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Brother MFC 665CW - Color Inkjet - All-in-One, User Manual

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Brother MFC 665CW - Color Inkjet - All-in-One User Manual Download Page 144

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Summary of Contents for MFC 665CW - Color Inkjet - All-in-One

Page 1: ...USER S GUIDE MFC 440CN MFC 665CW MFC 845CW Version D ...

Page 2: ...ice Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us no...

Page 3: ...rother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration FAQs frequently asked questions The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software documents and utilities read FAQs and troubleshoot...

Page 4: ...vice center call 1 877 BROTHER Brother fax back system USA only Brother has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA only 1 800 521 2846 ...

Page 5: ...m In Canada 1 877 BROTHER voice Description Item Ink Cartridge Standard black LC51BK Prints approx 500 pages Ink Cartridge cyan blue LC51C Prints approx 400 pages Ink Cartridge magenta red LC51M Prints approx 400 pages Ink Cartridge yellow LC51Y Prints approx 400 pages Premium Glossy Photo Paper Letter size 20 sheets 4 6 size 20 sheets BP61GLL 1 BP61GLP 1 Matte Inkjet Paper Letter size 25 sheets B...

Page 6: ... LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL ...

Page 7: ...her device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units ...

Page 8: ...your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacem...

Page 9: ...g shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY ...

Page 10: ...paper and other media 13 Recommended media 13 Handling and using media 13 Choosing the right media 15 Loading paper and other media 17 Loading envelopes and post cards 19 Loading photo paper 21 Removing small printouts from the machine 22 Printable area 23 3 General setup On Off key 24 Turning the machine off 24 Turning the machine on 24 On Off setting 24 Mode Timer 26 Paper settings 26 Paper Type...

Page 11: ...anner glass 39 Faxing A4 size documents from the scanner glass 39 Color fax transmission 39 Canceling a fax in progress 39 Broadcasting Black White only 40 Canceling a Broadcast in progress 40 Additional sending operations 41 Sending faxes using multiple settings 41 Contrast 41 Changing fax resolution 41 Dual access Black White only 42 Real time transmission 42 Overseas Mode 43 Delayed Faxing Blac...

Page 12: ...th the Speaker Phone MFC 665CW and MFC 845CW only 52 Hold MFC 665CW and MFC 845CW only 52 Tone or Pulse Canada only 53 Fax Tel mode when the power key is on 53 Fax Tel mode when the power key is off 53 Telephone services 54 Distinctive Ring 54 Caller ID 56 Connecting an external TAD telephone answering device 57 Connections 58 Recording outgoing message OGM on an external TAD 59 Special line consi...

Page 13: ...ting toll saver 74 ICM Recording Monitor 75 Recording a conversation MFC 665CW only 75 10 Advanced fax operations Black White only Fax Forwarding 76 Paging 77 Fax Storage 78 Fax Preview MFC 665CW and MFC 845CW only 78 Setting Fax Preview 78 How to preview a fax 79 How to delete all faxes in the list 79 How to print all faxes in the list 79 PC Fax Receive 80 Changing the destination PC 81 Turning o...

Page 14: ...sting Brightness Contrast and Color 96 Paper Options 97 Setting your changes as new default 97 Restoring all the settings to factory settings 97 Out of Memory message 98 Section IV Walk up Photo Printing 14 PhotoCapture Center PhotoCapture Center Operations 100 Printing from a media card without a PC 100 Scanning to a media card without a PC 100 Using PhotoCapture Center from your computer 100 Usi...

Page 15: ... and Network features Section VI Appendixes A Safety and Legal Choosing a location 118 To use the machine safely 119 Important safety instructions 123 Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only 125 Federal Communications Commission FCC Declaration of Conformity USA only 126 Industry Canada Compliance Statement Canada only 127 LA...

Page 16: ... and installing the cradle and the bracket MFC 845CW only 152 Machine Information 154 Checking the serial number 154 Packing and shipping the machine 154 C Menu and Features On screen programming 158 Memory storage 158 Menu keys 158 Menu table 159 Entering Text 174 D Specifications General 175 Print media 177 Fax 178 Message Center MFC 665CW and MFC 845CW only 180 Digital Cordless Handset MFC 845C...

Page 17: ...Section I General I General Information 2 Loading documents and paper 11 General setup 24 Security features 33 ...

Page 18: ...ograms group and then choose User s Guide If you have not installed the software you can find the documentation by following the instructions below a Turn on your PC Insert the Brother CD ROM into your CD ROM drive b If the model name screen appears click your model name General Information 1 Bold Bold typeface identifies specific keys on the machine s control panel Italics Italicized typeface emp...

Page 19: ...tware User s Guide Scanning For Windows 98 98SE Me 2000 Professional and Windows XP ControlCenter3 For Windows 98 98SE Me 2000 Professional and Windows XP Network Scanning PaperPort SE with OCR User s Guide The complete ScanSoft PaperPort SE with OCR User s Guide can be viewed from the Help selection in the ScanSoft PaperPort SE with OCR application How to find Network setup instructions MFC 665CW...

Page 20: ...ou can scan documents You can find the instructions as follows Software User s Guide Scanning For Mac OS X 10 2 4 or greater ControlCenter2 For Mac OS X 10 2 4 or greater Network Scanning For Mac OS X 10 2 4 or greater Presto PageManager User s Guide The complete Presto PageManager User s Guide can be viewed from the Help selection in the Presto PageManager application How to find Network setup in...

Page 21: ...will appear To access our web site www brother com click Brother Home Page To view all Brother Numbers including Customer Service numbers for the USA and Canada click Support Information To access the USA Brother online shopping mall www brothermall com for additional product and services information click Brother Mall com For the latest news and product support information http solutions brother ...

Page 22: ...Chapter 1 6 Control panel overview 1 MFC 440CN 1 MFC 665CW 1 MFC 845CW 1 1 2 9 8 12 13 1 2 11 10 9 8 12 1 2 11 10 9 8 13 ...

Page 23: ...General Information 7 1 3 4 5 8 7 6 3 4 5 8 7 6 3 4 5 8 7 6 ...

Page 24: ...m or to transfer an incoming call to the cordless handset 3 Mode keys Fax Lets you access Fax mode Scan Lets you access Scan mode Copy Lets you access Copy mode PhotoCapture Lets you access PhotoCapture Center mode 4 Menu keys Volume keys d c In Fax mode you can press these keys to adjust the ring volume a Search Speed Dial MFC 665CW and MFC 845CW Lets you look up and dial numbers that are stored ...

Page 25: ...Phone MFC 665CW and MFC 845CW Turns the speaker phone on or off 13 Microphone MFC 665CW and MFC 845CW Picks up your voice when you speak to another party using Speaker Phone LCD display screen 1 The LCD shows the current machine status when the machine is idle 1 Current Receive Mode Lets you see the current receive mode Fax Fax only F T Fax Tel TAD External TAD MFC 440CN MC Msg Ctr MFC 665CW and M...

Page 26: ...oose Mode Timer e Press OK f Press a or b to choose 30 Secs g Press OK You can see the current setting on the LCD h Press Stop Exit OK Select Press MENU Fax LAN Print Reports Machine Info General Setup MENU Paper Type Paper Size Plain Pap General Setup Volume OK Select Press Letter Mode Timer 2 Mins OK Select Press MENU 30 Secs 1 Min 2 Mins 5 Mins Mode Timer OK Select Press MENU Mode Timer Paper T...

Page 27: ...ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Make sure documents written with ink are completely dry a Fan the pages well Make sure you put the documents face down top edge first in the ADF until you feel them touch the feed roller b Adjust the paper guides to fit the width of your documents c Unfold the ADF Document Output Support Flap 1 CAUTION DO NOT lea...

Page 28: ...AUTION If you are scanning a book or thick document DO NOT slam the cover down or press on it Scannable area 2 The scannable area depends on the settings in the application you are using The figures below show the areas you cannot scan on paper Length Up to 11 7 in 297 mm Width Up to 8 5 in 215 9 mm Weight Up to 4 4 lb 2 kg Usage Document Size Top 1 Bottom 2 Left 3 Right 4 Fax Letter 0 12 in 3 mm ...

Page 29: ...ach sheet at once to prevent smudging or paper jams Avoid touching the printed surface of the paper immediately after printing the surface may not be completely dry and may stain your fingers Recommended media 2 To get the best print quality we suggest using Brother paper See table below We recommend using 3M Transparency Film when you print on transparencies 1 Available in the USA and from Novemb...

