Cape Soft Time Clocks 3370, Quick Start Manual, Page: 12 / 14

12
EXPORTING DATA TO THE USB THUMB DRIVE
Only supervisors and the administrator can access this option.

Plug a USB Thumb drive into an available USB port on the clock

Press # to enter the clock menu and then press 4 (“Super”)

Press 3 (“Export to USB/Excel”). “Enter Supervisor Card, PIN or Finger” is displayed on
screen

Enter your supervisor card number and press # or swipe your supervisor card. “Days
to Export?” will be displayed.

Enter the number of days you wish to export clockings and hours information for and
press # to continue.

“Export to Excel Successful” will be displayed on screen when the process is complete.
You can now unplug the USB drive from the clock.

The clock will write two files to the USB drive: dhrsexportXXXXX.csv (clockings and
daily hours) and phrsexportXXXXX.csv (payroll hours) where XXXXX is the serial
number of the clock. The hours are exported as decimal hours to allow easy
manipulation in Excel.
BACKING UP THE DATABASE TO USB DRIVE
Backups are essential for any electronic data system and can only be done by the clock
administrator.

Plug a USB Thumb drive into an available USB port on the clock

Press # to enter the clock menu and then press 7 (“Device”)

Press 1 (“Backup Database”). “Enter Administrator Card, PIN or Finger” is displayed
on screen

Enter your administrator card number and press # or swipe the administrator card.

“USB Backup in Progress” will be displayed while the database is written to the drive.

“USB Backup Successful” will be displayed when the backup is complete after which
you can remove the USB Thumb drive.