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Canon PIXMA MX721, Online Manual, Page: 54 / 99

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Canon PIXMA MX721 Online Manual Download Page 54

Saving Registered Information on the Machine to Your
Computer

Follow the procedure below to save the speed dial (or memory dial)/group dial numbers, user's name, fax/
telephone number, or rejected numbers on the machine to the computer.

1.

Start up Speed Dial Utility.

Starting Up Speed Dial Utility

2.

Select the machine from the 

Printer Name:

 list box, then click 

Display Printer

Settings

.

3.

Click 

Save to PC...

.

4.

Enter the file name on the displayed screen, then click 

Save

.

Summary of Contents for PIXMA MX721

Page 1: ...MX720 series Online Manual Faxing English...

Page 2: ...Sending Faxes Using Useful Functions Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility Receiving Faxes Receiving Fa...

Page 3: ...Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes Redialing a Busy Number Sending Faxes Using Useful Functions...

Page 4: ...Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility...

Page 5: ...Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions...

Page 6: ...Other Useful Fax Functions Using the Information Services Transmission Reception of Faxes Using ECM Document Stored in Machine s Memory Summary of Reports and Lists...

Page 7: ...r or not you can use it depends upon your telephone line or telephone Setting Up the Machine The machine must be set up depending on your telephone line and use of the faxing function Follow the proce...

Page 8: ...ID etc may not operate properly on the telephone If you cannot avoid parallel connections set the receive mode to TEL priority mode understanding that the above problems may occur You will only be ab...

Page 9: ...pplied with the network device control devices such as an xDSL Digital Subscriber Line modem or terminal adapter you are connecting to this machine Note xDSL is the generic term for the high speed dig...

Page 10: ...tters in parallel The machine may not be able to operate properly Note When connecting to the xDSL line select the same line type as you are subscribing to in Telephone line type Setting the Telephone...

Page 11: ...d Lists 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the MENU button The menu screen is displayed 3 Select Setup then press the OK button 4 Select Device settings...

Page 12: ...to select the receive mode then press the OK button The Fax standby screen is displayed Note By pressing the right Function button when a receive mode is selected you can specify the advanced settings...

Page 13: ...yed About the Receive Mode You can select the receive mode suitable for your fax use conditions whether you use a dedicated line for fax etc Receive mode Your fax use condition Receiving operation TEL...

Page 14: ...ill receive the fax automatically If the machine does not detect the fax ring pattern the telephone will continue ringing Note You can select the ring pattern assigned to the fax number for DRPD and c...

Page 15: ...eed dial E Page number Note You can print USER S DATA LIST to confirm the sender information you have registered Summary of Reports and Lists When sending faxes in black white you can select whether t...

Page 16: ...e Summer Time Some countries adopt the daylight saving time summer time system that shifts the clock time forward at certain periods of the year You can set your machine to automatically change the ti...

Page 17: ...to change the setting item use the button to change the setting then use the OK button to confirm the selection 2 Set the time in 24 hour format when summer time starts Use the button to move the curs...

Page 18: ...on settings screen for US only 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the MENU button The menu screen is displayed 3 Select Setup then press the OK button 4...

Page 19: ...elephone number 1 Use the button to move the cursor to Unit TEL 2 Enter the unit fax telephone number Note You can enter the fax telephone number up to 20 digits including spaces For details on how to...

Page 20: ...Sending Faxes Using the Operation Panel of the Machine Sending Faxes with the Numeric Buttons Basic Resending Faxes Redialing a Busy Number Sending Faxes Using Useful Functions...

Page 21: ...up the machine for sending receiving faxes yet the message for setup is displayed on the LCD when you press the FAX button for the first time When you set up for faxing follow the procedure according...

Page 22: ...scanned in the same resolution 200 x 200 dpi The image quality compression rate is determined by which scan resolution is selected except that Extra fine and Photo provide the same image quality 3 Pr...

Page 23: ...ten screen appears on the LCD after scanning each sheet of document To send the scanned document press the OK button to start sending it Note To send two or more pages follow the message to load the n...

Page 24: ...er of redial attempts and the length of time the machine waits between redial attempts Enable and specify the automatic redialing setting on Auto redial in Advanced FAX settings under FAX settings Adv...