Page 30: ...iny or highly textured paper Paper already printed on by a printer Paper that cannot be arranged uniformly when stacked Paper made with a short grain Paper capacity of the output paper tray 2 Up to 50 sheets of 20 lb Letter or 80 g m2 A4 paper Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging 1 1 ...

Page 31: ... Yes A5 5 8 8 3 in 148 210 mm Yes Yes A6 4 1 5 8 in 105 148 mm Yes Cards Photo 4 6 in 10 15 cm Yes Yes Yes Photo L 3 1 2 5 in 89 127 mm Yes Photo 2L 5 7 in 13 18 cm Yes Yes Index Card 5 8 in 127 203 mm Yes Post Card 1 3 9 5 8 in 100 148 mm Yes PostCard2 Double 5 8 7 9 in 148 200 mm Yes Envelopes C5 Envelope 6 4 9 in 162 229 mm Yes DL Envelope 4 3 8 7 in 110 220 mm Yes COM 10 4 1 8 9 1 2 in 105 241...

Page 32: ... Sheet Plain Paper 17 to 32 lb 64 to 120 g m2 0 003 to 0 006 in 0 08 to 0 15 mm 100 1 Inkjet Paper 17 to 53 lb 64 to 200 g m2 0 003 to 0 01 in 0 08 to 0 25 mm 20 Glossy Paper Up to 58 lb Up to 220 g m2 Up to 0 01 in Up to 0 25 mm 20 Cards Photo 4 6 Up to 64 lb Up to 240 g m2 Up to 0 01 in Up to 0 28 mm 20 2 Index Card Up to 32 lb Up to 120 g m2 Up to 0 006 in Up to 0 15 mm 30 Post Card Up to 53 lb...

Page 33: ...1 a If the paper support flap is open close it and then pull the paper tray completely out of the machine Lift the output paper tray cover 1 b Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size c Fan the stack of paper well to avoid paper jams and misfeeds Note Always make sure that the paper is not curled 1 1 2 ...

Page 34: ...s and hold the universal guide release button as you slide out the front of the paper tray e Gently adjust the paper side guides with both hands to the paper Make sure the paper side guides touch the sides of the paper Note Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems f Close the output paper tray cover ...

Page 35: ...pes that weigh from 20 to 25 lb 75 to 95 g m2 Some envelopes need margin settings to be set in the application Make sure you do a test print first CAUTION Do not use any of the following types of envelopes as they will cause paper feed problems That are of a baggy construction That are embossed have raised writing on them That have clasps or staples That are pre printed on the inside Occasionally ...

Page 36: ...t cards into the paper tray with the address side down and the leading edge in first as shown in the illustration Slide the paper side guides 1 and paper length guide 2 to fit the size of the envelopes or post cards If you have problems when printing on envelopes try the following suggestions 2 a Open the envelope flap b Make sure the open flap is either to the side of the envelope or to the back ...

Page 37: ... into the photo printing position 1 Photo Bypass Tray b Press and slide the paper side guides 1 and paper length guide 2 to fit the paper size c Put the photo paper into the photo bypass tray and gently adjust the paper side guides to the paper Make sure the paper side guides touch the sides of the paper Note Be careful that you do not push the paper in too far it may lift at the back of the tray ...

Page 38: ...ving small printouts from the machine 2 When the machine ejects small paper onto the output paper tray you may not be able to reach it Make sure printing has finished and then pull the tray completely out of the machine ...

Page 39: ... paper and envelopes The machine can only print in the shaded areas when the Borderless print feature is available and turned on Note The Borderless feature is not available for envelopes Cut Sheet Paper Envelopes Top 1 Bottom 2 Left 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 95 in 24 mm 0 12 in 3 mm 0 12 in 3 mm 3 4 1 2 3 4 1 2 ...

Page 40: ...n Off setting 3 You can customize the machine s On Off key The factory setting is Fax Receive Off Your machine will not work when it is switched off but it will clean the print head periodically If you turn this setting to Fax Receive On you can receive faxes or calls even when the machine is switched off See On Off key on this page a Press Menu b Press a or b to choose General Setup Press OK c Pr...

Page 41: ...eive mode Available operations Fax Receive Off factory setting No machineoperations will be available Fax Receive On 1 Fax Only External TAD Fax Receive Easy Receive Delayed Fax 3 Fax Forward 3 Paging 3 Fax Storage 3 PC Fax Receive 3 Remote Retrieval 3 Manual Fax Tel 2 Easy Receive Delayed Fax 3 MFC 665CW and MFC 845CW On Off setting Receive mode Available operations Fax Receive Off factory settin...

Page 42: ...a or b to choose 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press OK e Press Stop Exit Paper settings 3 Paper Type 3 To get the best print quality set the machine for the type of paper you are using a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Paper Type Press OK d Press a or b to choose Plain Paper Inkjet Paper Brother Photo Other Photo or Transparency Press...

Page 43: ...ge of ring volume lev els from High to Off While in Fax mode press d or c to adjust the volume level The LCD shows the current setting and each key press will change the volume to the next level The machine will keep the new setting until you change it You can also change the volume through the menu by following the instructions below Setting the Ring Volume from the menu 3 a Press Menu b Press a ...

Page 44: ...aker Phone b Press d or c This setting will stay until you change it again c Press Hook or Speaker Phone Note MFC 665CW and MFC 845CW only You can adjust the speaker volume while you are listening to your outgoing message OGM and incoming messages ICM s by pressing d or c Handset Volume MFC 665CW only 3 a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose Volume Pr...

Page 45: ...ng impaired During a conversation users can press d or c on the control panel to adjust the volume to Low High or Amplify When the handset is replaced the handset volume returns to the default setting of Low Volume Amplify On Permanent Choose Volume Amplify On Permanent if all of the users are hearing impaired During a conversation users can press d or c on the control panel to adjust the volume t...

Page 46: ...r b to choose On and then press OK f Do one of the following If all the users are hearing impaired press a or b to choose Permanent and then press OK If only some of the users are hearing impaired choose Temporary and then press OK g Press Stop Exit Automatic Daylight Savings Time 3 You can set the machine to change automatically for daylight savings time It will reset itself forward one hour in t...

Page 47: ...l Setup Press OK c Press a or b to choose LCD Settings Press OK d Press a or b to choose Backlight Press OK e Press a or b to choose Light Med or Dark Press OK f Press Stop Exit Setting the Dim Timer for the backlight 3 You can set how long the LCD backlight stays on after the last key press a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose LCD Settings Press OK...

Page 48: ... Stop Exit Note When the display is off you can press any key to turn it back on Setting the Wallpaper 3 You can change the wallpaper a Press Menu b Press a or b to choose General Setup Press OK c Press a or b to choose LCD Settings Press OK d Press a or b to choose Wallpaper Press OK e Press a or b to choose a wallpaper Press OK f Press Stop Exit ...

Page 49: ...et the TX Lock password please call Brother Customer Service Setting and changing the TX Lock password 4 Note If you have already set the password you will not need to set it again Setting up the password 4 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to choose TX Lock Press OK e Enter a 4 digit number for the password Press OK f...

Page 50: ... password is entered Memory Security MFC 665CW and MFC 845CW only 4 Memory Security lets you prevent unauthorized access to the machine You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent even if you turn on Memory Security so they will not be lost While Memory Security is On the following operations are available Receivin...

Page 51: ...o choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to choose Mem Security Press OK e Enter a 4 digit number for the password Press OK f When the LCD shows Verify re enter the password Press OK g Press Stop Exit Changing your memory security password 4 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b ...

Page 52: ...r the registered 4 digit password Press OK The machine goes offline and the LCD shows Secure Mode Note If there is a power failure the data will stay in memory for approximately 24 hours Turning off the memory security 4 a Press Menu b Enter the registered 4 digit password Press OK Memory Security is automatically turned off Note If you enter the wrong password the LCD shows Wrong Password and sta...

Page 53: ...g a fax 38 Receiving a Fax 46 Telephone Services and External devices 52 Dialing and storing numbers 63 Message Center MFC 665CW and MFC 845CW only 71 Advanced fax operations Black White only 76 Printing Reports 87 Polling 89 ...

Page 54: ...ayed Fax See page 43 Batch TX See page 43 Real Time TX See page 42 Polled TX See page 90 Polling RX See page 89 Overseas Mode See page 43 Scan Size See page 39 Set New Default See page 44 Factory Reset See page 44 When the option you want is highlighted press OK Faxing from the ADF 5 a Press Fax b Put the document face down in the ADF c Enter the fax number using the dial pad Speed Dial or Search ...

