs tab of the Internet Options dialog box in the Tools menu in Microsoft Internet Explorer the e mail program may not interact with the ScanSnap properly In this case contact the manufacturer of that e mail program It has been confirmed that attached file extensions are changed if sending attached files by e mail fa...

Page 111: ...2 Press the SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu appears Operation 3 Place the mouse cursor on Scan2Folder A description of the Scan2Folder action is displayed For details refer to sections 3 2 Paper Sizes of Documents to be Scanned page 38 and 3 3 Loading Documents page 40 Action List Descriptions of the selected action ...

Page 112: ...w window appears 5 Verify a scanned image in the preview window You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members of it Preview Window ...

Page 113: ...cify file name You can change file names and select a file to display File name The currently selected file name is displayed You can type a file name in this combo box to change the file name Up to 100 characters can be used for a file name When there is more than one file to display click the down arrow button to select another file from the drop down list Numbers X Y to the right of File name a...

Page 114: ...tion folder in this dialog box Save in The path name to the currently selected folder is displayed You can also type a path name in this field to change destination folders Use up to 220 characters for a path name including a file name History button The path names of folders you have specified before are displayed in the History list Up to 10 folder names can be added in the list When the 11th or...

Page 115: ... specified folder When you mark the State a path to a destination folder in an e mail message checkbox in this dialog box an e mail message is created with the path to the destination folder being stated ATTENTION When the ScanSnap Quick Menu is displayed the ScanSnap does not work even if you press the SCAN button Select one of actions in the menu and complete the action before scanning another d...

Page 116: ...g box appears 2 In the Application drop down list on the Application tab select Scan2Folder 3 Click the OK button The ScanSnap Manager Scan and Save Settings dialog box closes HINT Changes you have made in the above procedure take effect from the next time you scan documents using the Left Click Menu For details on how to change settings refer to section 4 3 Saving Scanning Settings page 70 S S ...

Page 117: ...ndow You can also change file names and destination folders and specify whether to state a path to a destination folder in an e mail message to notify other members of it Preview Window The image of the selected file is displayed You can use the following navigation controls for paging through documents To go to the first page click this First Page button For details refer to sections 3 2 Paper Si...

Page 118: ... X Y to the right of File name are the currently displayed file s position in the list X and the total number of files Y History button File names you have specified before are displayed in the History list up to 10 file names When the 11th or later file name is specified a file name is deleted in chronological order Selecting a file name from the History list which pops up by clicking this Histor...

Page 119: ...the History list Up to 10 folder names can be added to the list When the 11th or later path name is specified a path name is deleted in chronological order Select a folder name and the selected folder name is displayed in the Save in field Selecting Clear History deletes all path names in the list Browse button Click this button when selecting a destination folder State a path to a destination fol...

Page 120: ...this dialog box an e mail message is created with the path to the destination folder being stated ATTENTION When the Preview window is displayed the ScanSnap does not work even if you press the SCAN button Close the Preview window before scanning another document Do not move delete or rename files in other applications when the Preview window is displayed ...

Page 121: ...1 About Actions 5 5 3 Sending Files by E Mail This section describes how to send documents scanned with the ScanSnap by e mail After documents are scanned with the ScanSnap document files are created and an e mail message appears with the document files attached ...

Page 122: ...ck on Programs Set programs Set your default programs 2 Select the default e mail program such as Windows Mail 3 Click on Set this program as default Even if you use an e mail program selected in the E mail drop down list on the Programs tab of the Internet Options dialog box in the Tools menu in Microsoft Internet Explorer the e mail program may not interact with the ScanSnap properly In this cas...

Page 123: ...he SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu appears Operation 3 Place the mouse cursor on Scan2E mail A description of the Scan2E mail action is displayed For details refer to section 3 2 Paper Sizes of Documents to be Scanned page 38 and section 3 3 Loading Documents page 40 Action List Descriptions of the selected action ...

Page 124: ... attached PDF files The attached PDF files cannot be opened unless the password is entered Therefore mark this checkbox when you send confidential files by e mail Save scanned images to file checkbox You can save PDF files attached to e mail messages in a specified folder The attached PDF files are saved in a folder specified on the Save tab page 54 of the ScanSnap Manager Scan and Save Settings d...

Page 125: ...ze that can be sent When the Settings button of a selected action is clicked the selected action background color changes to yellow and other actions become unselectable To select another action first close the Scan2E mail Options dialog box and then click on any point in areas other than actions or place the mouse cursor on the selected action The selected action background color is changed to th...

Page 126: ...he following navigation controls for paging through documents To go to the first page click this First Page button To go to the previous page click this Previous Page button To go to the next page click this Next Page button To go to the last page click this Last Page button Current page number Total page number To zoom in click this button To zoom out click this button Drag the vertical scroll ba...

