Brother MFC 620CN - Color Inkjet - All-in-One Network User'S Manual Download Page 55 | Manualshive

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7 - 8 BROTHER INTERNET FAX PRINTING SOFTWARE

NC9100h_FM6.0

In addition to this you also need to manually remove the Brother
Internet Fax Driver from the printers list.

To do this select Start | Printers and Faxes you are then presented
with the Window illustrated below.

Right click the Brother Internet Fax, from the list click Delete.
Accept the confirmation and the driver will be deleted.

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Summary of Contents for MFC 620CN - Color Inkjet - All-in-One

Page 1: ... can print or view this manual from the CD ROM at any time please keep the CD ROM in a convenient place for quick and easy reference at all times The Brother Solutions Center http solutions brother com is your one stop resource for all your machine needs Download the latest drivers and utilities for your Brother machine read the FAQs and troubleshooting tips ...

Page 2: ... and product names mentioned in this user s guide are registered trademarks or trademarks of respective companies Compilation and Publication Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Br...

Page 3: ... you can get instant answers to common technical questions and information about all our products This is available 24 hours a day seven days a week You can use the system to send the information to any fax machine Call the number below and follow the recorded instructions to receive a fax about how to use the system and an Index of the subjects you can get information about In USA only 1 800 521 ...

Page 4: ...can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user ...

Page 5: ...st retain the above copyright notice this list of conditions and the following disclaimer Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution Neither name of Intel Corporation nor the names of its contributors may be used to endorse or promote product...

Page 6: ...ment Utilities 1 7 Internet Fax Scan to E mail Server Download only FAX 1940C MFC 3340CN MFC 5440CN MFC 5840CN only 1 7 2 TCP IP Configuration 2 1 Assigning TCP IP Information Basic 2 1 Overview 2 1 Using the machine s control panel to allocate an IP address 2 2 Changing the IP Address using the BRAdmin Professional utility 2 2 Using BRAdmin Professional utility and the TCP IP Protocol to set the ...

Page 7: ...d Warp Server users 4 1 Overview 4 1 Windows 2000 XP TCP IP Configuration 4 2 Windows 2000 XP Printing Printer Driver not yet installed 4 2 Standard TCP IP Port Printing 4 2 Windows 2000 XP Printing Printer Driver already installed 4 3 For Windows 98 Me users 4 4 Overview 4 4 TCP IP Printing 4 5 Installing the Brother Peer to Peer Software 4 5 Associating to the printer 4 6 Adding a Second Brother...

Page 8: ...ng Up a Member in the Address Book 7 10 Setting Up a Group for Broadcasting 7 11 Editing Member Information 7 12 Exporting the Address Book 7 12 Sending a Network Fax with BFP 7 13 Appendix A 1 Appendix A A 1 General Information A 1 BRAdmin Professional utility Recommended A 1 Web BRAdmin A 1 Using Services A 2 General A 2 Appendix B A 3 Updating other machines through the Network Windows only A 3...

Page 9: ...s are the standardized sets of rules for transmitting data on a network Protocols allow the users to gain access to network connected resources TCP IP This is the most popular set of protocols used for communication such as Internet and E mail This protocol can be used in almost all operating systems such as Windows Macintosh and Linux TCP IP is suited to a large scale network and is widely used f...

Page 10: ...ched network Example In a small network set the IP addresses by changing the final number 192 168 1 1 192 168 1 2 192 168 1 3 Subnet mask Subnet masks restrict network communication see example below Example PC1 can talk to PC2 PC1 IP Address 193 1 2 3 Subnet Mask 255 255 0 0 PC2 IP Address 193 1 3 4 Subnet Mask 255 255 0 0 Here is an example of an IP address and a subnet mask IP Address 193 1 2 3...

Page 11: ... data that arrives at the gateway If a destination is located at an external network the router transmits data to the external network If your network communicates with other networks you may need to configure the Gateway IP address If you do not know the Gateway IP address then contact your Network Administrator Node name Node name appears in current BRAdmin Professional or Printer configuration ...

Page 12: ...orks and network printing depending on the office environment and requirements We recommend to use this product in a Peer to Peer environment in which each computer directly sends and receives data to and from the Brother machine Peer to Peer Printing Each computer requires configuration of the printer port Your machine ...

