Brother MFC-9200C User Manual Download Page 1

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MFC 9200C

WNER’S M

ANU

Summary of Contents for MFC-9200C

Page 1: ...MFC9200C OWNER S MANUAL ...

Page 2: ... Our focus is to ensure that our bundled third party software will continue to properly process date time data after January 1 2000 Brother fax machines and multi function centers will function properly after January 1 2000 provided that all non Brother hardware software and firmware used by our customers in connection or combination with Brother fax machines MFCs and bundled software accurately e...

Page 3: ...tem and an index of fax back subjects The Brother fax back system number USA only has been preprogrammed on One Touch key 1 Frequently Asked Questions FAQs You can find more information about Brother products on theWorld Wide Web From product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at Brother Bulletin Board Brother s Bulletin Board Numbers are For Customer ...

Page 4: ... 3232 voice 1 800 947 1445 fax http www brothermall com From within Canada 1 800 668 2768 voice Description Item Ink Cartridge black LC04BK Ink Cartridge cyan blue LC04C Ink Cartridge magenta red LC04M Ink Cartridge yellow LC04Y 720 dpi High Quality Coated Paper BP72CL Glossy Paper BPGLL Transparancies BPTRL Power Protector QPD120 Telephone Line Cord UG3565001 Paper Cassette Assembly Includes pape...

Page 5: ...THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTU...

Page 6: ...846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service Center will evaluate your report of a possible defect to determine whether a defect exists and if it does exist Brother o...

Page 7: ...LITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and under standings that you may have with Brother or its representatives This Limited Warranty and Brother s obligation to ...

Page 8: ...rint head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or writt...

Page 9: ...you are ready to fax 8 Enter the fax number 9 Press Start Brother fax back system 1 800 521 2846 Brother Web Site http www brother com Real Time Transmission You can send faxes in real time 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Function 1 3 8 3 Press or to select ON or OFF and press Set OR For the next transmission only press or to select NEXT FAX ONLY a...

Page 10: ...er 3 Press Start Search Speed Dial 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Search Speed Dial then enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Start when the screen displays the name you want to call Making Copies Making a Single Copy 1 Place the original face up in the ADF or face down on the scanner glass ...

Page 11: ...t Brother Paper 2 4 Paper Specifications for Paper Cassette and Manual Feed Slot 2 5 Print Area 2 6 Loading Paper in the Multi Purpose Paper Cassette 2 7 Connecting the MFC 2 8 Installing the Ink Cartridges 2 9 Important 2 10 Connections 2 12 Connecting an External Telephone 2 12 Connecting an External Telephone Answering Device TAD 2 12 Sequence 2 12 Connections 2 13 Recording Outgoing Message OG...

Page 12: ...on ID 4 1 Entering Text 4 2 Inserting spaces 4 2 Making corrections 4 2 Repeating letters 4 2 Special characters and symbols 4 3 Setting Tone Pulse Dialing Mode For Canada only 4 3 Setting Beeper Volume 4 3 Speaker Volume 4 4 Ring Volume 4 4 Memory Storage 4 4 Turning On Automatic Daylight Savings Time 4 4 5 Setup Receive 5 1 Basic Receiving Operations 5 1 Select Receive Mode 5 1 To select or chan...

Page 13: ... 4 Dual Access Not Available for Color Fax 6 5 Real Time Transmission 6 6 Checking the Job Status 6 6 Canceling a Job in Memory 6 7 Basic Sending Operations 6 7 Composing Electronic Cover Page 6 7 Composing Your Own Comments 6 8 Cover Page For Next Fax Only 6 8 Always Send Cover Page 6 8 Using a Printed Cover Page 6 9 Advanced Sending Operations 6 9 Overseas Mode 6 9 Delayed Fax Not Available for ...

Page 14: ...ramming Paging Number 8 1 Setting Fax Storage 8 2 Changing Remote Retrieval Access Code 8 2 Remote Retrieval 8 3 Using Remote Retrieval Access Code 8 3 Remote Commands 8 4 Retrieving Memory Status List 8 4 Retrieving Fax Messages 8 5 Changing Fax Forwarding Number 8 5 9 Printing Reports 9 1 MFC Settings and Activity 9 1 To Print a Report 9 1 Transmission Verification Xmit Report 9 2 Activity Repor...

Page 15: ...te Video Printing 11 2 Temporary Video Print Setting 11 3 Using the Options Key 11 3 Changing Default Settings 11 5 Paper Type 11 6 Video Printing Quality 11 6 Video Type 11 6 Print Size 11 7 Video Printing Color Adjustment 11 7 Video Printing Contrast 11 8 Video Capture to PC 11 8 12 Walk Up PhotoCapture Center 12 1 Introduction 12 1 Getting Started 12 1 DPOF Printing 12 2 Printing the Index Thum...

Page 16: ...ilter Core to a Bi directional Parallel Cable 13 3 Using Windows 95 98 98SE and ME 13 4 Using Windows 2000 Professional 13 8 Using Windows NT Workstation Version 4 0 13 12 Using a USB Cable to Connect the MFC to the PC Using Windows 98 98SE ME and Windows 2000 Professional Only 13 17 Using Windows 98 98SE and ME 13 18 Using Windows 2000 Professional 13 24 Installing the Brother Software 13 27 To i...

Page 17: ... Management Key 14 5 Turning Off Bi directional Printing 14 5 15 Printer Driver Settings 15 1 Using the Brother MFC9200C Series Printer Driver 15 1 The Paper Tab 15 1 Paper Size 15 2 User Defined Paper Size 15 2 Orientation 15 3 Copies 15 3 Collate 15 3 Reverse Order 15 3 Paper Thickness 15 4 Scaling 15 4 2 in 1 15 4 Paper Source 15 4 Multi purpose Paper Cassette 15 4 Manual Feed 15 4 The Quality ...

Page 18: ... Copy and PC Fax Buttons 16 5 Global Settings 16 6 Setting Up the Scanner Configurations 16 6 To access the Scanner Configurations screen 16 6 Perform an Operation from the Control Center Screen 16 7 Scan to File 16 7 Scanner Settings 16 7 Destination Folder 16 8 Send Scan to E mail 16 8 Scanner Settings 16 9 Email Application 16 9 File Attachments 16 9 Conversion Options 16 10 Show QuickSend Menu...

Page 19: ...g the Scanner 17 5 Scanning a Document into the PC 17 5 Settings in the Scanner Window 17 6 Resolution 17 6 Color Type 17 6 Size 17 7 Custom 17 7 Adjust 17 7 Paper 17 8 Video Capture 17 8 PreScanning an Image 17 8 How to use PreScan to adjust an image 17 8 Video Capture from the PC 17 10 Connecting Your Video Equipment 17 10 To connect your video equipment 17 10 Capturing An Image 17 10 To capture...

Page 20: ...iBook 21 1 Set up Your USB Equipped Apple Macintosh G3 G4 or iMac with Mac OS 8 5 8 51 8 6 9 0 21 1 Installing the Brother Printer and Scanner Drivers 21 1 Installing PaperPort 21 2 Using the Brother Printer Driver with your Apple Macintosh 21 2 Using Brother TWAIN Scanner Driver with Your Apple Macintosh 21 4 Accessing the Scanner 21 5 Scanning a Document into Your Macintosh G3 G4 or iMac 21 5 Se...

Page 21: ...AQs 23 1 Brother Bulletin Board 23 1 Error Messages 23 2 Document Jams and Paper Jams 23 4 Original is Jammed in the Top of the ADF Unit 23 4 Original is Jammed Inside the ADF Unit 23 4 Paper is Jammed Inside the MFC 23 5 If You Are Having Difficulty with Your MFC 23 6 How to Improve Print Quality 23 9 Test Print 23 9 Cleaning the Print Head 23 9 Aligning Ink Cartridges 23 10 Turning Off Bi direct...

Page 22: ...xx Printer S 2 Printing S 2 Controller S 2 Print Media S 3 Consumable Items S 3 25 Glossary G 1 26 Index I 1 27 Remote Retrieval Access Card R 1 ...

Page 23: ...xxi ...

Page 24: ...o important information warnings and actions to perform For clarification and to help you choose the correct key presses we ve added illustrations showing some of the LCD messages boldface Bold typeface identifies a specific key on the FAX MFC control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on ...

Page 25: ...your MFC and fax it to Brother s Automated Fax Response System as your first transmission This will verify that your MFC is properly installed See Setting Station ID page 4 1 When this document is received a confirmation sheet will be sent back to your MFC In order to receive a response be sure to set up your Station ID USA 1 877 268 9575 fax ...

Page 26: ...1 3 I N T R O D U C T I O N MFC 9200C Control Panel Overview 1 2 3 4 5 6 7 8 9 10 11 12 13 ...

Page 27: ...y pressing a and a two digit number Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the MFC Only for Canada key lets you switch the dialing type during a telephone call from PULSE to TONE Redial Pause Redials the last number called Also inserts a pause in auto dial numbers LCD Liquid Crystal Display LCD displays messages to help you set and operate ...

Page 28: ...ax receiving tones Even if the other party hangs up your MFC continues to send the chirps for about 40 seconds and the LCD continues to shows RECEIVE The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake canno...

Page 29: ...nsport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you may void your warranty Note If an item is missing call Brother Customer Service at 1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal See Ordering Accessories and Supplies on page ii for the correct item numbers Paper Cassette Owner s Manual StartCard B...

Page 30: ...recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the lines during a lightning storm For PLUGGABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord Avoid placing your MFC in a high traffic ar...