Page 55: ... than one page press 1 to choose Yes and go to step f f Put the next page on the scanner glass Press OK The machine starts scanning the page Repeat steps e and f for each additional page Note If the memory is full and you are faxing a single page it will be sent in real time Faxing A4 size documents from the scanner glass 5 When documents are A4 size you need to set Scan Size to A4 If you do not t...

Page 56: ...CW or 250 MFC 845CW different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will not be able to use dual access and delayed fax If the memory is full press Stop Exit to stop the job If more than one page has been scanned press Black Start to send the portion...

Page 57: ...nge them again See Setting your changes as a new default on page 44 Contrast 5 If your document is very light or very dark you may want to change the contrast Use Light when sending a light document Use Dark when sending a dark document a Press Fax b Press a or b to choose Contrast Press OK c Press a or b to choose Auto Light or Dark Press OK Note Even if you choose Light or Dark the machine will ...

Page 58: ... If the memory is full the machine will send the document in real time even if Real Time TX is set to Off Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX To send a document at once without waiting for memory transmission set Real Time TX to On a Press Fax b Press a or b to choose Real Time TX Press OK c Press a o...

Page 59: ...epends on the amount of data that is printed on each page Delayed Batch Transmission Black White only 5 Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time a Press Fax b P...

Page 60: ...ending a fax manually 5 Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax a Press Fax b Load your document c To listen for a dial tone do one of the following MFC 440CN Press Hook or pick up the handset of an external phone MFC 665CW Press Speaker Phone or pick up the handset MFC 845CW Press Speaker Phone on the machine d Dial using the machine s dia...

Page 61: ... of Memory message while scanning a subsequent page you will have the option to press Black Start to send the pages scanned so far or to press Stop Exit to cancel the operation Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory you can send the fax in real time See Real time transmission on page 42 ...

Page 62: ...ive Mode 6 MFC 440CN 6 Receiving a Fax 6 Do you use a Distinctive Ring subscriber service Yes Yes See Distinctive Ring Fax Only No Yes No No No Yes Manual Yes External TAD No Fax Tel Are you connecting an external telephone or external TAD telephone answering device to the machine Do you want the machine to answer fax and telephone calls automatically Are you using the voice message function of yo...

Page 63: ...e mode Do you use a Distinctive Ring subscriber service Yes Yes See Distinctive Ring Fax Only No Yes No No No Yes Manual Yes No Fax Tel Are you connecting an external telephone or external TAD telephone answering device to the machine Do you want the machine to answer fax and telephone calls automatically Are you using the voice message function of your external TAD telephone answering device Do y...

Page 64: ...mode press Black Start or Color Start when you hear fax tones short repeating beeps You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Also see Easy Receive on page 50 Message Center MC MFC 665CW and MFC 845CW only 6 Message Center MC helps you automatically manage incoming calls by recognizing whether they are fax or voice calls and han...

Page 65: ...ess OK If you choose 0 the line will not ring at all g Press Stop Exit F T Ring Time Fax Tel mode only 6 If you set the Receive Mode to Fax Tel you need to decide how long the machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the machine receives the fax This pseudo double ring happens after the initial ringing from the phone company Only the...

Page 66: ...art or Color Start and then press 2 to receive If you answered at an extension phone press l 5 1 See Using external and extension telephones on page 61 Note If this feature is set to On but your machine does not connect a fax call when you lift an extension or external phone handset press the fax receive code l 5 1 If you send faxes from a computer on the same phone line and the machine intercepts...

Page 67: ...t the end of a conversation MFC 440CN and MFC 665CW only 6 At the end of a conversation you can ask the other party to fax you information before you both hang up a Ask the other party to place the document in their machine and to press the Start or Send key b When you hear the other machine s CNG tones slowly repeating beeps press Black Start or Color Start c Press 2 to receive a fax d Replace th...

Page 68: ...ce the handset or press Speaker Phone MFC 845CW Press Off on the cordless handset or press Speaker Phone on the machine Answering calls with the Speaker Phone MFC 665CW and MFC 845CW only 7 When the machine rings instead of lifting the handset press Speaker Phone on the machine Speak clearly toward the microphone To end the call press Speaker Phone Note If you have a bad connection your caller mig...

Page 69: ...nd then press 5 1 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing l 5 1 MFC 440CN Lift the external telephone s handset and then press Hook to answer MFC 665CW If you are at the machine you can lift the handset or press Speaker Phone to answer MFC 845CW Press Speaker Phone on the machine or use the cordles...

Page 70: ...tes What does Brother s Distinctive Ring do 7 The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes Note You must pay for your telephone company s Distinctive Ring service before you program the machine to work with it Do you have Voic...

Page 71: ...g pattern 7 After you have set the Distinctive Ring feature to on the receive mode is set to Manual automatically You cannot change the receive mode to another mode while the Distinctive Ring is set to on a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Miscellaneous Press OK d Press a or b to choose Distinctive Press OK e Press a or b to choose Set Press OK f Press a or...

Page 72: ...one company to find out about the kind of service available in your area Setting up your area code USA only 7 Your machine will automatically dial 1 plus the area code for any number that does not originate in your area code The machine can identify local calls from your area code by entering your area code in the Area Code setting With this setting calls returned from the caller ID history to you...

Page 73: ... on the same telephone line as the machine the TAD answers all calls and the machine listens for fax calling CNG tones If it hears them the machine takes over the call and receives the fax If it does not hear CNG tones the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rin...

Page 74: ...wall jack unless you are using Distinctive Ring a Plug the telephone line cord from the telephone wall jack into the jack labeled LINE b Plug the telephone line cord from the external TAD into the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack c Set your external TAD to four rings or less The machine s Ring Delay setting does ...

Page 75: ...phone lines 7 A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of...

Page 76: ...e TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone a Put the two line TAD and the two line telephone next to your machine b Plug one end of the telephone line cord for your mac...

Page 77: ...g or receiving faxes should be reported first to the company who handles your PBX External and extension phones 7 Connecting an external or extension telephone 7 You can connect a separate telephone or telephone answering device directly to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT 1 Extension telephone 2 External telephone When you are usin...

Page 78: ...n or external telephone you can tell your machine to receive it by dialing the fax receive code l 5 1 Wait for the chirping sounds then replace the handset See Easy Receive on page 50 Your caller will have to press Start to send the fax Telephone answer code 7 If you receive a voice call and the machine is in F T mode it will start to sound the F T double ring after the initial ring delay If you p...

Page 79: ...LCD shows Not Registered when you enter a Speed Dial number a number has not been stored at this location Search 8 You can search for names you have stored in the Speed Dial memory a Press Search Speed Dial You can also choose Speed Dial by pressing Fax b Press a or b to choose Alphabetical Order or Numerical Order Press OK Note Press l to make the LCD font size larger Press to make the LCD font s...

Page 80: ...mission the automatic redial feature does not work when using the scanner glass Outgoing Call 8 The last 30 numbers you telephoned MFC 665CW and MFC 845CW only or sent a fax to will be stored in the outgoing call history You can choose one of these numbers to telephone MFC 665CW and MFC 845CW only fax to add to Speed Dial or delete from the history a Press Redial Pause You can also choose Outgoing...

Page 81: ... a or b to choose the number you want to call Press OK d Do one of the following MFC 665CW and MFC 845CW only To make a phone call press a or b to choose Make a Phone Call Press OK To send a fax press a or b to choose Send a Fax Press OK If you want to store the number press a or b to choose Add to Speed Dial Press OK See Storing Speed Dial numbers from Outgoing Calls on page 66 Press a or b to ch...

Page 82: ...b to choose Set Quick Dial Press OK d Press a or b to choose Speed Dial Press OK e Press a or b to choose the 2 digit Speed Dial location you want to store the number in Press OK f Do one of the following Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 174 To store the number without a name press OK g Enter the fax or telephone num...

Page 83: ...dd to Speed Dial Press OK e Press a or b to choose the 2 digit Speed Dial location you want to store the number in Press OK f Do one of the following Enter the name up to 16 characters using the dial pad Press OK To help you enter letters see Entering Text on page 174 To store the number without a name press OK g Press OK to confirm the fax or telephone number h Do one of the following Enter the s...