Page 13: ...s configured If a TCP IP environment has already been established we recommend using Peer to Peer If routers are in use then computers can access the Brother machine through the routers In this case the Gateway address must be configured The Brother machine can also communicate with Macintosh TCP IP compatible Operating Systems devices Router TCP IP TCP IP Windows UNIX Windows R R Your machine ...

Page 14: ...98 Me Windows 2000 XP supporting the TCP IP protocols and Macintosh Networks supporting QuickDraw over TCP IP See chapter 5 for details Network Scanning You can scan documents over the network to your computer See chapter 7 of the Software User s Guide on the CD ROM Network PC FAX You can directly send a PC file as a PC FAX on your Network See chapter 5 of the Software User s Guide on the CD ROM f...

Page 15: ...ned an E mail address allowing you to send receive or forward documents over a Local Area Network or the Internet to PC s or other Internet Fax machines In order to use this function please download the necessary software from our web site The Brother Solutions Center http solutions brother com Before using this function you have to configure the necessary machine settings by using the machine s c...

Page 16: ...he APIPA protocol is disabled the default IP address of a Brother Print Scan server is 192 0 0 192 However you can easily change this IP address number to match with the IP address details of your network This can be done in any of the following ways From your machine s control panel settings BRAdmin Professional utility for Windows 98 Me and Windows 2000 XP DHCP APIPA Reverse ARP RARP or BOOTP Ot...

Page 17: ... Professional The BRAdmin Professional utility can use the TCP IP protocols to communicate with the Brother Print Scan server If you wish to use the TCP IP protocol to manage the Print Scan server make sure that the Print Scan server has a valid IP address If you are not using DHCP BOOTP or RARP you will want to change the IP address This is how to change the IP address using the BRAdmin Professio...

Page 18: ...Scan server and click the Configure button You can find the node name and MAC address by printing out the machine configuration page See page 3 11 for information on how to print the configuration page on your Print Scan server 5 Enter the IP address Subnet mask and Gateway if needed of your Print Scan server 6 Click OK then select Close 7 With the correctly programmed IP address you will see the ...

Page 19: ...vate IP Addressing APIPA DHCP clients automatically configure an IP address and subnet mask when a DHCP server is not available The device chooses it s own IP address in the range 169 254 1 0 through to 169 254 254 255 The subnet mask is automatically set to 255 255 0 0 and the gateway address is set to 0 0 0 0 By default the APIPA protocol is enabled If you do not want your Print Scan server conf...

Page 20: ... To verify that the rarp daemon is running on a Berkeley UNIX based system type the following command ps ax grep v grep grep rarpd For AT T UNIX based systems type ps ef grep v grep grep rarpd The Brother Print Scan server will get the IP address from the rarp daemon when the printer is powered on Using BOOTP to Configure the IP Address BOOTP is an alternative to rarp that has the advantage of all...

Page 21: ... the Print Scan server will load its IP address from the BOOTP server when the machine is powered on In order to enable BOOTP simply use an editor to delete the if there is no then BOOTP is already enabled Then edit the BOOTP configuration file usually etc bootptab and enter the name network type 1 for Ethernet Ethernet address and the IP address subnet mask and gateway of the Print Scan server Un...

Page 22: ...hine for your network configuration Press Menu Set then press the appropriate number 5 for LAN for example In the LAN Main Setup menu there are two main selections Setup TCP IP and Setup Misc Proceed to the menu selection you wish to configure See Appendix of the User s Guide for the LAN menu options Please note that the machine is supplied with the BRAdmin Professional Windows software which can ...

Page 23: ... to the assigned address Auto mode In this mode the machine will scan the network for a DHCP server if it can find one and if the DHCP server is configured to allocate an IP address to the machine then the IP address supplied by the DHCP server will used If no DHCP server is available then the machine will scan for a BOOTP server If a BOOTP server is available and it is configured correctly the ma...

Page 24: ... is the name of the Print Scan server the name must be the same as the one you put in the etc hosts file If the rarp daemon is not already running start it depending on the system the command can be rarpd rarpd a in rarpd a or something else type man rarpd or refer to your system documentation for additional information To verify that the rarp daemon is running on a Berkeley UNIX based system type...

