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Brother MFC-7840N, Network User'S Manual

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Brother MFC-7840N Network User'S Manual Download Page 34

Control panel setup

30

3

Setup Mail RX (from the Setup IFAX menu)

3

This menu has five selections: 

Auto Polling

, 

Poll Frequency

, 

Header

, 

Del Error Mail

 and 

Notification

.

Auto Polling

3

When set to 

On

, the machine automatically checks the POP3 server for new messages.

a

Press 

Menu

.

b

Press 

a

 or 

b

 to choose 

LAN

.

Press 

OK

.

c

Press 

a

 or 

b

 to choose 

Setup IFAX

.

Press 

OK

.

d

Press 

a

 or 

b

 to choose 

Setup Mail RX

.

Press 

OK

.

e

Press 

a

 or 

b

 to choose 

Auto Polling

.

Press 

OK

.

f

Press 

a

 or 

b

 to choose 

On

 or 

Off

.

Press 

OK

.

g

Press 

Stop/Exit

.

Poll Frequency

3

Sets the interval for checking for new messages on the POP3 server (default is 

10Min

).

a

Press 

Menu

.

b

Press 

a

 or 

b

 to choose 

LAN

.

Press 

OK

.

c

Press 

a

 or 

b

 to choose 

Setup IFAX

.

Press 

OK

.

d

Press 

a

 or 

b

 to choose 

Setup Mail RX

.

Press 

OK

.

e

Press 

a

 or 

b

 to choose 

Poll Frequency

.

Press 

OK

.

f

Enter the polling frequency (up to 60 minutes).
Press 

OK

.

g

Press 

Stop/Exit

.

Summary of Contents for MFC-7840N

Page 1: ...840N The Brother Solutions Center http solutions brother com is your one stop resource for all your printing needs Download the latest drivers and utilities for your machine read FAQs and troubleshooting tips or learn about special printing solutions Version 0 CHN ENG ...

Page 2: ...ioned in this User s Guide are registered trademarks or trademarks of their respective companies Compilation and publication notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product s descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother re...

Page 3: ...ndows XP Professional x64 Edition and Windows XP Home Edition Windows Server 2003 in this document represents Windows Server 2003 and Windows Server 2003 x64 Edition Go to the Brother Solutions Center http solutions brother com for more information on Windows Server 2003 x64 Edition support Internet address Brother Global Web Site http www brother com For Frequently Asked Questions FAQs Product Su...

Page 4: ...use 9 Storing one touch dial numbers 9 Storing speed dial numbers 11 Changing one touch and speed dial numbers 12 Broadcasting 13 Setting up groups for broadcasting 13 3 Control panel setup 16 LAN menu 16 TCP IP 16 Ethernet 24 Setup Internet from the Setup IFAX menu 25 Setup Mail RX from the Setup IFAX menu 30 Setup Mail TX from the Setup IFAX menu 32 Setup Relay from the Setup IFAX menu 34 Scan t...

Page 5: ...ne your mail application on the computer must be able to support the MIME format Note Internet Fax is available in Black White only Getting connected 1 Before sending or receiving an Internet fax you must configure your Brother machine to communicate with your network and mail server You must ensure the following a correctly configured IP address for your machine an E mail address for your machine...

Page 6: ... please note that you cannot use chain dialing for E mail address Shift Start 1 Used to receive E mail from the POP3 server manually Sending an Internet fax 1 Sending an Internet fax is the same as sending a normal fax If you have already programmed the addresses of the destination Internet fax machines as One Touch or Speed Dial locations you can send the Internet fax by loading the document into...

Page 7: ...er documents that will be accepted by the mail server For your information a 42 page document based on the ITU T Test Chart 1 test chart is approximately 1 Mbyte in size Receiving E mail or Internet fax 1 There are 2 ways you can receive E mail messages POP3 receiving manually initiated POP3 receiving at regular intervals Using POP3 receiving the machine must poll the E mail server to receive the ...

