Canon imageCLASS MF4890dw Basic Operation Manual Download Page 73

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Scan

This chapter describes the basic scan functions.

Understand the Scanning Method …………………………………… 74
Scan a Document with the Operation Panel ………………………… 75

Scanning a Document Using a Shortcut Key ………………………… 77

Scan a Document with the MF Toolbox ……………………………… 78

Confi guring Scan Settings Using the MF Toolbox …………………… 80

Scan a Document with the Scanner Driver ………………………… 82

(

→

p.106)

You can see frequentely asked
questions about the scan function.

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Summary of Contents for imageCLASS MF4890dw

Page 1: ...ibes the basic use of the machine Read this guide after finishing the machine setup Read Important Safety Instructions first p Keep this manual for future reference For information about advanced oper...

Page 2: ...peration Guide The Basic Operation Guide describes common use and basic functions of the copy fax and print functions This Manual For Macintosh Users The examples shown in this manual are based on the...

Page 3: ...additional explanations for a procedure Reading these notes is highly recommended Keys and Buttons Used in This Manual In this manual the following styles are used to represent keys messages on the d...

Page 4: ...esolution and sharpness Copy P 32 Fax P 52 2 Sided Printing Print copies received faxes or documents on both sides of paper Copy P 34 Print P 41 Fax P 69 Multiple Documents onto Single Page Print mult...

Page 5: ...ting P 45 Add watermarks such as COPY or DRAFT to the document Scan Scanning using the Operation Panel P 75 Select a computer to save scanned images in and scan images directly from the operation pane...

Page 6: ...4 Loading Envelopes or Paper with a Letterhead 25 Setting a Paper Size and Type 26 Switch to the Quiet Mode 27 Switch to the Sleep Mode 27 Use the Toner Saver Mode 28 Copy Make a Basic Copy 30 Copy by...

Page 7: ...Keys 55 Using the One Touch Keys 56 Using the Coded Dialing Codes 56 Searching the Address Book 57 Redialing 57 Sending a Fax to Multiple Destinations Sequential Broadcast 58 Sending a Fax to an Inte...

Page 8: ...Conserving the Toner to Extend the Life of Toner Cartridges 88 Replacing the Toner Cartridge 88 Manage Using the Report and List Functions 91 Configure Settings Using the Remote UI 92 Troubleshooting...

Page 9: ...Documents in the Feeder 20 Load Paper 22 Loading Paper in the Paper Cassette 23 Loading Paper in the Multi Purpose Tray 24 Loading Envelopes or Paper with a Letterhead 25 Setting a Paper Size and Typ...

Page 10: ...Names and Functions of Each Part of the Machine Front Side Feeder cover Open this cover to clear paper jams P 95 Lift handles left right Hold these handles to lift or transport the machine Feeder Aut...

Page 11: ...4 10 cm of space around the machine Output tray Printed documents are output here Output tray extension Pull out the tray extension when using paper larger than LTR Paper stopper Use the paper stopper...

Page 12: ...aper jams P 96 Toner guides When inserting the toner cartridge fit the protrusions on the toner cartridge into these guides P 88 Toner cover Open this cover to access the toner cartridgeorclearpaperja...

Page 13: ...and a 5 digit number and the required voltage and current are specified Write the serial number on the back cover of this guide for reference when contacting the Canon Customer Center Power socket Con...

Page 14: ...r cancel jobs You can also check the status of the machine p 37 p 46 p 66 One touch Speed Dial Keys Press to specify recipients registered to one touch keys p 56 Mode switching keys Press to switch th...

Page 15: ...documents to the registered computer for each keys Paper Save Copy Press to copy with a preset setting to save paper Clear Press to delete letters and numbers Stop Press to cancel jobs Start Press to...

Page 16: ...o Resolution 200 x 1 Select the scan type Computer Remote Scanner Fax Mode Scan Mode Displays the recipient s number To change the settings 1 Press or to highlight an item and then press OK 2 Press or...

Page 17: ...e desired character is displayed Press to delete the last character Press and hold to delete all text Press to move the cursor To enter a space move the cursor to the end of the text and then press En...

Page 18: ...me 4 Press or to highlight Current Time Settings and then press OK To change the display format for the date or time specify Date Display Type or 12 24 Hour Clock To use daylight savings time set Dayl...

Page 19: ...3 to 27 9 lb Bond 50 to 105 g m Check available documents Size Width X Length 81 2 215 9mm 113 4 297mm Maximum Weight Maximum 4 4 lb 2 kg Capacity 1 sheet When placing non standard documents such as h...

