Brother BRT-MFC-7840W - NETWORK READY Software User'S Manual Download Page 161

Page: 161 / 199

Scanning

154

Using the Scan key

(For USB cable users)

Note

If you use the

Scan

key on a network, see

Using the Scan key

on page 181.

You can use the

(

Scan

) key on the control panel to scan documents directly into your word processing,

graphics or E-mail applications or to a folder on your Macintosh

Before you can use the

(

Scan

) key on the control panel, you have to install the Brother MFL-Pro

Software Suite and connect the machine to your Macintosh

. If you installed the MFL-Pro Suite from the

included CD-ROM, then the correct drivers and

ControlCenter2

are installed. Scanning by the

(

Scan

)

key follows the configuration on the

Device Button

tab. (See

SCAN

on page 162.) For details about how to

configure the

ControlCenter2

buttons to launch the application of your choice using the

(

Scan

) key,

see

Using ControlCenter2

on page 160.

Scan to E-mail

You can scan either a black and white or color document into your E-mail application as a file attachment.
You can change Scan configuration. (See

E-mail

on page 166.)

Put the document face up in the ADF, or face down on the scanner glass.

Press the

(

Scan

) key.

Press

to choose

Scan to E-mail

Press

Start

The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.

Note

If you want the scanned data in color, choose color in the scan type on the

Device Button

tab of the

ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the

Device Button

tab of the ControlCenter2 configuration. (See

E-mail

on page 166.)

Summary of Contents for BRT-MFC-7840W - NETWORK READY

Page 1: ...SOFTWARE USER S GUIDE MFC 7840W MFC 7440N MFC 7340 MFC 7345N DCP 7040 DCP 7030 Not all models are available in all countries Version B USA ...

Page 2: ...arks of Apple Inc PostScript is a registered trademark and PostScript 3 is a trademark of Adobe Systems Incorporated Nuance the Nuance logo PaperPort and ScanSoft are trademarks or registered trademarks of Nuance Communications Inc or its affiliates in the United States and or other countries Presto PageManager is a registered trademark of NewSoft Technology Corporation Each company whose software...

Page 3: ...ine s status 9 Printer driver settings 10 Features in the Windows printer driver 11 Basic tab 11 Advanced tab 14 Print Quality 15 Duplex Printing 16 Watermark 17 Page Setting 19 Device Options 20 Support tab 22 Tray Settings 23 Features in the BR Script PostScript 3 language emulation printer driver MFC 7840W only 25 Printing Preferences 25 Advanced options 27 Ports tab 29 2 Scanning 30 Scanning a...

Page 4: ...52 Exporting items into other formats 53 Uninstalling ScanSoft PaperPort 11SE with OCR 53 3 ControlCenter3 54 Using ControlCenter3 54 Switching the user interface 56 Turning the Auto Load feature off 56 SCAN 57 File type 58 Image example Microsoft Paint 58 OCR Word Processing program 60 E mail 61 File 62 CUSTOM SCAN 63 File type 64 Customizing a user defined button 64 COPY 69 PC FAX MFC models onl...

Page 5: ...on 102 Deleting a member or group 102 Exporting the Address Book 102 Importing to the Address Book 104 PC FAX receiving 105 Enabling PC FAX Receiving software on your machine 106 Running the PC FAX Receiving software on your PC 106 Setting up your PC 107 Configuring the Network PC FAX Receiving Settings 108 Viewing new PC FAX messages 109 7 Firewall settings For Network users 110 Before using the ...

Page 6: ...ons 136 Cover Page For Mac OS X 10 4 138 Layout 138 Printer Features 139 Sending a fax MFC models only 142 For Macintosh 142 Drag a Vcard from the Mac OS X Address Book application For Mac OS X 10 2 x to 10 4 x 145 Using Mac OS X 10 5 Addresses panel 147 9 Scanning 149 Scanning from a Macintosh 149 Scanning an image into your Macintosh 150 Pre Scanning an image 150 Settings in the Scanner window 1...

Page 7: ...ote Setup MFC models only 177 Quick Dial MFC models only 178 Status Monitor 178 11 Network Scanning 179 Before using Network Scanning 179 Configuring network scanning 179 Using the Scan key 181 Scan to E mail 181 Scan to Image 181 Scan to OCR 182 Scan to File 183 Scan to FTP MFC 7440N and MFC 7840W only 183 Scan to FTP Manual Method 187 12 Remote Setup 189 Remote Setup MFC models only 189 A Index ...

Page 8: ...dows I Printing 2 Scanning 30 ControlCenter3 54 Network Scanning For models with built in network 78 Remote Setup MFC models only 90 Brother PC FAX Software MFC models only 92 Firewall settings For Network users 110 ...

Page 9: ...language or page description language The printer drivers are on the CD ROM we have supplied Install the drivers by following the Quick Setup Guide The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com Windows Printing The dedicated printer drivers for Microsoft Windows 2000 Professional XP Windows Vista are available on the CD ROM supplie...

Page 10: ... menu in your software application and then click OK to begin printing Where XXXX is your model name If you are using a LAN cable to connect your machine then LAN will be in the printer driver name Note For Macintosh users see Features in the printer driver For Macintosh on page 121 b Your computer sends the data to the machine c When the machine finishes printing all the data the LCD shows the ma...