Page 8: ...e front panel of the machine The steps for configuring fax forward can be found in the User s Guide supplied with your machine Please see the User s Guide included with the machine to check that this feature is supported Relay broadcasting 1 This function allows the Brother machine to receive a document over the Internet and then relay it to other fax machines through conventional telephone lines ...

Page 9: ...in name information then the machine in the middle the machine that will broadcast the document will not trust any internet jobs that it receives from the machine in the brother com domain After the trusted domain is set you can send the document from your machine e g FAX brother com by entering the E mail address of the machine e g UKFAX brother co uk that will forward the document followed by th...

Page 10: ...eceive the relayed E mail will vary depending on the mail application you are using The following are some examples of different mail applications Some E mail applications do not support sending to multiple phone numbers If your E mail application cannot support multiple phone numbers you will only be able to relay to one fax machine at a time Enter the address of the relay machine and phone numbe...

Page 11: ...s opened for reading or is printed the receiving station sends back a notification to the original sending machine or user The receiving station must support the MDN field in order to be able to send a notification report otherwise the request will be ignored Setup Mail RX 1 There are three possible settings for this option On MDN or Off Receive Notification On When switched to On a fixed message ...

Page 12: ...e a long time to send back an error mail normally 20 sec to 30 sec In the case of transmission through the Internet due to its low level of security we recommend that you use standard phone lines to send confidential documents If the receiver s mail system is not compatible with the MIME format you cannot transmit a document to the receiver Depending on the receiver s server there may be some case...

Page 13: ... can also be stored along with the fax number If you lose electrical power the quick dial numbers stored in the memory will not be lost A scan profile is the resolution and other scan settings that you choose when you store a number Storing a pause 2 Press Redial Pause to insert a 3 5 second pause between numbers You can press Redial Pause as many times as needed to increase the length of the paus...

Page 14: ...elow If you chose Fax Tel in c press a or b to choose Std Fine S Fine or Photo Press OK and then go to i If you chose E Mail in c press a or b to choose Color150dpi Color300dpi Color600dpi Gray100dpi Gray200dpi Gray300dpi B W200dpi or B W200x100 Press OK and then go to h If you chose IFAX in c press a or b to choose Std Fine or Photo Press OK and then go to i Press OK if you don t want to change t...

Page 15: ...tters Press OK Note If you chose E Mail and save the E mail address you can only use the E mail address when you are in Scan mode If you chose IFAX and save the E mail address you can only use the E mail address when you are in Fax mode e Choose one of the options below Enter the name using the dial pad up to 20 characters Press OK Press OK to store the number or E mail address without a name f Ch...

Page 16: ...aved a scan profile along with the number or E mail address the scan profile of the One Touch Speed Dial or Group number you choose first will be applied to the broadcast Changing one touch and speed dial numbers 2 If you try to store a One Touch or Speed Dial number over an existing number the LCD will show the name or number already stored there If your machine has a scheduled job or you have se...

Page 17: ...X numbers in Standard Fine or Photo resolution The scan profile of the One Touch Speed Dial a Group number you choose first will be applied to the broadcast If the fax resolution of the fax number you choose first is S Fine and you enter a stored IFAX number Select Std Fine will appear on the LCD Press Stop Exit Press Resolution and choose Standard Fine or Photo then re enter the IFAX number If yo...

Page 18: ...ed adding numbers g Do one of the following Enter the name using the dial pad up to 20 characters Use the chart on Entering Text on page 47 to help you enter letters Press OK Press OK to store the group without a name h Choose one of the options below Enter the pinyin using the dial pad up to 15 characters Press OK Press OK to store the number without a pinyin i You can save a fax scan resolution ...

Page 19: ...ile format PDF or JPEG that will be used to send your PC If you chose B W200dpi or B W200x100 in i choose the file format TIFF or PDF that will be used to send to your PC Press OK k Do one of the following To store another group for broadcasting Go to b To finish storing groups for broadcasting press Stop Exit Note Fax broadcasting is for black white only ...