Page 20: ...the feeder Placing Documents in the Feeder 1 Open the document feeder tray 2 Spread the document guides a little wider than the document s width When placing large documents pull out the extension tr...

Page 21: ...he document guides are too loose or too tight this may result in misfeeds or paper jams IMPORTANT IMPORTANT While scanning documents do not add or remove documents When scanning is complete remove the...

Page 22: ...ing Wrinkled or creased paper Curled or rolled paper Torn paper Damp paper Paper printed with a thermal transfer printer Do not copy on the reverse side 2 Step Select where to load paper and then load...

Page 23: ...a little wider than the paper size 3 Gently load the paper into the paper cassette with the print side face up until the edge of the paper stack meets the back of the paper cassette Make sure that the...

Page 24: ...than the paper 2 Gently load the paper into the paper cassette with the print side face up and adjust the paper guides tightly to the width of the paper IMPORTANT IMPORTANT If the paper guides are to...

Page 25: ...out When printing with landscape layout When printing with portrait layout When printing with landscape layout If Print Side Priority is selected load the paper with the printed side face down regardl...

Page 26: ...R LGL STMT EXEC 4 Press or to highlight the desired paper type and then press OK Paper Type Plain 16 lb Bond 24 Plain L 16 lb Bond Recycled Color 5 Press Paper Settings to close the screen Specify a P...

Page 27: ...e only reduces noise that occurs while the machine is performing jobs This does not affect the speaker or the key volume To lower or set Off Entry Tone or Job Done Tone refer to the Basic Operation Ad...

Page 28: ...be clearly reproduced 1 Press Menu 2 Press or to highlight Preferences and then press OK 3 Press or to highlight Toner Saver Mode and then press OK Preferences Sound Volume Control Display Settings To...

Page 29: ...ng the Document Type 32 Adjusting the sharpness 33 Make Double Sided Copies MF4890dw MF4880dw Only 34 Copy Multiple Pages onto One Sheet 35 Collate Copies 35 Copy a Double Sided ID Card 36 View and Ca...

Page 30: ...witch to the Copy mode p 16 3 Enter the desired copy quantity 1 to 99 with the alphanumeric keys Press Clear to delete the entered copy quantity Copy Press Start 100 LTR Density 0 Original Type Text 2...

Page 31: ...is A4 size 5 Press Start When placing your documents in the feeder Copying starts automatically When placing your documents on the platen glass 1 Place the next page on the platen glass and then press...

Page 32: ...Density Auto Density Manual Density Less density lighter More density darker 5 Press Start Selecting the Document Type Select the appropriate document type 1 Place your documents p 19 2 Switch to the...

Page 33: ...documents p 19 2 Switch to the Copy mode p 16 3 Press or to highlight Sharpness and then press OK 4 Press or to adjust the sharpness and then press OK Sharpness Less sharpness Suitable for photos Mor...

Page 34: ...2 sided copy format and then press OK 2 Sided Off 1 2 Sided 2 2 Sided 2 1 Sided 5 Press Start When placing your documents in the feeder Copying starts automatically When placing your documents on the...

Page 35: ...but the actual size is A4 size 6 Press Start Specifying the page layout manually If you select Select Layout at step 4 above you may specify the desired page layout 2 on 1 1 2 on 1 2 4 on 1 1 4 on 1 2...

Page 36: ...A5 STMT B5 A4 LTR A5 STMT5mm 5mm To place the card vertically A5 STMT B5 A4 LTR A5 STMT5mm 5mm 2 Switch to the Copy mode p 16 3 Press or to highlight N on 1 and then press OK 4 Press or to highlight...

Page 37: ...een after auto reset is performed 1 Press Menu 2 Press or to highlight Copy Settings and then press OK 3 Press or to highlight Change Defaults and then press OK 4 Press or to highlight the desired opt...

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Page 39: ...ribes basic Print functions Before using the printing functions connect the machine to a computer and install the printer driver on the computer See the Starter Guide to learn how to install the print...

Page 40: ...ber of copies and print orientation and click OK 5 Click Print to start printing Canceling Print Jobs Press Stop twice It is valid when only one job is processing or waiting Enlarge or Reduce a Docume...

Page 41: ...You can print on both sides of paper 1 Open a document from an application and then open the Print window 2 Select your printer driver click Preferences or Properties and display the Printing Preferen...

Page 42: ...int window 2 Select your printer driver click Preferences or Properties and display the Printing Preferences window 3 Click the Basic Settings tab and then specify the number of pages and a page layou...

Page 43: ...dow 3 Click the Basic Settings tab select Booklet Printing and then click Booklet 4 Specify the settings for the booklet and then click OK You can choose to print all pages at once or print sets of pa...