Page 25: ...c bootptab and enter the name network type 1 for Ethernet Ethernet address and the IP address subnet mask and gateway of the Print Scan server Unfortunately the exact format for doing this is not standardized so you will need to refer to your system documentation to determine how to enter this information many UNIX systems also have template examples in the bootptab file that you can use for refer...

Page 26: ...tempt to determine its IP address using the DHCP or BOOTP protocols The default IP address of your machine will probably be incompatible with the IP address numbering scheme of your network We recommend that you contact your network manager for an IP address for the network the unit will be connected on 1 Press Menu Set 5 1 2 4 1 2 for MFC 5440CN 2 Select 1 to change Enter the IP address 3 Press M...

Page 27: ...t 1 to change Enter the Subnet Mask address 3 Press Menu Set 4 Press Stop Exit Gateway This field displays the current gateway or router address used by the machine If you are not using DHCP or BOOTP to obtain the gateway or router address enter the address you wish to assign If you do not have a gateway or router leave this field blank Check with your network manager if you are unsure 1 Press Men...

Page 28: ...5 4 1 5 for MFC 5440CN 2 Select 1 to change Enter the Host Name 3 Press Menu Set 4 Press Stop Exit WINS Config This selection controls how the machine obtains the IP address for the WINS server 1 Press Menu Set 5 1 6 4 1 6 for MFC 5440CN 2 Press or to select Auto or Static 3 Press Menu Set 4 Press Stop Exit Auto Automatically uses a DHCP request to determine the IP addresses for the primary and se...

Page 29: ...e the machine will contact this server to register its name with the Windows Internet Name Service Secondary WINS Server IP Address This field specifies the IP address of the secondary WINS server It is used as a backup to the Primary WINS server address If the Primary server is unavailable the machine still can register itself with a secondary server If set to a non zero value the machine will co...

Page 30: ...used as a backup to the Primary DNS server address If the Primary server is unavailable the machine will contact the Secondary DNS server APIPA The setting of On will cause the print server to automatically allocate a Link Local IP address in the range 169 254 1 0 169 254 254 255 when the Print Scan server cannot obtain an IP address through the BOOT Method you have set Menu 5 1 1 Selecting Off me...

Page 31: ... Duplex 100B FD or Half Duplex 100B HD and 10BaseT Full Duplex 10B FD or Half Duplex 10B HD fix the print server link mode This change is valid after the print server has been reset default is Auto 1 Press Menu Set 5 2 1 4 2 1 for MFC 5440CN 2 Press or to select Auto 100B FD 100B HD 10B FD 10B HD 3 Press Menu Set 4 Press Stop Exit If you incorrectly set this value you may not be able to communicat...

Page 32: ...o enter the time 3 Press Menu Set 4 Press Stop Exit Windows Time Zone Setting You can determine the time difference for your location by using the Time Zone setting in Windows 1 Click on Start 2 Select Settings Control Panel 3 Double click on Date Time 4 Select Time Zone Verify your time zone setting from the pull down menu this menu displays the time difference from GMT Network Configuration List...

Page 33: ...l Print Scan server to factory default please follow the steps below 1 Make sure the machine is not operating then disconnect all the cables from the machine except power cable 2 Press Menu Set 5 0 4 0 for MFC 5440CN 3 Press 1 to select Reset 4 Press 1 to select Yes 5 The machine will re start re connect cables once this is complete ...

Page 34: ...ly assigns an IP address from the range 169 254 1 0 to 169 254 254 255 If you want to disable the APIPA protocol set APIPA to Off using control panel For more information see page 3 9 If the APIPA protocol is disabled the default IP address of a Brother Print Scan server is 192 0 0 192 To change it use the machine s control panel the BRAdmin Professional utility software or let your DHCP server al...

Page 35: ...e printer driver already installed section Standard TCP IP Port Printing 1 From the Printers folder select Add Printer The Add Printer Wizard will now start Click on Next 2 Now select the Local Printer option and deselect the Automatically detect and install my Plug and Play printer option 3 Click on Next 4 You must now select the correct Network printing port Select Create a new port and select S...

