Brother FAX-T74 Owner'S Manual Download Page 86

Page: 86 / 98

Chapter 14

7. PRINT REPORTS

8. REMOTE FAX OPT (FAX-T74 Only)

8. SETUP TAD (FAX-T76 Only)

Function

Description

Factory Set

Chapter

1. XMIT REPORT

Print lists and reports of activity.
(Details in chapter 6)

OFF

2. JOURNAL

JOURNAL:OFF

3. QUICK-DIAL

—

4. TEL. INDEX

5. SYSTEM SETUP

—

6. MEMORY STATUS

—

Function

Description

Factory Set

Chapter

1. FAX FWD

Set your fax machine to forward
faxes.

OFF

2. FAX STORAGE

Store incoming faxes in memory for
remote retrieval.

OFF

3. REMOTE ACCESS

Set code for retrieving faxes.

1 5 9

4. PRINT DOCUMENT

Print incoming faxes stored in the
memory.

Function

Description

Factory Set

Chapter

1. MESSAGE STORE

Select if memory will store fax,voice
or both.

DOC:OFF

VOICE:ON

2. BACKUP PRINT

Automatically prints a copy of faxes
received into memory.

3. OGM

Select/Record outgoing message.

TAD MESSAGE

3, 11

4. ICM MAX. TIME

Select maximum length of incoming
messages.

35 seconds
30 seconds

(For Ireland)

5. ICM REC. MONITR

Select ON or OFF for voice
messages as they come in.

6. FAX FWD/PAGING

Set fax machine to forward fax/
message—OR—to call your pager.

OFF

7. REMOTE ACCESS

Set code for retrieving messages.

1 5 9

Summary of Contents for FAX-T74

Page 1: ...FAX T74 FAX T76 OWNER S MANUAL ...

Page 2: ...ific feature or function by checking the Index at the back of this manual Also throughout this manual you ll see special symbols alerting you to important information cross references and warnings Illustrations of some screen displays also help you choose the correct key presses Symbols Used In This Manual Additionally your machine has a Help Key Press Copy Help and then press Start to print a lis...

Page 3: ...e Function Mode your machine displays a list of main menu options from which you can choose These options appear one after the other on the display Select an option by pressing Menu Set when the option appears on the LCD You can scroll more quickly through options by pressing When the screen displays your selection press Menu Set Use to scroll backward if you passed your choice or to save key stro...

Page 4: ...TH THE APPROPRIATE CONNECTOR APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased and does not offer any warranty in the event that this product is used on public telecommunication lines in another country ...

Page 5: ...stment 21 Sending Operation 21 Dialling a Number 22 Chapter 3 Receiving a Fax Answer Mode Settings 24 Receiving a Fax 27 Chapter 4 Making Copies Copy Functions 29 Chapter 5 Telephone Making a Call 31 Answering a Call 32 Chapter 6 Printing Reports Types of Reports 33 Transmission Report 33 Setting Reports 33 ADVANCED USE Chapter 7 Advanced Sending Advanced Operations 35 Chapter 8 Advanced Receiving...

Page 6: ...Fax Forwarding Paging 61 Remote Retrieval 62 MAINTENANCE Chapter 12 Troubleshooting and Maintenance Error Messages 66 Clearing Jams 67 Difficulty with Operation 69 Regular Maintenance 70 Chapter 13 Important Information Important Safety Instructions 75 APPENDIX Chapter 14 Specifications Specifications 77 Function Selection Table 78 Entering Text 81 About Fax Machines 82 Glossary 83 Index 86 Access...

Page 7: ...steps refer to the Important Safety Information Precautions Advice for Preparation and Simple Use Guide on page 5 If you need further information refer to BASIC USE or ADVANCED USE 11 Make sure you have the items shown below 12 Attach the paper wire extension and paper tray Telephone Line Cord Telephone Handset Handset Curled Cord Owner s Manual Paper Wire Extension One Touch Name Label Paper Tray...

Page 8: ...nt cartridge and observe how the ribbon is wound on the print cartridge frame Ensure that you purchase additional ribbons to reduce your printing costs Close the top cover 14 Load paper Place up to 30 sheets of paper in the paper tray Acceptable Paper Size A4 Weight 64 g m2 90 g m2 Thickness 0 08 0 10 mm 1 Top Cover 2 3 4 1 Tap the stack of paper so the edges are even ...