Page 127: ...n chronological order Selecting a file name from the History list which pops up by clicking this History button replaces the file name currently displayed in the File name field Selecting Clear History deletes all file names in the list Serialize button When there are multiple files a serial number is appended to the file name a file name and serial number is combined using _ underbar The maximum ...

Page 128: ...attached PDF files are saved in a folder specified on the Save tab page 54 of the ScanSnap Manager Scan and Save Settings dialog box Do not show this dialog again checkbox You will not see the preview window from the next time You can skip step 7 Attach to E mail button Clicking this button attaches files to an e mail message using settings configured in this dialog box Cancel button Clicking this...

Page 129: ...a password and then click the OK button An e mail program is started with the selected files being attached to an e mail message ATTENTION When the ScanSnap Quick Menu is displayed the ScanSnap does not work even if you press the SCAN button Select one of actions in the menu and complete the action before scanning another document Do not move delete or rename files in other applications after the ...

Page 130: ...ect SCAN Button Settings in the Right Click Menu which pops up when the ScanSnap Manager icon is right clicked The ScanSnap Manager Scan and Save Settings dialog box appears 2 In the Application drop down list on the Application tab select Scan2E mail S S ...

Page 131: ... can set a Document Open password for attached PDF files The attached PDF files cannot be opened unless the password is entered Therefore mark this checkbox when you send confidential files by e mail Save scanned images to file checkbox You can save PDF files attached to e mail messages in a specified folder The attached PDF files are saved in a folder specified on the Save tab page 54 of the Scan...

Page 132: ...ted When scanning is complete a preview window appears You can change settings not to display a preview window HINT Changes you have made in the above procedure take effect from the next time you scan documents using the Left Click Menu For details on how to change settings refer to section 4 3 Saving Scanning Settings page 70 For details refer to sections 3 2 Paper Sizes of Documents to be Scanne...

Page 133: ...displayed You can use the following navigation controls for paging through documents To go to the first page click this First Page button To go to the previous page click this Previous Page button To go to the next page click this Next Page button To go to the last page click this Last Page button Current page number Total page number To zoom in click this button To zoom out click this button Drag...

Page 134: ...g this History button replaces the file name currently displayed in the File name field Selecting Clear History deletes all file names in the History list Serialize button When there are multiple files a serial number is appended to the file name a file name and serial number is combined using _ underbar The maximum number of digits you can specify for a serial number is 6 When you use this button...

Page 135: ...n a folder specified on the Save tab page 54 of the ScanSnap Manager Scan and Save Settings dialog box Do not show this dialog again checkbox You will not see the preview window from the next time You can skip step 8 Attach to E mail button Clicking this button attaches files using settings configured in this dialog box Cancel button Clicking this button cancels all changes made in this dialog box...

Page 136: ... mail message ATTENTION When the Preview window is displayed the ScanSnap does not work even if you press the SCAN button Close the Preview window before scanning another document Do not move delete or rename files in other applications when the Preview window is displayed ...

Page 137: ...the ScanSnap you can use the ScanSnap as a copy machine When you scan documents with the ScanSnap scanned images are printed with a printer ATTENTION By default a printer that is Set as Default Printer in Windows Control Panel is used You might also change settings so that a printer can be selected after scanning Depending on the document conditions and scanning settings the printed image may cont...

Page 138: ...nSnap 2 Press the SCAN button Scanning is started When scanning is complete the ScanSnap Quick Menu is displayed For details refer to sections 3 2 Paper Sizes of Documents to be Scanned page 38 and 3 3 Loading Documents page 40 Action List Descriptions of the selected action ...

Page 139: ...ings go to Step 6 The following dialog box appears In this dialog box you can change settings on the Scan2Print action as follows Keep data used for printing as files checkbox Printed document images are saved in PDF format PDF files are saved in a folder specified in the Image saving folder drop down list on the Save tab page 54 of the ScanSnap Manager Scan and Save Settings dialog box Show Print...

Page 140: ...en the Settings button of a selected action is clicked the selected action background color changes to yellow and other actions become unselectable To select another action first close the Scan2Print Options dialog box and then click on any point in areas other than actions or place the mouse cursor on the selected action The selected action background color is changed to the original color blue a...

Page 141: ... this Last Page button Current page number Total page number To zoom in click this button To zoom out click this button Drag the vertical scroll bar or use mouse actions to move around the page so that you can view all the areas of it when the image is enlarged Find printer Select a printer to use Name The currently selected printer is displayed To change printers click the down arrow button and t...

Page 142: ...and printed Keep data used for printing as files checkbox PDF files are saved in a folder specified in the Image saving folder drop down list on the Save tab page 54 of the ScanSnap Manager Scan and Save Settings dialog box Do not show this dialog again checkbox You will not see the preview window from the next time You can skip step 7 Print button Clicking this button prints images using settings...