Page 20: ...Node Name WINS Config WINS Server DNS Server APIPA and IPv6 BOOT Method 3 This selection controls how the machine obtains an IP address The default setting is Auto Note If you do not want your print server configured via DHCP BOOTP or RARP you must set the BOOT Method to Static so that the print server has a static IP address This will prevent the print server from trying to obtain an IP address f...

Page 21: ...your host as a real service type man bootpd or refer to your system documentation for information BOOTP is usually started up via the etc inetd conf file so you may need to enable it by removing the in front of the bootp entry in that file For example a typical bootp entry in the etc inetd conf file would be bootp dgram udp wait usr etc bootpd bootpd i Depending on the system this entry might be c...

Page 22: ...etwork administrator for an IP address for the network the unit will be connected on a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose TCP IP Press OK d Press a or b to choose IP Address Press OK e Press 1 to choose Change f Enter the IP address Press OK g Press Stop Exit Subnet Mask 3 This field displays the current subnet mask used by the machine If you are not using DH...

Page 23: ... to choose TCP IP Press OK d Press a or b to choose Gateway Press OK e Press 1 to choose Change f Enter the Gateway address Press OK g Press Stop Exit Node Name 3 You can register the machine name on the Network This name is often referred to as a NetBIOS name it will be the name that is registered by the WINS server on your network Brother recommends the name BRNxxxxxxxxxxxx for a wired network a...

Page 24: ...WINS Server IP Address 3 This field specifies the IP address of the primary WINS Windows Internet Name Service server If set to a non zero value the machine will contact this server to register its name with the Windows Internet Name Service Secondary WINS Server IP Address 3 This field specifies the IP address of the secondary WINS server It is used as a backup to the Primary WINS server address ...

Page 25: ...ol panel setup 21 3 d Press a or b to choose WINS Server Press OK e Press a or b to choose Primary or Secondary Press OK f Press 1 to choose Change g Enter the WINS Server address Press OK h Press Stop Exit ...

Page 26: ...Primary DNS server address If the Primary server is unavailable the machine will contact the Secondary DNS server If you have a primary DNS server but no secondary DNS server simply leave this field blank a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose TCP IP Press OK d Press a or b to choose DNS Server Press OK e Press a or b to choose Primary or Secondary Press OK f P...

Page 27: ...Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose TCP IP Press OK d Press a or b to choose APIPA Press OK e Press a or b to choose On or Off Press OK f Press Stop Exit IPv6 3 This machine is compatible with IPv6 the next generation internet protocol If you want to use the IPv6 protocol choose On The default setting for IPv6 is Off For more information on the IPv6 protocol v...

Page 28: ...plex 100B FD or Half Duplex 100B HD and 10BASE T Full Duplex 10B FD or Half Duplex 10B HD This change is valid after the print server has been reset default is Auto Note If you incorrectly set this value you may not be able to communicate with your print server a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Ethernet Press OK d Press a or b to choose Auto 100B FD 100B H...

Page 29: ...t by repeatedly pressing the appropriate number key using the machine s control panel For more information see Entering Text on page 47 Mail Address 3 a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup Internet Press OK e Press a or b to choose Mail Address Press OK f Press 1 to change Enter the mail address Press OK g Pre...

Page 30: ...et Press OK e Press a or b to choose SMTP Port Press OK f Enter the SMTP port number Press OK g Press Stop Exit Auth for SMTP 3 You can specify the security method for E mail notification For details on security the methods for E mail notification see the Network User s Guide on the CD ROM we have provided with the machine a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose...

Page 31: ...name or IP address of the POP3 server incoming E mail server used by the Brother machine This address is necessary for the Internet fax features to function correctly Ex mailhost brothermail net or 192 000 000 001 a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup Internet Press OK e Press a or b to choose POP3 Server Pres...