Page 36: ...en click Next example is for Windows 2000 13 When the driver is installed click the Next button 14 Specify a name and click the Next button 15 Now specify if you wish to share the printer enter the share name and click Next 16 Continue through the Wizard clicking the Finish button when complete Windows 2000 XP Printing Printer Driver already installed If you have already installed the printer driv...

Page 37: ...ff using control panel For more information see page 3 9 If the APIPA protocol is disabled the default IP address of a Brother Print Scan server is 192 0 0 192 To change it use the machine s control panel the BRAdmin Professional utility software or let your DHCP server allocate an IP address to the printer 2 Refer to chapter 2 of this user guide to learn how to configure the IP address on your ma...

Page 38: ... Guide 2 Select the proper model and then the Software Installation menu Then select the appropriate menu to start the Brother Network Print Software installation program 3 Push the Next button in response to the Welcome message 4 Select the Brother Peer to Peer Print LPR button 5 Select the desired directory to install the Brother Peer to Peer Print LPR files and push Next The installation progra...

Page 39: ...printer You must now create a printer on your Windows system using the standard Windows printer setup procedure 1 To do this go the Start button select Settings and then Printers 2 Select Add Printer to begin the printer installation 3 Click Next when you get the Add Printer Wizard window 4 Select Local Printer when you are asked how the printers are connected to your computer and then push Next 5...

Page 40: ...rs window Click on the icon of the printer that you wish to configure select File from the menu bar and then choose Properties Click on the Details tab and push the Add Port button In the Add Port dialog select the Other radio button and then highlight Brother LPR port Click OK and enter the port name The default port name is BLP1 If you have already used this name you will get an error message if...

Page 41: ...ork Configuration capabilities Mac OS X 10 2 4 or greater The Simple Network Configuration capabilities let you create an instant network of computers and smart devices just by connecting them to each other The Simple Network Configuration capabilities on a Macintosh running OS X allow your machine to automatically configure its IP address settings Refer to the information below if you wish to lea...

Page 42: ... MACINTOSH 5 2 NC9100h_FM6 0 1 Run the Print Center software and click Add 2 Select Rendezvous may be changed in the future version of the Mac OS X and any Simple Network Configuration compatible machines will be displayed ...

Page 43: ...PRINTING FROM MACINTOSH NC9100h_FM6 0 3 Select the machine and click the Add button 4 Click the machine and click the Make Default button to set the printer as the default printer The machine is now ready to print ...

Page 44: ... to print Verify that the machine and the configuration are correct by printing the Network configuration page Refer to page 3 11 of this user s guide If the test fails check a If the LCD does not display LAN Active after being connected to the network then the network firmware settings may be corrupted Please refer to Step 3 b In this event try to restore the factory default settings of the Print...

Page 45: ...Print Scan server name under the Brother Ink IP icon in the Chooser If it is visible then the connection is good so proceed to the Macintosh Section Otherwise go to step 3 If you use the TCP IP please visit the Brother Solutions Center web site on http solutions brother com 3 If you cannot make any of the connections in step 2 check the following a Make sure the machine is powered on and on line b...

Page 46: ...problems printing check the following 1 If you can print small jobs but large graphics jobs are distorted or incomplete make sure that you have adequate memory in your machine and the latest printer driver installed on your computer The latest Brother printer drivers can be downloaded from http solutions brother com 2 Check the individual protocol troubleshooting sections in this chapter for addit...

Page 47: ...you started the bootp daemon on any UNIX workstation and bootp is enabled i e the is removed from the bootp entry in the etc bootptab file is correctly configured 5 Also verify that host computer and the Print Scan server are either on the same subnet otherwise that the router is properly configured to pass data between the two devices Windows 98 Me Peer to Peer Print LPR Troubleshooting If you ar...

Page 48: ...hines and E mail addresses Brother Internet Fax Printing Software BFP is a Windows 98 Me and Windows 2000 XP software utility that gives network PC Fax and Internet Fax functionality from the desktop to users on your network or over the Internet BFP utilizes SMTP as the transport for sending documents from your PC This allows any PC supported by a SMTP mail server to send an Internet FAX even if t...