Page 9: ...our fax number up to 20 digits and press Menu Set Enter your telephone number up to 20 digits and press Menu Set Enter your name up to 20 characters using the dial pad and the chart To enter a space press twice Press Menu Set Press Stop See Setting the Station ID in this chapter 18 Using the telephone Pick up the handset When you hear a dial tone dial the number using the dial pad To hang up repla...

Page 10: ...one answering device TAD is connected to your machine it will answer every call see page 11 Connecting an External Telephone Answering Device TAD Once the external telephone answering device TAD answers the machine listens for fax tones If it detects fax tones it will receive the fax and print it The TAD setting works only with an external telephone answering device TAD Ring Delay and F T Ring Tim...

Page 11: ...void interference sources such as speakers or the base units of cordless phones 112 Receiving Messages while outgoing Only for FAX T76 Press Menu Set 8 1 The screen prompts you to choose a DOC Document setting Press or to select ON or OFF and press Menu Set The screen prompts you to choose a VOICE setting Press or to select your setting from the list ON OFF or EXT and press Menu Set when the scree...

Page 12: ...is retgistered as 2001 in the machine 3 Enter two digits for the month and press Menu Set 4 Enter two digits for the day and press Menu Set 5 Enter the time in 24 hour format and press Menu Set 6 Press Stop to exit Using the speakerphone Instead of using the handset you can press Speaker Phone On the FAX T76 you can switch from handset to Speakerphone by pressing Speaker Phone then replacing the h...

Page 13: ...r would be 0161 330 6531 You would therefore enter 44 161 330 6531 into your STATION ID 1 Press Menu Set 1 3 2 Enter your fax number up to 20 digits and press Menu Set 3 Enter your telephone number up to 20 digits and press Menu Set 4 Enter your name up to 20 characters using the dial pad and the chart To enter a space press twice 5 Press Menu Set 6 Press Stop Setting the Document Documents must b...

Page 14: ...u can change the setting to PULSE by following the steps below 1 Press Menu Set 1 1 The screen prompts you to select TONE or PULSE 2 Use or to select the dialling mode and press Menu Set when the screen displays the dialling mode you want 3 Press Stop to exit DO NOT use curled wrinkled paper folded ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper...

Page 15: ...phones to your line in addition to your machine While the simplest arrangement is straightforward parallel connection there are some reasons as to why this arrangement will cause unsatisfactory service the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call Additionally remote activation may no...

Page 16: ...STER SOCKET INCOMING LINE NOT RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 1 EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig 2 FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET DISCONNECT ...

Page 17: ...n recording this message 1 Record four seconds of silence at the beginning of your message This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Try to record the shortest possible message on your telephone answering device ideally less than 10 seconds 3 End your message by giving your Remote Activation Code for people sending manual faxes For ...

Page 18: ...ndset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Tel FAX T74 or Speaker Phone FAX T76 Incoming Call The call is picked up by the TAD Recommended short TAD ring delay such as 1 or 2 rings The external TAD outgoing message begins recommended length of 10 seconds or less The caller leaves a voice message on the external TAD ...

Page 19: ... Use this key to gain access to an outside line and or to recall the operator or transfer a call to another extension when it is connected to a PABX 4 Redial Pause Redials the last number called Also inserts a pause in autodial numbers 5 Tel Use to shuttle the line between handset and monitor speaker 6 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into...

Page 20: ... originals are in the ADF it prints a quick reference Help List B Start Starts an operation such as sending a fax C Resolution Sets the resolution when you send a fax or make a copy D Menu Set Lets you access the function menu and programming mode Also stores a function setting into the fax machine E Left Arrow Right Arrow Volume Moves the LCD cursor to the left or right Adjust speaker and ring vo...

Page 21: ...xtension when it is connected to a PABX 4 Redial Pause Redials the last number called Also inserts a pause in autodial numbers 5 Speaker Phone Lets you speak to the person at the other end and dial telephone and fax numbers without lifting the handset 6 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the fax machine 7 Tone Lets you switch the dialli...