Page 32: ...ss OK f Enter the POP3 port number Press OK g Press Stop Exit Mailbox Name 3 You can specify a mailbox name on the POP3 server where the internet print jobs are to be retrieved a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup Internet Press OK e Press a or b to choose Mailbox Name Press OK f Enter the user account name a...

Page 33: ... assigned to the machine that will login to the POP3 server up to 32 characters Please note that this password is case sensitive Press OK g Enter the password again Press OK h Press Stop Exit Note To set for no password enter a single space APOP 3 You can enable or disable the APOP Authenticated Post Office Protocol a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup ...

Page 34: ...p IFAX Press OK d Press a or b to choose Setup Mail RX Press OK e Press a or b to choose Auto Polling Press OK f Press a or b to choose On or Off Press OK g Press Stop Exit Poll Frequency 3 Sets the interval for checking for new messages on the POP3 server default is 10Min a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup...

Page 35: ...or b to choose Header Press OK f Press a or b to choose All Subject From To or None Press OK g Press Stop Exit Del Error Mail 3 When set to On the machine automatically deletes error mails that the machine cannot receive from the POP server a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup Mail RX Press OK e Press a or b ...

Page 36: ... or Off Press OK g Press Stop Exit Setup Mail TX from the Setup IFAX menu 3 This menu has three selections Sender Subject Size Limit and Notification Sender Subject 3 This field displays the subject that is attached to the Internet fax data being sent from the Brother machine to a computer default is Internet Fax Job a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup...

Page 37: ...on a 42 page document based on the ITU T Test Chart 1 test chart is approximately 1 Mbyte in size a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup Mail TX Press OK e Press a or b to choose Size Limit Press OK f Press a or b to choose On or Off Press OK g Press Stop Exit Notification 3 The notification feature allows a co...

Page 38: ...casting on page 4 of this User s Guide Rly Broadcast 3 This function allows the machine to receive a document over the Internet and then relay it to other fax machines through conventional analog landlines a Press Menu b Press a or b to choose LAN Press OK c Press a or b to choose Setup IFAX Press OK d Press a or b to choose Setup Relay Press OK e Press a or b to choose Rly Broadcast Press OK f Pr...

Page 39: ...cast Press OK h Press Stop Exit Relay Report 3 A Relay Broadcast Report can be printed at the machine that will act as a Relay Station for all Relay Broadcasts Its primary function is to print reports of any relayed broadcasts that have been sent through the machine Please note In order to use this function you must assign the relay domain in the Trusted Domains section of the Relay function setti...

Page 40: ...PDF or TIFF Press OK f Press Stop Exit How to operate Scan to E mail E mail server 3 When you choose Scan to E mail E mail Server you can scan a black and white or color document and send it directly to an E mail address from the machine You can choose PDF or TIFF for Black and White and PDF or JPEG for color Note Scan to E mail E mail Server requires SMTP POP3 mail server support See the Network ...

Page 41: ...ess Start The machine starts the scanning process Note You can only choose a One Touch key or Speed Dial number that has an E mail address registered as the scan profile Using One Touch or Speed Dial number 3 You can also scan a document directly to an address you registered in a One Touch or Speed Dial number When you scan the document the settings you registered with the One Touch or Speed Dial ...

Page 42: ...00 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi or B W 200x100 dpi Press OK e If you chose Color 150 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi or Gray 300 dpi in d press a or b to choose PDF or JPEG If you chose B W 200 dpi or B W 200x100 dpi in d press a or b to choose PDF or TIFF Press OK f Press Stop Exit Note For how to operate Scan to FTP see Network Scanning of the ...

Page 43: ...erver In most cases the syntax for the prefix is fax and the syntax for the suffix would be the domain name of the fax server E mail gateway The suffix must also include the symbol at the beginning of the suffix The prefix and the suffix information must be stored in the machine before you can use the fax to server function Destination fax numbers can be saved in the One Touch or Speed Dial locati...