Page 84: ...n allow you to send the same fax message to many fax numbers by pressing only Search Speed Dial the two digit location and Black Start First you ll need to store each fax number in a Speed Dial location Then you can include them as numbers in the Group Each Group uses up a Speed Dial location You can have up to six Groups or you can assign up to 158 numbers MFC 440CN and MFC 665CW or 198 numbers M...

Page 85: ... Press a or b to choose Change Group name Press OK Note How to change the stored name or number If you want to change a character press d or c to position the cursor under the character you want to change and then press Clear Back Re enter the character g Enter the new name up to 16 characters using the dial pad Press OK See Entering Text on page 174 For example type NEW CLIENTS h Press a or b to ...

Page 86: ...these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing Speed Dial numbers on page 66 For example you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 a Press Search Speed Dial b Enter 03 Note If you stored 2 numbers in one Speed Dial location you will be asked w...

Page 87: ...GM Msg Ctr OGM This message will be played when a call is received The caller will be able to leave a voice or fax message F T OGM This message is played when a call is received and your machine is set to Fax Tel mode The caller will not be able to leave a message See Fax Tel OGM Announcement on page 72 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Setup Msg Ctr Press...

Page 88: ... Press OK e Press a or b to choose either Msg Ctr OGM or F T OGM Press OK f Press a or b to choose Erase OGM Press OK g Do one of the following Press 1 to erase the OGM Press 2 to exit without erasing h Press Stop Exit Fax Tel OGM Announcement 9 If your machine is set to Fax Tel receive mode this message will be played by your Brother machine to a caller Unlike the Msg Ctr OGM the caller will not ...

Page 89: ... messages and the time and date the message was recorded Follow the steps below to listen to your voice messages a Press Play Record or Play The following commands are available when playing messages b Press Stop Exit Erasing incoming messages 9 To erase voice messages individually9 a Press Play Record or Play The machine will sound a two second beep and begins message playback Each message is pre...

Page 90: ...se Setup Msg Ctr Press OK d Press a or b to choose ICM Max Time Press OK e Press a or b to choose the maximum time setting for incoming messages 30 60 120 or 180 seconds Press OK f Press Stop Exit Setting toll saver 9 When the toll saver feature is on the machine will answer after two rings if you do have voice or fax messages and after four rings if you do not have any messages This way when you ...

Page 91: ...rn the monitor Off you will not hear messages as they come in a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Setup Msg Ctr Press OK d Press a or b to choose ICM Rec Monitr Press OK e Use a or b to choose Off or On Press OK f Press Stop Exit Recording a conversation MFC 665CW only 9 If you are using the handset you can record a telephone conversation by pressing Play Re...

Page 92: ... Operation Press OK d Press a or b to choose Fwd Page Store Press OK e Press a or b to choose Fax Forward Press OK f Enter the forwarding number up to 20 digits Press OK g Press a or b to choose Backup Print On or Backup Print Off Press OK Note If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This is the safety feature in case there is a pow...

Page 93: ...y up to 20 digits Press OK Do not include the area code if it is the same as that of your machine For example press 1 8 0 0 5 5 5 1 2 3 4 g Do one of the following If your pager needs a PIN enter the PIN press press Redial Pause and then enter your fax number followed by Press OK For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 6 7 8 9 If you do not need a PIN press Redial Pause and then ent...

Page 94: ...urned on your machine cannot receive a color fax unless the sending machine converts it to black white Fax Preview MFC 665CW and MFC 845CW only 10 If you choose Fax Preview you can view received faxes on the LCD by pressing the Fax Preview key When the machine is in Ready mode a popup message will appear on the LCD to alert you of new faxes You can continue all operations Setting Fax Preview 10 a ...

Page 95: ...xit When a fax is open the control panel keys will perform the operations shown below How to delete all faxes in the list 10 a Press Fax Preview b Press a or b to choose Delete All Press OK Then confirm the Delete by pressing 1 How to print all faxes in the list 10 a Press Fax Preview b Press a or b to choose Print All Press OK Key Description Enlarge the fax Reduce the fax a or b Scroll verticall...

Page 96: ... a or b to choose Fwd Page Store Press OK e Press a or b to choose PC Fax Receive Press OK f Press a or b to choose USB or the PC you want to receive Press OK g Press a or b to choose Backup Print On or Backup Print Off Press OK h Press Stop Exit Note PC Fax Receive is not supported in the Mac OS Before you can set up PC Fax Receive you must install the MFL Pro Suite software on you PC Make sure y...

Page 97: ... to choose USB or the PC you want to receive Press OK h Press a or b to choose Backup Print On or Backup Print Off Press OK i Press Stop Exit Turning off Advanced Fax Operations 10 a Press Menu b Press a or b to choose Fax Press OK c Press a or b to choose Advanced Fax Operation Press OK d Press a or b to choose Fwd Page Store Press OK e Press a or b to choose Off Press OK f Press Stop Exit Note T...

Page 98: ...fore the setting changes You will be asked if you want to turn on Backup Print For detail see PC Fax Receive on page 80 If you press 2 faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged Remote Retrieval 10 You can call your machine from any touch tone telephone or fax machine then use the remote access code and remote commands to retrieve fax message...

Page 99: ... has received messages 1 long beep Fax messages 2 long beeps Voice messages MFC 665CW and MFC 845CW only 3 long beeps Fax Voice messages MFC 665CW and MFC 845CW only No beeps No messages d When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command e Press 9 0...

Page 100: ...he selected OGM You can stop playing OGMs by pressing 9 2 F T OGM 2 Record 1 Msg Ctr OGM After one long beep you can record the selected OGM You will hear the message played once You can stop recording the message by pressing 9 2 F T OGM 95 Change the Fax Forwarding Paging or Fax Storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages 2 Fax Forwarding One lon...

Page 101: ...r three short beeps 2 Voice 98 Change the Receive Mode MFC 440CN only 1 External TAD If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 98 Change the Receive Mode MFC 665CW and MFC 845CW only 1 Msg Ctr If you hear one long beep your change has been accepted 2 Fax Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval Wait for the long beep then replace th...

Page 102: ...ed f Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Changing your Fax Forwarding number 10 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine a Dial your fax number b When your machine answers enter your remote access code 3 digits followed by l at once If y...

Page 103: ...r b to choose On On Image Off or Off Image Press OK f Press Stop Exit Fax Journal activity report 11 You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days If you set the interval to Off you can still print the report by following the steps on How to print a report on page 88 The factory setting is Every 50 Faxes a Press Menu b Press a or b to ...

Page 104: ...st about how to quickly program your machine Quick Dial Lists names and numbers stored in the Speed Dial memory in alphabetical or numerical order Fax Journal Lists information about the last incoming and outgoing faxes TX Transmit RX Receive User Settings Lists your settings Network Config Lists your Network settings How to print a report 11 a Press Menu b Press a or b to choose Print Reports Pre...

Page 105: ... shows Dialing Sequential polling Black White only 12 Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed a Press Fax b Press a or b to choose Polling RX Press OK c Press a or b to choose On or Off Press OK d Press a or b to choose Broadcasting Press OK e Press a or b to choose Add Number Press OK f Enter a...

Page 106: ...y any other fax machine until you delete it from the memory See Checking and canceling waiting jobs on page 43 Set up for polled transmit 12 a Press Fax b Load your document c Press a or b to choose Polled TX Press OK d Press a or b to choose On or Off Press OK e Press a or b to choose any settings you want to change Press OK After each setting is accepted you can continue to change more settings ...

Page 107: ...Section III Copy III Making copies 92 ...

Page 108: ... Color Adjust See page 96 Stack Sort See page 95 Page Layout See page 94 Set New Default See page 97 Factory Reset See page 97 When the option you want is highlighted press OK Note The default setting is Fax mode You can change the amount of time that the machine stays in Copy mode after the last copy operation See Mode Timer on page 26 Making a single copy 13 a Press Copy b Load your document See...

Page 109: ...a or b Note You can save some of the settings that you use most often by setting them as default These settings will stay until you change them again See Setting your changes as new default on page 97 Changing copy quality 13 You can choose from a range of quality The factory setting is Normal Fast Fast copy speed and lowest amount of ink used Use to save time printing documents to be proof read l...

Page 110: ...y letting you copy two or four pages onto one printed page You can also produce a poster When you use the poster feature your machine divides your document into sections then enlarges the sections so you can assemble them into a poster If you want to print a poster use the scanner glass Important Please make sure paper size is set to Letter or A4 You can not use the Enlarge Reduce setting with the...