Page 22: ...r and ring volume E Menu Set Lets you access the function menu and programming mode Also stores a function setting into the fax machine F Erase Lets you delete voice messages fax messages or all messages G Play Record Lets you listen to voice messages and print fax messages stored in memory This also lets you record telephone calls H MIC Microphone Picks up your voice when you speak to another par...

Page 23: ... volume level or press or until the ring is off Press or to adjust the volume level With each key press the fax machine rings so you can hear the current setting and the display shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again PABX and TRANSFER Your machine is initially set to be connected with PSTN Publi...

Page 24: ...he name or number as the call is dialled See One Touch Dialling on page 22 1 Press Menu Set 6 1 2 Press the One Touch key where you want to store a number The screen displays the location you selected 3 Enter a number up to 20 digits and press Menu Set The screen prompts you to enter a name for this number 4 Use the dial pad to enter the name up to 15 characters See Entering Text on page 81 OR Go ...

Page 25: ...o enter a two digit location 00 50 3 Press Menu Set The screen displays your entry then prompts you to enter the number you re storing 4 Enter the number up to 20 digits 5 Press Menu Set The screen now prompts you to store a name with this number 6 Use the dial pad to enter the name up to 15 characters You can use the chart of Entering Text on page 81 to help you enter letters OR Press Menu Set an...

Page 26: ...ou to either change it or exit 1 Press 1 to change the number stored or press 2 to exit without making a change 2 Enter a new number If you want to erase the number press Stop when the cursor is to the far left of the digits If you want to change a digit use or to position the cursor under the digit you want to change then enter it 3 Follow the directions in Storing One Touch Dial or Speed Dial Nu...

Page 27: ...ution key Press Resolution continuously until you see your selection on the screen If you want to set a different resolution for each page see Multiple Resolution Transmission on page 41 Sending Operation Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones before sending the fax 1 Insert the document face down in the feeder 2 Pick up the handset and ...

Page 28: ...g 1 Pick up the handset OR Press Speaker Phone 2 When you hear a dial tone press Mute Search press then press the two digit Speed Dial number 3 To hang up replace the handset OR Press Speaker Phone Search You can search for names you have stored in One Touch and Speed Dial memories Names are displayed alphabetically 1 Pick up the handset OR Press Speaker Phone and press Mute Search 2 Enter the fir...

Page 29: ...BASIC USE Sending a Fax 23 Redial If you re sending a fax manually and the line is busy you can retry the number by pressing Redial Pause 1 Press Redial Pause 2 Press Start Only for Ireland ...

Page 30: ...el Mode Only on page 42 TAD FAX T74 This is the only setting in which you can use an external answering machine Your telephone answering device is connected to your machine via the socket in the line cord plug and answers every call Once the external telephone answering device TAD answers the machine listens for fax tones If it detects fax tones it receives the fax The TAD setting works only with ...

Page 31: ...u have a FAX T74 go to Step 3 2 Press or to select RING DELAY and press Menu Set 3 Press or to select how many times the line rings before the machine answers and press Menu Set when the screen displays your selection 4 Press Stop to exit Setting the F T Ring Time You need to determine how long the machine will give its special F T pseudo ring when you have a voice call This ringing happens after ...

Page 32: ...AGE and press Menu Set 3 Press or to select RECORD MSG and press Menu Set then pick up the handset to record a message 4 Replace the handset Your announcement is played 5 Press Stop to exit For example you can leave a message that says Hello please wait we are trying to connect you If you wish to send a fax please wait until you hear a fax tone and press the Start key or press 5 1 your three digit...

Page 33: ...s not work because of a poor phone line connection just press Start or press the Activation Code 5 1 You have to set Remote Activation to ON in Menu Set 2 4 to use 5 1 1 Press Menu Set 2 3 2 Use or to select ON SEMI or OFF and press Menu Set when the screen displays your selection 3 Press Stop to exit If you ve set the feature to ON but your machine doesn t automatically connect a fax call when yo...

Page 34: ...answered until fresh paper is put in the paper cassette The last fax received will be printed as soon as fresh paper is put in the cassette 1 Press Menu Set 2 6 The screen displays 2 Use or to select ON or OFF and press Menu Set when the screen displays your selection 3 Press Stop to exit Printing a Fax from Memory Only for FAX T74 If you have fax storage ON for remote retrieval you can still prin...

