Brother MFC 640CW - Color Inkjet - All-in-One User Manual Download Page 13

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Setting the Speaker Volume....................................... 2-7
Setting the LCD Contrast............................................ 2-8

Setup Send ........................................................................... 3-1

How to enter Fax mode .................................................... 3-1
How to dial ........................................................................ 3-1

Manual dialling............................................................ 3-1
Speed-Dialling ............................................................ 3-2
Search ........................................................................ 3-2
Fax Redial .................................................................. 3-2

How to Fax ....................................................................... 3-3

Colour fax transmission .............................................. 3-3
Faxing from the ADF .................................................. 3-3
Faxing from the scanner glass ................................... 3-4
Automatic transmission .............................................. 3-5
Manual transmission................................................... 3-5
Sending a fax at the end of a conversation ................ 3-5

Basic sending operations ................................................. 3-6

Advanced sending operations ........................................ 3-11

Broadcasting (Monochrome only)............................. 3-11
Overseas Mode ........................................................ 3-12
Delayed Fax (Monochrome only) ............................. 3-13
Delayed Batch Transmission

(Monochrome only) .............................................. 3-13

Setup for Polled Transmit (Standard)

(Monochrome only) .............................................. 3-14

Setup for Polled Transmit with Secure Code

(Monochrome only) .............................................. 3-14

Memory Security....................................................... 3-15

Setting up the password ....................................... 3-16
Changing the Memory Security password............ 3-16
Turning Memory Security on ................................ 3-16
Turning Memory Security off ................................ 3-17

Faxing letter size documents from the scanner

glass ..................................................................... 3-17

Summary of Contents for MFC 640CW - Color Inkjet - All-in-One

Page 1: ...MFC 640CW USER S GUIDE Version A ...

Page 2: ...e serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your product on line at By registering your product with Brother you will be recorded as the original owner of the product http www brother com registration 1996 2005 Brother Industries Ltd ...

Page 3: ...d Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall no...

Page 4: ... power cord from the electrical socket Do not handle the plug with wet hands Doing this might cause an electrical shock To prevent injuries be careful not to put your hands on the edge of the machine under the scanner cover To prevent injuries be careful not to touch the area shaded in the illustration When moving the machine you must lift it from the base by placing a hand at each side of the uni...

Page 5: ... power cord from the electrical socket in order to shut off power completely IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or washing machine in a wet ba...

Page 6: ... the carpet Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the machine to direct sunlight excessive heat moisture or dust Do not connect your machine to electrical sockets controlled by wall switches or automatic timers Disruption of power can wipe out information in the machine s memory Do not connect your machine to electrical sockets on the same circui...

Page 7: ...l Search or the dial pad 4 Press Mono Start or Colour Start Storing numbers Storing Speed Dial numbers 1 Press Menu Set 2 3 1 2 Using the dial pad enter a two digit Speed Dial location number and then press Menu Set 3 Enter a number up to 20 digits and then press Menu Set 4 Enter a name up to 15 characters or leave it blank and then press Menu Set 5 Press Stop Exit ...

Page 8: ...er 4 Press Mono Start or Colour Start Using Search 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Search Speed Dial and then enter the first letter of the name you re looking for 4 Press or to search the memory 5 Press Mono Start or Colour Start Making copies 1 Press Copy to illuminate it in green 2 Load your document 3 Press Mono Start or Colour Start ...

Page 9: ...OM To view Documentation For Windows From the Start menu select Brother MFL Pro Suite MFC 640CW from the Programs Group and then select User s Guide OR 1 Turn on your PC Insert the Brother CD ROM labelled Windows into your CD ROM drive 2 If the model name screen appears click your model name 3 If the language screen appears click your language The CD ROM main menu will appear 4 Click Documentation...

Page 10: ...uctions as follows Software User s Guide Scanning on page 2 1 For Windows 98 98SE Me 2000 Professional and Windows XP ControlCenter2 on page 3 1 For Windows 98 98SE Me 2000 Professional and Windows XP Network Scanning on page 4 1 PaperPort User s Guide Instructions for scanning directly from ScanSoft PaperPort How to find Network setup instructions Your machine can be connected to a wireless or wi...

Page 11: ...o find Scanning instructions There are several ways you can scan documents You can find the instructions as follows Software User s Guide Scanning on page 9 1 For Mac OS 9 1 9 2 Mac OS X 10 2 4 or greater ControlCenter2 For Mac OS X 10 2 4 or greater on page 10 1 Network Scanning For Mac OS X 10 2 4 or greater on page 11 1 Presto PageManager User s Guide Instructions for scanning directly from Pre...

Page 12: ...r tray 1 12 Printable area 1 13 How to load paper envelopes and post cards 1 14 To load paper or other media 1 14 To load envelopes 1 16 To load post cards 1 17 About fax machines 1 18 Fax tones and handshake 1 18 ECM Error Correction Mode 1 19 Multi Line connections PABX 1 19 2 Getting started 2 1 Initial Setup 2 1 Setting the Date and Time 2 1 Setting Tone or Pulse dialling mode Not available in...

Page 13: ...6 Fax Resolution 3 7 Dual Access Monochrome only 3 8 Real Time Transmission 3 9 Checking job status 3 10 Cancelling a fax in progress 3 10 Cancelling a waiting job 3 10 Advanced sending operations 3 11 Broadcasting Monochrome only 3 11 Overseas Mode 3 12 Delayed Fax Monochrome only 3 13 Delayed Batch Transmission Monochrome only 3 13 Setup for Polled Transmit Standard Monochrome only 3 14 Setup fo...

Page 14: ...ndard 4 9 Setup for Polling Receive with Secure Code 4 10 Setup Delayed Polling Receive 4 10 Sequential Polling 4 11 5 Quick Dial numbers and dialling options 5 1 Storing numbers for easy dialling 5 1 Storing Speed Dial numbers 5 1 Changing Speed Dial numbers 5 2 Setting up Groups for Broadcasting 5 3 Dialling options 5 5 Access codes and credit card numbers 5 5 Pause 5 6 Tone or Pulse Not availab...

Page 15: ...ncoming messages 7 5 To erase voice messages individually 7 5 To erase messages all at once 7 5 Setting Maximum Time for incoming messages 7 6 Setting Toll Saver 7 6 ICM Recording Monitor 7 6 Recording a conversation 7 7 Record Fax Tel Outgoing Announcement F T OGM 7 7 8 Printing reports 8 1 Fax settings and activity 8 1 Customizing the Transmission Verification Report 8 1 Setting the Journal Peri...

Page 16: ...dex Thumbnails 10 5 Printing images 10 6 DPOF printing 10 8 Changing the default settings 10 9 Increasing print speed or quality 10 9 Setting the paper size 10 9 Adjusting brightness 10 9 Adjusting contrast 10 10 Colour enhancement 10 10 Cropping 10 12 Borderless 10 12 Scan to Card 10 13 Changing the default quality 10 14 Changing the default black white file format 10 14 Changing the default colo...

Page 17: ...e ADF unit 13 5 Printer jam or paper jam 13 6 Paper is jammed inside the paper tray 13 6 Paper is jammed inside the machine 13 7 If you are having difficulty with your machine 13 9 Setting Dial Tone detection 13 14 Compatibility 13 14 How to improve print quality 13 15 Cleaning the print head 13 15 Checking the print quality 13 16 Checking the printing alignment 13 18 Checking the ink volume 13 19...

Page 18: ...the FaxAbility Function A 6 How Does FaxAbility Work A 7 How to Turn FaxAbility OFF or ON A 8 Caller ID Caller IDentification A 9 Advantages of Caller ID A 9 How Does the Caller ID Work A 9 The Caller ID Appears on the Display When Your Telephone Rings A 9 Viewing Caller ID List A 10 Printing Caller ID List A 10 Telephone Service for Some Countries A 11 Distinctive Ringing For Singapore and Hong K...

Page 19: ...e A 21 B Appendix B B 1 On screen programming B 1 Menu table B 1 Memory storage B 1 Navigation keys B 2 Entering Text B 14 Inserting spaces B 14 Making corrections B 14 Repeating letters B 14 Special characters and symbols B 14 G Glossary G 1 S Specifications S 1 Product description S 1 General S 1 Print media S 2 Copy S 3 PhotoCapture Center S 4 Fax S 5 Scanner S 6 Printer S 7 Interfaces S 8 Comp...

Page 20: ... make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New type face identifies the messages on the LCD of the machin...

Page 21: ... a pause in quick dial numbers Hold Recall Lets you place calls on hold Also use this key to gain access to an outside line for Australia and New Zealand only and or to recall the operator or transfer a call to another extension when it is connected to a PBX 3 Ink Management Lets you clean the print head check the print quality and check the available ink volume 4 Dial Pad Use these keys to dial t...

Page 22: ...operation or exits from the menu A Power Save Lets you put the machine into Power Save mode B Navigation keys Menu Set The same key is used for Menu and Set operations Lets you access the Menu to program and store your settings in the machine You can press these keys to adjust the volume Search Speed Dial Lets you look up numbers that are stored in the dialling memory It also lets you dial stored ...