Page 111: ...ned press 2 to finish Note If photo paper has been chosen in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been chosen Place your document face down in the direction shown below 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 You can make a poster size copy of a photograph Sorting copies using the ADF13 You can sort multiple copies Pages will be ...

Page 112: ...of copies you want d Press a or b to choose Contrast Press OK e Press c to increase the contrast or press d to decrease the contrast Press OK f If you do not want to change additional settings press Black Start or Color Start Color Saturation 13 a Press Copy b Load your document c Enter the number of copies you want d Press a or b to choose Color Adjust Press OK e Press a or b to choose Red Green ...

Page 113: ... or b to choose Paper Size Press OK e Press a or b to choose Letter Legal A4 A5 or 4 x 6 Press OK f If you do not want to change additional settings press Black Start or Color Start Setting your changes as new default 13 You can save the copy settings for Quality Paper Type Brightness Contrast and Color Adjust that you use most often by setting them the default settings These settings will stay un...

Page 114: ...r some jobs from the memory before you can continue To free up extra memory do the following Turn off Advanced Fax Operation See Turning off Advanced Fax Operations on page 81 Print the faxes that are in the memory See Printing a fax from the memory on page 51 When you get an Out of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory ...

Page 115: ...Section IV Walk up Photo Printing IV PhotoCapture Center 100 PictBridge 111 ...

Page 116: ...Brother machine includes media drives slots for use with popular digital camera media CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard and xD Picture Card miniSD can be used with a miniSD adapter Memory Stick Duo can be used with a Memory Stick Duo adapter Memory Stick Pro Duo can be used with a Memory Stick Pro Duo adapter Adapters are not included with the machine Contact ...

Page 117: ...chine is designed to read media cards that have been formatted by a digital camera When a digital camera formats a media card it creates a special folder into which it copies image data If you need to modify the image data stored on a media card with your PC we recommend that you do not modify the folder structure created by the digital camera When saving new or modified image files to the media c...

Page 118: ... highlighted press OK Print Images 14 View Photo s 14 You can preview your photos on the LCD before you print them If your photos are large files there may be a delay before each photo is displayed on the LCD a Make sure you have put the media card in the proper slot Press PhotoCapture b Press a or b to choose View Photo s Press OK c Press d or c to choose your photo Note Instead of scrolling thro...

Page 119: ...pture b Press a or b to choose Print Index Press OK c Press a or b to choose 6 Images Line Fast or 5 Images Line Photo Press OK Print time for 5 Images Line will be slower than 6 Images Line but the quality is better d Press Color Start to print Print All Photos 14 You can print all the photos on your media card a Make sure you have put the media card in the proper slot Press PhotoCapture b Press ...

Page 120: ...nt setting See page 105 If you do not want to change any settings press Color Start to print DPOF printing 14 DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it easier to print images from a digital camera If your digital came...

Page 121: ... the total number of photos that will be printed For Print All Photos Print Photos You can see the number of copies of each photo that will be printed Menu Selections Option1 Option2 Page Print Quality Normal Photo 106 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo 106 Paper Size Letter A4 4 x 6 5 x 7 When A4 or Letter is chosen 4 x 3 5 x 3 5 6 x 4 7 x 5 8 x 6 Max Size 106 Brightnes...

Page 122: ...type of paper you are using Letter 4 6 5 7 or A4 Press OK c If you chose Letter or A4 press a or b to choose the print size Press OK d If you do not want to change additional settings press Color Start to print Adjusting Brightness Contrast and Color 14 Brightness 14 a Press a or b to choose Brightness Press OK b Press d to make a darker copy or press c to make a lighter copy Press OK c If you do ...

Page 123: ...llowing If you want to customize other color enhancement press a or b to choose other option If you want to change other settings press a or b to choose Exit and then press OK f If you do not want to change additional settings press Color Start to print Note White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other factors will effect the appearan...

Page 124: ... Press OK b Press a or b to choose Off or On Press OK c If you do not want to change additional settings press Color Start to print Setting your changes as new default 14 You can save the print settings you use most often by setting them the default settings These settings will stay until you change them again a Press a or b to choose your new setting Press OK Repeat this step for each setting you...

Page 125: ...tory setting is 150 dpi Color and the default file format is PDF File names default to the current date that you set using the control panel keys For details see Quick Setup Guide For example the fifth image scanned on July 1 2006 would be named 07010605 PDF You can change the color quality and file name a Insert a CompactFlash Memory Stick Memory Stick Pro SecureDigital MultiMediaCard or xD Pictu...

Page 126: ...ttings j The file name is set automatically however you can set a name of your choice using the dial pad You can only change the first 6 digits Press OK Note Press Clear Back to delete the current name k Press Black Start or Color Start Understanding the Error Messages 14 Once you are familiar with the types of errors that can occur while you are using the PhotoCapture Center you can easily identi...

Page 127: ...your camera some of these settings may not be available 1 See DPOF printing on page 112 for more details 2 If your camera is set to use the Printer Settings Default setting the machine will print your photo using the settings below The names and availability of each setting depend on the specification of your camera Please refer to the documentation supplied with your camera for more detailed info...

Page 128: ...LCD will show Printing WARNING To prevent damage to your machine do not connect any device other than a PictBridge compatible camera to the PictBridge port DPOF printing 15 DPOF stands for Digital Print Order Format Major digital camera manufacturers Canon Inc Eastman Kodak Company Fuji Photo Film Co Ltd Matsushita Electric Industrial Co Ltd and Sony Corporation created this standard to make it ea...

Page 129: ...f Memory This message will appear if you are working with images that are too large for the machine s memory Wrong USB device This message will appear if you connect a non PictBridge compatible or broken device to the PictBridge port To clear the error unplug the device from the PictBridge port then press On Off to turn the machine off and then on again See Error messages on page 136 for the detai...

Page 130: ...Chapter 15 114 ...

Page 131: ...Section V Software V Software and Network features 116 ...

Page 132: ...ML User s Guide For Windows Note If you have not installed the software see Viewing Documentation on page 2 a From the Start menu point to Brother MFC XXXX where XXXX is your model number from the programs group then click User s Guide b Click SOFTWARE USER S GUIDE or NETWORK USER S GUIDE from the top menu c Click the heading you would like to view from the list at the left of the window For Macin...

Page 133: ...Section VI Appendixes VI Safety and Legal 118 Troubleshooting and Routine Maintenance 130 Menu and Features 158 Specifications 175 Glossary 191 ...

Page 134: ...frigerators medical equipment chemicals or water DO NOT expose the machine to direct sunlight excessive heat moisture or dust DO NOT connect your machine to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do NOT connect your machine to electrical outlets on the same circuit as large appliances or other equipmen...

Page 135: ...age 51 To save the faxes in memory see Transferring faxes to another fax machine on page 139 or Transferring faxes to your PC on page 139 WARNING There are high voltage electrodes inside the machine Before you clean the inside of the machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Doing this will prevent an electrical shock DO NOT...

Page 136: ...e under the document cover or the scanner cover Doing this may cause injury DO NOT put your hands on the edge of the paper tray under the output paper tray cover Doing this may cause injury DO NOT touch the paper feed roller Doing this may cause injury ...

Page 137: ...on Do not carry the machine by holding the scanner cover If the machine becomes hot releases smoke or generates any strong smells immediately unplug the machine from the AC power outlet Call Brother Customer Service See Brother numbers on page i If metal objects water or other liquids get inside the machine immediately unplug the machine from the AC power outlet Call Brother Customer Service See B...

Page 138: ...ion line cord CAUTION Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line and on the telephone line or unplug the cords during a lightning storm WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and inju...

Page 139: ...ailable call your dealer or local power company 9 Use only the power cord supplied with this machine 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings of the products plugged into the extension cord do not exceed the extension cord ampere rating Als...

Page 140: ...ied technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 16 To protect your product against power surges we recommend the use of a power protection device Surge Protector 17 To reduce the risk of fire electric shock and injury to people note the fo...

Page 141: ... to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the te...

Page 142: ...tion is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protecti...

Page 143: ...ent and meets the FCC radio frequency RF Exposure Guidelines in Supplement C to OET65 This equipment should be installed and operated with at least 20cm and more between the radiator and person s body excluding extremities hands wrists feet and legs IMPORTANT Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry ...

Page 144: ...pied Money Bonds or other certificates of indebtedness Certificates of Deposit Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers Checks or drafts drawn by Governmental agencies Identifying badges or insignias Copyrighted works cannot be copied Sections of a copyright...

Page 145: ...poration SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation and Olympus Optical Co Ltd PictBridge is a trademar...

