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Dragonfly 4 pro, User Manual

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Dragonfly 4 pro User Manual Download Page 34

Dragonfly Manual Version 3© 

Page 34 

 

 

 

 

 

 

 

 

 

 

Dragonfly 2010 NIMS All Hazard ICS form sets

 

 

 

 

 

 

 

 

 

 

 

 

 

 

In this section of the manual we will look at the various Incident Command Forms that are 
available for the user. All forms reference the 2010 NIMS All Hazard ICS form sets. Forms can 
be customized using the form editor that is not supplied with your software.  

If you would like access to the form editor, please contact Dragonfly™ Technical Support 
through 

www.dragonfly-360.com/contact

. 

In this manual, the forms will be presented in the following order: 

 

Default NIMS ICS Forms 

 

Area Command ICS Forms 

 

Emergency Operations Center Forms 

 

Hospital Incident Command Forms 

ICS 201-Incident Briefing 

ICS 202-Incident Objectives 

ICS 203-Organization Assignment list 

ICS 204-Assignment List 

ICS 205-Incident Radio Communications Plan 

ICS 205a-Communications List 

ICS 206-Medical Plan 

ICS 207-Incident Organization Chart 

ICS 208-Safety Message/Plan 

ICS 209-Incidnet Status Summary 

 

 

ICS 210-Resource Status Change 

ICS 211-Incident Check-in List 

ICS 213-General Message 

ICS 213RR-Resource Request Message 

ICS 214-Unit Log 

ICS 215-Operational Planning Worksheet 

ICS 215a-Incident Action Plan Safety Analysis 

ICS 218-Support Vehicle Equipment Inventory 

ICS 230-Daily Meeting Schedule 

ICS 233-Incident Open Action Tracker 

 

6. ICS FORMS 

Summary of Contents for 4 pro

Page 1: ...Dragonfly Manual Version 3 Page 1 An Emergency Services Interactive Systems product User Guide Manual Version 3...

Page 2: ...NG SOFTWARE 12 METHOD 1 12 METHOD 2 14 INCIDENT TAB 15 NEW ICON 15 OPEN ICON 15 BACKUP ICON 16 RESTORE ICON 16 PURGE ICON 16 ORG LIST ICON 17 ORG CHART ICON 17 COMPLEX ICON 17 STRUCTURE TAB ICON 18 PL...

Page 3: ...ATION LIST 52 COMPLETING THE ICS 206 MEDICAL PLAN 53 COMPLETING THE ICS 207 INCIDENT ORGANIZATION CHART 55 COMPLETING THE ICS 208 SAFETY MESSAGE PLAN 56 COMPLETING THE ICS 209 INCIDENT STATUS SUMMARY...

Page 4: ...TAG 76 SALAMANDER LOCAL CONNECTION PREFERENCE SETTINGS COMMAND 77 SALAMANDER LOCAL CONNECTION MOBILE EXPRESS 78 SALAMANDER LOCAL CONNECTION COMMAND IMPORT 79 SALAMANDER LOCAL CONNECTION NETWORKED 80 L...

Page 5: ...otecting ESIS s or its suppliers intellectual property rights The Software in whole or part or any authorized copy may not be modified altered translated decompiled disassembled or reverse engineered...

Page 6: ...s so the above limitation may not apply to you to the extent prohibited by such local laws You shall indemnify and hold ESIS and its suppliers harmless from and against any claims or liability arising...

Page 7: ...onization and consolidation applications 5 Display GIS information and incident resource locations through on board tool application 6 Automated ICS Form production and completion Dragonfly software i...

Page 8: ...ot printers as long as drivers are installed locally or networked For more information or support please contact 1 800 587 1490 www dragonfly 360 com contact Disclaimer ESIS Dragonfly has made its bes...

Page 9: ...gram Files Folder in a sub folder Emergency Services Interactive Systems Dragonfly Server The collaborative module uses the computer s network IP address to establish connection with other computers t...

Page 10: ...Requirements Verify the Operating System and Service Pack Click on Start and type System Information into the search box Select the System Information Icon Cycle through the System Summary to compare...

Page 11: ...esigned to follow the training curriculum and exercises If at any time technical support is required please contact Dragonfly Technical support Starting Dragonfly OR Double click on the Dragonfly Icon...

Page 12: ...2 methods to Update the software Method 1 Read and follow the prompts Use the mouse to select the button After the selection is made the following screen and directions will be shown Start Dragonfly f...

Page 13: ...latest patch available If the software has the most current version the software will inform you of such If the software detects a newer version the software will guide you through the process of upd...