Page 31: ...ight side of the MFC and lift the scanner cover until it locks in the open position 2 The blue Scanner Lock Lever is on the back left underside of the scanner cover Pull the lever toward you to unlock the scanner Caution If the message CHECK SCAN LOCK appears on the LCD unlock the scanner immediately and press Stop Caution If the message MACHINE ERROR AF or MACHINE ERROR AE appears on the LCD do n...

Page 32: ...ce down when loading in the paper cassette or manual feed slot The coated side of glossy paper is shiny Do not touch the shiny side Load glossy paper in the paper cassette with the shiny side facing down Do not touch either side of transparencies because perspiration is absorbed easily and may decrease output quality For optimum output quality use paper that is appropriate for your resolution sett...

Page 33: ...er Type Paper Size Cassette Capacity Cut Sheet Letter Executive A4 250 Sheets of 20 lb 75 g m2 Legal 100 Sheets of 20 lb 75 g m2 Coated Paper Letter 100 Sheets Transparencies Letter 50 Glossy Paper Letter 20 Envelopes DL COM 10 C5 B5 Monarch 10 Organizer K L 10 Photo 4 x 6 10 Postcard 5 x 7 30 Paper Capacity of Paper Cassette Cut Sheet Paper Weight 17 to 32 lb 64 to 120 g m2 Paper Cassette Up to 1...

Page 34: ... Type Paper Size 1 2 3 4 Cut Sheet Letter Legal Fax 0 12 0 43 0 16 0 16 Mono Copy Color Copy 0 16 Printer 0 34 A4 Fax 0 12 0 43 0 13 0 13 Mono Copy Color Copy 0 13 0 13 Printer 0 13 0 13 Executive Printer 0 12 0 43 0 13 0 13 Organizer K L Printer 0 12 0 43 0 13 0 13 Envelopes DL C5 CM10 Monarch Printer 0 39 0 79 0 13 0 13 Printer depends on the Printer driver Cut Sheet Envelopes unprintable area 1...

Page 35: ...etter A4 LTR or legal position for the size of paper you are using To adjust the cassette to legal size press the button on the left and pull out the front part of the cassette 4 Stack up to 250 sheets of paper face down in the cassette and slide the width and length paper adjusters to fit around it Do not place paper above the maximum paper height line or paper may jam 5 Replace the cassette cove...

Page 36: ...the other end to a modular wall jack WARNING The MFC must be grounded using a 3 prong plug Since the MFC is grounded through the power outlet protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the MFC s power turned on when you connect it to a telephone line When you want to move your MFC protect yourself by disconnecting the telephone line first and...

Page 37: ...eft to its replacement position 3 Remove the yellow shipping cover by pulling it toward you and lifting it up and out Caution The bottom of the yellow shipping cover is wet with ink that will cause stains so wipe it clean before you place it down Keep the yellow shipping cover in a safe place We recommend that you install the ink cartridges from left to right in this order Black Yellow Cyan Magent...

Page 38: ...gently insert the Black ink cartridge by tilting it toward you and then pressing it backward until it clicks into place 7 Repeat Steps 4 6 to install each color ink cartridge 8 After installing all ink cartridges close the scanner cover Your MFC enters a head cleaning cycle for approximately 6 minutes The MFC goes online to set the ink dot counter for each color so the MFC can warn you with an err...

Page 39: ...you do not need to replace them If you do so it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you install an ink cartridge in the wrong color position you must clean the pri...

Page 40: ... the same telephone line as the MFC the TAD answers all calls and the MFC listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The MFC cannot he...

Page 41: ... Message OGM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds 3 End your 20 second message by giving your Fax Receive Code ...

Page 42: ...cks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your MFC See Easy Receive page 5 2 Converting Telephone Wall Outlets There are ...

Page 43: ...wo line telephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone...

Page 44: ... time a telephone call is received If you are installing the MFC to work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incomin...

Page 45: ...n The LCD shows Then Press 1 for Fax Functions OR Press 2 for Printer Functions OR Press 3 for Copy Functions OR Press 4 for Video Functions OR Press 5 for PhotoCapture Center Functions When you enter the Function Mode your MFC displays a list of Level One Functions from which you can choose These function options appear one after the other on the display Select an option by pressing Set when the ...

Page 46: ...ttings that are found in the MFC programs use the Function Selection Table below 1 Fax Functions 1 INITIAL SETUP Function Description Factory Setting Page 1 DATE TIME Enter date and time for the LCD display and heading on fax transmissions 2001 1 1 00 00 4 1 2 STATION ID Program your name fax number and telephone number to appear on each transmitted page 4 1 3 BEEPER Adjusts volume level of beeper...

Page 47: ...cription Factory Setting Page 1 COVERPG SETUP Automatically sends a cover page that you program OFF 6 7 2 COVERPAGE MSG Programs a customized message for fax cover page 6 8 3 CONTRAST Changes lightness or darkness of a fax you are sending AUTO 6 3 4 RESOLUTION Allows you to change resolutions page by page STANDARD 6 11 5 OVERSEAS MODE Adjusts for sometimes difficult overseas transmissions OFF 6 9 ...

Page 48: ...for broadcasting 7 3 6 PRINT REPORTS Function Description Factory Setting Page 1 XMIT REPORT You can print lists and reports of activity Details in Chapter 9 OFF 9 1 2 ACT REPORT INTERVAL OFF 9 2 3 AUTO DIAL 9 1 4 TEL INDEX 9 1 5 HELP 9 1 6 USER SETTINGS 9 1 7 MEMORY STATUS 9 1 8 ORDER FORM 9 1 7 REMOTE FAX OPT Function Description Factory Setting Page 1 FAX FWD PAGING Set up MFC to forward fax me...

Page 49: ...MAL 10 9 3 COLOR ADJUST Adjusts the amount of Red Green or Blue in copies 10 9 4 CONTRAST Adjusts the contrast 10 10 5 ONE COLOR Selects a single color to use instead of Black when you use the Mono Copy key OFF Black 10 10 Function Description Factory Setting Page 1 PAPER TYPE Identifies the type of paper in the cassette PLAIN 11 6 2 QUALITY Selects Normal or High print NORMAL 11 6 3 VIDEO TYPE Se...

Page 50: ... Identifies the type of paper in the cassette PLAIN 12 7 2 QUALITY Selects Normal High or Draft print NORMAL 12 7 3 BRIGHTNESS Adjusts the brightness 4 CONTRAST Adjusts the contrast 5 COLOR ADJUST Adjusts the amount of Red Green or Blue in color printing 12 8 6 TRUE2LIFE Adjusts the white balance sharpness and color density 12 8 ...

Page 51: ...for 3 25 PM 6 Press Stop The LCD now shows the date and time you set and displays it whenever the MFC is in Standby mode Setting Station ID You can store your name fax number and telephone number to be printed on all fax pages that you send See Composing Electronic Cover Page page 6 7 1 Press Function 1 1 2 2 Enter your fax number up to 20 digits and press Set You must enter a fax number to procee...

Page 52: ...etween characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Stop all letters above and to the right of the cursor are deleted Re enter the correct text and or digits You can also back up and type over incorrect letters Repeating letters If you need to enter a character assigned to the same key as t...

Page 53: ... error and at the end of fax sending or receiving 1 Press Function 1 1 3 2 Press or to select the volume you want and press Set 3 Press Stop to exit Press space Press _ Press 0 É À È Ê Î Ç Ë Ö 0 NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly con...

Page 54: ...o exit Memory Storage In the event of a power failure all settings in the INITIAL SETUP SETUP RECEIVE SET AUTO DIAL REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG functions from SETUP SEND are stored permanently You may have to reset the date and time Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time by resetting itself fo...

Page 55: ...omatic receive The MFC automatically answers every call as a fax For dedicated fax lines EXT TEL TAD External telephone External Telephone Answering Device If an external telephone is connected to the EXT jack you control the phone line and must answer every call yourself If an external TAD telephone answering device is connected to the EXT jack the TAD automatically answers every call Voice messa...

Page 56: ...o another wall jack just replace the handset and your MFC does the rest Selecting OFF means you ll have to activate the MFC yourself by lifting the handset of an external or extension phone then pressing Start on the MFC OR by pressing 5 1 if you are not at your MFC See Operation from Extension Telephone page 5 4 1 Press Function 1 2 2 2 Use or to select ON or OFF and press Set 3 Press Stop to exi...

Page 57: ...the incoming fax is letter size select 100 A4 select 100 legal size select 88 If your paper is A4 8 2 x 11 6 and the incoming fax is letter size select 100 A4 size select 88 legal size select 70 Setting Paper Size You can use three sizes of paper for printing your faxes letter legal and A4 When you change the kind of paper you have loaded in the MFC you will need to change the setting for paper si...

Page 58: ...phone to be disconnected the LCD shows RECEIVE before you hang up Your caller will have to press Start to send the fax Changing the Fax Receive Code The preset Fax Receive Code 5 1 might not work with some telephone systems 1 Press Function 1 2 3 2 Press or to select ON or OFF and press Set 3 If you want to enter a new Fax Receive Code then press Set 4 Press Stop to exit Printing a Fax in Memory I...

Page 59: ...e ON and press Set 3 Enter the fax number you are polling 4 Press Start The LCD shows DIALING Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed 1 Press Function 1 2 6 2 Press or to select Polling ON and press Set 3 Specify the destination fax machines you wish to poll using One Tou...