Page 143: ...tions in Left Click Menu Mode Operation 1 Select SCAN Button Settings in the Right Click Menu which pops up when the ScanSnap Manager icon is right clicked The ScanSnap Manager Scan and Save Settings dialog box appears 2 In the Application drop down list on the Application tab select Scan2Print S S ...

Page 144: ...e saved in a folder specified in the Image saving folder drop down list on the Save tab page 54 of the ScanSnap Manager Scan and Save Settings dialog box Show Print dialog checkbox A preview window appears before printing images 4 Click the OK button The Scan2Print Options dialog box is closed 5 Click the OK button The ScanSnap Manager Scan and Save Settings dialog box is closed HINT Changes you h...

Page 145: ... button Scanning is started When scanning is complete the Scan2Print dialog box appears You can change settings not to display the Scan2Print dialog box Operation 8 Configure print setup options and then click the Print button For details refer to sections 3 2 Paper Sizes of Documents to be Scanned page 38 and 3 3 Loading Documents page 40 Preview Window ...

Page 146: ...ter list Properties button The print setup dialog box for the currently selected printer is displayed Note that the settings configured in the Scan2Print dialog box are given higher priority over the settings for the currently selected printer Print options You can change settings as follows Copies You can specify the number of copies you want to print Select a number between 1 and 99 Same size Sc...

Page 147: ...s dialog box Do not show this dialog again checkbox This dialog box does not appear again Step 8 will be skipped Print button Clicking this button prints images using settings configured in this dialog box Cancel button Clicking this button cancels printing Help button You can view Help topics related to the Print dialog box Printing is performed ATTENTION While the Scan2Print dialog box is open t...

Page 148: ...128 ...

Page 149: ...tor s Guide 129 Chapter 6 Using the ScanSnap in Various Ways This chapter describes a variety of ways you can use the ScanSnap 6 1 Using ScanSnap Manager 130 6 2 Scanning Business Cards 157 6 3 Using ScanSnap Organizer 162 ...

Page 150: ...fter scanning Not available Image quality Normal Fastest Color mode Auto Color Detection automatically determines whether the document is color or black and white Scanning side Duplex Scan Continue scanning after current scan is finished Disabled Scanning Option Brightness Normal Setting for text only document in Color mode only Disabled Allow automatic blank page removal Enabled Correct skewed ch...

Page 151: ...llow automatic blank page removal Enabled Correct skewed character strings automatically Disabled Allow automatic image rotation Enabled Set the documents with its face up Depends on the setting at installation File format PDF pdf Searchable PDF via OCRs Disabled File format Option PDF File Option Multipage PDF whole batch in one PDF Set a password for PDF file Disabled Use a fixed password Disabl...

Page 152: ...nge the settings by following the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Click the Scanning tab and select Simplex scan from the Scanning side drop down menu 3 Click the OK button to save changes and close the window Operation 4 Load the document onto the ScanSnap S S ...

Page 153: ...133 Using the ScanSnap in Various Ways 6 5 Press the SCAN button The document is scanned in the Simplex mode HINT To return the setting to the Duplex mode select Duplex scan in Step 2 The selected setting is applied to further scans unless it is changed again ...

Page 154: ...he black and white mode change the settings by following the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select the SCAN Button Settings from the menu 2 Select the Scanning tab and then select B W in the Color mode drop down list To scan color documents in color select Color 3 Click the OK button to close the dialog box Operation 4 Load the document on...

Page 155: ...e colored documents as a space saving PDF file In addition you can increase the compression rate further by dragging the slider to the right on the Compression tab To scan color documents in high compression mode perform the following steps to change the setting This setting can be changed only in the Left Click Menu Mode Operation 1 Right click the ScanSnap Manager icon on the taskbar and then se...

Page 156: ...are compressed separately and thus the file size of the document that mostly contains text characters becomes smaller while the quality of the characters is kept high However this mode is not appropriate for scanning photographs or figures because these graphical materials are recognized as background and compressed as such causing degradation in images If this setting is specified the contrast of...

Page 157: ...h sides of the documents are scanned regardless if their backsides are printed or not Though the empty back sides are scanned they are recognized as blank and automatically removed so they will not appear on the output data To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select th...

Page 158: ...ng is enabled from next scanning ATTENTION The following types of documents may be accidentally recognized as blank pages Almost blank documents containing only a few characters Documents of only one color including black and without any patterns lines or characters When you scan such documents clear the checkbox ...

Page 159: ...cting skewed documents The ScanSnap is able to automatically correct document skew To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the Scanning tab and click the Option button S S ...

Page 160: ...ly for the following document Documents on which the pitches of lines or characters are extremely narrow or characters are overlapped Documents with many outline characters or using font styles like this Documents with many photographs or figures and only a few characters Documents with a background pattern behind characters Documents on which characters are printed in various directions e g drawi...