Page 23: ...How to put the machine into Power Save condition Press and hold down the Power Save key until the LCD shows The LCD light will go off How to take the machine out of Power Save mode Press and hold down the Power Save key until the LCD shows The LCD will show the date and time Fax mode Shutting Down Please Wait Even if you have put the machine into Power Save mode it will periodically clean the prin...

Page 24: ...et 4 Press Stop Exit 1 Should be set before you switch off the machine On Off Setting Receive Mode Available Operations Fax Receive On default Fax Only Fax Receive automatically Fax Detect Delayed Fax1 Remote Fax Options1 Remote Retrieval1 You can answer calls by lifting the handset TAD Msg Mgr Fax Receive automatically Recording of incoming messages Fax Detect Delayed Fax1 Remote Fax Options1 Rem...

Page 25: ...fore putting them in the ADF Recommended environment Temperature 20 to 35 C Humidity 50 to 70 Paper 80 gsm A4 Available document Length 147 to 356 mm Width 147 to 216 mm Weight 64 to 90 gsm Thickness 0 08 to 0 12mm Make sure documents written with ink or correction fluid are completely dry DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardb...

Page 26: ...ntil you feel them touch the feed roller 2 Adjust the paper guides to fit the width of your documents 3 Unfold the ADF Document Output Support Flap DO NOT pull on the document while it is feeding DO NOT leave thick documents on the scanner glass If you do this the ADF may jam ADF Document Output Support Flap ...

Page 27: ...6 mm wide and 297 mm long 1 Lift the document cover 2 Using the document guidelines on the left center the document face down on the scanner glass 3 Close the document cover To use the scanner glass the ADF must be empty If the document is a book or is thick do not slam the cover or press on it Place documents face down on the Scanner Glass ...

Page 28: ...rge quantities We recommend using 3M Transparency Film when you print on transparencies Brother Paper When you print on inkjet paper coated paper transparencies and glossy paper be sure to select the proper media in the Basic tab of the printer driver or in the Paper Type setting of the menu Menu Set 1 2 When you print on Brother glossy paper load the instruction sheet included with the glossy pap...

Page 29: ...rencies because they absorb water and perspiration easily and this may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only transparencies recommended for inkjet printing Do not use paper that is damaged curled wrinkled or irregularly shaped that is extremely shiny or highly textured that was previously printed by a printer that ca...

Page 30: ... Yes Yes A6 105 x 148 mm 4 1 x 5 8 Yes Cards Photo 102 x 152 mm 4 x 6 Yes Yes Yes Photo L 89 x 127 mm 3 1 2 x 5 Yes Photo 2L 127 x 178 mm 5 x 7 Yes Yes Index Card 127 x 203 mm 5 x 8 Yes Post Card 1 100 x 148 mm 3 9 x 5 8 Yes Post Card 2 Double 148 x 200 mm 5 8 x 7 9 Yes Envelopes C5 Envelope 162 x 229 mm 6 4 x 9 Yes DL Envelope 110 x 220 mm 4 3 x 8 7 Yes COM 10 105 x 241 mm 4 1 8 x 9 1 2 Yes Monar...

Page 31: ...Glossy Paper Up to 220 gsm Up to 58 lb Up to 0 25 mm Up to 0 01 20 Cards Photo Card Up to 240 gsm Up to 64 lb Up to 0 28 mm Up to 0 01 20 Index Card Up to 120 gsm Up to 32 lb Up to 0 15 mm Up to 0 006 30 Post Card Up to 200 gsm Up to 53 lb Up to 0 23 mm Up to 0 01 30 Envelopes 75 to 95 gsm 20 to 25 lb Up to 0 52 mm Up to 0 02 10 Transparencies 10 Output Paper Tray Up to 25 sheets of 80 gsm A4 Tran...

Page 32: ...op 2Bottom 3Left 4Right Cut Sheet 3 mm 0 mm 1 3 mm 0 mm 1 3 mm 0 mm 1 3 mm 0 mm 1 Envelopes 12 mm 24 mm 3 mm 3 mm 1 When you set the Borderless feature to On Printable area depends on the Printer driver settings The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using 1 3 4 2 1 3 4 2 Envelopes Cut Sheet Paper unprintable area ...

Page 33: ...ray completely out of the machine and remove the output paper tray 2 Press and slide the paper side guide to fit the paper width 3 Pull out the paper support and unfold the paper support flap Use the paper support flap for Letter Legal and A4 Output Paper Tray Paper Side Guide Paper Support Paper Support Flap ...

Page 34: ...the paper in first Check that the paper is flat in the tray and below the maximum paper mark 6 Put the output paper tray back on and push the paper tray firmly back into the machine Make sure the paper side guides touch the sides of the paper Be careful that you do not push the paper in too far it may lift at the back of the tray and cause feed problems Maximum Paper Mark ...

Page 35: ...opes to make them as flat as possible To prevent possible damage to the feeding mechanism do not use the types of envelopes shown below DO NOT USE ENVELOPES that are of a baggy construction that are embossed have raised writing on them that have clasps on them that are not sharply creased that are preprinted on the inside Glue Rounded flap Double flap Triangular flap If the envelopes are double fe...

Page 36: ...have problems when printing on envelopes try the following suggestions 1 Open the envelope flap 2 Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing 3 Adjust the size and margin in your application To load post cards 1 Raise the paper stop and insert the post cards into the paper tray Slide the paper side guide to fit the width of the po...

Page 37: ...ving fax chirps for about 40 seconds over the phone line and the LCD shows Receiving If your machine is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your machine will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in w...

Page 38: ...ture to work Multi Line connections PABX Most offices use a central telephone system Brother recommends that all our Fax MFC machines be connected to a discreet dedicated line Although a particular PABX may appear to work with a particular model of fax machine we cannot guarantee that the unit will operate correctly While it is often relatively simple to connect a fax machine to a PABX Private Aut...

Page 39: ...he month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the machine is in Fax mode Setting Tone or Pulse dialling mode Not available in New Zealand Your m...

Page 40: ...e with the following strict sequence 1 Press Menu Set 0 3 2 Enter your fax number up to 20 digits Press Menu Set 3 Use the dial pad to enter your name up to 20 characters See Entering Text on page B 14 Press Menu Set 4 Press Stop Exit You cannot enter a hyphen in the fax number To enter a space press once between numbers If the Station ID has already been programmed the LCD will ask you to press 1...

Page 41: ...e connected to most types of PBX The machine s recall feature supports timed break recall only TBR TBR will work with most PBX systems allowing you to gain access to an outside line or transfer calls to another extension The feature works when the Hold Recall key is pressed You can program a Hold Recall key press as part of a number stored in a Speed Dial location When programming the Speed Dial n...

Page 42: ... Fax and Scan You can change the number of seconds or minutes the machine takes after the last Copy Scan or PhotoCapture operation before it returns to Fax mode If you select Off the machine stays in the mode you used last 1 Press Menu Set 1 1 2 Press or to select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off Press Menu Set 3 Press Stop Exit ...

Page 43: ...nd three sizes for printing faxes Letter Legal and A4 When you change the type of paper you load in the machine you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page 1 Press Menu Set 1 3 2 Press or to select Letter Legal A4 A5 or 10x15cm Press Menu Set 3 Press Stop Exit The machine ejects paper with printed surfaces face up onto the...

Page 44: ... level Every time you press these keys the machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Low When the beeper is on the machine will beep when you press a key make a mistake or after you send o...

Page 45: ... adjust the volume level The LCD shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again You can adjust the speaker volume while you are listening to your OGM Outgoing Message and ICMs Incoming Messages If you turn Incoming Recording Monitor to OFF Menu Set 2 7 3 the Speaker for screening calls will be disabled ...

Page 46: ...the LCD contrast for a sharper and more vivid display If you are having difficulty reading the LCD from your position try changing the contrast setting for improved viewing 1 Press Menu Set 1 6 2 Press or to select Light or Dark Press Menu Set 3 Press Stop Exit ...

Page 47: ... sending faxes make sure Fax is illuminated in green If not press Fax to enter Fax mode The default setting is Fax How to dial You can dial in any of the following ways Manual dialling Press all of the digits of the phone or fax number Setup Send ...

Page 48: ...you are sending a fax manually and the line is busy press Redial Pause and then press Mono Start or Colour Start to try again If you want to make a second call to the last number dialled you can save time by pressing Redial Pause and Mono Start or Colour Start Redial Pause only works if you dialled from the control panel If you are sending a fax automatically and the line is busy the machine will ...

Page 49: ...nd it in real time even if Real Time TX is set to Off Faxing from the ADF Put the document face down in the ADF 1 If it is not illuminated in green press Fax 2 Load your document 3 Dial the fax number 4 Press Mono Start or Colour Start The machine starts scanning the document Delayed fax and Polling Transmit features are not available in colour To cancel press Stop Exit If the memory is full it wi...

Page 50: ...st page If you press Colour Start the machine starts sending 4 To send a single page press 2 or press Mono Start again The machine starts sending the document OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanner glass Press Menu Set The machine starts scanning Repeat Steps 4 and 5 for each additional page To cancel press Stop Exit If the memory is full and yo...

Page 51: ...oad your document 3 Pick up the handset of the machine and listen for a dial tone OR Press Speaker Phone and listen for a dial tone 4 Dial the fax number you want to call 5 When you hear the fax tone press Mono Start or Colour Start 6 If you picked up the handset replace it Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both...