Page 146: ... page 136 Check that the correct printer driver has been installed and chosen Make sure that the machine is online Click Start and then Printers and Faxes Right click and choose Brother MFC XXXX where XXXX is your model name and make sure that Use Printer Offline is unchecked Poor print quality Check the print quality See Checking the print quality on page 148 Make sure that the Media Type setting...

Page 147: ...s are wrinkled In the printer driver Basic tab click Settings and uncheck Bi Directional Printing Cannot perform 2 in 1 or 4 in 1 printing Check that the paper size setting in the application and in the printer driver are the same Print speed is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality setti...

Page 148: ...ns on page 81 Left and Right margins are cut off or a single page is printed on two pages Turn on Auto Reduction See Printing a reduced incoming fax on page 51 Phone Line or Connections Difficulty Suggestions Dialing does not work No dial tone Check that the machine is plugged in and that the On Off key is on Check all line cord connections Canada only Change Tone Pulse setting See Quick Setup Gui...

Page 149: ...scanner on page 146 Vertical black lines when sending If the copy you made shows the same problem clean the scanner See Cleaning the scanner on page 146 Handling Incoming Calls Difficulty Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to on your machine is more sensitive to sounds It may mistakenly interpret certain voices or music on the line as a fax machine calling a...

Page 150: ...ogram will repair and reinstall the software Device Busy Make sure the machine is not showing an error message on the LCD PhotoCapture Center Difficulties Difficulty Suggestions Removable Disk does not work properly 1 Have you installed the Windows 2000 update If not do the following 1 Unplug the USB cable 2 Install the Windows 2000 update and see the Quick Setup Guide After the installation the P...

Page 151: ...g a personal Firewall software see the User s Guide for your software or contact the software manufacturer Windows XP SP2 users 1 Click the Start button Control Panel and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On 2 Click Advanced tab and Settings button in Network Connection Settings 3 Click Add button and in the Description of service field enter any na...

Page 152: ... computer Print data is left in the machine s memory The USB cable was unplugged while the computer was sending the data to the machine Press Stop Exit The machine will cancel the job and clear it from the memory Try to print again Disconnected The other person or other person s fax machine stopped the call Try to send or receive again Document Jam The document was not inserted or fed properly or ...

Page 153: ...eive calls or you have not subscribed to the Caller ID service from your telephone company If you want to use the Caller ID feature call your telephone company See Caller ID on page 56 No Cartridge An ink cartridge is not installed properly Reinstall the ink cartridge See Replacing the ink cartridges on page 143 No File The media card in the media drive does not contain a JPG file Put the correct ...

Page 154: ... a mechanical problem OR A foreign objects such as a clip or ripped paper is in the machine Open the scanner cover and remove any foreign objects inside the machine If the error message continues do one of the following MFC 440CN only See Transferring your faxes or Fax Journal report on page 139 before disconnecting the machine so you will not lose any important messages Then disconnect the machin...

Page 155: ...upt the error temporarily b Press Menu c Press a or b to choose Service Press OK d Press a or b to choose Data Transfer Press OK e Press a or b to choose Fax Transfer Press OK f Do one of the following If the LCD shows No Data there are no faxes left in the machine s memory Press Stop Exit Enter the fax number to which faxes will be forwarded g Press Black Start Transferring faxes to your PC B You...

Page 156: ...m B Documents can jam if they are not inserted or fed properly or if they are too long Follow the steps below to clear a document jam Document is jammed in the top of the ADF unit B a Take out any paper from the ADF that is not jammed b Open the ADF cover c Pull the jammed document up and to the left d Close the ADF cover e Press Stop Exit Note To avoid document jams close the ADF cover properly b...

Page 157: ... by lifting the scanner cover from the front of the machine and then closing it If you cannot remove the jammed paper from the front of the machine or the error message still appears on the LCD after you have removed the jammed paper please go to the next step d Remove the Jam Clear Cover 1 from the back of the machine Pull the jammed paper out of the machine e Put the Jam Clear Cover back on Make...

Page 158: ...rint head to take out the paper g Lift the scanner cover to release the lock 1 Gently push the scanner cover support down 2 and close the scanner cover 3 h Push the paper tray firmly back into the machine Note Make sure you pull out the paper support until it clicks Dial Tone B Setting the dial tone to Detection will shorten the dial detect pause a Press Menu b Press a or b to choose Initial Setup...

Page 159: ... only available for color fax sending Routine maintenance B Replacing the ink cartridges B Your machine is equipped with an ink dot counter The ink dot counter automatically monitors the level of ink in each of the 4 cartridges When the machine detects an ink cartridge is running out of ink the machine will tell you with a message on the LCD The LCD will tell you which ink cartridge is low or need...

Page 160: ... the direction of the arrow on the label f Lift the lock release lever and push it until it clicks and then close the ink cartridge cover g If you replaced an ink cartridge the LCD may ask you to verify that it was a brand new one For example Did You Change Black For each new cartridge you installed press 1 Yes to automatically reset the ink dot counter for that color If the ink cartridge you inst...

Page 161: ... expiration date written on the cartridge package DO NOT dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompati...

Page 162: ...k inside the paper tray d Wipe the paper tray with a soft cloth to remove dust e Put the paper tray firmly back in the machine Cleaning the scanner B a Lift the document cover 1 Clean the scanner glass 2 and the white plastic 3 with isopropyl alcohol on a soft lint free cloth b In the ADF unit clean the white bar 1 and the glass strip 2 under it with isopropyl alcohol on a lint free cloth 1 1 2 3 ...

Page 163: ...h sides of the machine to lift the scanner cover until it locks securely into the open position b Clean the machine printer platen 1 Cleaning the paper pick up roller B a Pull the paper tray completely out of the machine b Unplug the machine from the AC power outlet and remove the Jam Clear Cover 1 c Clean the Paper Pick up Roller 1 with isopropyl alcohol on a cotton swab d Put the Jam Clear Cover...

Page 164: ...an the print head at least five times and the print has not improved call Brother Customer Service See Brother numbers on page i Checking the print quality B If faded or streaked colors and text appear on your output some of the nozzles may be clogged You can check this by printing the Print Quality Check Sheet and looking at the nozzle check pattern a Press Ink b Press a or b to choose Test Print...

Page 165: ...ng alignment after transporting the machine if your printed text becomes blurred or images become faded a Press Ink b Press a or b to choose Test Print Press OK c Press a or b to choose Alignment Press OK d Press Black Start or Color Start The machine starts printing the Alignment Check Sheet e Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 f Do one of ...

Page 166: ...k the ink volume from your computer See Printing for Windows or Printing and Faxing for Macintosh in the Software User s Guide on the CD ROM Uninstalling and installing the handset and handset cradle MFC 665CW only 16 If you do not use the handset you can remove the handset and handset cradle Uninstalling the handset and handset cradle B a Unplug the curled handset cord from the machine b Pull the...

Page 167: ...cradle B a Remove the side cover Note If you cannot open the cover with your hand use a coin to open it b Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place c Connect the curled handset cord to the machine ...

Page 168: ...cket a Unplug the AC adapter from AC power outlet b Remove the AC adapter cord from the guide on the side of the machine c Press the tab 1 and lift the cradle 2 d Pull the tab 1 back and hold it in position as you push the bracket 2 to the back of the machine e Attach the side cover Installing the cradle and the bracket B a Remove the side cover Note If you cannot open the cover with your hand use...

Page 169: ... of the machine until it clicks into place c Make sure you plug the connector into the jack 1 and route the cable through the hook 2 as shown below d Press the tab 1 and place the front of the cradle in position e Push the cradle down f Route the AC power cord through the guide on the side of the machine g Plug the AC adapter into the AC power outlet 1 2 1 ...

Page 170: ...your warranty CAUTION It is important to allow the machine to park the print head after a print job Listen carefully to the machine before unplugging it to make sure that all mechanical noise has stopped Not allowing the machine to finish this parking process may lead to print problems and possible damage to the print head a Open the ink cartridge cover b Pull the lock release levers down and take...

Page 171: ... machine e Unplug the machine from the AC power outlet f MFC 845CW Unplug the AC adapter from the AC power outlet and remove the AC adapter cord from the guide on the side of the machine g Using both hands use the plastic tabs on both sides of the machine to lift the scanner cover until it locks securely into the open position Then unplug the interface cable from the machine if it is connected h L...

Page 172: ...ack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine MFC 440CN ...