Page 49: ... screen will automatically start 1 Select Install Optional Applications 2 Select Brother Internet Fax Printing BFP Driver Next you will be presented with the licensing agreement please carefully read the agreement and make the necessary choice If the installer screen does not appear automatically select Start Run and type X setup exe X should be the drive letter of your CD ROM drive on your PC ...

Page 50: ...rated below It is very important that you enter your own E mail address You also need to configure the SMTP mail server IP address or host name as illustrated above If in any doubt contact your Network Administrator for assistance When Installing BFP on Windows 2000 and XP operating systems we recommend that you add a to the end of the port name so BFP1 BFP1 This can be the host name or IP address...

Page 51: ...tive machine as the network fax print server To alter BFP settings select Start Printers and Faxes to open the Printers dialogue box From the Printers windows illustrated below highlight the Brother Internet Fax and right click the mouse From the list presented select Properties You are now presented with the screen below which allows you to configure the BFP settings To change the details of the ...

Page 52: ... Before you can successfully use this machine as a network fax solution you need to switch the feature Relay Broadcasting ON at the machine In addition you also need to set a Trusted Domain at the machine In order for the machine to receive data and then send this information network fax to other fax machines the Relay Broadcast Function must be switched ON Also you must tell the networked machine...

Page 53: ...ne also have E mail addresses with the same domain name then the machine must be told to allow these users to send network faxes through the machine This is known as the Relay Function and Trusted Domains So we set the trusted domain as brother com Trusted Domains Provide security for your machine In that only users from a particular domain can send faxes through your network connected machine ...

Page 54: ...and then double click the Add or Remove programs icon From the list of installed programs select the Brother Internet Fax Vx xx as shown below then click the Add Remove button In the case of Windows 2000 XP you also need to remove the Brother Internet Fax Driver from the Start Control Panel Add or Remove Programs properties ...

Page 55: ...to manually remove the Brother Internet Fax Driver from the printers list To do this select Start Printers and Faxes you are then presented with the Window illustrated below Right click the Brother Internet Fax from the list click Delete Accept the confirmation and the driver will be deleted ...

Page 56: ...addresses and E mail address of all the contacts that you wish to use with the BFP Software Additionally you can create Groups of contacts that you may wish to broadcast documents to From the Start menu select Programs Brother Brother MFL Pro Suite Internet Fax and then click Brother Address Book The Brother Address Book dialog box will appear ...

Page 57: ...box click the icon to add a member The Brother Address Book Member Setup dialog box will appear 2 In the Brother Address Book Member Setup dialog box type the member s information Name is a required field You can also enter the an E mail contact address and machine address for the address book member Click the OK button to save the member s information When creating the Address Book member please ...

Page 58: ...n the Brother Address Book dialog box click the icon to create a group The Brother Address Book Group Setup dialog box appears 2 Type the name of the new group in the Group Name field 3 In the Available Names box select each member to be included in the Group and then click Add 4 Members you add to the group will be listed in the Group Members box 5 After all the members have been added click OK ...

Page 59: ... can export the address book to an ASCII text file csv To export the current telephone book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 Select the data fields you wish to Export from the Available Items column and then click Add 3 If you are exporting to an ASCII file select Divide Character Tab or Comma This selection inserts a Tab or ...

Page 60: ... the BFP dialogue box will be displayed From this dialogue box you can either specify an address in the address line or select a location from the address book If you wish to type more than one location in the address line make sure they are separated by When entering a Fax Contact you must first specify the Internet Address of the machine that will send the document followed by the fax number as ...

Page 61: ...ned to manage all LAN WAN Brother network connected devices By installing the Web BRAdmin server software on a computer running IIS Administrators with a Web browser can connect to the Web BRAdmin server which then communicates with the device itself Unlike the BRAdmin Professional utility which is designed for Windows systems only the Web BRAdmin server software can be accessed from any client co...

Page 62: ...mmand in the Brother Print Scan server remote console to see a list of available services Enter HELP at the command prompt for a list of supported commands Where xxxxxx is the last six digits of the Ethernet address for example BRN_310107_P1 Service Example Definition BINARY_P1 TCP IP binary NetBIOS service TEXT_P1 TCP IP text service adds carriage return after each line feed BRN_xxxxxx_P1 Quickdr...