Page 161: ...n of the scanned images for the batch For example it is often seen that a batch has portrait pages for text contents and landscape pages for tables For the case of double sided documents in calendar style their rear sides are printed upside down To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings fro...

Page 162: ...ny extremely large small characters Documents on which the pitches of lines or characters are extremely narrow or characters are overlapped Documents with many characters that contact underlines or ruled lines Documents with many photographs or figures and only a few characters Documents with a background pattern behind characters Documents on which characters are printed in various directions e g...

Page 163: ...sizes at the same time By marking the Scan mixed paper size checkbox you can scan documents of different widths or sizes in one batch To scan documents of various sizes follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the Paper size tab S S ...

Page 164: ...per size checkbox 4 Click the OK button to close all the windows opened Operation 5 Align the edge of all documents ATTENTION This function is available only when Automatic detection is selected from the Paper size drop down menu ...

Page 165: ...d a few sheets of documents at a time Carefully load them straight into the ADF If the documents are skewed during a scan the quality of scanned images may be degraded chipped images slant lines produced or scanned images may be output in different size from the original If you have difficulties in feeding documents straight it is recommended to scan documents in several batches and enable continu...

Page 166: ...6 7 Press the SCAN button The size of all output images conforms to the respective documents ATTENTION If the document was scanned as skewed the output image size may be different from the document s size ...

Page 167: ...ted number of pages For example you can scan a batch of documents and create files for every single page To change the setting follow the procedure below Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu 2 Select the File option tab and then click the Option button ATTENTION Make sure that PDF pdf is selected in the File format drop...

Page 168: ...se the window The setting is enabled from next scanning HINT In Duplex mode two pages front back are created per document sheet It is recommended that you clear Allow automatic blank page removal select the Scanning tab D Option button to open the window If this function is enabled there may be a discrepancy between the page numbers of the original document and the resulting document in which blan...

Page 169: ...PDF format the following window appears if the scanning is interrupted by a paper jam or error You can resume or abort the scanning by the following procedure To resume scanning Operation 1 Check the last scanned page in the Message window 2 Load the not yet scanned pages on ADF 3 Click the Continue Scanning button to restart the scanning To quit scanning Operation 1 Click the Quit button The foll...

Page 170: ...crobat if you want to merge two divided image files this operation is only available for files of PDF format The following shows the procedures for this operation 1 Confirm the last page scanned on the Message window 2 Click the Quit button then the following window appears 3 Click the No button to save the image PDF file scanned before the interruption this file is called File 001 4 Scan the rema...

Page 171: ...de 151 Using the ScanSnap in Various Ways 6 7 The ScanSnap Organizer Viewer window appears Drag the desired page of File 002 onto the point of File 001 to which you want to insert 8 The page s of File 002 are inserted Click the Save button to save the file ...

Page 172: ...Open password is entered If you set a password for sensitive documents or confidential documents adequate security of information can be provided Passwords can be set only in Left Click Menu Mode Operation 1 Right click the ScanSnap icon and then select SCAN Button Settings in the pop up menu 2 On the File Option tab click the Option button ATTENTION Check that PDF pdf is selected in the File Form...

Page 173: ... can set a different password per scan To use a preset password 1 Mark the Use a fixed password checkbox The same password is used for all PDF files You do not have to type in a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields 4 Click the OK button to close all dialog boxes HINT The following characters can be used to set passwords Number of ...

Page 174: ...n click the OK button The scanned document is saved as a password protected PDF file HINT The following characters can be used to set passwords Number of characters Up to 16 characters Characters A Z a z 0 9 Symbols _ If you click the Cancel button the PDF file is saved without a password ATTENTION If you forget a password there is no way to open the PDF file It is a good idea to store passwords i...

Page 175: ...ognized PDF files are searchable Operation 1 Right click the ScanSnap icon and then select SCAN Button Settings in the pop up menu 2 On the File Option tab select PDF PDF from the File format drop down list 3 Mark the Searchable PDF OCRs during scan checkbox To perform text recognition for all pages select All pages for the first page select First page on the tab 4 Click the OK button to close all...

Page 176: ...ocuments may be successfully text recognized Handwritten documents Documents scanned in low quality including smaller characters Skewed documents Documents written in languages other than the specified language for text recognition Documents including texts written in Italic characters Superscript subscript letters and complex mathematical formulas Characters are written against an unevenly colore...

Page 177: ...already installed on your computer you can view the User s Guide by selecting Start D All Programs D CardMinder V3 2 D Manual You can also view the User s Guide from the initial screen of the Setup CD ROM supplied with the ScanSnap In Left Click Menu Mode When CardMinder is started and becomes active CardMinder is automatically selected in the Application drop down list on the Application tab When...