Page 35: ...ies of page 2 etc or SORTED collated Finally you can choose an enlargement or reduction ratio To automatically reduce the copy to the paper size you have set for the paper tray select AUTO To reduce the copy by a fixed percentage choose 93 87 75 or 50 Or to enlarge the copy select 150 125 or 120 To copy a document at its original size select 100 1 Place the original face down in the ADF 2 Press Co...

Page 36: ...ning the first page press Stop to cancel the job Then make a single copy If you selected SORT and the MEMORY FULL message appears while scanning subsequent pages you can press Copy Help to copy the portion that is in memory or press Stop to cancel To restart the copy job using less memory press Copy Help for stacked copies ELG RDC 100 ELG RDC 120 ELG RDC 75 ELG RDC 75 SORT P 01 FNE ...

Page 37: ...nected Replace the handset to finish the call For the FAX T76 press Start and when the call is answered you can now speak to the party at the other end without lifting the handset Press Speaker Phone when you finish the conversation Redial If you re calling someone and the line is busy you can retry the number by pressing Redial Pause 1 Pick up the handset OR Press Speaker Phone 2 Press Redial Pau...

Page 38: ...r your voice echoed during the call Hang up and try the call again OR Pick up the handset Mute 1 Press Mute Search to put a call on hold 2 You can put down the handset without disconnecting the call 3 Pick up the machine s handset or press Speaker Phone to release the call from hold If you press Mute Search without lifting the handset or pressing Speaker Phone this key works as the Search key Tel ...

Page 39: ...h every fax you send 1 Press Menu Set 7 1 2 Press or to select ON or OFF and press Menu Set 3 Press Stop to exit Setting Reports To Print a Report 1 Press Menu Set 7 2 Enter the number see list above of the report you want to print For example press 5 to print the SYSTEM SETUP 3 Press Start 4 Press Stop to exit Choose if Transmission Verification Report is printed after all Faxes sent Journal list...

Page 40: ... previous section 1 Press Menu Set 7 2 2 Press or to display JOURNAL PERIOD and press Menu Set 3 Press or to choose your setting If you choose 7 days the screen prompts you to choose a day at which to begin the 7 day countdown 4 When the screen displays the setting you want press Menu Set 5 Enter the time to begin printing in 24 hour format for example enter 19 45 for 7 45 PM and press Menu Set 6 ...

Page 41: ...ge 3 This feature does not work without the Station ID You can set the fax to send a cover page with a particular document This cover page will include the number of pages in your document 1 Insert the document in the feeder 2 Press Menu Set 3 1 3 Press Menu Set when the screen displays NEXT FAX ONLY 4 Press or to select ON or OFF and press Menu Set 5 Press or to view the comment selections 6 Pres...

Page 42: ...ss or to view comment selections 5 Press Menu Set when the screen displays your selection The screen displays 6 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 to exit if you are finished choosing settings Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to y...

Page 43: ...lay returns to the Setup Send menu OR Press 2 if you are finished choosing settings and exit Overseas Mode After the fax is sent this feature turns itself off 1 Insert the document 2 Press Menu Set 3 5 3 Press or to select ON or OFF and press Menu Set when the screen displays your selection The screen displays 4 Press 1 if you want to select additional settings The display returns to the Setup Sen...

Page 44: ...nce the scan is complete the machine dials the call Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is complete The other fax machine will ring as if it were receiving a telephone call if the other party picks up the handset your machine will ring Lift the handset to have a conversation If you set Call Reservation and Call B...

Page 45: ... to Step 6 The screen prompts you to enter the fax number 6 Enter the fax number and press Start The machine will wait until the time you have entered to send the fax Broadcasting Using the numbers you have stored in Groups One Touch and Speed Dial memory you can broadcast faxes automatically to up to 54 different locations in a few simple steps If the Memory TX is ON or NEXT FAX ONLY you can broa...

Page 46: ...mpts you to enter a name 6 Use the dial pad to enter a name for the group for example NEW CLIENTS and press Menu Set See Entering Text on page 81 7 Press Stop to exit Next Fax Reservation Even if your machine is receiving another fax you can prepare to send your next fax This way you don t have to wait for it to finish sending or receiving the other fax You can dial this fax call manually or by us...