Page 52: ...s 1 to select more settings The LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and go to the next step Contrast If your document is very light or very dark you may want to change the contrast For most documents the default setting Auto can be used It automatically chooses the suitable contrast for your document Use Light to send a light document Use Dark t...

Page 53: ...then use the colour start key to send a fax the machine will send the fax using the Fine setting You can choose four different resolution settings for monochrome faxes and two levels for colour Standard Suitable for most typed documents Fine Good for small print and transmits a little slower than Standard resolution S Fine Good for small print or artwork and transmits slower than Fine resolution P...

Page 54: ...nd a colour fax the machine will send the document in real time even if Real Time TX is Off The number of pages you can scan into the memory will vary depending on the data that is printed on them If you get an Out of Memory message while scanning the first page of a fax press Stop Exit to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Mono Start...

Page 55: ... want to fax multiple pages from the scanner glass Real Time Transmission should be set to Off Sending in real time for all faxes 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 2 5 3 Press or to select On or Off Press Menu Set Sending in real time for the next fax only 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 5 4 Press or to select N...

Page 56: ...o cancel a fax while the machine is scanning dialling or sending it press Stop Exit Cancelling a waiting job You can cancel a fax job that is stored and waiting in the memory 1 Press Menu Set 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than one job waiting press or to select the job you want to cancel Press Menu Set OR If you only have one job waiting go to Step 3 3 Pre...

Page 57: ... page 5 3 After the broadcast is finished a Broadcast Report will be printed to let you know the results 1 If it is not illuminated in green press Fax 2 Load your document 3 Enter a number using Speed Dial a Group number Search or manual dialling using the dial pad Example Group number 4 When the LCD displays the fax number or name of the other party press Menu Set You will be asked to enter the n...

Page 58: ...ess Menu Set 2 2 7 4 Press or to select On or Off Press Menu Set If you did not use up any of the numbers for Groups access codes or credit card numbers you can broadcast faxes to as many as 130 different numbers The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting If you broadcast to the maximum numbers available you will no...

Page 59: ...9 45 for 7 45 PM Delayed Batch Transmission Monochrome only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time 1 If it is not illuminated in green press Fax 2 Press Menu ...

Page 60: ...olls the machine must enter the polling secure code 1 If it is not illuminated in green press Fax 2 Load your document 3 Press Menu Set 2 2 6 4 Press or to select Secure Press Menu Set 5 Enter a four digit number Press Menu Set Once a document has been stored in memory for polling transmit it can be sent and received more than once The document will be stored in the machine s memory and can be ret...

Page 61: ...ilable Telephone voice operation with Speaker Phone Sending faxes Printing received faxes Copying PC printing Scanning PhotoCapture You will not be able to continue to schedule Delayed Faxes or Polling jobs However any pre scheduled Delayed Faxes will be sent when you turn Memory Security On so they won t be lost If you have selected Fax Forwarding or Fax Storage Menu Set 2 5 1 before you turn Mem...

Page 62: ...he current password Press Menu Set 4 Enter a 4 digit number for a new password Press Menu Set 5 If the LCD shows Verify re enter the password Press Menu Set 6 Press Stop Exit Turning Memory Security on 1 Press Menu Set 2 0 1 2 Press or to select Set Security Press Menu Set 3 Enter the registered 4 digit password Press Menu Set The machine goes offline and the LCD shows Secure Mode If you have alre...

Page 63: ...he scanner glass When documents are letter size you need to set Scan Glass Size to letter if you do not the side portion of the faxes will be missing 1 Press Menu Set 2 2 0 2 Press or to select Letter or A4 Press Menu Set 3 Press Stop Exit If you enter the wrong Password the LCD shows Wrong Password and stays offline The machine will stay in Secure Mode until the registered password is entered ...

Page 64: ... of fax messages and few telephone calls You cannot have an answering machine on the same line even if it is on a separate socket phone socket on the same line You cannot use the telephone company s Voice Mail in this mode Manual manual receive with Distinctive Ring You control the phone line and must answer every call yourself Use this mode if you do not receive many fax messages have an external...

Page 65: ...l Press Menu Set 4 Press Stop Exit Initial Setup 1 Receive Mode Current Receive Mode Fax Fax Only F T Fax Tel Mnl Manual MC MSG Ctr If the TAD Mode is On it overrides your Receive Mode setting The screen shows MC MSG CTR Press and hold until it lights OFF If the TAD Mode is Off the Receive Mode returns to your own setting See TAD Telephone Answering Device on page 7 1 ...

Page 66: ...Detect on page 4 6 and Operation from extension telephones on page A 14 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select Ring Delay Press Menu Set 4 Press or to select how many times the line rings before the machine answers 02 10 for Australia 01 10 for New Zealand 0 10 for some countries Press Menu Set If you select 00 the line won t ring at all 5 Press S...

Page 67: ...you know you have no messages and can hang up to avoid a toll charge 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 1 3 Press or to select Toll Saver Press Menu Set 4 Press or to select On or Off Press Menu Set 5 Press Stop Exit When Toll Saver is On it overrides your Ring Delay setting See Setting the Ring Delay on page 4 3 The Toll Saver feature is available only when the TAD...

Page 68: ... call on any telephone on the same line as the machine See For Fax Tel mode only on page A 15 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 2 3 Press or to select how long the machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds 20 30 40 55 seconds for New Zealand Press Menu Set 4 Press Stop Exit Setting the Fax Tel Announcement For the Fax Tel rece...

Page 69: ...lets the machine receive the fax only if you ve answered it at the machine 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 3 3 Use or to select On Semi or Off Press Menu Set 4 Press Stop Exit If this feature is set to On but your machine does not connect a fax call when you lift an extension or external phone handset press the Fax Receive Code 51 91 for New Zealand We do not rec...

Page 70: ...ress Stop Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the document in their machine and to press Start or Send key 2 When you hear the other machine s CNG tones beeps press Mono Start or Colour Start 3 If you picked up the handset replace it Turn on this sett...

Page 71: ...eing stored in memory subject to available memory Subsequent incoming faxes will also be stored into memory until the memory is full following this no further incoming fax calls will be automatically answered To print all data put fresh paper in the paper tray and press Mono Start or Colour Start If the Memory Receive is Off at this time The current fax reception will continue with the remaining p...

Page 72: ...ng Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling You can use Secure Polling only with another Brother fax machine Anyone who polls to receive a fax must enter the polling secure code Setup for Polling Receive Standard Polling Receive is when you call another fax machine to receive a fax from it 1 If it is not ill...

Page 73: ...t or Colour Start Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 7 3 Press or to select Timer Press Menu Set 4 Enter the time in 24 hour format you want to begin polling For example enter 21 45 for 9 45 PM Press Menu Set 5 Enter the fax number you are polling Press Mono Start or Colou...

Page 74: ... then go to Step 5 If you selected Timer enter the time in 24 hour format you want to begin polling and press Menu Set and then go to Step 5 5 Specify the destination fax machines which you wish to poll by Speed Dial Search a Group see Setting up Groups for Broadcasting on page 5 3 or the dial pad You must press Menu Set between each location 6 Press Mono Start or Colour Start The machine polls ea...

Page 75: ...o Start or Colour Start The machine can store 80 Speed Dial numbers 1 Press Menu Set 2 3 1 2 Use the dial pad to enter a two digit Speed Dial location number 01 80 For example press 05 Press Menu Set 3 Enter the phone or fax number up to 20 digits Press Menu Set 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page B 14 to help you enter letters OR P...

Page 76: ...thout making a change How to change the stored number or name If you want to change a character use or to position the cursor under the character you want to change and then type over it If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of the cursor will be deleted 2 Enter a new number Press...

Page 77: ...11 1 Press Menu Set 2 3 2 2 Use the dial pad to enter the two digit Speed Dial number where you want to store the Group Press Menu Set For example press 07 and Menu Set 3 Use the dial pad to enter the Group number 1 to 6 Press Menu Set For example press 1 for Group 1 4 To include Speed Dial numbers in the Group press them as follows For example for Speed Dial numbers 05 and 09 Press Search Speed D...

Page 78: ...al pad and the chart on page B 14 to enter a name for the Group Press Menu Set For example type NEW CLIENTS 7 Press Stop Exit You can print a list of all the Speed Dial numbers Group numbers will be marked in the GROUP column See Printing reports on page 8 3 ...

Page 79: ... dialling using the dial pad See Storing Speed Dial numbers on page 5 1 For example perhaps you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Mono Start or Colour Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialling using the dial pad For example to change the n...

Page 80: ...e or Pulse Not available in New Zealand If you have a Pulse dialling service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Lift the handset 2 Press on the machine s control panel Any digits dialled after this will send tone signals When you hang up the machine will r...

Page 81: ...ls When you dial a Quick Dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored How to dial See How to dial on page 3 1 Making a telephone call 1 Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone dial the number using the dial pad Speed Dial and Search 3 If you pressed Speaker Phone speak clearly toward the microphone 4 To...