Page 60: ...e 6 6 1 Press Function 1 4 Jobs waiting to be sent from memory appear on the LCD If there are no jobs the LCD shows NO JOB WAITING 2 If you have more than two jobs waiting press or to select the job you want to cancel and press Set 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 4 Press Stop to exit 4 REMAINING JOBS ...

Page 61: ...P SEND menu OR Press 2 if you are finished choosing settings and go to the next step Faxing from the ADF Automatic Document Feeder The ADF can hold up to 50 pages feeding each one individually through the MFC Use standard 20 lb 75g m2 paper when using the ADF and always fan the pages well first Make sure documents written with ink are completely dry Originals to be faxed must be from 5 8 to 8 5 in...

Page 62: ...ou can use the scanner glass to fax one page at a time or pages of a book Originals can be letter or A4 size 8 5 inches to 11 7 inches 1 Lift the document cover 2 Using the document guidelines on the left center the original face down on the scanner glass 3 Close the document cover To use the scanner glass the ADF must be empty If the original is a book or is thick do not slam the cover or press o...

Page 63: ... the fax resolution to S Fine Please see Multiple Resolution Transmission page 6 11 Contrast If your original is very light or very dark you might want to set the contrast accordingly Use S LIGHT to send a very light original Use S DARK to send a very dark original 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Function 1 3 3 3 Press or to select AUTO S LIGHT or ...

Page 64: ... the ADF or face down on the scanner glass 2 Enter the fax number using the dial pad One Touch Speed Dial or Search See Speed Dialing page 7 4 3 Press Start Color Fax transmission Your Multi Function Center allows you to transmit a color fax 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Fax Resolution to select the Color Fax 3 Enter the fax number using the dial...

Page 65: ...mber XX of the fax and how much memory is available Then the machine starts dialing For the next fax you can repeat steps 1 through 4 immediately Note If you get a MEMORY FULL message while scanning the first page of a fax press Stop to cancel scanning If you get a MEMORY FULL message while scanning in a subsequent page you ll have the option to press Start to transmit the pages scanned so far or ...

Page 66: ...ress or to select ON or OFF and press Set Go to Step 5 OR For the next fax transmission only press or to select NEXT FAX ONLY and press Set 4 For the next fax only press or to select ON or OFF and press Set 5 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 6 Enter fax number and press Start C...

Page 67: ...ed in the One Touch or Speed Dial memory If you re dialing manually the name is left blank See One Touch Dialing and Speed Dialing page 7 4 The cover page shows your Station ID and the number of pages you re sending If you have Cover page Setup set to ON the number of pages remains blank Function 1 3 1 See Setting Station ID page 4 1 You can select a comment to include on your cover page Instead o...

Page 68: ...F and press Set 5 Press or to select one of the standard or custom comments and press Set 6 Enter two digits to indicate the number of pages you are sending and press Set Enter 0 0 to leave the number of pages blank If you make a mistake press to back up and re enter the number of pages 7 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are...

Page 69: ...2 Press or to select PRINT SAMPLE and press Set 3 Press Start Your MFC prints a copy of your cover page Advanced Sending Operations Overseas Mode After you send a fax using this feature the feature turns itself off 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Function 1 3 5 3 Press or to select ON or OFF and press Set 4 Press 1 if you want to select additional ...

Page 70: ...select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 5 Enter the fax number 6 Press Start The MFC starts scanning the document into memory It will wait until the time you have entered to send the fax Delayed Batch Transmission Not Available for Color Fax Before sending the delayed faxes your MFC will economize by sortin...

Page 71: ...ess 2 if you are finished choosing settings and go to Step 7 7 Enter the fax number you re calling 8 Press Start STANDARD For most typed documents FINE Good for small print transmits slower than standard resolution S FINE Good for small print or art work transmits slower than fine resolution PHOTO Use when original has varying shades of gray and for photographs slowest transmission time Setting Up...

Page 72: ...s Shift then press a key One Touch key 1 is pre programmed for Brother fax back system USA only You can override it if you wish The LCD shows the location you selected 3 Enter a number up to 20 digits and press Set If you want to enter a pause in the dialing sequence for example to wait for an outside line press Redial Pause as you re entering the digits Pressing Redial Pause enters a 3 5 second p...

Page 73: ... a One Touch or Speed Dial number in a location where a number is already stored the LCD shows the current name stored there then prompts you to either 1 CHANGE OR 2 EXIT 1 Press 1 to change the number stored or press 2 to exit without making a change 2 Enter a new number and press Set If you want to erase the whole number press Stop when the cursor is to the left of the digits The letters above a...

Page 74: ...1 5 3 2 Select a One Touch key where you wish to store the Group number For example press One Touch key 2 3 Use the dial pad to enter the Group number and press Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group enter them as if you were dialing For example for One Touch number 5 press One Touch key 5 For Speed Dial location 09 press the Search Speed Dial...

Page 75: ...ally to up to 158 different locations from the MFC However available memory will vary with the types of jobs in memory and the numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer Although the easiest way to broadcast is to press Group keys you can include One Touch Spee...

Page 76: ...ead the original into memory and then start sending faxes to the numbers you entered Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call Rates may vary depending upon the time and destination To take advantage of low rates you can store access codes or long distance carriers as One Touch or Speed Dial numbers You can ...

Page 77: ...umbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to retry the number 1 Press Redial Pause 2 Press Start If you re sending a fax automatically and the line is busy the MFC will redial automatically up to three times at 5 minute intervals Tone P...

Page 78: ...ials your Personal Identification Number PIN when connected to activate your pager and let you know you have a fax message in the memory 1 Press Function 1 7 1 2 Press or until the LCD shows PAGING and press Set 3 Enter your pager phone number up to 20 digits followed by and press Set Do not include the area code if it is the same as that of your MFC For example 1 8 0 0 5 5 5 1 2 3 4 4 If your pag...

Page 79: ... so you can access features remotely The access code is preset to 1 5 9 but you can change this See Operation from Extension Telephone page 5 4 1 Press Function 1 7 3 2 Enter a three digit number from 000 to 999 and press Set The cannot be changed Do not use the same digits that appear in your Fax Receive Code 3 Press Stop to exit Note Press Redial Pause for each 3 5 second delay as needed You can...

Page 80: ...a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 3 The MFC signals the kinds of messages received 1 long beep Fax message s No long beeps No messages 4 The MFC then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the MFC will hang up If you enter an invalid command the MFC will...

Page 81: ...eps you cannot change it because the conditions have not been met Example registering paging number You can register your fax forwarding number by using 4 FAX FWD NO see page 8 5 Once you have registered the number the MFC will change automatically to FAXFWD ON mode Then retrieve a Memory Status List by entering 961 see page 8 4 to make sure that the Fax Forwarding number you registered is correct...

Page 82: ...r 2 When you hear the beep immediately enter your Remote Retrieval Access Code 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine where you want your fax messages forwarded up to 20 digits then press 5 To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the n...

Page 83: ...r quick reference Lists settings for INITIAL SETUP SETUP RECEIVE SETUP SEND and PRINT REPORTS The settings for REMOTE FAX OPT are included Lists summary information and amount of occupied memory Prints an Accessories and Supplies Order Form for ordering directly from Brother To Print a Report 1 Press Function 1 6 See Printing Reports page 9 1 2 Enter the number of the report you want to print For ...

Page 84: ...6 1 2 Press or to select OFF OFF IMAGE ON or ON IMAGE and press Set 3 Press Stop to exit Activity Report Interval You can set the MFC to print activity reports at a specific interval 6 12 24 hours 2 4 or 7 days If you ve set the interval to OFF you can print the report manually by following the steps in To Print a Report page 9 1 1 Press Function 1 6 2 2 Press or to display INTERVAL and press Set ...

Page 85: ...e the settings 4 Press Mono Copy or Color Copy again Make sure it s the same key that you pressed in Step 2 Multiple Copies Using the ADF You can make multiple copies using the ADF Unless you select SORT multiple copies will be STACKED all copies of page 1 then all copies of pages etc Use the Options key to select SORT collated 1 Place the original face up in the ADF 2 Press Mono Copy or Color Cop...

Page 86: ...type brightness copy quality sort and special copy options For details about using theOptions key please see Using the Options Key page 10 4 1 Lift the Document Cover 2 Using the document guidelines on the left center the original face down on the scanner glass 3 Press Mono Copy or Color Copy 4 Using the dial pad enter the number of copies you want up to 99 and press Set For example press 3 8 for ...

Page 87: ...face down on the scanner glass 2 Press Enlarge Reduce 3 Press or to choose an enlargement or reduction ratio and press Set You can reduce to 93 87 75 50 or 25 of the original size OR You can enlarge to 120 125 150 200 or 400 OR You can select ZOOM and press Set then use the dial pad to enter an enlargement or reduction ratio between 25 and 400 and press Set For example press 5 3 to enter 53 4 Pres...

Page 88: ...original you should choose a reduction of 93 For example if you make a copy from letter to letter you should choose a reduction of 93 Original the size of Paper size is Recommended reduction ratio is LETTER DOCUMENT LETTER 93 LEGAL 100 A4 DOCUMENT LETTER 87 LEGAL DOCUMENT LETTER 75 LEGAL 93 You can copy on Letter Legal and A4 size paper only COPY PAPER TYPE PAPER PLAIN PAPER INK JET PAPER GLOSSY I...