Page 173: ...Troubleshooting and Routine Maintenance 157 MFC 665CW and MFC 845CW m Close the carton and tape it shut MFC 665CW MFC 845CW ...

Page 174: ... will not lose the settings you have chosen using the Menu key because they are stored permanently Also you will not lose your settings in the PhotoCapture Fax and Copy mode key menus if you have chosen Set New Default You may have to reset the date and time Note During a power failure the MFC 665CW and MFC 845CW will retain messages that are in the memory for approximately 24 hours Menu keys C Me...

Page 175: ...he time to return to Fax mode 26 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Sets the type of paper in the paper tray 26 Paper Size Letter Legal A4 A5 4 x6 Sets the size of the paper in the paper tray 27 Volume Ring Off Low Med High Adjusts the ring volume 27 Beeper Off Low Med High Adjusts the volume level of the beeper 27 Speaker Off Low Med High Adjusts the speake...

Page 176: ... You can adjust the brightness of the LCD backlight 31 Dim Timer Off 10 Secs 20 Secs 30 Secs You can set how long the LCD backlight stays on after the last key press 31 Off Timer Off 1 Min 2 Mins 3 Mins 5 Mins 10 Mins 30 Mins You can set how long the LCD stays on for after the last key press 31 Wallpaper You can choose the wallpaper of the LCD 32 Echo Control level1 level2 level3 level4 Adjusts th...

Page 177: ... in Fax Tel mode 49 Easy Receive On Off Semi MFC 665CW and MFC 845CW only Receives fax messages without pressing the Black Start or Color Start key 50 Remote Codes On l51 51 Off Allows you to answer all calls at an extension or external phone and use codes to turn the machine on or off You can personalize these codes 62 Auto Reduction On Off Reduces the size of incoming faxes 51 Set Quick Dial Spe...

Page 178: ...ou are away from your machine to preview faxes or to send faxes to your PC 76 Remote Access Access Code l Set your own code for Remote Retrieval 82 Print Fax Backup Print Prints incoming faxes stored in the memory 51 Remaining Jobs Check which jobs are in the memory and lets you cancel chosen jobs 43 Setup Msg Ctr MFC 665CW and MFC 845CW only OGM Msg Ctr OGM F T OGM Play Record or erase the outgoi...

Page 179: ...w or print a list of the last 30 Caller IDs stored in the memory Set up your 3 digit area code only if you do not dial it within your own area code 56 LAN MFC 440CN only TCP IP BOOT Method Auto Static RARP BOOTP DHCP Chooses the BOOT method that best suits your needs See Network User s Guide on the CD ROM IP Address 000 255 000 255 000 255 000 255 Enter the IP address Subnet Mask 000 255 000 255 0...

Page 180: ...oses the Ethernet link mode Factory Reset Yes No Restores all network settings to the factory default LAN MFC 665CW and MFC 845CW only TCP IP Wired BOOT Method Auto Static RARP BOOTP DHCP Chooses the BOOT method that best suits your needs See Network User s Guide on the CD ROM IP Address 000 255 000 255 000 255 000 255 Enter the IP address Subnet Mask 000 255 000 255 000 255 000 255 Enter the Subn...

Page 181: ...uits your needs IP Address 000 255 000 255 000 255 000 255 Enter the IP address Subnet Mask 000 255 000 255 000 255 000 255 Enter the Subnet mask Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address Node Name BRW_XXXXXX Enter the Node name WINS Config Auto Static Chooses the WINS configuration mode WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 Specifies the IP address ...

Page 182: ...ink mode Network I F Wired LAN WLAN You can choose the network connection type Factory Reset Yes No Restores all wired and wireless network settings to the factory default Print Reports Transmission Prints these lists and reports 88 Help List Quick Dial Fax Journal User Settings Network Config Machine Info Serial No Lets you check the serial number of your machine 154 Initial Setup Receive Mode Fa...

Page 183: ...Local Language MFC 440CN and MFC 665CW only Canada only English French Allows you to change the LCD language for your country See Quick Setup Guide Level1 Level2 Level3 Options Descriptions Page Fax Resolution Standard Fine S Fine Photo Sets the resolution for outgoing faxes 41 Contrast Auto Light Dark Changes the lightness or darkness of faxes you send 41 Speed Dial Alphabetical Order Numerical O...

Page 184: ... 24 hour format that the delayed faxes will be sent 43 Batch TX On Off Combines delayed faxes to the same fax number at the same time of day into one transmission 43 Real Time TX On Off You can send a fax without using the memory 42 Polled TX On Off Sets up your machine with an document to be retrieved by another fax machine 90 Polling RX On Off Sets up your machine to poll another fax machine 89 ...

Page 185: ...ion Scan to OCR You can have your text document converted to an editable text file Scan to File You can scan a black white or a color document into your computer Scan to Card when a card is inserted 150 dpi Color 300 dpi Color 600 dpi Color 200x100 dpi B W 200 dpi B W PDF JPEG PDF JPEG PDF JPEG TIFF PDF TIFF PDF File Name XXXXXXXX You can choose the scan resolution file format and enter a file nam...

Page 186: ...ou can choose the enlargement or reduction ratio for your type of document 94 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Transparency Choose the paper type that matches the paper in the tray 97 Paper Size Letter Legal A4 A5 4 x6 Choose the paper size that matches the paper in the tray 97 Brightness Adjusts the brightness of copies 96 Contrast Adjusts the contrast of copies 96 Th...

Page 187: ...stack or sort multiple copies 95 Page Layout Off 1 in 1 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L Poster 3 x 3 You can make N in 1 or Poster copies 94 Set New Default Yes No You can save your copy settings 97 Factory Reset Yes No You can restore all the settings to factory settings 97 Level1 Level2 Level3 Options Descriptions Page The factory settings are shown in Bold with an asterisk 2 1 1 2 2 1 1 2 2...

Page 188: ...media card 103 Print Photos See the print settings table below You can print an individual image 104 Option1 Option2 Option3 Option4 Descriptions Page Print Quality Normal Photo Choose the print quality 106 Paper Type Plain Paper Inkjet Paper Brother Photo Other Photo Choose the paper type 106 Paper Size Letter 4 x 6 5 x 7 A4 When A4 or Letter is chosen 4 x 3 5 x 3 5 6 x 4 7 x 5 8 x 6 Max Size Cho...

Page 189: ... to fit the paper size or print size Turn this feature off if you want to print whole images or prevent unwanted cropping 108 Borderless On Off Expands the printable area to fit the edges of the paper 108 Set New Default Yes No You can save your print settings 108 Factory Reset Yes No You can restore all the settings to factory settings 108 Option1 Option2 Option3 Option4 Descriptions Page The fac...

Page 190: ...cters Making corrections C If you entered an incorrect letter and want to change it press d to move the cursor under the incorrect character Then press Clear Back Re enter the correct character You can also back up and insert letters Repeating letters C If you need to enter a letter that is on the same key as the letter before press c to move the cursor to the right before you press the key again ...

Page 191: ...od Black Color Piezo with 94 1 nozzles Piezo with 94 3 nozzles LCD liquid crystal display MFC 440CN 2 0 in 50 8 mm Color LCD MFC 665CW and MFC 845CW 2 5 in 63 5 mm Color LCD Power Source AC 100 to 120 V 50 60 Hz Power Consumption MFC 440CN Off Mode Standby Operating Average 4 W Average 6 W Average 31 W MFC 665CW Off Mode Standby Operating Average 6 W Average 8 W Average 34 W MFC 845CW Off Mode Sta...

Page 192: ...ting Best Print Quality 50 F to 95 F 10 to 35 C 68 F to 91 F 20 to 33 C Humidity Operating Best Print Quality 20 to 80 without condensation 20 to 80 without condensation 180 mm 7 1 in 398 mm 15 7 in 351 mm 13 8 in 370 mm 14 6 in 443 mm 17 4 in 18 4 in 15 7 in 13 8 in 17 4 in 468 mm 398 mm 351 mm 14 6 in 370 mm 443 mm 7 1 in 180 mm 476 mm 18 7 in 14 6 in 370 mm 7 1 in 180 mm 15 7 in 398 mm 17 4 in ...

Page 193: ...velopes commercial No 10 DL C5 Monarch JE4 Photo 2L 5 7 Index card and Post card 3 Width 3 5 in 89 mm 8 5 in 216 mm Height 5 0 in 127 mm 14 0 in 356 mm For more details see Paper weight thickness and capacity on page 16 Maximum paper tray capacity Approx 100 sheets of 20 lb 80 g m2 plain paper Photo Bypass Tray USA Photo Paper Tray Canada Paper type Plain paper inkjet paper coated paper and glossy...