Page 63: ...hen Brother PC FAX is used from a PC that has BRAdmin Professional installed an extra option appears in BRAdmin Professional By selecting a networked machine in the BRAdmin main window and right clicking it you will be presented with an extra option Import Auto Dial If the import Auto Dial option does not appear open the Brother PC FAX address book by selecting Start Programs Brother MFL Pro Suite...

Page 64: ...e displays a list of Brother Address Book members You can add One Touch Speed Dial numbers from the machine to this list or send members from the Address Book list to the machine This data is then stored in the Windows Temp Folder and can be used to update singular or multiple machines on the network Highlight singular or multiple networked Brother machines in the main BRAdmin window by highlighti...

Page 65: ...isplayed showing the upload status of the current machine and beneath this the whole progress is displayed if updating multiple machines When the process is finished a dialog box is displayed showing which machine on the network has been updated ...

Page 66: ...uding the following RARP BOOTP DHCP APIPA NetBIOS Name Resolution WINS DNS Resolver LPR LPD Port9100 mDNS TELNET SNMP TFTP Network 10 100Base TX Ethernet Network Network Printing Windows 98 Me Peer to Peer Printing Windows 2000 XP TCP IP Printing Macintosh Printing Quick Draw over TCP IP Network PC Fax send Windows 98 98SE Me and Windows 2000 XP Mac OS 8 6 9 2 Mac OS 10 2 4 or greater ...

Page 67: ...ntium 150MHz or Higher for Windows Me Pentium 133MHz or Higher for Windows 2000 Pentium 233MHz or Higher for Windows XP RAM 24MB or greater 32MB recommended for Windows 98 98SE 32MB or greater 64MB recommended for Windows Me 64MB or greater 128MB recommended for Windows 2000 XP Windows 98 98SE Me and Windows 2000 XP Up to 25 clients can be connected to one machine at a time ...

Page 68: ... more recommended for Mac OS 8 6 9 2 128MB or more 160MB or more recommended for Mac OS X 10 2 4 or greater OS Mac OS 8 6 9 2 Mac OS X 10 2 4 or greater Management Utilities BRAdmin Professional utility Windows 98 98SE Me and Windows 2000 XP Web BRAdmin Windows 2000 Professional Server Advanced Server XP Professional ...

Page 69: ...5 000 255 169 254 X X 1 3 Subnet Mask 000 255 000 255 000 255 000 255 255 255 0 0 1 4 Gateway 000 255 000 255 000 255 000 255 000 000 000 000 5 Host Name BRN_XXXXXX last 6 fig ures of Ethernet address up to 15 characters BRN_XXXXXX BRN_XXXXXX 6 WINS Config Auto Static Auto 7 WINS Server Primary 000 000 000 000 Secondary 000 000 000 000 000 000 000 000 8 DNS Server Primary 000 000 000 000 Secondary...

Page 70: ...Default 3 12 A 9 G Gateway 1 3 3 6 H Host Name 3 7 I IBM LAN Server 4 1 IIS A 1 Internet Fax 1 7 IP Address 1 2 3 5 L LAN 3 1 LAN Server 4 1 M Macintosh Printing 5 1 N Network Configuration List 3 11 Network Fax 7 13 Network PC FAX 7 1 Network Printing 4 1 Node name 1 3 Notification message 3 10 O OS 2 Warp Server 4 1 P Password 4 4 PC FAX 1 6 Peer to Peer 1 4 PhotoCapture Center 1 6 Ping 6 2 Prin...

Page 71: ...5 1 Subnet Mask 1 2 3 6 T TCP IP 1 1 3 2 TCP IP Printing 4 5 TCP IP Printing for Macintosh 5 1 TCP IP protocol 2 1 TEXT_P1 A 2 Time Zone 3 11 W Warp Server 4 1 Web BRAdmin A 1 Windows Printing 2000 XP 4 2 Windows Printing 98 ME 4 4 4 5 WINS Configuration 3 7 WINS Server 3 8 ...

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