Page 82: ...r Phone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset Mute 1 Press Hold Recall to put a call on Hold 2 You can replace the handset without disconnecting the call Pick up the machine handset or press Speaker Phone to release the call from Hold Picking up an extension handset will not rel...

Page 83: ...r up to 20 digits Press Menu Set 4 Press or to select Backup Print On or Backup Print Off Press Menu Set 5 Press Stop Exit Remote Fax Options Monochrome only If you select Backup Print On the machine will also print the fax at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine The machine ...

Page 84: ... your faxes in its memory The LCD will show the number of stored faxes received for example PC FAX Msg 001 When you start your PC and the PC FAX Receiving software runs your machine transfers your faxes to your PC automatically To transfer the received faxes to your PC you must have the PC FAX Receiving software running on your PC For details see PC FAX receiving in the Software User s Guide on th...

Page 85: ...y if there is a power failure before it is sent to the PC Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see Brother PC FAX software on page 6 1 in Software User s Guide on the CD ROM If you get an error message and the machine cannot print the faxes in memory you can use this setting to transfer ...

Page 86: ... If you press 2 faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another remote fax option Fax Forward or Fax Storage the LCD will ask you the following message If you press 1 faxes in the memory will be sent to your PC before the setting changes If you press 2 faxes in the ...

Page 87: ...is inactive code 1 Press Menu Set 2 5 2 2 Enter a three digit code using numbers 0 9 or Press Menu Set The preset cannot be changed 3 Press Stop Exit Do not use the same code used for your Fax Receive Code 51 91 for New Zealand or Telephone Answer Code 51 91 for New Zealand See Operation from extension telephones on page A 14 You can change your code at any time by entering a new one If you want t...

Page 88: ...s if it has received messages 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Fax Voice messages No long beeps No messages 4 The machine gives two short beeps to tell you to enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command 5 Press 9 0 to reset the machine when you ve fi...

Page 89: ...l hear the previous message 2 Skip Forward While playing the ICM you can skip to the next message 9 STOP Playing Stop playing the ICM 93 Erase all ICM If you hear one long beep the erase is accepted If you hear three short beeps you cannot erase because all voice messages have not been played or there are no voice message to erase This code erases all recorded messages not one at a time 94 Play an...

Page 90: ...Forwarding will work 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 6 9 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the memory 97 Check the receiving status You can check whether your machine has received any fax or voice messages If yes you...

Page 91: ...ine will call the other machine which will then print your fax messages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone 1 Dial your fax number 2 When your machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hea...

Page 92: ...ning that the shorter each message is the more messages it can store You can pre set how much recording memory each message uses see Setting Maximum Time for incoming messages on page 7 6 Setting up the TAD You must set up the TAD in the following order 1 Record TAD Outgoing Message Msg Ctr OGM See Recording TAD Outgoing Message on page 7 2 2 Press and hold until it lights to activate the TAD mode...

Page 93: ... 3 Press or to select Record MSG Press Menu Set 4 Pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal 5 Replace the handset The TAD will play your OGM 6 Press Stop Exit Listening to Outgoing Message OGM 1 Press Menu Set 2 7 1 2 Press or to select Msg Ctr OGM or F T OGM Press Menu Set 3 Press or to select Pla...

Page 94: ... erasing 5 Press Stop Exit Activating TAD mode Press and hold until it lights and the LCD shows When light is out the TAD is OFF See Setting up the TAD on page 7 1 Message indicator The light flashes when you have new voice messages waiting for your review The LCD displays the total number of voice and fax messages stored in the TAD memory Fax messages will be stored only when Fax Storage is turne...

Page 95: ...s recorded 2 Press RWD at the end of the message to repeat a message Press FWD to skip to the next message You can press and repeatedly until you reach the message you want to play 3 Press Stop Exit Printing a fax message Once you print a new fax message stored in memory it is erased from the memory automatically 1 Press Play Record After two seconds the fax machine begins to play voice messages 2...

Page 96: ...ort beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to cancel 4 Press Stop Exit To erase messages all at once 1 Press Erase 2 Press or to select erasing all voice messages Erase All Voice all document messages Erase All Doc or all voice and fax messages Erase All Msg Press Menu Set 3 Pre...

Page 97: ...or to select the maximum time setting for incoming messages 30 60 120 or 180 seconds Press Menu Set 3 Press Stop Exit Setting Toll Saver See Setting Toll Saver TAD mode on page 4 4 ICM Recording Monitor This feature lets you turn the speaker volume for voice messages On or Off When you turn the monitor Off you will not hear messages as they come in 1 Press Menu Set 2 7 3 2 Use or to select Off or ...

Page 98: ...your Brother machine not an external TAD when someone calls and your machine is set to Fax Tel receive mode Although callers hear your announcement they cannot leave a message By choosing F T OGM not Msg Ctr OGM you can record the announcement using the same steps as for the TAD outgoing message See Recording TAD Outgoing Message on page 7 2 You can also listen to and erase the F T Message the sam...

Page 99: ... was successful OK If you select On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu Set 2 4 1 2 Press or to select Off Image On On Image or Of...

Page 100: ...Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the machine will print the report at the selected time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you selected has passed the machine will print the Journal early and then eras...

Page 101: ...s Mono Start 1 XMIT Verify Prints a Transmission Verification Report for your last transmission 2 Help List Prints the Help List so you can see at a glance how to quickly program your machine 3 Quick Dial Lists names and numbers stored in the Speed Dial memory in numerical order 4 Fax Journal Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 5 User Set...

Page 102: ...fore making copies make sure that Copy is illuminated in green If it is not press Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the machine stays in Copy mode See Setting the Mode Timer on page 2 4 Making copies Copy Ratio The LCD shows the default copy setting Quality No of Copies ...

Page 103: ...r Start Making multiple copies 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Mono Start or Colour Start Stop copying To stop copying press Stop Exit To stop copying press Stop Exit To sort the copies press the Copy Options key See Using the Copy Options key on page 9 3 ...

Page 104: ...ions key You can use different combinations The machine returns to its default settings after 60 seconds or if the Mode Timer returns the machine to Fax mode See Setting the Mode Timer on page 2 4 You can save the copy settings you use most often by setting them as default See Changing the default copy settings on page 9 13 Copy Options key ...

Page 105: ...tings OR Press or to select more settings Press Menu Selections Options Factory Setting Page Quality Fast Normal Best Normal 9 5 Enlarge Reduce 50 69 78 83 93 97 100 104 142 186 198 200 Custom 25 400 100 9 6 Paper Type Plain Inkjet Glossy Transparency Plain 9 7 Paper Size Letter Legal A4 A5 10 W x 15 H cm A4 9 8 Brightness 9 8 Stack Sort Stack Sort Stack 9 9 Page Layout Off 1 in 1 2 in 1 P 2 in 1 ...

Page 106: ...and or to select Quality 5 Press or to choose the copy quality Fast Normal or Best Press Menu Set 6 Press Mono Start or Colour Start Normal Recommended mode for ordinary printouts Good copy quality with adequate copy speed Fast Fast copy speed and lowest ink consumption Use FAST to save time document to be proof read large documents or many copies Best Use this mode to copy precise images such as ...

Page 107: ... Reduce Press Menu Set 5 Press or to select the enlargement or reduction ratio you want Press Menu Set OR You can select Custom 25 400 and press Menu Set Use the dial pad to enter an enlargement or reduction ratio from 25 to 400 Press Menu Set For example press 5 3 to enter 53 6 Press Mono Start or Colour Start Press Copy Options and or to select Enlarge Reduce Custom 25 400 200 198 10x15cm A4 186...

Page 108: ...n green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Paper Type Press Menu Set 5 Press or to select the type of paper you are using Plain Inkjet Glossy or Transparency Press Menu Set 6 Press Mono Start or Colour Start You can change the default Paper Type setting at any time See Setting the Paper Type on page 2 5 ...

Page 109: ...re using Letter Legal A4 A5 or 10 W x 15 H cm Press Menu Set 6 Press Mono Start or Colour Start Adjusting brightness You can adjust the copy brightness to make copies darker or lighter 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Brightness Press Menu Set 5 Press to make a lighte...

Page 110: ...n the order 321 321 321 and so on 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Stack Sort Press Menu Set 5 Press or to select Sort Press Menu Set 6 Press Mono Start or Colour Start ...

Page 111: ...print a poster use the scanner glass 1 Press Copy to illuminate it in green 2 Load your document 3 Use the dial pad to enter the number of copies you want up to 99 4 Press Copy Options and or to select Page Layout Press Menu Set 5 Press or to select 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L or Poster 3 x 3 Press Menu Set 6 Press Mono Start or Colour Start to scan the document 7 If you are making a poste...

Page 112: ...r each page of the layout 10 After all the pages of the document have been scanned press 2 to end If Glossy has been selected in the Paper Type setting for N in 1 copies the machine will print the images as if Plain paper had been selected If you are producing multiple colour copies N in 1 copies are not available For Poster copies you cannot make more than one copy Next Page 1 Yes 2 No Set Next P...

Page 113: ...MAKING COPIES 9 12 Place each page face down in the direction and sequence shown below 2 in 1 P 4 in 1 P Poster 3X3 You can make a poster size copy of a photograph 2 in 1 L 4 in 1 L ...