Page 44: ...display the Printing Preferences window 3 Click Basic Settings tab and then select Poster N N from the Page Layout drop down menu Select Poster N N N N is split numbers of divided pages wide by high 4...

Page 45: ...atermark printing Select the desired watermark Select to create a new original stamp Select to add watermarks 4 To create a new original watermark click Edit Watermark and then enter the new text Sele...

Page 46: ...then press OK 3 View the details of a print job or cancel the job Press or to view the print job status Press OK to view the detailed information To cancel the job press or to highlight Cancel and th...

Page 47: ...Adding Pauses 58 Calling a Recipient before Sending a Fax 59 Receive a Fax Receive Mode 60 Using the Machine for Fax Only 61 Using the Machine for Faxing and Phoning 61 Using the Answering Machine 62...

Page 48: ...to One Touch Keys To send a fax to a destination registered to a one touch key see Using the One Touch Keys p 56 1 Switch to the Fax mode and then press Address Book Display the address book menu All...

Page 49: ...Back to close the screen Registering Numbers to Coded Dialing Codes To send a fax to a destination that is registered to a coded dialing code see Using the Coded Dialing Codes p 56 1 Switch to the Fa...

Page 50: ...pients for Group Dialing You can register a group of multiple recipients to an one touch keys or a coded dialing code It is useful when sending a fax to multiple destinations at once IMPORTANT IMPORTA...

Page 51: ...ply Entry Mode A 9 Press or to highlight Destinations and then press OK 10 Press or to highlight Add and then press OK 11 Press or to highlight the destination you want to add and then press OK CANON...

Page 52: ...roup Address Book Details View the details for the destination Delete From Address Book Delete destinations from the address book 4 Select the desired destination and then press OK 5 Select the desire...

Page 53: ...x 200 dpi Photo For documents that contain photographs 200 dpi x 400 dpi Superfine For documents that contain very fine text 5 Send a fax to the desired destination p 55 Adjusting the Sharpness You c...

Page 54: ...plied when the machine is restarted Reset is pressed or the screen is returned to the default screen after auto screen is performed 1 Press Menu 2 Press or to highlight Fax TX Settings and then press...

Page 55: ...ments on the platen glass 1 Press or to highlight the size of the original document and then press OK 2 After placing next page press Start Press Start for each page 3 When all pages are scanned compl...

Page 56: ...User01 01234567 5 Press Start Using the Coded Dialing Codes You can easily send faxes to a destination registered to a coded dialing code You can send faxes to multiple destinations at once if a grou...

Page 57: ...ed recipient and then press OK 7 Press Start Redialing If you send faxes by entering the fax number manually the last three destinations are stored in the memory You can send faxes to the stored desti...

Page 58: ...ions press or to highlight Confirm Edit Destination and then press OK 7 Press Start Sending a Fax to an International Destination Adding Pauses When sending faxes to international destinations it is s...

Page 59: ...tically To use this function you must connect the handset or an external telephone to the machine If they are not connected use another telephone to make sure the recipient to switch the fax mode to r...

Page 60: ...g the Machine for Faxing and Phoning p 61 Manual mode See Using the Machine Primarily for Phoning p 62 Connect an answering machine to the machine Connect an external telephone to the machine For deta...

Page 61: ...Using the Machine for Faxing and Phoning Set the fax receive mode to Fax Tel Auto Switch 1 Switch to the Fax mode p 16 2 Press or to highlight RX Mode and then press OK 3 Press or to highlight Fax Tel...

Page 62: ...o Switch Manual Answering Machine When a Fax or Call Comes In The connected answering machine answers the call and if the call is a fax the machine starts receiving the fax If the call is a voice call...

Page 63: ...to receive mode Receiving Faxes in Manual Mode If you hear a beep when you answer a call in manual mode the call is a fax Follow the procedure below to manually switch to receive mode 1 If you hear a...

Page 64: ...hat consist of only 0 as a PIN Report Print Set the RX Result Report to print automatically when faxes are received into the memory Off Do not print the RX Result Report On Print the RX Result Report...

Page 65: ...and then press OK Details Delete Forward Job Number 5004 Status Waiting to 5 Press Status Monitor Cancel to close the screen Printing Received Fax Documents When the memory receiving is deactivated al...

Page 66: ...lete Forward Job Number 5004 Status Receiving 5 Press Status Monitor Cancel to close the screen Change the Fax Settings You can change the fax settings for sending and receiving to suit your needs Cha...