Page 47: ...return the first document to the feeder 6 Press Menu Set 5 to restore the timer Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you re sending This could be useful if you re sending a fax with photos and letters or some pages with small print and others with normal print Resolution settings return to STANDARD after the fax is sent 1...

Page 48: ...you are using an external TAD your outgoing message OGM should end with the statement to send a fax press 5 1 See Outgoing Message OGM of External TAD on page 11 For F T Fax Tel Mode Only When the machine is in F T mode it will use the F T Ring Time F T pseudo ringing to alert you to a voice call If you re at the machine you can lift the handset to answer If you re at an extension phone you ll nee...

Page 49: ...hen press Menu Set 5 If you want to enter a new Activation Voice Code then press Menu Set 6 Press Stop to exit Telephone Services Your FAX supports the Caller ID and BT Call Sign For U K Only telephone services offered by some telephone companies Caller ID Caller IDentification Caller ID is a telephone service that allows the subscriber to see a display of the caller s phone number as the telephon...

Page 50: ...isplay The Caller ID is Stored in Your Machine s Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory along with the time and date of reception The 31st call will cause the oldest ID to be erased The Caller ID information stored in the memory can be used for the following Selecting a Caller ID from the Memory for Call Reply You can scroll through the Caller IDs o...

Page 51: ...feeder Then press Start To cancel the Call Reply for example when you selected the Wrong Caller ID simply press Stop and begin again the Caller ID will not be lost To Activate Certain Network Services When Using Call Reply The required prefix typically three to six digits including and symbols in length may be inserted after displaying the desired Caller ID in step 3 on the previous page You can e...

Page 52: ... Erase when the display shows the number Printing Caller ID List 1 Press Menu Set 0 1 2 Press or to select PRINT REPORT and press Menu Set 3 Press Start BT Call Sign For U K Only This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line Each phone number has its own distinctive ringing pattern so you kno...

Page 53: ...olling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu Set 2 7 The screen displays 2 Press or to choose STANDARD and press Menu Set The screen prompts you to enter the fax number you want to poll and then to press Start 3 Enter the fax number you are polling and press Start The screen displays DIALING Setup for Polling Receive with Secure Code You...

Page 54: ...e polling call at the time you entered Sequential Polling Your machine can request documents from several fax units in a single operation You just specify several destinations in Step 4 Afterward a Sequential Polling Report will be printed 1 Press Menu Set 2 7 The screen displays 2 Press or to choose STANDARD SECURE or TIMER and press Menu Set when the screen displays the setting you want 3 If you...

Page 55: ...x machine to wait with a document so another fax machine can retrieve it 1 Place document to be retrieved in feeder 2 Press Menu Set 3 8 The screen displays 3 Press or to choose STANDARD and press Menu Set The screen displays 4 Press 1 to select DOC if you want your machine to scan the prited document at the time it is polled OR Press 2 to select MEMORY 5 Press 1 if you want to select additional s...

Page 56: ...u Set 4 Enter a four digit number and press Menu Set The screen displays 5 Press 1 to select DOC if you want your machine to scan the prited document at the time it is polled OR Press 2 to select MEMORY 6 Press 1 if you want to select additional settings The display returns to the Setup Send menu OR Press 2 if you are finished choosing settings and go to Step 7 7 Press Start and wait for the fax t...

Page 57: ...ials the fax machine phone number you have programmed and forwards the fax message 1 Press Menu Set 8 1 2 Press or to select ON or OFF and press Menu Set The screen prompts you to enter the number of the fax machine where faxes will be forwarded 3 Enter the forwarding number up to 20 digits and press Menu Set 4 Press Stop to exit Remote Retrieval You can call your machine from any touch tone phone...

Page 58: ...r fax machine answers and beeps immediately enter your Remote Access Code 1 5 9 3 The fax machine signals if there are any messages received 1 long beep Fax message s No long beep no messages 4 The fax machine then prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the machine hangs up If you enter an invalid command the machine beeps three ti...

Page 59: ...atus List by entering 961 Check the List to make sure the Fax Forwarding number you registered is correct Then enter the confirmation command 955 Now the machine will start Fax Forwarding 2 Fax forwarding 4 FAX FWD No 6 FAX STORAGE ON You can set FAX STORAGE ON or OFF 7 FAX STORAGE OFF 96 Retrieve FAX 1 Memory Status List You must use a remote fax machine in order to receive a List or stored fax m...