Page 89: ...t paper type and press Set To select COPY BRIGHTNESS 6 Repeat Step 3 7 Press to make a lighter copy OR press to make a darker copy and press Set To select COPY QUALITY 8 Repeat Step 3 9 Press or to select DRAFT NORMAL HIGH or PHOTO and press Set To select special COPY OPTIONS 10 Repeat Step 3 11 Press or to select STACK SORT 2 IN 1 4 IN 1 or POSTER and press Set If you use premium paper the copy q...

Page 90: ... a poster size copy of a photograph 12 Press Mono Copy or Color Copy 13 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 14 Press Mono Copy or Color Copy Poster size copy can be made only by using scanner glass ...

Page 91: ...e DRAFT to save time documents to be proof read large documents or many copies NORMAL Recommended mode for ordinary printouts Good copy quality with adequate copy speed HIGH Better copy quality than normal and faster copy speed than PHOTO PHOTO Use this mode to copy precise images such as photographs PHOTO uses the highest resolution and slowest speed ...

Page 92: ... shown in the following chart Press or to scroll through the options for each setting Press Set to save your selection Press Stop to exit OR Press to select the next setting you want to change Press Function and 3 1 PAPER TYPE PAPER PLAIN QUALITY HIGH PAPER INK JET PAPER GLOSSY PAPER PHOTO PAPER TRNSPRNCY INK JET BROTHER INK JET OTHER QUALITY PHOTO QUALITY DRAFT COLOR RED COLOR GREEN COLOR BLUE R ...

Page 93: ...lect the copy quality and press Set 3 Press Stop to exit Color Adjustment 1 Press Function 3 3 2 Press or to select RED GREEN or BLUE and press Set 3 Press or to adjust the degree of color and press Set 4 Return to Step 2 to select the next color OR Press Stop to exit Note The MFC ejects paper with printed surfaces face up onto the paper tray in the front of the MFC When you use transparencies rem...

Page 94: ...rease contrast and press Set 3 Press Stop to exit Single Color One Color For black and white originals you can select a single color instead of black as the default to be used when you press Mono Copy OFF is the setting for Black 1 Press Function 3 5 2 Press or to select a copy color and press Set 3 Press Stop to exit 5 ONE COLOR COLOR OFF COLOR CYAN COLOR MAGENTA COLOR YELLOW ...

Page 95: ...ied Paper money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied however sections o...

Page 96: ...Out jack into the MFC s RCA pin jack Play the video Auto Switch Whenever you connect video equipment to the MFC and turn the video signal on the MFC s Copy keys automatically switch to video printing mode The LCD will show Some camcorders digital cameras video games or VCRs do not correctly conform with NTSC standards Then you would not be able to capture video signals You can do video printing on...

Page 97: ...hows 3 Press Color Copy when you see the picture you want to capture and print The MFC begins printing and beeps when printing is complete Black White Video Printing For Black and white video printing follow the steps for Color Video Printing using Mono Copy instead of Color Copy If the MFC is not receiving video signals Color Copy will not work However if there is an original in the ADF the MFC w...

Page 98: ...tness for the next video printing only These options will be displayed in the order of the chart below Press Options 1 Make sure the ADF is empty Plug the cable from your video camera s Out jack into the MFC s RCA pin jack 2 Press Options 3 Press or to select VIDEO PAPER TYPE VIDEO VIDEO TYPE VIDEO PRINT SIZE VIDEO BRIGHTNESS and VIDEO QUALITY and press Set VIDEO PAPER TYPE PAPER PLAIN PAPER INK J...

Page 99: ... x 3 x 6 and press Set To select VIDEO BRIGHTNESS 10 Repeat Step 3 11 Press to make a lighter copy OR press to make a darker copy and press Set To select VIDEO QUALITY 12 Repeat Step 3 13 Press or to select NORMAL or HIGH and press Set 14 Press Mono Copy or Color Copy 15 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 16 Press Mono Copy or Color ...

Page 100: ...wing chart Press or to move through the selection for each setting Press Set to save your selection Press Function and 4 1 PAPER TYPE PAPER PLAIN QUALITY NORMAL PAPER INK JET PAPER GLOSSY PAPER PHOTO PAPER TRNSPRNCY INK JET BROTHER INK JET OTHER SIZE 5 75 X4 25 SIZE 4 X3 SIZE 4 X3 X6 2 QUALITY VIDEO STILL VIDEO MOVING 3 VIDEO TYPE 4 PRINT SIZE COLOR RED COLOR GREEN COLOR BLUE R 5 COLOR ADJUST 6 CO...

Page 101: ...lity and press Set 3 Press Stop to exit Video Type Before you turn on the video signal you must set the MFC to receive either a moving or a still image You can watch the video play on the video camera and press Mono Copy or Color Copy when you see the frame you want to print 1 Press Function 4 3 2 Press or to select the type of video and press Set 3 Press Stop to exit If you don t have enough memo...

Page 102: ...g Color Adjustment 1 Press Function 4 5 2 Press or to select RED GREEN or BLUE and press Set 3 Press or to adjust the degree of color and press Set 4 Return to Step 2 to select the next color to adjust OR Press Stop to exit 4 PRINT SIZE SIZE 5 75 X4 25 SIZE 4 X3 SIZE 4 X3 X6 Printed Position 5 75 x 4 25 4 x 3 4 x 3 x 6 5 75 4 4 4 25 3 3 5 COLOR ADJUST R Light Dark B G ...

Page 103: ...vivid 1 Press Function 4 6 2 Press to decrease contrast OR Press to increase contrast 3 Press Set 4 Press Stop to exit Video Capture to PC For instructions on using your MFC and computer for video frame capture please see Video Capture from the PC page 17 10 or the Multi Function Link Pro On Line Documentation on the CD ROM 6 CONTRAST ...

Page 104: ...as well as to print fax save or integrate images into other files quickly and easily Getting Started 1 Insert the media card into the media drive PhotoCapture Center Media Card Indicator Lights LED light is on when the media card is inserted properly If LED is not on the media card is not properly inserted If LED is blinking the media card is being read or written Note Please note that there are t...

Page 105: ...sh or SmartMedia with DPOF information is inserted into your Brother MFC the images you selected will be printed automatically 1 Insert your media card into the appropriate slot The LCD shows If there is a DPOF file on the card the LCD shows 2 Press or to select DPOF PRINT YES and press Set The LCD shows OR If you want to print an Index thumbnails or choose the images and their print options now s...

Page 106: ...images on your media card Printing Images The LCD shows 1 Press Color Copy to select whether you want to print a thumbnail page or the images from your media card 2 Press 2 to select individual images 3 Enter the image number You can select more than one image at the same time Press for comma 1 3 6 meaning image 1 3 and 6 Press to print in sequence 1 5 meaning images 1 through 5 4 If you want to c...

Page 107: ...f paper you are using PLAIN INK JET GLOSSY PHOTO or TRNSPRNCY and press Set If you use premium paper the copy quality will be improved For best results we recommend using Brother special paper Brother coated paper is ink jet paper If you are using non Brother ink jet paper or Brother coated paper select INK JET PAPER TYPE PAPER PLAIN PAPER INK JET PAPER GLOSSY PAPER PHOTO PAPER TRNSPRNCY TRUE2LIFE...

Page 108: ... Set 11 Press Color Copy when you are ready to enter the number of copies Select the number of copies and press Color Copy Note See Choosing the Quality page 10 7 If you want to turn on the color enhancement feature for the whole session use the Function key to select TRUE2LIFE ON See Color Enhancement page 12 8 The PhotoCapture Center prints only in color Black White printing is not available whe...

Page 109: ...row keys or to move through the option for each setting Press Set to save your selection Press Function 5 1 PAPER TYPE PAPER PLAIN QUALITY HIGH PAPER INK JET PAPER GLOSSY PAPER PHOTO PAPER TRNSPRNCY 2 QUALITY 3 BRIGHTNESS 4 CONTRAST COLOR RED COLOR GREEN COLOR BLUE 5 COLOR ADJUST is default setting QUALITY PHOTO QUALITY NORMAL INK JET BROTHER INK JET OTHER WHITE BALANCE SHARPNESS COLOR DENSITY 6 T...

Page 110: ...shows 2 Press or to select a quality and press Set 3 Press Stop to exit Photo Brightness You can adjust the brightness setting before making a copy 1 Press Function 5 3 2 Press to make a darker copy and press Set OR Press to make a lighter copy and press Set 3 Press Stop to exit Photo Contrast You can choose the contrast setting for a copy Greater contrast can help an image look sharper and more v...

Page 111: ...ly pink yellow or some other color By using this adjustment you can correct this effect and bring the white sections back to pure white Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the focus is off a small amount you can not clearly see the fine details of an image Color Density This setting adjusts the total amount of color in the...

Page 112: ...he image file extension must be JPG JPEG TIF and other image file extensions will not be recognized Walk up PhotoCaputure Center printing must be performed separately from PhotoCapture Center operations using the PC Simultaneous operation is not available Using PhotoCapture Center from your PC For Windows Only Please see Using PhotoCapture Center from your PC For Windows Only Chapter 19 For the co...

Page 113: ...Install Multi Function Link Pro Caution It is important that you hook up your MFC to your computer before you install the software Before you start the installation process if you have previously installed Brother Multi Function Link Pro software for another machine uninstall it first If you have a USB cable For Windows 98SE 98 Windows 2000 Professional and Windows ME users only see Using a USB Ca...

Page 114: ...ter Core and Cable Tie COMPUTER REQUIREMENTS Windows Operating System Speed or Higher RAM HD Space CD ROM Speed 95 98 98SE Pentium 75MHz 24MB 32MB rec 50MB 2X NT 4 0 Workstation Pentium 75MHz 32MB 64MB rec 50MB 2X 2000 Professional Pentium 133MHz 64MB 128MB rec 50MB 2X ME Pentium 150MHz 32MB 64MB rec 50MB 2X Use only a shielded parallel interface cable that is IEEE 1284 compliant and or a USB cabl...