Page 194: ...al Black only Contrast Control Automatic Light Dark manual setting Resolution Horizontal 203 dot in 8 dot mm Vertical Standard 98 line in 3 85 line mm Monochrome 196 line in 7 7 line mm Color Fine 196 line in 7 7 line mm Monochrome Color Photo 196 line in 7 7 line mm Monochrome Superfine 392 line in 15 4 line mm Monochrome Speed Dial MFC 440CN MFC 665CW 80 stations 2 numbers MFC 845CW 100 stations...

Page 195: ...rinted materials are subject to change without prior notice 2 Pages refers to the ITU T Test Chart 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice 3 Black White only Memory Transmission Up to 480 1 400 2 pages Out of Paper Reception Up to 480 1 400 2 pages ...

Page 196: ...er MFC 665CW and MFC 845CW only D Message Center Yes ICM Recording Time Max 29 minutes Max 99 messages Max 180 secs 1 message Toll Saver Yes Recording Conversation MFC 665CW only Yes OGM Yes Recording OGM Time 20 secs ...

Page 197: ...y Hopping Spread Spectrum Multi Handset Capability Up to 4 handsets Dimensions Weight including battery 5 43 oz 154 g LCD liquid crystal display 16 Digit 3 Line 1 Line for Pict Backlit Orange Charge Indicator Yes LED Full Charge Time 12 hours While in Use TALK 4 hours 1 6 hours 2 While Not in Use Standby 200 hours Type BCL BT10 Rating Ni MH 3 6 V 730 mAh 6 06 in 154 mm 1 24 in 31 6 mm 1 95 in 49 6...

Page 198: ...y cradle D AC adapter D Dimensions Weight 2 53 oz 71 6 g Power Consumption during charge Charging Average 2 W Type BCL ADA Input AC 100 to 240 V 50 60 Hz Output DC 11 0 V 2 64 in 67 mm 3 35 in 85 mm 2 72 in 69 mm ...

Page 199: ... Scanner Glass Height Max 11 7 in 297 mm Copy Width Max 8 26 in 210 mm Copy Speed MFC 440CN Black Up to 18 pages minute Letter paper 1 Color Up to 16 pages minute Letter paper 1 MFC 665CW MFC 845CW Black Up to 20 pages minute Letter paper 1 Color Up to 18 pages minute Letter paper 1 Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Black White Scans...

Page 200: ...mory Stick Memory Stick Pro Not available for music data with MagicGate MultiMediaCard Secure Digital xD Picture Card 1 File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG 2 Scan to Card JPEG PDF Color TIFF PDF Black Color Enhancement True2Life Number of Files Up to 999 files in the media card including the folder inside media Folder File must be in the 3rd folder level of the ...

Page 201: ... XP Professional x64 Edition Mac OS X 10 2 4 or greater WIA Compliant Yes Windows XP 1 Color Depth 36 bit color Processing Input 24 bit color Processing Output Actual Input 30 bit color Actual Output 24 bit color Resolution Up to 19200 19200 dpi interpolated 2 Up to 600 2400 dpi optical Scanning Speed Black Up to 3 59 sec Color Up to 5 66 sec Letter size at 100 100 dpi Document Size ADF Width 5 8 ...

Page 202: ...essional XP Windows XP Professional x64 Edition driver supporting Brother Native Compression mode Mac OS X 10 2 4 or greater Brother Ink Driver Resolution Up to 1200 6000 dpi 1 1200 2400 dpi 1200 1200 dpi 600 600 dpi 600 300 dpi 600 150 dpi Print Speed MFC 440CN Up to 25 pages minute Black 2 Up to 20 pages minute Color 2 MFC 665CW MFC 845CW Up to 27 pages minute Black 2 Up to 22 pages minute Color...

Page 203: ... on the CD ROM for detailed network specifications 4 A wireless network connection is supported only between the machine and an access point for PCs running Windows XP Professional 64 Edition Ad hoc connection is not supported USB A USB 2 0 interface cable that is no longer than 6 feet 2 0 m 1 2 LAN cable 3 Ethernet UTP cable category 5 or greater Wireless LAN MFC 665CW and MFC 845CW only Your mac...

Page 204: ...teron AMD Athlon 64 Intel Xeon with Intel EM64T Intel Pentium 4 with Intel EM64T 256MB 512MB 170MB 220MB Apple Macintosh Operating Systems OS X 10 2 4 or greater Printing PC Fax Send 4 Scanning Removable Disk 3 USB 2 Ethernet Wireless 802 11 b g MFC 665CW and MFC 845CW only PowerPC G3 G4 G5 Intel Core Solo Duo 350MHz 128MB 256MB 80MB 200MB 1 Microsoft Internet Explorer 5 or greater 2 Third party U...

Page 205: ...es at 5 coverage Yellow Cyan and Magenta Approximately 400 pages at 5 coverage The above figures are based upon the following assumptions Continuous printing at a resolution of 600 600 dpi in normal mode after installing new ink cartridge The printing frequency The number of pages printed Periodic automatic print head assembly cleaning Your machine will clean the print head assembly periodically T...

Page 206: ...sional x64 Edition Mac OS X 10 2 4 or greater Ethernet 10 100 BASE TX Auto Negotiation Wired LAN IEEE 802 11 b g Wireless LAN MFC 665CW and MFC 845CW only Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP NetBIOS Name Resolution WINS DNS Resolver LPR LPD Custom Raw Port Port9100 FTP Server mDNS TELNET SNMP Network Security MFC 665CW and MFC 845CW only SSID ESSID 128 104 64 40 bit WEP WPA WPA2 PSK...

Page 207: ...e than one location Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimum standar...

Page 208: ...ceive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying scanning and faxing photographs Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting Help list A printout of th...

Page 209: ...y printing Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Real Time Transmission When memory is full you can send faxes in real time Remaining jobs You can check which jobs are waiting in memo...

Page 210: ...lephone Answer Code For Fax Tel mode only When the machine answers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 5 1 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sendin...

Page 211: ...ick up roller 147 print head 148 printer platen 147 scanner 146 Connecting external TAD 57 external telephone 61 two line external TAD or telephone 60 Consumable items 189 Control panel overview 6 ControlCenter See Software User s Guide on the CD ROM Copy brightness 96 color saturation 96 contrast 96 enlarge reduce 94 enter Copy mode 92 multiple 93 out of memory 98 page layout N in 1 94 paper size...

Page 212: ... Easy Receive 50 F T Ring Time setting 49 Fax Forwarding 84 Fax Preview 78 79 from extension phone 61 62 into PC 80 Paging 77 phone line interference 143 printing from memory 51 Receive Mode choosing 46 reducing to fit on paper 51 retrieving from a remote site 84 86 Ring Delay setting 49 sending 38 89 at end of conversation 44 Broadcasting 40 canceling from memory 43 color fax 39 contrast 41 delay...

Page 213: ...2 Fax 38 PhotoCapture 8 Scan 8 Multi line connections PBX 61 N Network Printing See Network User s Guide on the CD ROM Scanning See Software User s Guide on the CD ROM O On Off key 24 Out of Area Caller ID 56 Outgoing Message Msg Ctr OGM 71 P Packing the machine 154 Paging 77 Paper 13 19 177 capacity 16 loading 17 19 21 printable area 23 size 27 size of document 11 type 15 26 PaperPort SE with OCR...

Page 214: ...e CD ROM Programming your machine 158 Q Quick Dial Access codes and credit card numbers 70 Broadcasting 40 using Groups 40 Group dial changing 66 67 setting up Groups for Broadcasting 68 Search 63 Speed Dial changing 66 67 setting up by 2 digit location 66 setting up from Caller ID history 67 setting up from outgoing calls 66 using 63 R Receive Mode 46 External TAD 46 Fax Only 46 Fax Tel 46 Manual...

Page 215: ... 16 177 Troubleshooting 130 checking ink volume 150 document jam 140 error messages on LCD 136 if you are having difficulty copying 134 document jam 140 incoming calls 133 Network 135 phone line or connections 132 PhotoCapture Center 134 printing 130 printing received faxes 132 receiving faxes 132 sending faxes 133 software 134 paper jam 141 True2Life PhotoCapture Center 107 Two line phone system ...

Page 216: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 217: ...http www brother com These machines are made for use in the USA and Canada only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or Canada models overseas is at your own risk and may void your warrant...

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