Page 44: ... j Press OK k Press Stop Exit Note You can enter the prefix and suffix address using up to a total of 40 characters How to operate Fax to Server 3 a Place the document in the ADF or on the scanner glass b Enter the fax number c The machine will send the message over a TCP IP network to the fax server ...

Page 45: ... e Press Stop Exit Windows Time Zone setting 3 You can see the time difference for your country by using the Time Zone setting in Windows a For Windows Vista Click the Start button Control Panel Date and Time and then Change time zone For Windows XP and Windows Server 2003 Click the Start button Control Panel Date and Time and then choose Time Zone For Windows 2000 Click the Start button Settings ...

Page 46: ...s a or b to choose Factory Reset Press OK d Press 1 to choose Reset e Press 1 to choose Yes for reboot f The machine will re start You can now reconnect the network cable and configure the network settings to work with your network Printing the Network Configuration List 3 Note Node name Node name appears in the Network Configuration List The default node name is BRNxxxxxxxxxxxx The Network Config...

Page 47: ...address 2 IP Address 000 255 000 255 000 255 000 255 000 000 000 000 1 3 Subnet Mask 000 255 000 255 000 255 000 255 000 000 000 000 1 4 Gateway 000 255 000 255 000 255 000 255 000 000 000 000 5 Node Name BRNxxxxxxxxxxxx up to 15 characters 6 WINS Config Auto Static 7 WINS Server Primary 000 255 000 255 000 255 000 255 000 000 000 000 Secondary 000 255 000 255 000 255 000 255 000 000 000 000 8 DNS...

Page 48: ...00 255 000 255 3 SMTP Port 00001 65535 4 Auth for SMTP None SMTP AUTH POP bef SMTP 5 POP3 Server Name Up to 64 characters IP Address 000 255 000 255 000 255 000 255 6 POP3 Port 00001 65535 7 Mailbox Name Up to 32 characters 8 Mailbox Pwd Up to 32 characters 9 APOP On Off 2 Setup Mail RX 1 Auto Polling On Off 2 Poll Frequency 10Min 01Min to 60Min 3 Header All Subject From To None Main menu Submenu ...

Page 49: ...Off 4 Scan to E mail Color 150 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi B W 200x100 dpi If you choose Color option PDF JPEG If you choose Gray option PDF JPEG If you choose B W option PDF TIFF 5 Scan to FTP Color 150 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi Gray 300 dpi B W 200 dpi B W 200x100 dpi If you choose Color option PDF JPEG If you...

Page 50: ...chine will automatically set the IP address and Subnet Mask to values appropriate for your network 5 LAN continued 6 Fax to Server On Off 7 Time Zone UTC XX XX UTC XX XX 0 Factory Reset 1 Reset 1 Yes 2 No 2 Exit Main menu Submenu Menu selections Options ...

Page 51: ... enter a space in a fax number press c once between numbers To enter a space in a name press c twice between characters Making corrections A If you entered a letter incorrectly and want to change it press d to move the cursor to the incorrect character and then press Clear Back Press Key one time two times three times four times five times six times seven times eight times nine times 1 1 1 2 a b c...

Page 52: ...r right before pressing the key again Special characters and symbols A Press l or 0 and then press d or c to move the cursor to the symbol or character you want Press OK to choose it The symbols and characters below will appear depending on your menu selection Press l for space l m Press for _ Press 0 for Ä Ë Ö Ü À Ç È É 0 ...

Page 53: ... 19 O One touch changing 12 setting up 9 Q Quick dial 9 broadcasting 13 using groups 13 group dial changing 12 setting up groups for broadcasting 13 one touch dial changing 12 custom scan profile 9 setting up 9 speed dial changing 12 custom scan profile 11 setting up 11 R RARP 17 Redial Pause key 9 Restoring the network settings 42 S Search Speed Dial key 13 Speed dial changing 12 setting up 11 Su...

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