Page 14: ...Method 2 Updating can now be accomplished following the same steps as described in Updating Method 1 This method is used if the user would prefer to check for updates from inside of the program Select...

Page 15: ...The icons are designed to visually describe to the user the operation or function it represents Here are the Toolbars and Icons to review Incident Tab New Icon Open Icon 4 Toolbars and Icons The New i...

Page 16: ...e case where there is more than one operational period the backup won t include the other operational periods Back up file location C Users Admin Documents DragonFly AutoSave The Restore icon allows u...

Page 17: ...those needs as well The Org Chart icon also allows the user to join additional Incident Event Action Plans to existing files through the Import Setup command The Complex Org Chart command is used to...

Page 18: ...zation Chart It is located on the right side of the screen Although it is available throughout the program the positions are not applied unless you have the Org chart open The Planning P is used withi...

Page 19: ...ls allow editing and font changes for text in the ICS Forms The Print Manager is used to select which forms will be printed for the IAP Plans can be printed as a PDF Word document TIFF or HTML documen...

Page 20: ...her Tool Icon E Map Map Tool Icon Weather tool allows the user to browse for a weather report internet required E Map allows the user to build basic maps Map tool allows the user to insert their juris...

Page 21: ...d Map Tool Icon Op Period Icon Mind Map tool is used to facilitate critical decision making brainstorming and facilitate transfer of information Operations Period tool allows the user to duplicate clo...

Page 22: ...nd scale Salamander tools are used to import Salamander s Responders and Incident data This icon is used to access Salamanderlive com and login to the web services available to subscribed customers Us...

Page 23: ...ols see Appendix A Salamander Local Connection Preference Settings The TAG icon allows the user to access the Salamanderlive com TAG services From this tool the user will select the organization that...

Page 24: ...Dragonfly Manual Version 3 Page 24 Pre Planner Tool Icon Pre Planner tool is designed for the user to capture data on critical infrastructure From the Pre plan response plans can be created...

Page 25: ...l Settings allow the user to adjust the following actions Allow phone numbers to be visible on the Organizations Chart Displays Allow Resource Manager Web selected personnel to populate rosters Allow...

Page 26: ...creates a zip file that backs up the currently opened operational period and saves it to a local folder generally found along this path C Users Admin Documents DragonFly AutoSave Note The more inform...

Page 27: ...Dragonfly Manual Version 3 Page 27 The Print Colors tool allows the user to adjust the font colors and highlight distinctions between different sections of ICS forms and the Quick Command Start Page...

Page 28: ...sion 3 Page 28 The Organization Chart Layout tool allows the user to adjust the Organization Chart layout The user can toggle between vertical and horizontal positioning Vertical Division Groups Horiz...

Page 29: ...Dragonfly Manual Version 3 Page 29 Position Names Position Names allows the user to change the position or assignment naming convention...

Page 30: ...the Setup tab from within the plan The user can add resources facilities through a manual Add Record process or through importing of data The import tool uses csv file format for importation of data A...

Page 31: ...adio frequencies in the Library Communications Import tool allows the user to directly import into the roster Dragonfly is designed to allow the Rostering of key information This information can be ad...

Page 32: ...sed from the Personnel Ambulance Hospital and Communications tab Importing personnel ambulances hospitals and communications can be performed from the Import tab Importing is completed through the use...

Page 33: ...Each Roster can be exported to csv file from the following locations Personnel roster Services roster Communications roster Help tab allows the user to perform the following Check the version About U...

Page 34: ...Forms Area Command ICS Forms Emergency Operations Center Forms Hospital Incident Command Forms ICS 201 Incident Briefing ICS 202 Incident Objectives ICS 203 Organization Assignment list ICS 204 Assign...

Page 35: ...sing the Forms tab tool To enter data into a form double click the desired form and it will open the form in edit mode Once the form is open select which portions of the form requiring data The Forms...

Page 36: ...Dragonfly Manual Version 3 Page 36 Printing forms Forms can be printed blank or can be printed displaying required data Printing is completed by pressing the Print Form button Example ICS 201...

Page 37: ...P Icon The described activities contained in the P when selected will allow the editing of the corresponding form for the described activity Form editing point locations within the Planning P ICS 215...

Page 38: ...click on the ICS 201 form This will open the form for editing 3 Name the Incident 4 Assign an Incident number if required desired 5 Set the initiation date 6 Set the time initiated 7 Select the Situat...

Page 39: ...anned Actions Strategies and Tactics is completed by clicking the Add Action button 13 The Add Action window will open and allow the user to enter the Actions desired 14 Add the information that you w...