Page 115: ...rface Connector and the Cable Tie pressing until you hear a click 3 Unplug the MFC power cord from the electrical outlet before connecting the parallel interface cable 4 Make sure the computer is turned off and unplugged from the electrical power before you connect the interface cable 5 Connect the parallel interface cable to the parallel interface port of the MFC and secure the wire clips 2 inche...

Page 116: ...n on your PC Using Windows 95 98 98SE and ME For Windows 95 OSR2 98 98SE Users 8 When the Add New Hardware Wizard screen appears click Next Note Please follow the instructions for the operating system you are using Note Now insert the MFL Pro CD ROM into your CD ROM drive and begin the installation of the Brother Drivers If you are using Windows 2000 Professional go to page 13 8 If you are using W...

Page 117: ...Driver from disk provided by hardware manufacturer and click OK OR For Windows ME Users 9 Select Specify the location of the driver Advanced and click Next 10 Select Recommended and click Next 11 Insert the MFL Pro CD ROM into your CD ROM drive Note The dialog boxes in Steps 10 to 18 are for Windows 98SE ...

Page 118: ...12 Select Specify a location and remove the other check marks then click Browse to locate the file 13 Double click the CD icon and click the x w9x para folder X is the drive letter for your CD ROM drive then click OK 14 Make sure Specify a location is selected and click Next ...

Page 119: ... G E T H E R 13 7 15 Makesureyourprinter driver name is displayed and click Next 16 You can type a name for this printer or you can use the name supplied on screen When you have finished click Finish 17 When the Add New Hardware Wizard appears click Finish ...

Page 120: ... remaining drivers will be copied 18 Click OK All the drivers have been installed Now you can print and scan Using Windows 2000 Professional 8 When the Found New Hardware Wizard screen appears click Next Note If you want to install PaperPort or Multi Function Link Pro go to the CD section See Installing the Brother Software on page 13 27 ...

Page 121: ...P C T O W O R K T O G E T H E R 13 9 9 Select Recommended and click Next 10 Insert the MFL Pro CD ROM into your CD ROM drive 11 Select Specify a location and remove the other check marks then click Next 12 Click Browse to locate the file ...

Page 122: ...F C A N D P C T O W O R K T O G E T H E R 13 Double click the CD icon and click the x w2k para x is the drive letter for your CD ROM drive folder then click OK 14 Make sure Specify a location is selected and click Next 15 Click Finish ...

Page 123: ... 8 15 to install the Printer and Scanner drivers 17 Click Finish When the Setup window appears and the status bar reaches 100 the remaining drivers will be copied Note You might see the Digital Signature Not Found dialog box during installation If you see it click Yes to install the driver ...

Page 124: ...sion 4 0 8 Click the Start button in the Task bar and select Setting then Printer Then double click Add Printer 9 Select My Computer and click Next Note If you want to install PaperPort or Multi Function Link Pro go to the CD section See Installing the Brother Software page 13 27 Note Windows NT Workstation 4 0 does not have Plug Play so you ll have to install the drivers manually ...

Page 125: ... T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 13 10 Select LPT1 and click Next 11 Insert the MFL Pro CD ROM into your CD ROM drive then click Have Disk 12 Click Browse to locate the file ...

Page 126: ... 13 Double click the CD icon and click the x nt40 x is the drive letter for your CD ROM drive folder then click Open 14 Make sure Specify a location is selected and click OK 15 Select your printer model then click Next This dialog box may not be displayed for some MFC models ...

Page 127: ...S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 15 16 Click Next 17 Select Not Shared then click Next 18 Select Yes Recommended to Print a Test Page then click Finish ...

Page 128: ... driver has been installed and you can see the driver in the Printer list The rest of the Brother drivers will have to be installed manually 20 Click the Start button in the task bar then select Run Enter x nt40 setup setup exe and click OK 21 When the Setup Window appears and the status bar reaches 100 the remaining drivers will be copied ...

Page 129: ...tion See Installing the Brother Software page 13 27 IMPORTANT To install the software using Windows 2000 Professional you must be logged on as the Administrator Note Before you can connect the MFC to your computer you must purchase a USB cable that is no longer than 6 feet 1 8 meters Note If you are using a bi directional IEEE 1284 compliant parallel cable see Using a bi directional IEEE 1284 comp...

Page 130: ... Next Each driver may be installed in a different order depending on the operating system you are using For Windows ME Users Select Specify the location of the driver Advanced then click Next 5 Select Recommended and click Next 6 Insert the MFL Pro CD ROM into your CD ROM drive Note Each operating system has different dialog Note The dialog boxes in Steps 5 to 22 are for Windows 98SE ...

Page 131: ...ocate the file 8 Double click the CD icon For Windows 98 98SE users click the x W98 usb folder OR For Windows ME users click the x WME usb folder Then click OK 9 Make sure Specify a location is selected and click Next Note Windows 98 98SEand ME use two different directories Make sure the location is x w98 usb for Windows 98 98SE or x WME usb for Windows ME ...

Page 132: ...ndows 98 98SE ME CD ROM remove the CD ROM and reinsert the MFL Pro CD ROM 12 After the Composite USB Device is installed and the Add New Hardware Wizard reappears click Next Note If the Insert Disk Wizard appears remove the MFL Pro CD ROM and insert the Windows 98 98SE ME CD ROM to get the Windows standard driver and click OK ...

Page 133: ...S E T T I N G U P T H E M F C A N D P C T O W O R K T O G E T H E R 13 21 13 Select Recommended and click Next 14 Select Specify a location and click Next 15 Click Next ...

Page 134: ...s completed click Finish 17 To install all the drivers repeat Steps 4 to 10 18 After the USB Composite Device PhotoCaptureCenter Fax Modem Scanner and Printer Drivers have been installed select BRUSB USB Printer Port as the printer port and click Next 19 Enter a name for the printer or you can use the displayed name When you have finished click Next ...

Page 135: ...ter the test page has been printed click Yes 22 When the Add New Hardware Wizard displays the message that the software has been installed click Finish All the drivers have been installed Now you can print and scan Note If you want to install PaperPort Multi Function Link Pro go to the CD section See Installing the Brother Software page 13 27 ...

Page 136: ... T H E R Using Windows 2000 Professional 4 When the Found New Hardware Wizard screen appears click Next 5 Select Recommended and click Next 6 Insert the MFL Pro CD ROM into your CD ROM drive 7 Select Specify a location and remove the other check marks then click Next ...

Page 137: ... O W O R K T O G E T H E R 13 25 8 Click Browse to locate the file 9 Double click the CD icon and click the x W2K usb folder then click OK x is the driver letter for your CD ROM drive 10 Make sure Specify a location is displayed 11 Click Next ...

Page 138: ...s repeat Steps 4 to 12 Note You might see Digital Signature Not Found dialog during installation If you see it click Yes to install the driver All the drivers have been installed Now you can print and scan Note If you want to install PaperPort or MFL Pro go to the CD section See Installing the Brother Software page 13 27 ...

Page 139: ...ase note that the software will automatically detect the operating system you are using and will display it at the bottom of the screen To install Multi Function Link Pro Main Application 2 Click on the first button Install MFL Pro The following screen appears IMPORTANT You must install the Printer and Scanner drivers before you can install the MFL Pro software See the beginning of this Chapter No...

Page 140: ...d Windows 2000 Professional The following window appears 3 Click Install E mail Print to install this feature Clicking Install MFL Pro will install the Multi Function Link Pro ScanSoft PaperPort and ScanSoft TextBridge OCR applications Muti Function Link Pro includes Smith Micro PC FAX software Remote Setup and True Type fonts PaperPort is a document management application for viewing incoming fax...

Page 141: ...gistration is only available for users in the USA You can also mail in the Warranty Registration Card which is included in the carton To view On Line Documentation 2 When you click On Line Documentation on the main menu the following screen appears To view documentation click on the appropriate button Note Please note that you can install Adobe Acrobat Reader at this time if you do not have it on ...

Page 142: ...r Pro to install program To View Brother Support Information 2 Click Brother Support from the main menu to get all the contact infomation you need if you have to get in touch with our Customer Service or Brother Authorized Service Center The following screen appears Note PhotoPrint Pro only works with Windows 98 98SE Windows 2000 Professional Windows ME when you are using a USB cable to connect yo...

Page 143: ...about Brother products and services For USA only 3 Click Back to return to the main page or click Exit if you are finished with your setup Helpful Hints for Windows 95 98 98SE ME 2000 Professional or Windows NT 4 0 The installer automatically sets the printer port to the parallel interface BRMFC for Windows 95 98 98SE ME and BMFC for Windows NT Workstation 4 0 and Windows 2000 Professional IMPORTA...

Page 144: ...and the Multi Function Link Pro Main Menu must be running at all times See Installing the Brother Software page 13 27 2 Load the Multi Function Link Pro software into your PC See Installing the Brother Software page 13 27 3 On your PC in the Multi Function Link Pro software A Select Setup from the Preferences pull down menu in the Main Menu B Under Answer Mode select Fax only C Click the OK button...

Page 145: ... glossy paper gives you high resolution output Brilliant 4 Color Output at 1200 dpi Printing at 1200 dpi resolution on special coated paper or glossy paper gives you highest resolution output Low Running Cost Whenever you run out of a particular color ink you ll replace only the cartridge that s empty Bi directional Parallel Interface The parallel interface allows bi directional IEEE 1284 complian...