Page 178: ... D CardMinder V3 2 CardMinder starts up 2 Select CardMinder from the Application drop down list on the Application tab to make it active The ScanSnap automatically interacts with CardMinder Selecting another application Operation 1 Right click the ScanSnap Manager icon on the taskbar and select SCAN Button Settings from the menu that is displayed The ScanSnap Manager Scan and Save Settings dialog ...

Page 179: ...e OK button This closes the ScanSnap Manager Scan and Save Settings dialog box HINT Image quality and Color mode can be changed on the Scanning tab Refer to Scanning tab on page 57 The defaults are Best and Color for the scan mode In this section business cards are scanned using these default settings When CardMinder is selected from the Application drop down list the option Excellent in the Image...

Page 180: ...as follows In the ScanSnap Manager Scan and Save Setting dialog box select the Scanning tab D Option D Set the document with its face up ATTENTION Do not connect or disconnect other USB devices during the scanning operation Do not close the paper chute or press the SCAN button on the ScanSnap during the scanning operation Do not switch the user to log in during the scanning operation HINT As the d...

Page 181: ...here be any recognition errors correct the data manually Correct misrecognized characters 5 Select Exit from the File menu to quit CardMinder HINT For details on correcting recognized characters refer to the CardMinder User s Guide HINT For more details refer to the CardMinder User s Guide If CardMinder is already installed on your personal computer you can browse the User s Guide by selecting Sta...

Page 182: ...rt particular page s of the scanned file This following explains how to use ScanSnap Organizer Starting ScanSnap Organizer Operation 1 From the Start menu select All Programs D ScanSnap Organizer D ScanSnap Organizer The ScanSnap Organizer window appears HINT For details refer to ScanSnap Organizer User s Guide If ScanSnap Organizer has already been installed you can refer to it by selecting Start...

Page 183: ...g is allowed even if a Permissions Password has been set In Left Click Menu Mode scanning is performed as described below as long as ScanSnap Organizer is active activated and selected Scanned documents are automatically opened with ScanSnap Organizer even if an application other than ScanSnap Organizer is selected in the Application drop down list on the Application tab When ScanSnap Organizer is...

Page 184: ...ng before scanning documents Operation 1 Right click the ScanSnap Manager icon on the taskbar and then select SCAN Button Settings from the menu The ScanSnap Manager Scan and Save Settings dialog box appears HINT If the Quick Menu Mode is used the Application tab will not appear in the ScanSnap Manager Scan and Save Settings dialog box To show the Application tab unselect the Use Quick Menu on the...

Page 185: ...st on the Application tab 3 Click the OK button The ScanSnap Manager Scan and Save Settings dialog box closes HINT Finishing the procedure above you can save desired settings as profiles The profiles can be selected in the Left Click Menu from the next time you scan documents For information about how to add profiles refer to 4 3 Saving Scanning Settings page 70 ...

Page 186: ... is displayed when scanning is complete In this case select Save with ScanSnap Organizer in the ScanSnap Quick Menu HINT Scanned document image files are saved in My ScanSnap folder which is specified on the General Settings tab of the ScanSnap Organizer Options window opened from the Tools menu The destination folder is initially set to the My ScanSnap folder under My Documents The ScanSnap folde...

Page 187: ...Viewer window appears You can switch the view mode by clicking the Switch View button Show All Pages Panel and Page View Show the Page Only Show Pages Panel HINT With ScanSnap Organizer Viewer you can also open the file by Right clicking on the file and selecting ScanSnap Organizer Viewer from the pop up menu or Double clicking on the file You need to select the ScanSnap Organizer Viewer radio but...

Page 188: ...image To rotate the image Click one of the buttons Rotate Counterclockwise 90 Rotate 180 and Rotate Clockwise 90 The page rotates as specified To delete the image Click the Delete Page button to delete a desired page ...

Page 189: ...age and drag drop it to the position to insert To insert the image Open both the source file and the copy target file Select the page to insert and drag and drop it to a desired position in the target file For details about the Edit function of ScanSnap Organizer Viewer refer to ScanSnap Organizer User s Guide or ScanSnap Organizer Help ...

Page 190: ...reated 2 Enter a name for the Cabinet Enter the name Investigation Report here 3 Select the Cabinet created in Step 1 4 On the File menu select New D Folder Under the Cabinet created in Step 1 New Folder is created HINT The idea is similar to arranging a big pile of documents files in the room My ScanSnap folder purchasing a new shelf Cabinet and a new document tray folder and classifying them acc...

Page 191: ...Repeat Steps 4 5 to create folders as needed As an example create two folders named July and August 7 Select the file 8 Drag and drop the selected file to the destination folder 9 Repeat Steps 7 8 to store files in the destination folders HINT You can select several files at one time when you press down and hold the Ctrl key ...

Page 192: ... a file 2 Drag the selected file onto an Action you want to use The Action is performed Actions you can select are HINT Hold down the Ctrl key to make multiple selections Action Description Scan2E mail An e mail program is started with selected files attached to an e mail message Scan2Print Selected files are printed with a printer For details about the Actions menu of ScanSnap Organizer refer to ...