Page 60: ...e Your fax machine then sends the Memory Status List to the fax machine which you are calling from Retrieving Fax Messages 1 Dial your fax machine s number 2 When you hear the beep immediately enter your Remote Access Code 1 5 9 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your f...

Page 61: ...n you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from 8 Check the f...

Page 62: ...ctivate Message Manager TAD Mode by pressing 1 DOC ON VOICE ON Both voice and fax messages are stored You can use the Fax Forwarding or Paging features and retrieve voice and fax messages remotely 2 DOC ON VOICE EXT You need an external answering machine connected to the fax machine for this setting Fax messages are stored in the Message Manager memory but voice messages are stored in your externa...

Page 63: ... you can select if you want to turn the Message Manager on 3 Press Menu Set 4 Press or to select RECORD MSG and press Menu Set 5 Pick up the handset to record a message For example Hello We are unable to take your call at this time Please leave a message after the signal If you wish to send a fax please press 5 1 wait for the fax tones then press the start button on your machine See Recording the ...

Page 64: ...33 Playing Voice Messages Follow the steps below to listen to voice messages 1 Press Play Record Adjust volume by pressing or All new messages are played in the order they were recorded The display shows the number of the current message and the total number of messages If Caller ID information was received the machine beeps during the message and displays the Caller ID information for one second ...

Page 65: ... 3 Press Stop to exit Erasing Messages If you choose to erase all fax messages the machine will print any previously unprinted fax messages before erasing them from memory Fax messages cannot be erased individually You can erase voice messages individually or all at once To erase voice messages individually 1 Press Play Record The machine beeps and begins message playback Each message is preceded ...

Page 66: ...s Menu Set 2 1 2 Press or to select TOLL SAVER or RING DELAY and press Menu Set when the screen displays your selection 3 Press or to select ON or OFF and press Menu Set 4 Press Stop to exit ICM Recording Monitor This feature lets you turn OFF or ON the speaker volume for voice messages When you turn the monitor OFF you will not hear messages as they come in 1 Press Menu Set 8 5 2 Press or to sele...

Page 67: ... the forwarding number up to 20 digits and press Menu Set 4 Press Stop to exit You can change a Fax Forwarding number remotely Recording the Paging Outgoing Message OGM Before paging can work you should first record the Paging OGM 1 Press Menu Set 8 3 The screen prompts you to choose an OGM 2 Press or to reach PAGING MSG and press Menu Set 3 Press or to select RECORD MSG and press Menu Set 4 Pick ...

Page 68: ...If you wait longer than 30 seconds to enter a command the machine hangs up If you enter an invalid command the machine beeps three times 5 Press 9 0 to reset the machine when you finish 6 Hang up Changing the Remote Access Code Enter your Remote Access Code when the machine picks up your call so you can access features remotely The access code is preset to 1 5 9 but you can change this 1 Press Men...

Page 69: ...The machine plays the selected OGM You can stop playing OGMs by pressing 9 2 F T MSG 3 PAGING MSG 2 Record 1 TAD MSG After one long beep you can record the selected OGM You will hear the message played once You can stop recording the message by pressing 9 2 F T MSG 3 PAGING MSG 95 Changing Fax Forwarding Paging setting If you hear one long beep the change is accepted If you hear three short beeps ...

Page 70: ...short beeps use the dial pad to press 9 6 2 4 Using the dial pad enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded and then press 5 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine The fax machine that you are calling from prints your fax messages 97 Check the receiving status You can check wheth...

Page 71: ...when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machine up to 20 digits and then press 7 After you hear your fax machine beep hang up and wait Your fax machine calls the remote fax machine Your fax machine then sends the Memory Status List showing the new forwarding number to the fax machine that you are calling from 8 Check th...

Page 72: ... other parties polling setup DISCONNECTED The other party has disconnected during a call or fax Try calling the other party DOCUMENT JAM The documents were not inserted or fed properly or were too long See Clearing Jams on page 67 MACHINE ERROR XX There is a mechanical problem Cut the power off Then contact your Brother dealer for service NO RESPONSE BUSY The number you called does not answer or i...