Page 25: ...pports color faxing Note For manual redialing the machine memorizes up to 10 recent recipients dialed using the Numeric buttons Note that the machine does not memorize any recipients dialed using the...

Page 26: ...ter Speaking on Telephone Sending a Fax Using the Speed Dialing Feature Searching a Registered Recipient by Name Sending the Same Document to Several Recipients Sequential Broadcasting Preventing Mist...

Page 27: ...hine Basic Connection Note For details on the basic sending operations Sending Faxes with the Numeric Buttons 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the FAX...

Page 28: ...it is in progress press the Stop button then follow the instructions on the LCD If documents remain in the ADF after the Stop button is pressed while scanning is in progress Document in ADF Select to...

Page 29: ...FAX button The Fax standby screen is displayed 3 Load documents on the platen glass or in the ADF Loading Originals 4 Adjust the scan contrast and resolution as necessary Note For details on how to ad...

Page 30: ...s on the LCD If documents remain in the ADF after the Stop button is pressed while scanning is in progress Document in ADF Select to eject document is displayed on the LCD By pressing the OK button th...

Page 31: ...umeric Buttons 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the FAX button The Fax standby screen is displayed 3 Load documents on the platen glass or in the ADF L...

Page 32: ...ess the OK button 9 Press the Color button for color transmission or the Black button for black white transmission Important Color transmission is available only when the recipient s fax machine suppo...

Page 33: ...sing a few buttons Registering Recipients for Group Dial For details on the basic sending operations Sending Faxes with the Numeric Buttons 1 Make sure that the machine is turned on Confirming that th...

Page 34: ...black white transmission Important Color transmission is available only when the recipient s fax machine supports color faxing Note To cancel sequential broadcasting press the Stop button To cancel a...

Page 35: ...Twice Fax Number Re entry Set FAX number re entry to ON following the procedure below 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the MENU button The menu screen...

Page 36: ...menu screen is displayed 3 Select Setup then press the OK button 4 Select Device settings then press the OK button 5 Use the button to select FAX settings then press the OK button 6 Use the button to...

Page 37: ...1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the FAX button The Fax standby screen is displayed 3 Load documents in the ADF Loading Originals 4 Adjust the scan con...

Page 38: ...in in the ADF after the Stop button is pressed while scanning is in progress Document in ADF Select to eject document is displayed on the LCD By pressing the OK button the remaining documents are auto...

Page 39: ...Registering Recipients Registering Recipients Using the Operation Panel of the Machine Registering Recipients Using Speed Dial Utility...

Page 40: ...ed speed dial codes as a group in advance You can send the same document to all the registered recipients in the group Registering Recipients for Group Dial You can register up to 100 recipients in to...

Page 41: ...istration then press the OK button 5 Use the button to select Coded speed dial then press the OK button The screen to select a coded speed dial code is displayed Note If you select a code already used...

Page 42: ...to select the fax telephone number or the name from the incoming call logs is displayed Using the button to select a fax telephone number or name and pressing the OK button the screen to register the...

Page 43: ...e number up to 60 digits 40 digits for the US Canada Korea and some regions of Latin America including spaces For details on how to enter or delete characters Entering Numbers Letters and Symbols When...

Page 44: ...ct TEL number registration then press the OK button 5 Use the button to select Group dial then press the OK button The screen to select a group dial code is displayed Note If you select a code already...

Page 45: ...r or delete characters Entering Numbers Letters and Symbols 8 Register the members 1 Ensure that Member is displayed 2 Press the left Function button or the Coded Dial button The screen to select a co...

Page 46: ...n or the Coded Dial button to display the screen to select a coded speed dial code then add another member Repeat this step to register the other coded speed dial codes to the same group dial Note You...

Page 47: ...dial code registered to a group dial code The screen to change the group name and the member is displayed 8 Change the registered information To change a coded speed dial code When you want to change...

Page 48: ...layed 3 Press the left Function button The Fax menu screen is displayed 4 Select TEL number registration then press the OK button 5 Use the button to select a registration menu to delete then press th...

Page 49: ...ephone number list then press the OK button 7 Use the button to select a speed dialing menu to print then press the OK button If you selected Coded speed dial Use the button to select whether to print...

Page 50: ...reasons it is recommended that you backup the registered data on the computer using Speed Dial Utility Starting Up Speed Dial Utility Speed Dial Utility Dialog Saving Registered Information on the Mac...