Page 146: ...2 7 for more information about paper Loading Paper in Multi purpose Paper Cassette 1 Remove the paper cassette lift and pull out 2 Remove any paper from the paper cassette and fan the stack of paper before loading Load the paper stack with the print coated side face down Slide the paper guide Make sure the paper is stacked below the maximum paper height line You can load up to 250 sheets of 20 lb ...

Page 147: ...int more than one page using the Manual Feed Slot on your PC in the printer driver Properties Paper tab select manual feed 1 Place the paper on top of the paper cassette with the print side face down 2 Align the paper against the right paper guide and slide it into the manual feed slot Note If you see ink smudges on the top center of printed pages press the purple thickness adjustment lever down I...

Page 148: ...per guide and slide it into the manual feed slot 7 From your PC application tell the MFC to begin printing On completion you can place another envelope in the manual feed slot Simultaneous Printing Fax Your MFC can print data from your computer while sending or receiving a fax or while scanning information into the computer However when the MFC is copying or receiving a fax on paper it pauses the ...

Page 149: ...message NEAR EMPTY or INK EMPTY you will need to replace the ink cartridge for the appropriate color See Troubleshooting and Routine Maintenance Chapter 23 Turning Off Bi directional Printing You can further improve print quality by turning off bi directional printing and setting the MFC to print in one direction only However this will reduce print speed by one half 1 Press Function 2 3 2 Press 2 ...

Page 150: ...and Quality Color so you can change print properties as needed The Paper Tab The paper tab screen allows you to set up the Paper Size Paper Source Orientation Scaling and Copies To access the Brother printer driver select Print from the File menu In the Print dialog box select Brother MFC9200C Series from the Name drop down list Click the Properties button The Brother MFC9200C Series on BRMFC Prop...

Page 151: ...xecutive US 7 1 4 x 10 1 2 inches 184 2 x 266 7 mm A4 International 210 x 297 mm A5 International 5 8 x 8 3 inches 148 x 210 mm Post Card US 5 x 7 inches 127 x 177 8 mm Photo Card US 4 x 6 inches 101 6 x 152 4 mm Envelopes B5 International envelope 6 9 x 9 8 inches 176 x 250 mm C5 International envelope 6 4 x 9 inches 162 x 229 mm COM 10 4 1 8 x 9 1 2 inches 104 8 x 241 mm DL International envelop...

Page 152: ...ob are printed followed by another complete set of pages For example printing 2 copies of a 3 page document the MFC prints Page 1 Page 2 Page 3 then Page 1 Page 2 and Page 3 in order In this case the MFC starts printing after processing all the print data so that it takes a longer time for collated printing than uncollated printing Reverse Order The MFC normally prints Page 1 and ejects it face up...

Page 153: ...ly used for printing on standard size paper Manual Feed If your paper has difficulty feeding from the paper cassette we recommend using the Manual paper feed method You will have to load paper sheet by sheet The MFC stops before printing and the Printer Driver shows Load one sheet message Insert a sheet into the manual feed slot and click OK to resume printing Regular Select for ordinary plain pap...

Page 154: ...you to select the print quality media colors matched to PC monitor custom colors or mono and document type Click the Quality Color tab to display this screen Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button ...

Page 155: ...gives lower ink consumption Use this mode to print large volume documents or a document for proofing Normal 300 x 300 dpi Recommended mode for ordinary printouts Good print quality with typical print speed Fine 600 x 600 dpi Better print quality than Normal and faster print speed than Super Fine Super Fine 1200 x 1200 dpi Use this mode to print precise images such as photographs Since the print da...

Page 156: ...he Custom Setting button to access further settings Color Mono Color When your document contains color and you want to print it in color select this mode Only generic colors will appear on the printout unless you also select color matching Mono Select this mode if your document has only black and gray scale text and or objects Mono mode makes the print processing speed faster than color mode If yo...

Page 157: ...age for better print quality Print time will be longer with True2Life set to ON Sharpness This setting enhances the detail of an image This is similar to adjusting the fine focus on a camera If the focus is off a little you will not be able to clearly see the fine details of an image Color Density This adjusts the total amount of color in the image You can increase or decrease the amount of color ...

Page 158: ...tensity of the Red color to add more red to the whole image Green Increase the intensity of the Green color to add more green to the whole image Blue Increase the intensity of the Blue color to add more blue to the whole image Printing from your PC When you select the print command from your PC it sends a print command and data to the MFC The LCD shows the date and time and RECEIVING DATA If there...

Page 159: ...ced in the ADF This allows you to access the most frequently used scanning applications only with a few mouse clicks Using the Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides three categories of functions 1 Scan directly to a file E mail word processor or graphic application of choice 2 Enhanced copy functions such as Two on One C...

Page 160: ...you don t want the Control Center to load automatically you can turn off AutoLoad How to Turn Off AutoLoad 1 Left click the Control Center icon and click Show 2 When the Control Center icon appears left click on the Smart Click Control Center button A dialogue box with a check box labeled AutoLoad Pop up will appear 3 Uncheck the AutoLoad Pop Up option Using the Scan Keys You can use the Scan keys...

Page 161: ...your graphics application Scan OCR If your original is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in your word processing application for further editing 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Scan OCR 3 The MFC will scan the original perform OCR in ScanSoft TextBridge and then display t...

Page 162: ...reate a link and a scanning application button for Outlook You can change a default application by right clicking on any of the scan buttons in the Control Center and selecting a different application For example you can change a scan button from MS Word to MS Word Pad by changing the application that is listed for the Word Processor Scanning Operations Scan to File allows you to scan directly to ...

Page 163: ...an scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC Two on One Copy allows you to use the Two on One page feature of the Brother printer driver to copy two original pages onto a single output page This feature creates a thumbnail of each page...

Page 164: ...ngs or change them at any time Resolution Select the scanning resolution you most frequently use Color Mode Select from the pull down list Scan Size Select from the pull down list Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore D...

Page 165: ...acing an original in the ADF Place the original in the Brother machine s ADF then click OK to return to the Control Center screen Scan to File Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for t...

Page 166: ...ct the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files MAX PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG...

Page 167: ...utton Email Application Email Package From the pull down list select your E mail application Email Settings Click the EMail Settings button to set up links The Links Preferences window will appear File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files only Click this c...

Page 168: ...indow to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your Email phone book listing is displayed so you can select stored names or create ne...

Page 169: ...e Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format ...

Page 170: ...checkbox if you want your word processor application to read the page as it is set up Decolumnized Output Check this checkbox if you want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents User Defined Button Scanner Settings From the pull down lis...

Page 171: ...o on One Copy Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC9200C Copies Enter the number of copies you want to print To c...

Page 172: ...Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button ...

Page 173: ...tion you want Standard 200x100 Fine 200x200 SuperFine 200x400 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings The MFL Pro Fax on COM1 Properties screen appears Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button ...

Page 174: ...sophisticated yet easy to use filing system that will help you organize your graphics and text documents It allows you to combine or stack documents of different formats for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM The complete ScanSoft PaperPort Owner s Manual inclu...

Page 175: ...ppropriate application on your computer to display it you can also double click a non PaperPort item to open it Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item Folders are arranged in a tree structure i...

Page 176: ...See PaperPort in the On Line Documentation on the CD ROM for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit Software by ScanSoft ScanSoft TextBridge OCR is automatically installed when you install ScanSoft PaperPort on your computer ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a...

Page 177: ...n Internet Web site export it as a JPEG file Web pages often use JPEG files for displaying images Scanning a Document TWAIN COMPLIANT The Brother Multi Function Link Pro software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the Pape...

Page 178: ... Link Pro s TWAIN dialog box will appear Scanning a Document into the PC 1 Place your original face up in the ADF or face down on the scanner glass 2 Adjust the following settings if needed in the Scanner window Resolution Color Type Black White Gray Error Diffusion True Gray 256 Color or 24 bit color Size 3 Select the Start button from the scanner window When scanning is completed press Cancel to...

Page 179: ... Error Diffusion True Gray and 24 bit color only 2400 x 2400 dpi Black White Gray Error Diffusion True Gray and 24 bit color only 4800 x 4800 dpi Black White Gray Error Diffusion True Gray and 24 bit color only 9600 x 9600 dpi Black White Gray Error Diffusion True Gray and 24 bit color only Color Type Black White Set the Color Type to Black White for text or line art Gray Scale For photographic im...

Page 180: ...o scan business cards select the Business Card 90 x 60 mm size setting and place the business card at the top center of a carrier sheet Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs Cust...

Page 181: ...rtions from the image When you are satisfied with the preview select the Start button from the scanner window to scan the image How to use PreScan to adjust an image 1 Place the original face up in the ADF or face down on the scanner glass 2 Select the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area of the Scanner window 3 To crop a portion of th...

Page 182: ...E X T B R I D G E 6 Select the Start button This time only the selected area of the original will appear in the PaperPort window 7 In the PaperPort window use the options available to refine the image See PaperPort for Brother Online Documentation on the CD ROM for details ...

Page 183: ... inserted into other files Connecting Your Video Equipment Before you can begin to capture a video frame you must first connect your video equipment to the MFC To connect your video equipment 1 Connect your video cable to the jack on your video equipment labeled VIDEO OUT 2 Connect the RCA male plug on the other end of the video cable to the RCA female jack on the front of the MFC Capturing An Ima...