Page 73: ...ot jammed from the ADF 2 Open the top cover by lifting the lever on the right side of the top cover 3 Pull the document toward the front of the machine 4 Close the cover Paper Jam 1 Remove any paper that is not jammed 2 Open the top cover by lifting the lever on the right side of the top cover Top Cover ...

Page 74: ...om the paper tray toward the front of the machine If the paper is jammed then pull it toward the back of the machine 4 Remove the print cartridge and turn the spool to tighten the ribbon 5 Install the cartridge 6 Close the top cover 7 Load the paper ...

Page 75: ...t receiving mode for your setup either FAX F T FAX TEL or TAD Check for dial tone If possible call your machine to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone handset to the machine s telephone jack If there is no ringing when you call your machine call your Telephone Company to check the line No Dial Tone on the Handset Press Sp...

Page 76: ...ax so it is signalling you to answer the telephone call Pick up the machine s handset or answer from an extension phone and press your machine s Remote Deactivation Code default setting is 5 1 Transferring a Call to the Machine If you have answered the machine s handset press Start and hang up immediately If you answered at an extension phone press your three digit Remote Activation Code the facto...

Page 77: ... lint free cloth that is dry or lightly moistened with isopropyl alcohol Before cleaning unplug the power cord for safety Changing the Ribbon 1 Open the top cover by lifting the lever on the right side of the top cover WARNING After you have just used the machine some internal parts of the machine are extremely HOT So please be careful Print Head ...

Page 78: ... used ribbon out of the cartridge a Snap out the upper white spool and slide the roll off the blue gear Do not remove the blue gear b Lift out the lower roll 4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position The ribbon s shiny side is facing down Cartridge Used Ribbon White Gear Blue Gear ...

Page 79: ... insert them into the same positions in the new cores 6 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the rolls into the cartridge holders 7 Turn the upper right white spool clockwise to tighten the ribbon as shown White Spool White Gear New Ribbon White Spool Blue Gear Shiny side is face down ...

Page 80: ...apter 12 8 Turn the cartridge over and re install it into the machine Insert the recessed first and place the cartridge into its four holders 9 Press down on both sides of the top cover to close it securely ...

Page 81: ...n earthed socket This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete socket Do not defeat the purpose of an earthed plug 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 If an extension cord is used with this product make sure that the total ampere ratings on...

Page 82: ...e controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged F If the product exhibits a distinct change in performance indicating a need for service 18 To further protect...

Page 83: ...Dithered Display LCD 16 characters Polling types Standard Secure Delayed Sequential Contrast control Automatic Light Dark manual setting Resolution Horizontal 8 dot mm Vertical Standard 3 85 line mm Fine Photo 7 7 line mm Superfine Photo copy 15 4 line mm Memory capacity 512 KB up to 20 pages One Touch dial 4 stations Speed Dial 50 stations Automatic redial 4 times at 2 minute intervals 3 times at...

Page 84: ...e OFF 1 6 CLOCK CHANGE Adjust the machine s clock by one hour for summer winter time 1 Function Description Factory Set Chapter 1 RING DELAY Number of rings before the machine answers in F T FAX or TAD Message Manager mode RING DELAY 02 TOLL SAVER OFF FAX T76 Only 3 2 F T RING TIME Sets the time for F T pseudo ring in F T mode 30 3 3 FAX DETECT Receive fax messages without pressing the Start key O...

Page 85: ...RVE You can send a fax then speak or print a sample call back message OFF 7 7 TIMER Send documents later 7 8 POLLED TX Set Polled Transmission for someone to poll your fax machine to receive a fax 9 9 MEMORY TX You can send faxes from memory OFF 7 Function Description Factory Set Chapter Cancel a delayed fax or polling job 7 9 Function Description Factory Set Chapter Send a fax now even if you hav...

Page 86: ...ESS Set code for retrieving faxes 1 5 9 10 4 PRINT DOCUMENT Print incoming faxes stored in the memory 3 Function Description Factory Set Chapter 1 MESSAGE STORE Select if memory will store fax voice or both DOC OFF VOICE ON 11 2 BACKUP PRINT Automatically prints a copy of faxes received into memory ON 11 3 OGM Select Record outgoing message TAD MESSAGE 3 11 4 ICM MAX TIME Select maximum length of ...