Page 51: ...lug any cables while the machine is in operation or when the computer is in sleep or standby mode If your machine is compatible with LAN connection make sure that the machine is connected to the compu...

Page 52: ...tion for editing Choose one item from TEL Number Registration User Information Setting and Rejected Number Setting 4 Registered information list Displays the registered information selected for Settin...

Page 53: ...ed using Speed Dial Utility is neither saved on the computer nor registered on the machine 9 Save to PC Saves information edited using Speed Dial Utility on the computer 10 Register to Printer Registe...

Page 54: ...up dial numbers user s name fax telephone number or rejected numbers on the machine to the computer 1 Start up Speed Dial Utility Starting Up Speed Dial Utility 2 Select the machine from the Printer N...

Page 55: ...click Display Printer Settings 3 Click TEL Number Registration from Setting Item List The list of registered fax telephone numbers is displayed 4 Select an unoccupied code from the list then click Edi...

Page 56: ...l repeat steps 4 to 6 To save the registered information on the computer 1 Click Save to PC 2 Enter the file name on the displayed screen then click Save To register the registered information to the...

Page 57: ...Display Printer Settings 3 Click TEL Number Registration from Setting Item List The list of registered fax telephone numbers is displayed 4 Select a code to change from the list then click Edit If an...

Page 58: ...e the edited information on the computer 1 Click Save to PC 2 Enter the file name on the displayed screen then click Save To register the edited information to the machine 1 Click Register to Printer...

Page 59: ...Setting Item List The list of registered fax telephone numbers is displayed 4 Select a code to delete from the list then click Delete The selected fax telephone number is deleted To continue deleting...

Page 60: ...em List The user s information is displayed 4 Select an item to change then click Edit The User Information dialog is displayed 5 Enter the new user s name on User Name and new fax telephone number in...

Page 61: ...numbers is displayed To register a rejected number 1 Select an unoccupied code from the list then click Edit 2 Enter the fax telephone number in the Rejected Number dialog then click OK To change a re...

Page 62: ...ed numbers saved on the computer to the machine 1 Start up Speed Dial Utility Starting Up Speed Dial Utility 2 Select the machine from the Printer Name list box then click Display Printer Settings 3 C...

Page 63: ...ed Dial Utility 1 Select Applications from the Go menu of Finder double click Canon Utilities Speed Dial Utility then drag the Speed Dial Utility icon into the trash Note To reinstall Speed Dial Utili...

Page 64: ...Receiving Faxes Receiving Faxes Changing the Paper Settings Advanced Settings of Receive Mode Memory Reception Receiving Faxes Using Useful Functions...

Page 65: ...r settings as necessary Changing the Paper Settings This completes the preparation for receiving fax When a fax is received it is printed on the loaded paper automatically Receiving a Fax Depending on...

Page 66: ...ching to fax reception can be changed Set the machine to enable you to initiate fax reception from a connected telephone remote reception Remote Reception Note When the answering machine is connected...

Page 67: ...machine will receive the fax automatically Note If a telephone is connected to the machine the telephone will ring when a call incomes You can change the number of times to ring the telephone with In...

Page 68: ...your telephone company For DRPD You need to select the appropriate ring pattern on the machine Setting the DRPD Ring Pattern US and Canada only For Network switch The name of this service varies depe...

Page 69: ...tored in the machine s memory and FAX output error There is no paper in the cassette lower Check the following and press when finished is displayed on the LCD In this case load paper in the cassette l...

Page 70: ...ite faxes Color faxes are printed on the single side of paper regardless of this setting After 2 sided is selected for 2 sidedPrintSetting press the right Function button to specify the stapling side...

Page 71: ...Refer to Receiving Faxes for information on receiving faxes or the procedure for each receive mode DRPD is available only in the US and Canada Network switch may not be available depending on the coun...

Page 72: ...lowing setting item Incoming ring You can specify the number of times the external device rings when incoming Advanced setting in DRPD You can specify the following setting items DRPD FAX ring pattern...

Page 73: ...l instead be stored in the machine s memory When the error is resolved the fax stored in the machine s memory is printed automatically The amount of remaining ink is insufficient to print a fax Replac...

Page 74: ...them on the USB flash drive delete them from the machine s memory and have the sender resend the faxes Document Stored in Machine s Memory...