Page 193: ...canSnap S300 Operator s Guide 173 Chapter 7 Troubleshooting This chapter describes how to remove jammed documents and resolve other problems 7 1 Clearing Document Jams 174 7 2 Troubleshooting Checklist 176 ...

Page 194: ...nt When removing the jammed document be careful not to get neckties or necklaces entangled in the ScanSnap The surface of the ADF glass becomes hot during operation Take care not to get burned Operation 1 Remove the document on the paper chute 2 Open the ADF while pulling the cover open lever HINT Clean the ADF by following the guidelines in 8 2 Cleaning the Inside of the Scanner on page 185 Paper...

Page 195: ...75 Troubleshooting 7 3 Remove the jammed document 4 Close the ADF You should hear the ADF click when it returns to its original position ATTENTION Make sure that the ADF is completely closed Otherwise paper jams or other feeding errors may occur Paper ADF chute ...

Page 196: ... bus power cable Note Wait at least 5 seconds before reconnecting the Power USB bus power cable Is the paper chute closed The scanner s power is controlled by closing opening the paper chute Open the paper chute Is Windows normally started up This scanner s power is controlled by turning on off the computer Wait until Windows has started up completely LED may turn off when Windows is starting up o...

Page 197: ...hub is used directly con nect the ScanSnap to your PC If this does not improve the situation per form step 4 4 Restart your PC If none of the above operations resolve the problem uninstall and re install ScanSnap Manager For how to uninstall ScanSnap Manager refer to Appendix B Uninstalling ScanSnap page 203 Did you resume the computer from the hibernation state When you perform scanning after res...

Page 198: ...he system requirements in Before Installing the Supplied Programs for the ScanSnap page 6 Scanning speed will be slower whenever the recommended CPU and memory requirements are not met If this is the case at Scanning D Option in the ScanSnap Manager D Scan and Save Settings dialog box clear the checkboxes of the following to increase the scanning speed Correct skewed character strings automaticall...

Page 199: ...p Manager is installed Did you connect the scanner to your PC before installing ScanSnap Manager Is the scanner registered as Other device or Unknown Device in Device Manager On the Start menu select Control panel D System D Hardware D Device Manager Delete the device name such as USB device differs with the OS under Other Device selection in the Device Manager and restart your PC The file size of...

Page 200: ...orrect skewed character strings automatically page 60 The orientation of scanned images is not displayed correctly when Allow automatic image rotation is enabled Depending on the contents of document the automatic image rotation may not work properly Refer to Allow automatic image rotation See Allow automatic image rotation page 61 The scanned images cannot be read Have you scanned documents writt...

Page 201: ...ganizer or CardMinder running If these applications are running and one of them is active the ScanSnap interacts with the active application and scanned images are opened with it Therefore the ScanSnap Quick Menu is not displayed To display the ScanSnap Quick Menu exit these applications or deselect them See section 4 5 About Automatic Interaction with Applications page 84 The Left Click Menu is h...

Page 202: ... occurs when you try to open a PDF file with Adobe Acrobat Is a folder specified as the Image saving folder on another personal computer or a hard disk on the network For those who answered Yes to the above question did an error occur while files scanned with the ScanSnap were being saved because for example a LAN cable came off If such network related errors occur files may not be saved properly ...

Page 203: ...nner unplug the Power cable from the power outlet or the USB bus power cable from the computer to prevent from fire or electric shock To avoid injuries do not place the internal parts such as the Pad ASSY and Pick roller in areas where small children can reach 8 1 Cleaning the Scanner Exterior 184 8 2 Cleaning the Inside of the Scanner 185 ...

Page 204: ...TION Never use paint thinner and other organic solvents During the cleaning prevent water or moisture from getting inside the scanner Do not use aerosol sprays to clean the scanner Aerosol sprays cause dirt and dust to enter the scanner resulting in scanner failure or malfunction or errors in scanned images It may take long before the cleaner vaporizes if a large quantity is used When cleaning the...

Page 205: ...he toner has not been sufficiently fixed on Clean the ADF according to the following procedure and refer to the illustrations on the following page Operation 1 Open the ADF while pulling the cover open lever ATTENTION Do not use water or neutral detergent to clean the inside of the scanner Do not use aerosol sprays to clean the scanner Aerosol sprays cause dirt and dust to enter the scanner result...

Page 206: ... Take particular care in cleaning the Pick roller since debris on the roller adversely affects the pickup performance Plastic rollers 4 pieces on the ADF Clean them lightly while rotating the rollers with your finger Be careful not to roughen the surface of the rollers Take particular care in cleaning the plastic rollers since debris on the rollers adversely affects the pickup performance Turn on ...