Page 87: ...rrect letter Then press Stop all letters after the cursor are deleted Re enter the correct text and or digits Repeating letters If you need to enter a character assigned to the same key as the previous character press to move the cursor to the right Special characters and symbols Press or 0 repeatedly to move the cursor under the special character or symbol you want then press to select it Functio...

Page 88: ...the screen continues to display RECEIVE To cancel the receiving mode press Stop When your fax machine is in FAX TEL F T mode it answers with a short beep After this beep the fax machine listens for CNG tones and if heard it will respond with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machine s chirps overlap This must be for at least 2 ...

Page 89: ...ving usually caused by line noise or static Contrast Setting to compensate for dark or light documents by lightening dark documents or darkening light documents Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from ...

Page 90: ...message callers hear when you call your Message Manager or external answering machine Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your fax unit to call your pager when a fax and or a voice message is received into...

Page 91: ...System Setup List A printed report that shows the current setting of your machine Thermal transfer A printing process in which heat transfers carbon ink from a ribbon to plain paper Toll Saver A Message Manager setting that allows the machine to answer after two ring when a message s was received and after four rings when there are no messages The caller can hang up after two rings without paying ...

Page 92: ... Transmission 39 Dialling Mode 8 Document 7 Document Size 7 E ECM Error Correction Mode 82 Enlarged Copies 29 Entering Text 81 Erasing Messages 57 59 Error Messages 66 Extension Cord 75 Extension Telephone 9 26 42 External Telephone 12 42 External Telephone Answering Device TAD 11 F F T Fax Tel Mode 24 32 42 F T Fax Tel Outgoing Announcement OGM 26 F T Fax Tel Ring Time 25 F T Pseudo Ringing 25 Fa...

Page 93: ... Reservation 40 O OGM Outgoing Message 57 61 One Touch Dialling 18 22 On Screen Programming ii Operation 42 Overseas Mode 37 P PABX 17 18 31 Packing List 1 Paging 61 Paper Size 2 Pause 31 Photo Resolution 21 Playing Messages 58 Polling 47 Power 5 6 75 76 Printing 28 33 36 Program Fax Forward Number 51 61 Q Quick Dial 18 Quick Dial List 33 R Recording a Conversation 60 Recording Monitor 60 Recordin...

Page 94: ...cters 81 Specification 77 Speed Dialling 19 Stack 29 Standard Resolution 21 Station ID 7 Super Fine Resolution 21 System Setup List 33 T TAD MESSAGE 57 TAD Mode 24 Telephone Answering Device TAD 11 Temporary Cover Page 35 Toll Saver 60 Tone Pulse 8 Transmission Verification Report 33 Troubleshooting 66 V Voice Calls 31 Volume 17 ...

Page 95: ...59 after the beep 3 Your machine signals the kinds of messages received 1 long beeps Fax message s No beeps no messages 4 After 2 short beeps enter a command 5 Press 9 0 to reset your machine when you finish 6 Hang up REMOTE CONTOROL ACCESS CARD Check Receiving Status Press 9 7 then for Fax message press 1 Voice message press 2 1 long beeps received messages 3 short beeps no messages Change Answer...

Page 96: ... to Repeat a message press 1 Skip to next message press 2 Stop playing the message press 9 Record a Memo Press 9 2 Wait for the beep then speak then to Stop recording press 9 Erase All Messages Press 9 3 If you hear three beeps all messages have not yet been heard and the messages will not be erased Play Record Outgoing Message Press 9 4 then to Play Message Centre OGM press 1 1 Play F T OGM press...

Page 97: ...ional Europe Ltd Vauxhall Industrial Estate Ruabon Wrexham LL14 6HA UK Brother House 1 Tame Street Audenshaw Manchester M34 5JE UK Products description Brother Fax Machines Type Group 3 Thermal Transfer Model Name FAX T74 FAX T76 Harmonized Safety EN 60950 up to Amd 4 1996 EMC EN55022 1998 Class B EN50082 1 1992 valid through 30 Jun 2001 EN55024 effective from 1 Jul 2001 EN61000 3 2 1995 A2 1998 E...

Page 98: ... IRE GNE LE4391004 Printed in U K This machine is approved for use in the country of purchase only local Brother companies or their dealers will only support fax machines purchased in their own countries ...

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Brother FAX-T74, Owner'S Manual

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