Page 40: ...Page 40 Setting the Current Organization is a 4 step process 1 Adjust the desired view 2 Select Set Organizational Image 3 Select Ok when image is saved 4 Click on Organization Image Review the image...

Page 41: ...Org Chart Tool 2 Select Resource Tab 3 Select resource you want to include on the resource summary 4 Locate and select Include in ICS 201 To add a map s 5 Select Map Sketch tool 6 Select Import Map S...

Page 42: ...Operational Period if desired Date From Time From Date To Time From 2 Select Objectives block and enter data into field 3 Select General Situational Awareness and enter desired statements 4 Select Op...

Page 43: ...rectly to the Organization Chart tool and various other forms This form receives all of its data from the current organization chart and associated Resource tab Editing of this form will be completed...

Page 44: ...ructions are completed Completing the ICS 204 from Forms tab 1 Select the Forms tab 2 Double click on the ICS 204 form This will open the form for editing 3 Add Verify Incident Name and Operational Pe...

Page 45: ...sources built into the form Resource totals take into account the Supervisor and resources of each position below the Division Group s Supervisors 6 Select Work Assignments and add desired information...

Page 46: ...nnel tool To use the Open Radio Channel List frequencies must be available in the Communications List This list is located in the Setup tab Adding frequencies to the ICS 204 from the Communication Lis...

Page 47: ...ons block of the ICS 204 Adding a frequency by accessing the Add New Channel tool Select Add New Channel The Add Communication Channel will open Enter desired data into data fields Select Add to Commu...

Page 48: ...ation Chart Resource tab tool 1 Select Incident Action Planning Tab 2 Select Organization Chart Tool The current organization chart view opens 3 Select the Tactical position you want to create an ICS...

Page 49: ...nual Version 3 Page 49 e Enter the Quantity f Enter the resource type g Select Add to Chart h Verify placement of new positions i Right click on assignment and select Rename position j Rename position...

Page 50: ...ncies can be added by two methods Open Radio Channel List tool Add New Channel tool 1 Open Radio Channel List tool method a Select Open Radio Channel List b The Communications List window will open c...

Page 51: ...Dragonfly Manual Version 3 Page 51 3 Select Special Instructions block and add desired data 4 Select Print Form tab to review 5...

Page 52: ...he individual is in 2 Name a The data in this field is extracted from the Personnel Roster Name field or from the Displayed Name field in the Add New Person tool 3 Method of Contact a The data in this...

Page 53: ...on b Enter desired data into fields c Select to Apply to add to the ICS 206 form d Select Close to remove tool Data can be edited once added to form from the form fields 5 Select Transportation block...

Page 54: ...move tool Data can be edited once added to form from the form fields OR 7 Select Add New Hospital a Enter desired data into Add Hospital window b Select Add to Hospital Library if you require the serv...

Page 55: ...w these steps 1 Select the Forms tab 2 Double click on the ICS 207 form This will open the form for editing 3 Add Verify Incident Name and Operational Period 4 Adjust the Organization chart to the des...

Page 56: ...208 Safety Message Plan 1 Select the Forms tab 2 Double click on the ICS 208 form This will open the form for editing 3 Add Verify Incident Name and Operational Period 4 Add desired data to the form...

Page 57: ...version of the report you are entering a Initial Update or Final 6 Select each information block that you want to update 7 To complete the Incident Resource Commitment Summary perform the following a...

Page 58: ...Forms tab 2 Double click on the ICS 210 form This will open the form for editing 3 Add Verify Incident Name and Operational Period 4 Select Resource List 5 Select Add New Resource b Enter data c Selec...

Page 59: ...Dragonfly Manual Version 3 Page 59 ICS 210 Resource Status Change Form...

Page 60: ...from the Organization Chart that you want included on the ICS 211P b Select the Personnel Tab tool c Select the Add to 211 check box i De select to remove from ICS211P d Add edit additional data e Sel...

Page 61: ...Double click on the ICS 213 form This will open the form for editing 3 For Quick Print Mode a Add verify Incident Name Date and Time b Enter data into the To From and Subject fields c Enter message b...

Page 62: ...source request number b Select Ok 4 Add data to the following fields a Locations b Substitutions c Requested by d Priority e Approval f Supplier contact information g Supplier POC h Specific notes 5 S...

Page 63: ...Unit Orders or job expectations Printing multiple 214 s can lead to large amounts of paper consumption 1 Select the personnel on the Organization Chart that require an ICS 211 2 Select ICS 214 Unit L...

Page 64: ...ronic Unit Log 4 Select the personnel on the Organization Chart that require an ICS 211 5 Select ICS 214 E Electronic Unit Log checkbox in the Resource Tab tool 6 Select the ICS 214 E Electronic Unit...