Page 207: ...ers by a certain degree You can repeat the rotation as long as the ADF is opened As a guideline seven holds of the SCAN button make the rollers to rotate one full turn 3 Close the ADF You should hear the ADF click when it returns to its original position ATTENTION Whenever cleaning the Feed rollers and Eject rollers keep the Power or USB bus power cable connected to the computer and clean the roll...

Page 208: ...188 ...

Page 209: ...f the scanner unplug the Power cable from the power outlet or the USB bus power cable from the computer to prevent from fire or electric shock To avoid injuries do not place the internal parts such as the Pad ASSY and Pick roller in areas where small children can reach 9 1 Replacing Consumables 190 9 2 Replacing the Pad ASSY 192 9 3 Replacing the Pick Roller 195 ...

Page 210: ...these parts These replacement cycles are rough guidelines for the case of using A4 Letter wood free paper 64 g m2 17 lb So it may differ according to the paper being used Use only the consumables specified by PFU LIMITED do not use consumables made by other manufacturers No Description P N Standard Replacement Cycle 1 Pad ASSY PA03541 0002 10 000 sheets or one year 2 Pick roller PA03541 0001 100 0...

Page 211: ...canSnap Manager icon on the taskbar 2 Click Check consumable supplies at the menu The Check consumable status window is displayed This window indicates how many times consumables have been used Replace consumables referring to Target value to change supplies as a rough guideline For details about purchasing consumables visit the following website or contact the Fujitsu scanner dealer where you pur...

Page 212: ...ts on the paper chute 2 Open the ADF while pulling the cover open lever 3 Remove the Pad ASSY Pull out the Pad ASSY in the direction of the arrow while pinching both ends of the Pad ASSY 4 Attach the new Pad ASSY while pushing the pad plate down ADF Cover open lever Paper chute ADF Pad ASSY Pad ASSY ADF Pad plate ...

Page 213: ...he ADF click when it returns to its original position 7 Turn on the scanner Operation 8 Right click the ScanSnap Manager icon on the taskbar and select Check consumable supplies from the menu This displays the Check consumable status window ATTENTION Make sure that the Pad ASSY is completely attached Otherwise document jams or other feeding errors may occur Pad ASSY ADF Hooks Paper ADF chute S S ...

Page 214: ...194 9 In the Check consumable status window click the Reset button of Pad ASSY Count The counter is reset to 0 ...

Page 215: ...following the procedure below Operation 1 Remove the documents on the paper chute 2 Open the ADF while pulling the cover open lever 3 Remove the sheet guide Hold the pick up tabs on the sheet guide between the thumb and index fingers and then pull up the sheet guide to remove ADF Cover open lever Paper chute Pick up tab Sheet guide Pick up tab ...

Page 216: ...ve it towards the left side and then raise it to remove from the scanner ATTENTION If the around the pick roller is dirty by paper powder it may cause a scanning error Remove the dirt using a dry cloth moistened with Cleaner F1 Don t use water mild detergent or air spray Pick roller bushing Pick roller Pick roller shaft Pick roller shaft Pick roller ...

Page 217: ...tab 7 Attach the new pick roller to the shaft Insert the shaft aligning the protrusion with the slot on the new pick roller ATTENTION If you push up the pick roller tab using your fingernail your fingernail may be hurt or get chipped If you cannot push it up successfully with your fingernail use a paper clip to push up the pick roller tab Shaft Tab Pick roller Shaft Protrusion Pick roller ...

Page 218: ...nd set the shaft to the slot while lowering it 9 Rotate the roller bushing left by rotating it in the direction of the arrow ATTENTION Make sure that the Pick roller is completely attached Otherwise document jams or other feeding errors may occur Pick roller Pick roller shaft Pick roller Pick roller shaft Pick roller bushing ...

Page 219: ...r and then attach the sheet guide to the scanner The sheet guide makes a clicking sound when the knobs fix into position 11 Close the ADF You should hear the ADF click when it returns to its original position 12 Turn on the scanner ATTENTION Make sure that the sheet guide is completely attached Otherwise document jams or other feeding errors may occur Pick up tab Sheet guide Pick up tab Paper chut...

Page 220: ...anager icon in the taskbar and select Check consumable supplies from the menu This displays the Check consumable status window 14 In the Check consumable status window click the Reset button of the Pick Roller Count The counter is reset to 0 S S ...

Page 221: ...am from the pop up menu of the ScanSnap Manager icon When updating ScanSnap Manager follow the instructions below Operation 1 Right click the ScanSnap Manager icon and then select Help Online Update A confirmation message appears for the update HINT Update Packs are made available without notice We recommend that you update your program regularly ATTENTION When updating it is essential that Intern...

Page 222: ...tallation appears 4 Click the Install button Installation starts and the Welcome to InstallShield Wizard for ScanSnap Manager window appears Follow the instructions on the screen to install HINT If the latest update is already installed an informational message appears Click the OK button to close the message HINT When you click the Information button Internet Explorer opens and information about ...