Page 114: ... Set 3 1 2 Press or to select Normal Best or Fast Press Menu Set 3 Press Stop Exit Adjusting brightness 1 Press Menu Set 3 2 2 Press to make a lighter copy OR Press to make a darker copy Press Menu Set 3 Press Stop Exit Adjusting contrast You can change the contrast to help an image look sharper and more vivid 1 Press Menu Set 3 3 2 Press to increase the contrast OR Press to decrease the contrast ...

Page 115: ...e changed through the default settings 1 Press Menu Set 3 4 2 Press or to select Red Green or Blue Press Menu Set 3 Press to increase the colour saturation OR Press to decrease the colour saturation Press Menu Set 4 Return to Step 2 to select the next colour OR Press Stop Exit ...

Page 116: ... which should not be copied Money Bonds or other certificates of debt Certificates of Deposit Service or Draft papers of the Armed Forces Passports Postage Stamps cancelled or uncancelled Immigration Papers Welfare documents Cheques or Monetary Drafts drawn by Governmental Agencies Documents badges or insignias of identification Licences and Certificates of Title to motor vehicles Works subject to...

Page 117: ... and xD Picture Card The PhotoCapture Center feature lets you print digital photos from your digital camera at high resolution to get photo quality printing Walk Up PhotoCapture Center CompactFlash Type I only SmartMedia Memory Stick Memory Stick Pro SecureDigital MultiMediaCard xD Picture Card miniSD can be used with miniSD adapter Memory Stick Duo can be used with Memory Stick Duo adapter Memory...

Page 118: ...Use only Smart media cards with a 3 3v voltage rating CompactFlash Type II is not supported xD Picture Card Type M Large Capacity is supported When printing the INDEX or IMAGE the PhotoCapture Center will print all the valid images even if one or more images have been corrupted A portion of the corrupted image may be printed Your machine is designed to read media cards that have been formatted by ...

Page 119: ...apture light is BLINKING the media card is being read or written to The machine can only read one media card at a time so do not insert more than one card Do NOT unplug the power cord or remove the media card from the media drive slot while the machine is reading or writing to the card the PhotoCapture key is blinking You will lose your data or damage the card xD Picture Card SecureDigital MultiMe...

Page 120: ...sign an image number to each thumbnail Press or to select Print Index and then press Menu Set Press Colour Start to start printing the index sheet See Printing the Index Thumbnails on page 10 5 4 To print images press or to select Print Images and then press Menu Set Enter the image number and press Menu Set Press Colour Start to start printing See Printing images on page 10 6 The media active mes...

Page 121: ...Index page with 6 or 5 images per line This will show all the pictures on the media card 1 Make sure you have inserted the media card Press PhotoCapture See page 10 3 2 Press or to select Print Index Press Menu Set 3 Press or to select 6 Images Line or 5 Images Line Press Menu Set 4 Press Colour Start to start printing Index Index 5 Images Line 6 Images Line Print time for 5 Images Line will be sl...

Page 122: ...age Thumbnails Press Menu Set Repeat this step until you have entered all the image numbers that you want to print 5 After you have selected all the image numbers press Menu Set again and go to Step 6 OR If you have finished choosing settings press Colour Start If your media card contains valid DPOF information the LCD shows DPOF Print Yes please go to DPOF printing on page 10 8 You can enter all ...

Page 123: ...etter or A4 press or to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set and go to Step 8 OR If you have finished choosing settings press Colour Start Printed Position for A4 paper Number of Copies 8 Use the dial pad to enter the number of copies you want Press Menu Set 9 Press Colour Start to print 1 10 x 8cm 2 13 x 9cm 3 15 x 10cm 4 18 x 13cm 5 20 ...

Page 124: ... put into your machine you can print the selected image easily 1 Insert your media card into the proper drive slot 2 Press PhotoCapture 3 Press or to select Print Images Press Menu Set 4 If there is a DPOF file on the card the LCD shows 5 Press or to select DPOF Print Yes Press Menu Set 6 Press or to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A...

Page 125: ...Set 3 Press Stop Exit Setting the paper size 1 Press Menu Set 4 2 2 Press or to select Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet or 10x15cm Inkjet Press Menu Set If you selected Letter or A4 press or to select the print size 10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm or Max Size Press Menu Set 3 Press Stop Exit Adjusting brightness 1 P...

Page 126: ...lour enhancement You can turn on the colour enhancement feature to print more vivid images Printing time will be slower 1 Press Menu Set 4 5 2 Press or to select On Press Menu Set OR Select Off and press Menu Set then go to Step 5 3 Press or to select 1 White Balance 2 Sharpness or 3 Color Density Press Menu Set 4 Press or to adjust the degree of the setting Press Menu Set 5 Press Stop Exit If you...

Page 127: ... adjustment you can correct this effect and bring the white areas back to pure white Sharpness This setting enhances the detail of an image It is similar to adjusting the fine focus on a camera If the image is not in true focus and you cannot see the fine details of the picture then adjust the sharpness Colour Density This setting adjusts the total amount of colour in the image You can increase or...

Page 128: ...t setting is On If you want to print the whole image turn this setting to Off 1 Press Menu Set 4 6 2 Press or to select Off or On Press Menu Set 3 Press Stop Exit Borderless This feature expands the printable area to the edges of the paper Printing time will be slightly slower 1 Press Menu Set 4 7 2 Press or to select Off or On Press Menu Set 3 Press Stop Exit Cropping On Cropping Off ...

Page 129: ...tick Memory Stick Pro SecureDigital MultiMediaCard or xD Picture Card into your machine 2 Load your document 3 Press Scan 4 Press or to select Scan to Card To change quality press Menu Set and go to Step 5 OR press Mono Start or Colour Start to start scanning without changing any settings Quality Selectable File Format Default File Format B W 200x100 dpi TIFF PDF TIFF B W 200 dpi TIFF PDF TIFF Col...

Page 130: ... you can set a name of your choice using the dial pad You can only change the first 6 digits Press Mono Start or Colour Start to start scanning Changing the default quality 1 Press Menu Set 4 8 1 2 Press or to select B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi or Color 600 dpi Press Menu Set 3 Press Stop Exit Changing the default black white file format 1 Press Menu Set 4 8 2 2 Press o...

Page 131: ...em with the media drive To clear this error take out the media card No File This message will appear if you try to access a media card in the drive slot that does not contain a JPG file Out of Memory This message will appear if you are working with images that are too large for the machine s memory Using PhotoCapture Center from your computer You can access the media card that is in the media driv...

Page 132: ...ser s Guide on the CD ROM ControlCenter2 For Windows see Chapter 3 in the Software User s Guide on the CD ROM For Macintosh see Chapter 10 in the Software User s Guide on the CD ROM Network Scanning For Windows see Chapter 4 in the Software User s Guide on the CD ROM For Macintosh see Chapter 11 in the Software User s Guide on the CD ROM Remote Setup For Windows see Chapter 5 in the Software User ...

Page 133: ...oftware User s Guide on the CD ROM For Macintosh see Chapter 12 in the Software User s Guide on the CD ROM Network Printing For Windows see the Network User s Guide on the CD ROM For Macintosh see the Network User s Guide on the CD ROM See How to access the complete User s Guide on page vii ...

Page 134: ...imply that the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This machine must be installed near a power outlet which is easily accessible In case of emergencies you must disconnect the power cord from the power outlet in order to shut off power completely I...

Page 135: ...Use a damp cloth for cleaning 5 Do not use this product near water 6 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covere...

Page 136: ...ll liquid of any kind on the product 14 Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and or other risks Refer all servicing to service personnel 15 Wait until pages have exited the machine before picking them up 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the f...

Page 137: ...s it imply that any product is compatible with all of Telecom s network services 6 This equipment does not fully meet Telecom s impedance requirements Performance limitations may occur when used in conjunction with some parts of the network Telecom will accept no responsibility should difficulties arise in such circumstances 7 If a charge for local calls is acceptable the Dial Button should not be...

Page 138: ... never be placed near or over a radiator or heater This product should not be placed in a built in installation unless proper ventilation is provided 15 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your dealer or local power company 16 This product is equipped with a 3 wire earthed plug This plu...

Page 139: ...s been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 23 This unit will only work in conjunction with a tone signalling DTMF telephone but some telephones are not compatible Since noise or speech from the telephone can upset dialling from this unit errors may result if the devices are used together in other than quiet ...

Page 140: ...at the power is grounded and that the installation is completely safe For your safety if in any doubt about the effective grounding of the power consult a qualified electrician Disconnect device This machine must be installed near a power outlet which is easily accessible In case of emergencies you must disconnect the power cord from the power outlet in order to shut off power completely IMPORTANT...

Page 141: ...ked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or on a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult with your deale...

Page 142: ... risks and may void your warranty Please refer all servicing to our Authorized Service Personnel A list of Authorized Service Centres has been included for your convenience or you may contact the Brother Dealer for Service 16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions If the power cord is damaged or frayed If the prod...

Page 143: ... risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequen...

Page 144: ... Memory Stick is a registered trademark of Sony Corporation SecureDigital is a trademark of Matsushita Electric Industrial Co Ltd SanDisk Corporation and Toshiba Corporation SanDisk is a licensee of the SD and miniSD trademarks MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association xD Picture Card is a trademark of Fujifilm Co Ltd Toshiba Corporation ...