Page 184: ...n image 1 Connect your video equipment to the MFC 2 From PaperPort select Acquire from the File menu or click on the Scan TWAIN icon Multi Function Link Pro s TWAIN dialog box will appear 3 In the Multi Function Link Pro Setup TWAIN dialog box click the Video Capture button The Video Capture dialog box will appear ...

Page 185: ... 960 is the best quality The image file will be large and take more space on your PC 750 x 562 640 x 480 is suitable for most images 320 x 240 8 Turn on your video equipment and start running the video 9 When you see the frame you want to capture click the Pause button The frame will be displayed in the viewer screen section of Multi Function Link Pro s TWAIN dialog box 10 If you wish to capture t...

Page 186: ... See Chapter 17 Using ScanSoft PaperPort for Brother TextBridge Software by Brother Resource Manager The Brother Resource Manager application must be running for you to use your MFC with your Windows computer Multi Function Link Pro software and the MFL Pro Printer Driver automatically load the Resource Manager as needed The Resource Manager allows the single bi directional Parallel port on the MF...

Page 187: ...This starts the process of uploading the data to the MFC and exiting the Remote Setup program If an error message is displayed enter the correct data again then click OK CANCEL This exits the Remote Setup application without uploading the data to the MFC APPLY This uploads the data to the MFC but does not exit the Remote Setup application PRINT This command prints the selected items on the MFC You...

Page 188: ...i Function Link Pro program group Sending a Fax from Your PC Sending a Quick Fax A QuickFax is a cover page only fax with a message This option is very useful when you want to fax a quick short message from your PC 1 From the Main Menu select the QuickFax button OR Select QuickFax from the Start pull down menu The QuickFax screen will appear 2 Enter the Fax number Name and Company information in t...

Page 189: ...the Main Menu window select the Send Fax button OR Select Send Fax from the Start pull down menu The Send Fax window will appear 2 Enter the Fax number Name and Company information in these fields OR Select the Open Phone Book button to choose someone from your phone book 3 Complete the Subject and Cover page note fields 4 Click on the Attachments button to add any file s you want to fax with it 5...

Page 190: ...log box 5 Select the Send cover page check box to include a cover page 6 Select the Send Fax button Receiving Faxes into the PC To receive faxes into your PC through the MFC first you must have connected your MFC to your computer Then you can load the Multi Function Link Pro software See Setting Up the MFC and PC to Work Together page 13 1 Use the following checklists for the MFC and PC to make su...

Page 191: ... Main Menu click the Log Manager button OR From the Start pull down menu select Mail Log 1 In the Log Manager select the Fax folder 2 Then select the InBox folder A listing of your incoming messages will appear on the right side of the window 3 Double click on the fax you wish to view The ScanSoft PaperPort Viewer will run automatically and the fax you selected from the list will be displayed See ...

Page 192: ...e a SmartMedia or CompactFlash card from the MFC while the MFC is reading the card LED is flashing You can loose data or damage the card The PhotoCapture Center feature requires a USB cable connection to your PC and will work only with Window 98 98SE ME and 2000 Professional Note If both media cards are inserted at the same time the PhotoCapture Center will read only the card that was installed fi...

Page 193: ...n of the memory card 3 PhotoPrinter automatically starts up in the Get Photo Album user interface with a custom designed Brother PhotoCapture Center Add Photo dialog box showing the contents of the PhotoCapture Center drive Custom Add Photo Screen PhotoCapture Center 4 Click removable drive You are going to be prompted to enter a New Album or select an existing album name 5 Click Open to generate ...

Page 194: ...o type in a new album name Automatically Create album do not show this selection menu When box is checked this screen is automatically bypassed when the next media is inserted and PhotoPrinter is launched by the PhotoCapture Manager run The creation of thumbnails and the optional copy of files will run as specified in the default setting Search all Subdirectories When checked it should search all ...

Page 195: ...n specify the time when the Brother Automatic E Mail Printing automatically accesses the server to check for new mail Provides an In Memory printer driver You can receive and print e mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content To Access the On Line Documentation After you h...

Page 196: ...nstalling the Brother Printer and Scanner Drivers 1 Turn on the power to your Macintosh and wait for the startup process to be completed 2 Insert the Brother CD ROM into your CD ROM drive The window below will appear automatically 3 To install the Printer and Scanner Drivers click MFL Pro Driver Installer 4 After installation is completed connect a standard USB cable to both the MFC and the Macint...

Page 197: ...scanned originals 1 Insert the Brother CD ROM 2 Click the PaperPort 5 5 Installer 3 Follow the instructions Using the Brother Printer Driver with your Apple Macintosh To select the Printer 1 From the Apple menu open the Chooser 2 Highlight the printer driver you installed On the right side of the Chooser click the printer to which you want to print Close the Chooser ...

Page 198: ...e the settings for Paper Paper Thickness Paper Source Orientation and Scale then click OK 4 From application software such as PaperPort click File menu and select Print Click Print to start printing Note If you want to change Copies Pages Quality Media Type and Color Mono select your settings before clicking Print The Option Setup dialog box allows you to change Document and Printing Options ...

Page 199: ... 4 Using Brother TWAIN Scanner Driver with Your Apple Macintosh The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with application that supports the TWAIN specification You can use PaperPort for scanning ...

Page 200: ... the Select Source then click the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear Scanning a Document into Your Macintosh G3 G4 or iMac 1 Place the original in the ADF 2 Adjust the following settings if needed in the scanner setup dialog box Resolution Color Type Brightness Contrast Scanning Area 3 Cli...

Page 201: ...ray Error Diffusion is used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots True Gray is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and longest t...

Page 202: ...scanning area Click and hold the mouse button as you drag the mouse to crop the image Business Card Size To scan business cards select the Business Card size setting 90 x 60 mm and place the business card at the top center of a carrier sheet When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the contra...

Page 203: ...If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black White is selected as the Gray Scale Increasing the contrast level by dragging the slideb...

Page 204: ...r displayed is less important than its vividness Relative Colorimetric Matching The colors that fall within the gamuts of both devices are left unchanged Some colors in both images will be exactly the same a useful outcome when colors must match quantitatively What that means is that if the color is inside the gamut it will stay the same color However if the color is outside the gamut it will be m...

Page 205: ...t to scan the image 1 Insert the original face down in the ADF 2 Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Insert original in the ADF of the Brother MFC again 5 Adjust the settings for Resolution Color Type Gray Scal...

Page 206: ... be connected to the telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices conne...

Page 207: ...esult of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document WARNING Important About the Interface Cable This machine has been certified to comply with FCC standards which are applied to the USA only The shielded interface cable should be used according to FCC 15 27 C In addition a grounded plug should be plugg...

Page 208: ...st not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are...

Page 209: ...product does not have an ON OFF switch Therefore it is very important that you have easy access to the main plug and the main socket to which the plug is connected in case the main power to the MFC must be disconnected quickly 17 Unplug this product from the wall outlet and refer servicing to Brother Authorized Service Personnel under the following conditions A When the power cord is damaged or fr...

Page 210: ...e U S and other countries Microsoft is registered trademarks of Microsoft in the U S and other companies Macintosh is a registered trademark and iMac is a trademark of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc Excel and Word are trademarks of Microsoft Corp Each company whose software title is mentioned in this manual has a Software License Agreement spe...

Page 211: ...lve a difficulty with your MFC using this manual call our fax back system and follow the voice prompts to receive faxed instructions about using the system and an index of fax back subjects The Brother USA fax back system number has been preprogrammed on One Touch key 1 Frequently Asked Questions FAQs You can find more information about Brother products on theWorld Wide Web From product specificat...

Page 212: ...nues call Telephone Company to check your phone line CONNECTION FAIL You tried to poll a fax machine that is not in Polled Waiting mode Verify the other party s polling setup COVER OPEN Scanner cover is not closed completely Press the Scanner Cover Release Button and lift the scanner cover then close it DISCONNECTED The other party or other party s fax machine terminated the call Try to transmit o...

Page 213: ...on and lift the scanner cover If you see any jammed paper or other item gently pull it out then close the scanner cover If the error message remains open and close the scanner cover again If the MFC cannot reset itself and return to the date and time prompt it will display MACHINE ERROR XX Please call Brother Customer Service and tell them the Machine Error number at USA 1 800 284 4329 From within...

Page 214: ... Jammed in the Top of the ADF Unit 1 Remove any paper from the ADF that is not jammed 2 Lift the ADF cover 3 Pull the jammed original out to the left 4 Close the ADF cover 5 Press Stop Original is Jammed Inside the ADF Unit 1 Open the document cover 2 Remove any paper from the ADF that is not jammed 3 Lift the ADF unit 4 Pull the jammed document out to the right 5 Close the ADF unit 6 Press Stop A...

Page 215: ...N E M A I N T E N A N C E 23 5 Paper is Jammed Inside the MFC 1 Remove the paper cassette 2 Press the blue release button and pull the jammed paper out toward you 3 Slide the paper cassette into the MFC until it locks into place Blue Release Button ...

Page 216: ...ty or Ink Seems to Run Make sure you are using the recommended paper see Chapter 2 Don t handle the paper until the ink is dry The recommended environment for your MFC is between 50 F to 95 F White Lines in Text or Graphics Clean the print head see Cleaning the Print Head page 23 9 Stains Appear on the Reverse Side or at the Bottom of the Page Make sure the Printer Platen and Pick Up Roller are no...