Page 223: ... on as a user with Administrator privileges 2 Exit all currently running programs 3 Select Control Panel D Add or Remove Programs from the Start menu The Add or Remove Programs window appears with a list of the currently installed applications 4 Select the application to uninstall 1 When uninstalling ScanSnap Manager Select ScanSnap Manager 2 When uninstalling ScanSnap Organizer Select ScanSnap Or...

Page 224: ...puter Follow the on screen instructions of the OS Example When the OS is Windows 2000 Add or Remove Programs D Add Remove Applications Change Remove button D Add Remove button Example When the OS is Windows Vista Add or Remove Programs D Program and features Change Remove button D Unistall button ...

Page 225: ...t Click Menu Mode Page Profile Select a profile NA OK page 49 Add Profile NA OK page 50 Edit Profile NA OK page 50 Application Application NA 1 OK page 51 No application is started Save To File NA OK ScanSnap Organizer NA OK Adobe Acrobat NA OK Adobe Acrobat ReaderTM or Adobe Reader NA OK CardMinder NA OK Scan2Folder NA OK Scdan2E mail NA OK Scan2Print NA OK Save Image saving folder OK OK page 54 ...

Page 226: ...d character strings automatically OK OK Allow automatic image rotation OK OK Set the document with its face up OK OK File option File format NA OK page 62 PDF pdf OK OK JPEG jpg NA OK Searchable PDF OCRs during scan OK OK page 62 Select text recognition language OK OK Select page for text recognition OK OK Option OK OK page 63 Multipage PDF whole batch in one PDF OK OK Generate one PDF file per xx...

Page 227: ...OK OK A6 105 mm x 148 mm OK OK B5 182 mm x 257 mm OK OK B6 128 mm x 182 mm OK OK Post card 100 mm x 148 mm OK OK Business card 90 mm x 55 mm 55 mm x 90 mm OK OK Letter 8 5 in x 11 in 216 mm x 279 4 mm OK OK Legal 8 5 in x 14 in 216 mm x 355 6 mm OK OK Custom OK OK page 66 Scan mixed paper size OK OK page 67 Compression Compression rate OK OK page 68 1 OK OK 2 OK OK 3 OK OK 4 OK OK 5 OK OK Setting ...

Page 228: ...208 ...

Page 229: ...ly Voltage for power cable connection 100 240 V varies regionally Voltage for USB bus power cable connection 5 V PC must have two USB ports one for power feeding and the other for USB cable connection Number of phases Single phase Frequency 50 60 Hz Power consumption Power cable connection During operation 9 0 W or less During standby 3 2 W or less USB bus power cable connection During operation 5...

Page 230: ...210 Note Dimensions The outer dimensions are reference values 284 227 240 ...

Page 231: ...S510 Operator s Guide 211 Contact the store where you purchased your ScanSnap or an authorized service provider for performing repairs on this product The user must not perform any repairs on the scanner Repairs ...

Page 232: ...212 ...

Page 233: ...ss 60 Business Cards 157 C CardMinder 158 159 Changing Scanning Settings 47 Cleaner F1 184 Cleaning cycle 185 Cleaning Materials 184 Cleaning the ADF 185 Clearing Document Jams 174 Color high compression 58 Color mode 58 Color scanning 58 Compression rate 68 Compression tab 68 Connecting ScanSnap 15 Connecting the Power Cable 16 Connecting the USB Cable 16 17 Consumables 190 Continue scanning 59 C...

Page 234: ...size 38 65 Paper size tab 65 Paper type 38 Password 64 Performing text recognition when scanning documents 155 Pick roller 190 Power indicator 3 Preview window 92 97 106 113 Printing 117 Profile 70 Adding 71 Changing Settings 75 Renaming 77 Scanning with an Added Profile 74 Q Quick Menu 29 R Rear View 4 Rename file after scanning 56 Repairs 211 Replacing the Pad ASSY 192 Replacing the Pick Roller ...

Page 235: ...ve Settings 47 48 ScanSnap Manager icon 44 ScanSnap Organizer 162 ScanSnap Quick Menu 29 81 ScanSnap Setup 9 Security cable slot 4 Select a profile 49 Send by e mail 101 Sending Files by E Mail 101 Set the documents with its face up 61 Setting for text only document 60 Setting Items 205 Setting Passwords for Scanned Documents 152 Setup 9 Shared folder 89 Side guide 3 Skew 60 Skipping blank pages 1...

Page 236: ...onsequential damages arising from the use of this manual and any claims by a third party z Copying of the contents of this manual in whole or in part and copying of the scanner applications are prohibited under the copyright law ScanSnap S300 Operator s Guide P3PC 1992 01ENZ0 Issue date October 2007 Issued by PFU LIMITED ...

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