Page 145: ...ommunication error Try the call again If the problem continues call the telephone company and ask them to check your phone line Connection Fail You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup Cover is Open The scanner cover is not closed completely Lift the scanner cover and then close it again Data Remaining Print data remains in the ...

Page 146: ...ge 13 26 Low Temperature The print head is too cold Allow the machine to warm up Media Error The media card is either corrupted improperly formatted or there is a problem with the media drive Re insert the card firmly into the slot to make sure it is in the correct position If the error remains check the media drive by inserting another media card that you know is working Near Empty One or more of...

Page 147: ... machine s memory is full Fax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the data in the memory To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 6 2 OR Print the faxes that are in the memory See Printing a fax from the memory on page 4 8 Printing operation in process Reduce...

Page 148: ...he machine has no faxes the LCD shows No Data OR If faxes are present you can transfer them to another fax machine Go to Step 3 OR You can forward the remaining faxes to your PC Please see Transfer faxes to your PC Transfer faxes to another fax machine If you have not set up your Station ID you cannot enter fax transfer mode 3 Enter the fax number to which faxes will be forwarded 4 Press Mono Star...

Page 149: ...2 Open the ADF cover 3 Pull the jammed document out to the right or left 4 Close the ADF cover Press Stop Exit Document is jammed inside the ADF unit 1 Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed document out to the left 4 Close the document cover Press Stop Exit To avoid future document jams close the ADF cover properly by pushing it gently in th...

Page 150: ...am Remove the jammed paper depending on where it is jammed in the machine Open and close the scanner cover to clear the error Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine 2 Pull out the jammed paper to remove it Paper Tray Jammed paper ...

Page 151: ...m Clear Cover 3 If you can not pull out the jammed paper lift the scanner cover from the right hand side of the machine until it locks securely into the open position 4 Remove the jammed paper If the paper is jammed underneath the print head disconnect the machine from the power source so you can move the print head to take out the paper Jam Clear Cover Scanner Cover ...

Page 152: ...13 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE 5 Lift the scanner cover to release the lock Gently push the scanner cover support and close the scanner cover ...

Page 153: ...ges remain fresh for up to two years if kept in their original packaging after that the ink may become clogged Cartridge expiration dates are printed on the package Try using the recommended types of paper See About paper on page 1 9 The recommended environment for your machine is between 20 C to 33 C White horizontal lines appear in text or graphics Clean the print head See Cleaning the print hea...

Page 154: ...ant to print more quickly set the Borderless feature off For Windows see Basic tab on page 1 5 in Software User s Guide or for Machintosh page Setup on page 8 7 in Software User s Guide on the CD ROM Colour Enhancement is not working properly If the image data is not full colour in your application such as 256 colour Colour Enhancement will not work Please use at least 24 bit colour data with the ...

Page 155: ...Phone Line Type For Australia and New Zealand only on page 2 3 Sending Faxes The machine cannot send a fax Make sure that the Fax key is illuminated See How to enter Fax mode on page 3 1 Ask the other party to check that receiving machine has paper Print the Transmission Verification Report and check for an error See Printing reports on page 8 3 The machine cannot send multiple pages from the scan...

Page 156: ...er s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive data on a single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features Copying Difficulties The machine cannot make a copy Make sure that t...

Page 157: ...nt port on your hub using a different cable If the connections are good the machine will show LAN Active for 2 seconds If you are using a wireless connection or are having Network problems see the Network User s Guide on the CD ROM for more information The network scanning feature does not work For Windows users only Firewall setting on your PC may be rejecting the necessary network connection Fol...

Page 158: ... back to the default No Detection setting 1 Press Menu Set 0 5 2 Press or to select Detection or No Detection Press Menu Set 3 Press Stop Exit Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line we recommend that you adjust the Equalization for compatibility The machine adjusts the modem speed for fax operations 1 Press Menu Set 2 0 ...

Page 159: ...ellow Magenta or all four colours at once Cleaning the print head consumes ink Cleaning too often uses ink unnecessarily Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty 1 Press Ink Management 2 Press or to select Cleaning Press Menu Set 3 Press or to select Black Color or All Press Menu Set The machine will clean the pri...

Page 160: ...ct Print Quality Press Menu Set 4 Press Colour Start The machine begins printing the Print Quality Check Sheet 5 Follow the instructions given on the sheet to see if the quality is OK Colour block quality check The LCD shows 6 Check the quality of the four colour blocks on the sheet BK Colour 7 If all lines are clear and visible press 1 Yes and then press Stop Exit OR If you can see missing short ...

Page 161: ...or the clogged colour Perhaps the ink cartridge was in your machine over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the ne...

Page 162: ...nt Check Sheet The LCD shows 5 Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches press 1 Yes to finish Alignment Check and go to Step 8 OR If another test print number is a better match for either 600 dpi or 1200 dpi press 2 No to select it 6 For 600 dpi press the number of the te...

Page 163: ... Ink Volume Press Menu Set 3 Press or to select the colour you want to check The LCD shows the ink volume 4 Press Stop Exit You can check the ink volume from your computer For Windows users see Status Monitor on page 1 3 in Software User s Guide on the CD ROM or for Macintosh users see Status Monitor on page 8 2 in Software User s Guide on the CD ROM Ink Volume Bk ...

Page 164: ...cess may lead to print problems and possible damage to the print head 1 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position 2 Remove all the ink cartridges and attach the yellow protective parts See Replacing the ink cartridges on page 13 26 Caution If you are not able to find the yellow protective parts do NOT remove the ink cartridges bef...

Page 165: ... machine from the telephone wall socket and remove the telephone line cord from the machine 5 Unplug the machine from the electrical socket 6 Unplug the interface cable from the machine if it is connected 7 If your machine has a handset remove it and the handset curled cord 8 Wrap the machine in the bag and place it in the original carton with the original packing material ...

Page 166: ...13 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE 9 Pack the printed materials in the original carton as shown below Do not pack the used ink cartridges in the carton 10 Close the carton ...

Page 167: ...enance Cleaning the scanner Lift the document cover Clean the scanner glass with isopropyl alcohol on a soft lint free cloth Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint free cloth Document Cover White Bar Glass Strip ...

Page 168: ...feed star wheels or encoder film Be sure to unplug the machine from the electrical socket before cleaning the printer platen If ink is scattered on or around the printer platen be sure to wipe it off with a soft dry lint free cloth Paper Feed Star Wheel Do NOT Touch Encoder Film Do NOT Touch Printer Platen Clean Here ...

Page 169: ...5 Cleaning the Paper Pick up Roller 1 Unplug the machine from the electrical socket and remove the Jam Clear Cover 2 Clean the Paper Pick up Roller with isopropyl alcohol on a cotton swab 3 Re insert the Jam Clear Cover 4 Reconnect the power cord ...

Page 170: ...n though the machine informs you that an ink cartridge is empty there will be a small amount of ink remaining in the ink cartridge It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly 1 Lift the scanner cover from the right hand side of the machine until it locks securely into the open position If one or more ink cartridges are e...

Page 171: ...Press down firmly on the ink cartridge until the hook snaps over it 6 Lift the scanner cover to release the lock Gently push the scanner cover support down and close the scanner cover Do not touch the area shown in the illustration above If the protective yellow cap comes off when you open the bag the cartridge will not be damaged Protective Yellow Cap DO NOT TOUCH New Ink Cartridge Ink Cartridge ...

Page 172: ...ically reset the ink dot counter for that colour If the ink cartridge you installed is not a brand new one please be sure to select 2 WARNING If ink gets in your eyes irrigate them with water immediately and call a doctor if you are concerned If you wait until Ink Empty message is displayed on the LCD the machine will automatically reset the ink dot counter If the Install message is on the display...

Page 173: ...se unopened ink cartridges by the expiration date written on the cartridge package Do not dismantle or tamper with the ink cartridge this can cause the ink to leak out of the cartridge Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother branded ink cartridges Brother cannot guarant...

Page 174: ...cradle If you do not use the handset and the handset cradle you can remove them Uninstalling the handset and handset cradle 1 Unplug the curled handset cord from the machine 2 Pull the tab outwards and hold it in position as you push the cradle to the back of the machine 3 Attach the side cover Tab ...

Page 175: ... 1 Remove the side cover 2 Align the recessed arrows on the cradle with those on the machine and then slide the cradle toward the front of the machine until it clicks into place 3 Connect the curled handset cord to the machine If you cannot open the cover with your hand use a coin to open ...

Page 176: ...elstra FaxStream Duet is the most efficient way to receive both fax and telephone calls on the same line When the voice call comes in all phones extension and external connected to the same line and the fax machine will ring to alert you to pick it up If a fax call comes in the fax machine will answer automatically without ringing whereas the extension and external phones will ring with a distinct...

Page 177: ... or a telephone answering device can answer the voice number When FaxStream Duet is On and you receive a fax call on the Duet number the Fax machine will answer and automatically receive the fax message without ringing On the other hand all extension and external phones will ring with a distinctive ring pattern Do not pick it up as you are receiving a fax message All extension phones ring fax mach...