Page 75: ...Receiving Faxes Using Useful Functions Saving Received Faxes Automatically on a USB Flash Drive Remote Reception Rejecting Fax Reception Using the Caller ID Service to Reject Calls...

Page 76: ...flash drive Saving a Document in Machine s Memory to USB Flash Drive Deleting a Document in Machine s Memory 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Insert the USB...

Page 77: ...orting Faxes Saved on a USB Flash Drive to the Computer You can import faxes saved on a USB flash drive to the computer After saving faxes connect the USB flash drive to the computer then import the d...

Page 78: ...e to tone dialing For details on how to switch to tone dialing refer to your telephone s instruction manual If you have an answering machine connected to the machine that can carry out remote control...

Page 79: ...on 7 Use the button to select FAX reception reject then press the OK button 8 Use the button to select ON then press the OK button 9 Use the button to select the fax rejection condition then press the...

Page 80: ...ct the fax telephone number from the outgoing call logs is displayed Use the button to select a fax telephone number then press the OK button From incoming call log When you select this registration m...

Page 81: ...displayed Change the registered rejected number in the same procedure when you register Finalize registration in the same procedure when you register To delete the registered rejected number Select a...

Page 82: ...e the button to select Caller rejection then press the OK button 8 Use the button to select Yes then press the OK button The Caller rejection conditions screen is displayed 9 Specify the rejection con...

Page 83: ...Other Useful Fax Functions Using the Information Services Transmission Reception of Faxes Using ECM Document Stored in Machine s Memory Summary of Reports and Lists...

Page 84: ...Enable Security control 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the FAX button The Fax standby screen is displayed 3 Press the Hook button 4 Use the Numeric b...

Page 85: ...dance with the message 7 Press the Hook button to finish using the service Dialing by Using the Telephone Connected to the Machine 1 Make sure that the machine is turned on Confirming that the Power I...

Page 86: ...he sender s or recipient s fax machine is not compatible with ECM the fax will be sent received without automatic error correction To receive color faxes make sure that ECM RX in Adv communication set...

Page 87: ...power cord of the machine all faxes stored in the machine s memory are deleted For details on how to unplug the power cord refer to Notice for Unplugging the Power Cord You can print or delete the fa...

Page 88: ...ure below 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Load paper Loading Paper 3 Press the FAX button The Fax standby screen is displayed 4 Press the left Function butt...

Page 89: ...Color is displayed for color transmission reception Nothing is displayed for black white transmission reception 7 Use the button to select the transaction number of the document you want to print then...

Page 90: ...cument is stored in the machine s memory There is no document in memory is displayed Press the OK button to return to the previous screen 6 Use the button to select Print all received documents then p...

Page 91: ...on Confirming that the Power Is On 2 Press the FAX button The Fax standby screen is displayed 3 Press the left Function button The Fax menu screen is displayed 4 Select Memory reference then press th...

Page 92: ...cuments in the machine s memory following the procedure below 1 Make sure that the machine is turned on Confirming that the Power Is On 2 Press the FAX button The Fax standby screen is displayed 3 Pre...

Page 93: ...saction number for your target document print the list of documents MEMORY LIST first Printing a List of the Document in Machine s Memory After saving the fax in the machine s memory to the USB flash...

Page 94: ...e Received Documents in Machine s Memory to USB Flash Drive Save all the received documents in the machine s memory to the USB flash drive following the procedure below 1 Make sure that the machine is...

Page 95: ...e OK button to dismiss the error The folder and file name of faxes saved on the USB flash drive is as follows Folder name CANON_SC FAXDOC 0001 File name file extension PDF Running numbers starting fro...

Page 96: ...inting Report or List MEMORY LIST Lists the documents currently stored in the machine s memory For details on the procedure to print see Printing Report or List Note You can print MEMORY LIST by selec...

Page 97: ...s memory if the faxes stored in the machine s memory are deleted by a power failure or unplugging the power cord When the machine is turned on The power cord has been unplugged and unsent received doc...

Page 98: ...ntact the recipient and have the recipient check that the telephone line is connected correctly 012 No paper is in the recipient s fax machine There is no paper in the recipient s fax machine Contact...

Page 99: ...receiving a fax manually the machine could not detect the signals from the sender s fax machine Contact the sender and have the sender resend it or set the machine to receive the fax automatically 03...

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