Page 67: ...n The Error Correction Mode ECM automatically detects and corrects errors during fax communication Using the ECM function can diminish send errors even over poor connections Pause Time 1 to 2 to 15 se...

Page 68: ...he address book one touch keys or coded dialing codes Changing destinations that are registered to the address book one touch keys or coded dialing codes Allow Fax Driver TX Off On Specify whether or...

Page 69: ...imes Specify whether or not the external telephone will ring during an incoming call if RX Mode is set to Auto or Fax Tel Auto Switch After the external telephone rings for specified times the machine...

Page 70: ...001 P 0001 Continue Print When Toner Is Nearly Out Off On Specify whether or not to continue printing received faxes when the toner is nearly out MF4890dw MF4880dw only Changing Communication Manageme...

Page 71: ...have difficulty sending or receiving faxes Memory Lock Settings Off On Memory Lock PIN Seven digit number Report Print Off On Memory Lock Time Off On Generally received documents are immediately prin...

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Page 73: ...the Operation Panel 75 Scanning a Document Using a Shortcut Key 77 Scan a Document with the MF Toolbox 78 Configuring Scan Settings Using the MF Toolbox 80 Scan a Document with the Scanner Driver 82...

Page 74: ...ver ScanGear MF Window Scan a Document using WIA driver For more details see Scanning Scanning Using the WIA Driver Windows XP Vista 7 8 Only in the e Manual Scan a Document using a TWAIN driver For m...

Page 75: ...K When multiple computers are connected the computer connected by a USB cable is listed on the top Specify destination USER01 6 Press or to specify the scan settings Color Scan Scan the document in co...

Page 76: ...nish and then press OK When scanning is complete the folder that contains the scanned images is opened on the screen of the computer Canceling Scan Jobs Press Stop twice It is valid when only one job...

Page 77: ...tcut key that you want to register and then press OK 6 Press or to highlight the connection method and then press OK 7 Press or to highlight the destination and then press OK When a computer is connec...

Page 78: ...When scanning is complete the folder that contains the scanned images is opened on the screen of the computer Scan a Document with the MF Toolbox You can specify various scan settings if you select R...

Page 79: ...r or in a destination that you specify PDF The scan preset for the multiple page searchable PDF is displayed The scanned document will be saved as a PDF file Color Scan B W Scan Custom 1 Custom 2 The...

Page 80: ...r B W Scan button Set the size limit of attached files This setting is available only when scanning using the Mail button Set the file name file type and location to be saved for the scanned image Man...

Page 81: ...using the OCR button Set an application to display the scanned image Click Set to select an application or drag and drop the application icon Click Delete to save the file without using the applicati...

Page 82: ...en using the OCR mode 7 When the scan setting window appears select the Display the Scanner Driver check box and then click Start 8 Select Preview on the scanner driver dialog box and then specify set...

Page 83: ...serving the Toner to Extend the Life of Toner Cartridges 88 Replacing the Toner Cartridge 88 Manage Using the Report and List Functions 91 Configure Settings Using the Remote UI 92 Maintenance and Man...

Page 84: ...then turn ON the power Cleaning the Exterior 1 Turn OFF the machine and disconnect all the cables from the machine 2 Remove any documents from the platen glass or feeder 3 Clean the exterior of the m...

Page 85: ...uring use If you get toner on your hands or clothing If toner gets on your hands or clothing wash them immediately with cold water Washing with warm water makes it impossible to remove the toner stain...

Page 86: ...a well wrung out cloth dampened with water and wipe it with a soft dry cloth 5 Close the feeder 6 Reconnect all the cables and then turn ON the power Cleaning the Feeder 1 Turn OFF the machine and di...

Page 87: ...Toner Is Nearly Out On and then press OK Checking the Toner Level 1 Press Status Monitor Cancel 2 Press or to highlight Device Status and then press OK 3 Press or to highlight Remaining Toner and then...

Page 88: ...e toner 3 Insert the toner cartridge 4 Close the toner cover and then lower the scanning platform Replacing the Toner Cartridge You can purchase replacement toner cartridges from your local authorized...

Page 89: ...y out 20 50 cm IMPORTANT IMPORTANT When pulling out the sealing tape Do not pull the sealing tape at an angle or up and down If the tape breaks it may not be pulled out completely Even if the sealing...

Page 90: ...static discharge CAUTION Precautions to take when you get toner onto your hands or into clothing If toner comes in contact with your hands or clothing wash them immediately in cold water Do not use w...

Page 91: ...ry 4 Follow the on screen instructions to print the report or list 5 Press Report to close the screen To set the report not to be printed automatically If an error occurs while sending or receiving fa...