Page 178: ...lls You can respond quickly to calls you missed because Caller IDs are received and stored in your MFC memory Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls Businesses that provide mail order services money lending services or provide confidential information can protect themselves from false orders or acceptance of false identification At Home...

Page 179: ...mum of the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following Printing the Caller ID List You can review calls you received by checking the Caller IDs in memory This report will list the Date Time Phone Number Caller ID name and type of C...

Page 180: ...u Set 2 0 4 2 Press or to select Display and press Menu Set If the name was not received it will not be displayed 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu Set The next screen shows the caller s telephone number and the date and time of the call 4 Press Stop Exit to exit Printing Caller ID List 1 Press Menu Set 2 0 4 2 Press or to sel...

Page 181: ...s in to your main number all the phones will ring You can set an external answering device TAD to answer calls on the other number s See the chart in the following page What is the Advantage of Using the FaxAbility Function Using FaxAbility is the most efficient way to receive both fax and telephone calls on the same line It is much easier for your callers who dial manually The fax machine will an...

Page 182: ...ly learn to recognize the ring pattern for faxes so you will not be tempted to answer that number Either you or a telephone answering device can answer the main number s After you have set the FaxAbility feature to On the receive mode is set to Manual automatically Unless you have a TAD or Voice Mail set up on the FaxAbility number Manual mode means you must answer all the call yourself You can no...

Page 183: ... you have FaxAbility Service but don t have Call Waiting you need do nothing at this stage If you do have Call Waiting as well as FaxAbility set the Call Waiting menu option to On See below 1 Press Menu Set 2 0 3 The screen displays 2 Press or to set FaxAbility to On or Off If you have FaxAbility service select On 3 Press Menu Set 4 Press or to set Call Waiting to On or Off If you have Call Waitin...

Page 184: ...ance of false identification At Home Residential customers can protect themselves from unwanted calls How Does the Caller ID Work The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings the display shows you the caller s phone number and name if available Once you pick up the external handset the caller s ID disappears You will see up to the first 16 characters of th...

Page 185: ...ect the Caller ID you want to view and press Menu Set The next screen shows the caller s telephone number and the date and time of the call 4 Press Stop Exit Printing Caller ID List 1 Press Menu Set 2 0 4 2 Press or to select Print Report 3 Press Menu Set 4 Press Start If you use the Caller ID for Dial back Please be sure that you use appropriate dialling procedures for local and national call Ple...

Page 186: ...ber just for receiving faxes You will need to set Distinctive Ringing to On Setting the Distinctive Ringing 1 Press Menu Set 2 0 3 2 Press or to select On or Off 3 Press Menu Set 4 Press Stop Exit You can switch it off temporarily then turn it back on When you get a new fax number make sure you reset this function The MFC will answer only calls to the Distinctive Ringing number After you have set ...

Page 187: ... or name if available Once you pick up the external handset the Caller ID information disappears from the screen but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name Out of Area display means call originates outside your Caller ID service area Private Call display means the caller has intentionally blocked transmission of inform...

Page 188: ...s Menu Set 2 0 4 2 Press or to select Display and press Menu Set If the name was not received it will not be displayed 3 Press or to scroll through the Caller ID memory to select the Caller ID you want to view and press Menu Set The next screen shows the caller s telephone number and the date and time of the call 4 Press Stop Exit Printing Caller ID List 1 Press Menu Set 2 0 4 2 Press or to select...

Page 189: ...e machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 51 91 for New Zealand to take the call at an extension phone See Setting the F T Ring Time Fax Tel mode only on page 4 5 If you want to use Remote Activation you have to turn on the remote codes See Changing the remote codes on page A 16 Press 51 91 for New Zealand and wait for the chirp or un...

Page 190: ... machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you re at the machine you can lift the handset or press Speaker Phone to answer If you lift the external telephone s handset press Speaker Phone twice to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 51 91 for New Z...

Page 191: ...emote codes The preset Fax Receive Code is 51 91 for New Zealand The preset Telephone Answer Code is 51 91 for New Zealand 1 If it is not illuminated in green press Fax 2 Press Menu Set 2 1 4 3 Press or to select On or Off Press Menu Set 4 Enter the new Fax Receive Code Press Menu Set 5 Enter the new Telephone Answer Code Press Menu Set 6 Press Stop Exit If you are always disconnected when accessi...

Page 192: ... machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below When you are using an external or an extension telephone the LCD shows Ext Tel in Use Extension Telephone External Telephone Example for Australia ...

Page 193: ...D continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this guide for recording yo...

Page 194: ... 1 Set your external TAD to one or two rings The machine s Ring Delay setting does not apply 2 Record the outgoing message on your external TAD 3 Set the TAD to answer calls 4 Set the Receive Mode to Manual See Choosing the Receive Mode on page 4 1 Do not connect a TAD elsewhere on the same phone line TAD TAD Example for Australia ...

Page 195: ...beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds We recommend beginning your OGM with an initial 5 second silence because the machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your machine has trouble receiving faxes then you must r...

Page 196: ...nstalling the machine to work with a PBX 1 It is not guaranteed that the unit will operate properly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as tele...

Page 197: ...ogramming options Menu table You can probably program your machine without the User s Guide if you use the Menu table that begins on page B 3 These pages will help you understand the menu selections and options that are found in the machine s programs Memory storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contr...

Page 198: ... for the direction you want or Select an option by pressing Menu Set when that option appears on the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD shows Accepted Access the menu Go to the next menu level Accept an option Scroll through the current menu level Go back to the previous menu level E...

Page 199: ...0x15cm Sets the size of the paper in the paper tray 2 5 4 Volume 1 Ring High Med Low Off Adjusts the ring volume 2 6 2 Beeper High Med Low Off Adjusts the volume level of the beeper 2 6 3 Speaker High Med Low Off Adjusts the speaker volume 2 7 5 P Save Setting Fax Receive On Fax Receive Off Customizes the Power Save key not to receive fax in power save condition 1 5 6 LCD Contrast Light Dark Adjus...

Page 200: ...e ring time in Fax Tel mode 4 5 3 Fax Detect On Semi Off Receives fax messages without pressing the Mono Start or Colour Start key 4 6 4 Remote Code On 51 51 91 91 for New Zealand Off You can answer all calls at an extension or external phone and use codes to turn the machine on or off You can personalize these codes A 16 5 Auto Reduction On Off Reduces the size of incoming faxes 4 7 6 Memory Rece...

Page 201: ...ed faxes to the same fax number at the same time of day into one transmission 3 13 5 Real Time TX Off On Next Fax Only You can send a fax without using the memory 3 9 6 Polled TX Standard Secure Sets up the document on your machine to be retrieved by another fax machine 3 14 7 Overseas Mode On Off If you are having difficulty sending faxes overseas set this to On 3 12 0 Scan Size Letter A4 Adjust ...

Page 202: ...ays Every 2 Days Every 24 Hours Every 12 Hours Every 6 Hours Every 50 Faxes Off 8 2 5 Remote Fax Opt 1 Forward Store Off Fax Forward Fax Storage PC Fax Receive Sets the machine to forward fax messages to store incoming faxes in the memory so you can retrieve them while you are away from your machine or to send faxes to your PC 6 2 2 Remote Access You must set your own code for Remote Retrieval 6 5...

Page 203: ... 14 3 Distinctive Not availablein New Zealand On Off Use with phone company distincive ringing service allows you to have a voice number and fax number on the one phone line A 3 A 11 3 Fax Ability For New Zealand Only On Off If you have FaxAbility from Telecom you can use this function to store the ringing pattern of your fax number And if you set in to ON you should use the registered number only...

Page 204: ... PhotoCapture 1 Print Quality Normal Photo Selects the print quality 10 9 2 Paper Size Letter Glossy 10x15cm Glossy 13x18cm Glossy A4 Glossy Letter Plain A4 Plain Letter Inkjet A4 Inkjet 10x15cm Inkjet Selects the paper and print size 10 9 3 Brightness Adjusts the brightness 10 9 4 Contrast Adjusts the contrast 10 10 Main Menu Submenu Menu Selections Options Descriptions Page The factory settings ...

Page 205: ... whole images or prevent unwanted cropping 10 12 7 Borderless On Off Expands the printable area to fit the edges of the paper 10 12 8 Scan to Card 1 Quality B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi Color 600 dpi Selects the Scan resolution for your type of document 10 14 2 B W File Type TIFF PDF Selects the default file format for black and white scanning 10 14 3 ColorFile Type PDF ...

Page 206: ..._XXXXXX Enter the Node name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secondary server 8 DNS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secondary...

Page 207: ... BRW_XXXXXX Enter the Node name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secondary server 8 DNS Server Primary 000 255 000 255 000 255 000 255 Secondary 000 255 000 255 000 255 000 255 Specifies the IP address of the primary or secon...

Page 208: ...You can see the current wireless network security settings 5 Setup Misc 1 Wired LAN Auto 100B FD 100B HD 10B FD 10B HD Selects Ethernet link mode 2 Time Zone GMT 10 00 Example for Australia Sets the time zone for your country 6 Network I F Wired LAN WLAN You can choose the network connection type 0 Factory Reset 1 Reset Restores all wired and wireless network settings to the factory default 2 Exit...