Page 65: ...tion 4 Select Add Position and add positions 5 Select Apply after each record creation 6 Select Close when complete 7 Select Add Resource a Enter resource b Select Ok c Select Cancel when finished 8 H...

Page 66: ...15 Operational Planning Worksheet is a planning worksheet traditionally Dragonfly allows the user to reference the form to verify resource ordering and organizational structure at any time The ICS 215...

Page 67: ...editing 3 Add Verify Incident Name and Operational Period information 4 Select Add Position 5 If 215 is completed Incident Area will be populated automatically 6 Enter data into Incident Area Hazards...

Page 68: ...form This will open the form for editing 3 Add Verify Incident Name Date Time Prepared and Vehicle Equipment information 4 Select Add New Order a Enter desired data into fields b Select Apply to comm...

Page 69: ...Standard Meeting a Select Add Standard Meetings b The list will auto populate c Make desired changes to times and dates and or add additional information by double clicking into the field that you wa...

Page 70: ...tact Dragonfly Technical Support http dragonfly 360 com contact 1 Select the Forms tab 2 Double click on the ICS 230 form This will open the form for editing 3 Add Verify Incident Name information 4 S...

Page 71: ...will be applicable 1 Salamander Local connection An instance when Dragonfly and one instance of the following software are installed on the same computer a rapidTAG b Mobile Express c Command 2 Salama...

Page 72: ...nderlive com terminates 1 Start Open an Incident 2 Select Salamander tab 3 Submit your User Name and Password a Select check box to remember your password and user name b Select Submit c Login window...

Page 73: ...ersonnel tab f In the TAG slide tab highlight the desired person and Drag and Drop the desired person onto the Drop a person s name here box f The slide window can be pinned open by pressing the thumb...

Page 74: ...Set up tab 2 Preferences icon 3 General block 4 Select Add selected names from Salamanderlive Roster to the Personnel Roster on import check box The position should display the person you selected Al...

Page 75: ...dule c Navigate to Mobile Express or rapidTAG Incident database location d Select Browse 2 Navigate to the following folder C ProgramData a If the ProgramData folder is not visible contact your Admini...

Page 76: ...ander tab 3 Select rapidTAG icon 4 Select the rapidTAG Incident you want to import 5 Select the assignment and personnel for import 6 Drag and Drop assignment and personnel onto the desired ICS positi...

Page 77: ...act Dragonfly Technical Support www dragonfly 360 com contact 1 Select button 2 Navigate to the Search programs and files bar a Type Services into the search field b Select Services c Navigate to SQL...

Page 78: ...er icon 3 Select Mobile Express icon 4 Select the Mobile Express Incident you want to import 5 Select the assignment and personnel for import 6 Drag and Drop assignment and personnel onto the desired...

Page 79: ...lamander icon 3 Select Command icon 4 Select the Command Incident you want to import 5 Select the assignment and personnel for import 6 Drag and Drop assignment and personnel onto the desired ICS posi...

Page 80: ...and the file path labeling Your Dragonfly Technical Support staff should be contacted if you are going to use the Salamander Local Connection Networked process http dragonfly 360 com contact Local Con...

Page 81: ...ring is complete By selecting Everyone anyone on the network can access the database Check with your system Administrator if stronger security settings for sharing are necessary 3 Navigate to Set up a...

Page 82: ...is changed the file sharing and pathways will need to be updated If the source computer is not on the same network as the Dragonfly software the import will fail Now you are ready to import Navigate...

Page 83: ...ring is complete By selecting Everyone anyone on the network can access the database Check with your system Administrator if stronger security settings for sharing are necessary 4 Navigate to the foll...

Page 84: ...rences b Select Incident module c Navigate to Mobile Express instance hosting Incident Database d Select Browse e Navigate to computer name that the incident database in located on This is listed unde...

Page 85: ...t Open File path is now set for importing of data If the source computer name is changed the file sharing and pathways will need to be updated If the source computer is not on the same network as the...

Page 86: ...r select Manage This will open the Computer management screen b On the left side expand Local users and groups c On the left side right click on Users d Click New user e Fill out user name and passwor...

Page 87: ...re seller or Salamander Technologies direct representative for further information http www salamanderlive com To configure your copy of Dragonfly for interTRAX connections perform the following 1 Co...

Page 88: ...rt Center by visiting www dragonfly 360 com contacts 8 Make adjustments to the Organization Chart with regard to personnel and equipment OR 9 Select Filter a Set filters for your preferences 10 Select...

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