Page 92: ...ter http the IP address of the machine in the address filed and then press Enter key on your keyboard Input Example http 192 168 0 215 3 Log on to the Remote UI System Manager Mode You can use and con...

Page 93: ...de the Machine 96 Resolve a Displayed Message 100 Resolve an Error Code 101 Improve Output Quality 102 Resolve a Problem 104 Troubleshooting This chapter describes how to clear paper jams and offers s...

Page 94: ...othing When removing jammed documents or paper If paper is jammed remove it carefully so that no pieces of paper remain inside the machine according to the displayed message Also do not put your hand...

Page 95: ...0dw 1 Open the feeder cover and lift the lock release lever 2 Remove any jammed document by pulling it gently 3 Hold the green grip and then open the inner cover 4 Remove any jammed document by pullin...

Page 96: ...he feeder Clearing Paper Jams Inside the Machine Follow the procedure below to remove jammed paper 1 Step Step Check and remove the jammed paper inside the machine 1 Lift the scanning platform and the...

Page 97: ...r exit guide and then firmly close it Ensure that each end of the paper exit guide is closed 7 Gently pull any jammed paper downward from between the fixing unit A and roller B until the leading edge...

Page 98: ...ve any jammed paper by pulling it gently 2 Lift the dust cover and then remove any paper loaded in the paper cassette 3 Remove any jammed paper by pulling it gently 4 Reload paper into the paper casse...

Page 99: ...wer the scanning platform and restore to a printable condition 1 Insert the toner cartridge 2 Close the toner cover and lower the scanning platform CAUTION A A A B Do not touch the fixing unit A Touch...

Page 100: ...jobs are complete Split the job into smaller subsets or reduce the scanning resolution and try to send them again p 53 Memory is full Scanning canceled Print Print pages successfully scanned or cance...

Page 101: ...ax machine is being used and then send the document to a Super G3 fax machine If the recipient does not have a Super G3 fax machine send the document again using a communication mode that is compatibl...

Page 102: ...e the Special Mode V setting from the operation panel Paper creases Verify that the appropriate paper is being used p 22 Print a test page with new paper Verify that the paper is loaded properly p 22...

Page 103: ...t Adjustment settings from the printer driver Smudge marks of spattering toner appear around the text or as patterns Verify that the appropriate paper is being used p 22 Change the Special Mode U sett...

Page 104: ...y when you contact Canon Product name Serial number Place of purchase Nature of problem Steps you have taken to solve the problem and the results If you cannot solve the problem Verify that the cables...

Page 105: ...e call A Set the fax receive mode to Answering Machine and then set the answering machine to activate after a few rings The machine will detect a fax signal before the answering machine activates if t...

Page 106: ...n sharing drivers that are installed to another computer To use the scan function install the MF Drivers on your computer You can use the supplied user software CD ROM or download the drivers from the...

Page 107: ...lick Browse 2 Locate a folder to save the scanned images and then click OK Q Can I scan multiple images and save as a single PDF file A Yes you can save multiple images as a single PDF file when scann...

Page 108: ...Nature Conservancy and in Canada through donations to the World Wildlife Fund Canada and The Nature Conservancy of Canada Since its inception The Canon Cartridge Recycling Program has collected huge a...

Page 109: ...nada Post label provided in this brochure Canon s labels are specially marked so that Canon pays the postage Deliver to any local Canada Post outlet or franchise Customers who hold a Commercial pick u...

Page 110: ...the machine makes an unusual noise emits an unusual smell or emits smoke or excessive heat Continued use may result in a fire or electric shock Do not use flammable sprays near the machine If flammab...

Page 111: ...mission imageCLASS MF4890dw F164002 imageCLASS MF4880dw F164002 imageCLASS MF4770n F164102 Contains Transmitter Module FCC ID AZDFM48944 This device complies with Part 15 of the FCC Rules Operation is...

Page 112: ...ing a compatible modular jack that is Part 68 compliant This equipment may not be used on coin service provided by the telephone company Connection to party lines is subjected to state tariffs In Case...

Page 113: ...omplies with the Canadian ICES 003 Class B limits Utilisation au Canada Conditions Remplir Pr alablement L installation d un T l copieur Canon A Emplacement Pr voir une table un meuble ou un bureau su...

Page 114: ...MB 003 du Canada Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U S Department of Health and Human Services DHHS Radiation Performance Stand...

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Page 116: ...CANON EUROPA N V Bovenkerkerweg 59 1185 XB Amstelveen The Netherlands CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 PRC CANON SINGAPORE PTE LTD 1 Harbour...

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