Page 209: ...D Fax Name Program your name and fax number to appear on each page you fax 2 2 4 Tone Pulse Not available in New Zealand Tone Pulse Selects the dialling mode 2 1 5 Dial Tone Detection No Detection Turns Dial Tone Detection on or off 13 14 6 Phone Line Set forAustralia and New Zealand Normal PBX ISDN Select the phone line type 2 3 Main Menu Submenu Menu Selections Options Descriptions Page The fact...

Page 210: ...rectly and want to change it press to move the cursor under the incorrect character Then press Stop Exit All letters above and to the right of the cursor will be deleted Re enter the correct character You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the same key as the previous character press to move the cursor to the right before ...

Page 211: ...r Volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting The ability to send the same fax message to more than one location Caller ID A subscriber service purchased from the telephone company that lets you see the number or name of the party calling you Your machine stores the latest callers s...

Page 212: ...ors during fax transmission and resends the pages of the fax that had an error Extension phone A telephone on the fax number that is plugged into a separate wall socket External phone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax Tel to notify you to pick up a voic...

Page 213: ...eive Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal display The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of the machine o...

Page 214: ... can send faxes in real time Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Remote Retrieval Access The ability to access your machine remotely from a touch tone phone Resolution The number of vertical and horizontal lines per inch See Stand...

Page 215: ...392 x 203 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can select certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the phone lines from ...

Page 216: ... 100 Sheets 80 gsm Printer Type Ink Jet Print Method Piezo with 74 5 nozzles LCD Liquid Crystal Display 16 characters 2 lines Back light Power Source 220 240V 50 60Hz Power Consumption Power Save Mode Standby Operating Average 4 W Average 9 W Average 25 W Dimensions 455 mm 322 mm 345 mm 361 mm 373 mm 438 mm 165 mm 174 mm 375 mm 347 mm 402 mm ...

Page 217: ...xecutive A4 A5 A6 JIS_B5 envelopes commercial No 10 DL C5 Monarch JE4 Photo card Index card and Post card For more details see Paper weight thickness and capacity on page 1 12 Maximum paper tray capacity Approx 100 sheets of 80 gsm plain paper Paper Output Up to 25 sheets of A4 plain paper Face up print delivery to the output paper tray 2 1 Use only transparencies recommended for inkjet printing 2...

Page 218: ...ges minute A4 paper Does not include the time it takes to feed the paper Based on Brother standard pattern Fast mode Stack Copy Copy speeds vary with the complexity of the document Multiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Plain inkjet or glossy paper Scans up to 600 600 dpi Prints up to 1200 1200 dpi Monochrome Prints up to 600 1200 dpi Col...

Page 219: ...Not available for music data with MagicGate SecureDigital MultiMediaCard xD Picture Card xD Picture Card Conventional Card 16 MB 512 MB xD Picture Card Type M 512 MB 1GB File Extension Media Format Image Format DPOF EXIF DCF Photo Print JPEG Scan to Card JPEG PDF Colour TIFF PDF Black Progressive JPEG format is not supported Number of Files Up to 999 files in the media card Folder File must be in ...

Page 220: ...Superfine 15 4 line mm Black Speed Dial 80 stations Broadcasting 130 stations Automatic Redial 3 times at 5 minute intervals Auto Answer 2 3 4 5 6 7 8 9 or 10 rings for Australia 1 2 3 4 5 6 7 8 9 or 10 rings for New Zealand 0 1 2 3 4 5 6 7 8 9 or 10 rings for some countries Communication Source Public switched telephone network and PBX Memory Transmission Up to 480 1 400 2 pages Out of Paper Rece...

Page 221: ...th 36 bit colour processing Input 24 bit colour processing Output Resolution Up to 19200 19200 dpi interpolated Up to 600 2400 dpi optical Scanning Speed Colour up to 5 93 sec Black up to 3 76 sec A4 size in 100 100 dpi Document Size ADF Width 147 mm to 216 mm ADF Height 147 mm to 356 mm Scanner Glass Width Max 216 mm Scanner Glass Height Max 297 mm Scanning Width 210 mm Gray Scale 256 levels ...

Page 222: ...pi 600 x 150 dots per inch dpi Output image quality varies based upon many factors including but not limited to input image resolution and quality and print media Print Speed up to 20 pages minute Black up to 15 pages minute Colour Based on Brother standard pattern A4 size in draft mode Does not include the time it takes to feed the paper Printing Width 204 mm 216 mm When you set the Borderless fe...

Page 223: ...s IEEE 802 11 b g wireless communication with your wireless LAN using infrastructure mode or a wireless Peer to Peer connection in Ad Hoc mode Your machine has a Full Speed USB 2 0 interface This interface is compatible with Hi Speed USB 2 0 however the maximum data transfer rate will be 12 Mbits s The machine can also be connected to a computer that has a USB 1 1 interface ...

Page 224: ...S 9 SPECIFICATIONS Computer requirements ...

Page 225: ... each use The machine will automatically and periodically clean the print head assembly a process that uses a small amount of ink The first time you install a set of ink cartridges the machine will use a small amount of ink to fill and prime the ink delivery tubes This process will only happen once When the machine identifies a cartridge as empty there may be a small amount of ink left in it This ...

Page 226: ...to Negotiation Wired LAN IEEE 802 11 b g Wireless LAN Protocols TCP IP ARP RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 mDNS FTP TELNET SNMP TFTP Scanner port Included Utilities BRAdmin Professional Windows Wireless LAN is not available for Mac OS 9 1 9 2 BRAdmin Professional is not supported in Mac OS BRAdmin Light is available for Mac OS X 10 2 4 or greater users For more information plea...

Page 227: ...ernal TAD A 18 external telephone A 17 Consumable items S 10 Control panel overview 1 2 Copy brightness 9 8 colour adjustment 9 14 contrast 9 13 default settings 9 13 Enlarge Reduce 9 4 9 6 enter Copy mode 9 1 keys 9 3 multiple 9 2 Page Layout 9 10 paper 9 7 Quality key 9 5 quality setting 9 13 single copy 9 2 Sort ADF only 9 9 temporary settings 9 3 using ADF 9 2 Copy Options key copying Brightne...

Page 228: ...ge 6 2 printing from memory 4 8 turning on 6 2 Fax stand alone receiving 4 1 at end of conversation 4 7 compatibility 13 14 difficulties 13 10 Fax Forwarding 6 1 6 7 FaxStream Duet A 1 from extension phone A 14 reducing to fit on paper 4 7 retrieving from a remote site 6 9 Ring Delay setting 4 3 sending 3 1 at end of conversation 3 5 automatic 3 5 Broadcasting 3 11 cancelling from memory 3 10 colo...

Page 229: ...e B 1 Message Center mode 7 1 erasing messages 7 5 playing voice messages 7 4 printing faxes from memory 7 4 recording a conversation 7 7 recording Fax Tel announcement F T OGM 7 7 recording outgoing message Msg Ctr OGM 7 2 setting up 7 1 7 3 Mode entering Copy 9 1 Fax 3 1 Scan 1 2 Multi line connections PBX A 21 O Outgoing Message Msg Ctr OGM 7 2 P Paging programming your pager number 6 1 Paper 1...

Page 230: ...anging 5 2 setting up Groups for Broadcasting 5 3 Search 3 2 Speed Dial changing 5 2 setting up 5 1 using 3 2 R Receive Mode Fax Tel 4 1 TAD Msg Mgr 4 1 Redial Pause 3 2 Reducing copies 9 4 9 6 incoming faxes 4 7 Remote Retrieval 6 6 access code 6 5 6 6 commands 6 7 getting your faxes 6 9 Reports 8 1 Fax Journal 8 2 Journal Period 8 2 Help List 8 3 how to print 8 3 Network Configuration 8 3 Quick ...

Page 231: ... 13 5 error messages on LCD 13 1 if you are having difficulty copying 13 12 incoming calls 13 12 Network 13 13 phone line 13 14 phone line difficulties 13 11 PhotoCapture Center 13 13 printing 13 9 printing or receiving faxes 13 10 Printing Received Faxes 13 10 receiving faxes 13 11 scanning 13 12 sending faxes 13 11 software 13 12 paper jam 13 6 print quality 13 15 V Volume setting 2 6 beeper 2 6...

Page 232: ...sage press 2 1 then speak after the beep Press 9 to stop Record new F T Message press 2 2 and then speak after the beep Press 9 to stop Changing Remote Access Code Press Menu Set 2 5 2 Enter a three digit number from 000 to 998 The cannot be changed Press Menu Set Press Stop Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next messages press 2 Stop ...

Page 233: ...ur fax number from a telephone or fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by Your fax machine signals the kinds of messages it received 1 long beep Fax messages 2 long beeps Voice messages 3 long beeps Voice and Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset the fax machine when you...

Page 234: ...u Support For support for your Brother Product other than what you can resolve through the User Guide Visit our website www brother com au or visit our Solutions website for FAQs Frequently Asked Questions Driver Updates Utilities Product Support http solutions brother com You can contact the Product Support Centre for any technical or customer care support enquiry you may have about your Brother ...

Page 235: ...is approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries ARL ASA NZ Visit us on the World Wide Web http www brother com ...

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