Page 217: ...1 800 284 4329 USA 1 800 853 6660 from within Canada or 1 514 685 6464 from within Montreal Scanning Difficulties TWAIN Errors appear while scanning Make sure the Brother TWAIN Driver is selected as the primary source In PaperPort click File Select Source highlight the Brother TWAIN Driver and click Select Software Difficulties Cannot perform 2 in 1 printing Check that the paper size setting in th...

Page 218: ...o communicate through the parallel port are running automatically when you boot up the computer such as drivers for Zip Drives External CD ROM Drive etc Suggested areas to check Load Run command lines in the win ini file or the Statup Group 4 Check with you compnter manufacturer to confirm that the computer s parallel port settings in the BIOS are set to support a bi directional machine i e Parall...

Page 219: ...t heads or a single color by using Ink Management Caution Do NOT clean the print head by touching it with your hand or a cloth 1 Press Ink Management 2 Press 1 to choose 1 CLEANING 3 Press or to choose the color you want to clean and press Set The MFC will clean the print head When cleaning is finished the MFC will go back online WARNING Do NOT touch the print head Touching the print head may caus...

Page 220: ...ss Function 2 2 2 Press Start The MFC prints a sample page Study the alignment page and decide which sample numbers show the most evenly printed ink lines for 300 and 600 dpi 3 Using the dial pad enter the level of adjustment needed for 300 dpi 1 to 9 4 Using the dial pad enter the level of adjustment needed for 600 dpi 1 to 9 5 Print another sample Test Print and check it see page 23 9 6 Press St...

Page 221: ...do not touch the printed copy until the ink has dried Packing and Shipping the MFC Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you could void your warranty Caution Do NOT unplug the MFC after a print job until you hear the final click 1 Lock the Scanner Lock Lever A Press the blue Scanner Cover Release Button on the right si...

Page 222: ...me display 4 Unplug the MFC from the telephone wall socket 5 Unplug the MFC from the AC outlet 6 Remove the paper cassette and telephone line cord and and place them in original packing materials or protective wrapping 7 Remove the ink cartridges and replace them with the yellow shipping cover that was part of the original packing materials 8 Wrap the MFC in the plastic bag 9 Place the MFC and pap...

Page 223: ... that either the yellow shipping cover or the ink cartridges be in position during shipment Otherwise the print head will be damaged voiding your warranty 10 Pack additional parts cord paper cassette printed materials into the carton 11 Close the carton Note If you are returning the MFC to Brother as part of the Swap Program pack only the MFC Keep all separate parts to use with your Swap machine ...

Page 224: ...nner Unplug the MFC and lift the document cover Clean the scanner glass and the white film with isopropyl alcohol on a lint free cloth Lift the ADF unit Clean the white roller and the glass strip under the roller with isopropyl alcohol on a lint free cloth Document Cover White Film White Roller Glass Strip ADF Unit ...

Page 225: ...ful not to touch the paper feed star wheels and flat cable Cleaning the Pick up Roller 1 Remove the paper cassette from the MFC 2 Wipe the pick up rollers with a cloth moistened with isopropyl alcohol 3 Slide the paper cassette into the MFC until it locks into place WARNING Be sure to unplug the MFC from the main power outlet before cleaning the printer platen and pick up rollers Flat Cable Paper ...

Page 226: ...teps 1 3 If the ink is empty skip to Step 3 1 Press Ink Management 2 Press or to choose 2 REPLACE INK and press Set If one or more ink cartridges are empty for example Black the screen displays INK EMPTY BLACK and PLS OPEN COVER 3 Press the scanner cover release button and lift the scanner cover 4 Remove the ink cartridge by pulling it toward you and lifting it up and out of the print head 5 Open ...

Page 227: ...to Standby mode date and time WARNING If ink gets in your eyes irrigate them with water immediately If irritation persists consult your physician Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges because the ink may spill when you...

Page 228: ... 18 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E For Customer Service If you still cannot solve a problem with your MFC call Brother Customer Service see Brother Numbers page i ...

Page 229: ...8 5 148 mm to 216 mm ADF Length 5 0 to 14 0 127 mm to 356 mm Scanner Width Max 8 5 216 mm Scanner Length Max 11 7 297 mm Scanning Printing Width 8 2 inches 208 mm Paper Cassette 250 Sheets 20 lbs Printer Type Ink Jet Gray Scale 256 levels Error Diffusion Display LCD 16 characters Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizonta...

Page 230: ...Hz USA Canadian Version Only Power Consumption Standby under 13 watts Operating under 50 watts Dimensions 19 4 x 18 9 x 14 6 inches 492 x 481 x 372 mm Weight 37 51b 17kg Print Method Piezo with 107 x 4 nozzles Resolution 1200 x 1200 dots per inch DPI 600 x 600 dots per inch DPI 300 x 300 dots per inch DPI 300 x 150 dots per inch DPI Print Speed up to 14 pages minute Mono up to 12 pages minute Colo...

Page 231: ... commercial No 10 DL C5 organizer K L Postcard Photo Width 3 75 8 5 95 3 216 mm Length 5 85 14 148 6 356 mm Weight 17 32 lb 64 120 g m2 Maximum feeder capacity Approx 250 sheets of 20 lb 75 g m2 plain paper Paper Output Approximately 75 sheets of plain paper Face up print delivery to the paper output tray To prevent smearing the ink we recommend removing printed pages from the paper output tray im...

Page 232: ... the same fax message to more than one location Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that they are a from fax machine communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of co...

Page 233: ...aphs Function Mode The programming mode for changing the settings of your MFC gray scale The shades of gray available for copying and faxing photographs group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch key for Broadcasting Ink Management button Cleans the print head and or resets the ink dot counter after replacing an ink cartridge interval The prepr...

Page 234: ...te retrieval access code The four digit code 159 that allows you to call and access your MFC from a remote location resolution The number of vertical and horizontal lines per inch See Standard Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX mode Ring Volume Volume setting for the MFC s ring scanning The process of sending an electronic image of an original paper d...

Page 235: ...nding documents over the phone lines from your MFC to the receiving fax machine User Setting List A printed report that shows the current settings of your MFC Xmit Report Transmission Report A listing of each transmission date time and number of pages ...

Page 236: ... test sheet sending 1 2 Brother paper 2 4 C canceling a scheduled job 5 6 fax forwarding 8 4 fax jobs in memory 5 6 jobs awaiting redial 6 7 paging 8 4 cleaning 23 9 cycle 2 11 Printer Platen 23 15 Scanner 23 14 clear 1 3 1 4 CNG tones 1 5 Color Adjustment 10 9 Computer Requirements 13 2 connecting 2 1 contrast 6 3 control panel 1 3 convert to an RJ11 jack 2 14 converting telephone wall outlets 2 ...

Page 237: ...eive Code 5 4 Remote Retrieval Access Code 8 2 troubleshooting 5 4 Fax Forwarding 8 1 changing remotely 8 4 8 5 programming a number 8 1 FAX mode 1 5 Fax Receive Code 5 2 5 4 fax receiving tones 1 5 fax redial 6 4 fax storage 8 2 printing from 5 4 setting 8 2 fax stand alone 6 9 receiving 5 1 difficulty 23 6 erasing from memory 8 2 erasing from the memory 8 4 forwarding 8 1 8 4 polling 5 5 reducin...

Page 238: ...lution 6 11 Multi Purpose Paper Cassette 2 1 loading paper 2 7 O On OffLine key 1 3 1 4 One Color 3 5 One Touch dialing 7 5 One Touch List 9 1 One Touch numbers accessing with shift key 7 1 changing 7 2 dialing 7 4 listing 9 1 storing 7 1 On Screen Programming 3 1 Options Key 10 4 12 4 brightness 10 4 paper type 10 4 12 4 special copy options 10 4 original 6 1 original Jam 23 4 Overseas Mode 6 9 s...

Page 239: ... rings setting number of 5 2 RJ11 Jack 2 14 roll over phone lines 2 14 S safety instructions 22 3 Scanner Cover 2 9 Scanner Cover Release Button 2 9 scanner cleaning 23 14 Scroll 3 1 Search 7 6 setup date and time 4 1 station ID fax header 4 1 Shift 1 3 1 4 shipping the machine 23 11 Single Color One Color 10 10 sizes 2 6 5 3 software installing iMac Macintosh 21 1 Windows Parallel 13 2 Windows US...

Page 240: ...ficulty 23 6 printer difficulties 23 7 printing or receiving faxes 23 6 sending faxes 23 6 machine 23 1 two line phone system 2 14 2 15 converting wall jacks 2 14 type 1 3 1 4 3 5 10 9 U USB Cable 13 17 Windows 98 98SE ME 13 18 USB cable Windows 2000 Professional 13 24 User Setting 9 1 V vertical alignment 2 11 VIDEO Auto Switch 11 1 Video Printing 11 1 Volume setting beeper 4 3 ring 4 4 speaker 4...

Page 241: ...emote retrieval features Using Remote Retrieval Access Code 1 Dial your fax number from a fax machine using touch tone 2 When your MFC answers immediately enter your Remote Retrieval Access Code 159 3 Your MFC signals the kinds of messages received 1 long beep Fax message s No beeps No messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset your MFC when you finish 6 Hang up 1 4 Press ...

Page 242: ...EVE A F AX Press 9 6 then to Print a Memory Status List press 1 then enter the number of remote fax machine and press After the beep hang up and wait Retrieve all faxes press 2 then enter the number of remote fax machine and press After the beep hang up and wait Erase all fax messages press 3 Changing Remote Retrieval Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed...

Page 243: ...a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present ar...

Page 244: ...Multi Function Center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and will void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on ...

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