Page 11: ...a print quality problem see Improving the print quality in the User s Guide Manual duplex printing 1 The machine prints all the even numbered pages on one side of the paper first Then the Windows driver instructs you with a pop up message to reinsert the paper Before reinserting the paper straighten it well or you may get a paper jam Very thin or thick paper is not recommended Simultaneous scannin...

Page 12: ...data will be cleared from the memory To use this function you need to set your password in the printer driver dialog box If you turn the power switch Off the secured data saved in memory will be cleared a Press Secure Note If the LCD displays No Data there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c Press a...

Page 13: ...h those applications BR Script 3 Mode BR Script is an original Brother page description language and a PostScript language emulation interpreter This printer supports PostScript 3 The BR Script interpreter of this printer allows you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Language R...

Page 14: ...s Stop Exit Printing the Print Configuration List MFC 7840W only 1 You can print a list of current printer settings a Press Menu 4 2 2 b Pressr Start The machine prints the settings c Press Stop Exit Test Print MFC 7840W only 1 If you are having problems with print quality you can do a test print a Press Menu 4 2 3 b Press Start c Press Stop Exit Note If the problem appears on the printout see Imp...

Page 15: ... only 1 You can return the machine s printer settings to the factory settings Fonts and macros loaded to the machine s memory will be cleared a Press Menu 4 3 b To restore the default settings press 1 To exit without making a change press 2 c Press Stop Exit ...

Page 16: ...or more information about using the Status Monitor software right click the Status Monitor icon and choose Help Monitoring the machine s status 1 The Status Monitor icon will change color depending on the machine status A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates a printing error has occurred There are two locations where you can disp...

Page 17: ...nt from your computer Paper Size Multiple Page Orientation Copies Media Type Paper Source Resolution Toner Save Mode Print Setting Manual Duplex printing 1 Watermark 1 Scaling 1 Secure Print 1 Quick Print Setup 1 Macro Header Footer Print 1 Density adjustment Improve Print Output 1 These settings are not available with the BR script printer driver for Windows ...

Page 18: ...dialog box by clicking Printing Preferences in the General tab of the Printer Properties dialog box Basic tab 1 You can also change settings by clicking the illustration on the left side of the Basic tab a Choose the Paper Size Multiple Page Orientation Copies and Media Type 1 b Choose the Paper Source 2 c Click OK to apply your chosen settings To return to the default settings click Default then ...

Page 19: ... a solid border dash border or no border around each page on the sheet Orientation 1 Orientation selects the position of how your document will be printed Portrait or Landscape Copies 1 The copies selection sets the number of copies that will be printed Collate 1 With the Collate check box selected one complete copy of your document will be printed and then repeated for the number of copies you se...

Page 20: ...per choose Bond Paper When you use envelopes choose Envelopes If the toner is not fixed to the envelope correctly when Envelopes has been selected choose Env Thick If the envelope is crumpled when Envelopes has been selected choose Env Thin Paper Source 1 You can choose Auto Select Tray1 or Manual and specify separate trays for printing the first page and for printing from the second page onwards ...

Page 21: ...Printing 14 1 Advanced tab 1 Change the tab settings by clicking one of the appropriate icons Print Quality 1 Duplex 2 Watermark 3 Page Setting 4 Device Options 5 ...

Page 22: ...hoto or Gray Scale images Toner Save Mode is not available for HQ 1200 resolution Print Setting You can manually change the print setting General This is a printing mode for general printing of documents Graphics This is the best mode for printing documents that contain graphics Office Document This is the best mode for printing office documents Manual You can change the settings manually by choos...

Page 23: ...nstall the paper When you click OK the odd numbered pages are printed There are six types of manual duplex binding directions available for each orientation Booklet Printing When you want to print a booklet use this function To make the booklet fold the printed pages down the middle Binding Offset If you check the Binding Offset option you can also specify the offset for binding in inches or milli...

Page 24: ...rk you want to use Transparent 1 Check Transparent to print the watermarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document In Outline Text 1 Check In Outline Text if you only want to print an outline of the watermark Print Watermark 1 You can print the watermark in any of the following ways On all pages On first pa...

Page 25: ...itle You can choose CONFIDENTIAL COPY or DRAFT as the standard title or enter a title you like in the field Watermark Text Enter your Watermark Text into the Text box and then choose the Font Size and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Position Use this setting i...

Page 26: ...ling feature Check Off if you want to print the document as it appears on your screen Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size Check Free if you want to change the size You can also use the Mirror Print or Reverse Print feature for your page setting ...

Page 27: ...Printing 20 1 Device Options 1 You can change the following printer functions Secure Print Quick Print Setup Macro MFC 7840W only Header Footer Print Density adjustment Improve Print Output ...

Page 28: ... by clicking a tasktray icon You can turn the quick print setting on or off By placing a check in the selection boxes for the following functions you can choose which will be available in the quick print setting Multiple Page Manual Duplex Toner Save Mode Paper Source Media Type Macro You can save a page of a document as a macro to printer memory You can also execute the saved macro you can use th...

Page 29: ... Media Type to a thin setting Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select Thicker paper in Media type settings Support tab 1 Visit the Genuine Supplies website 1 You can visit our web site for original genuine Brother supplies by clicking this button Brother Solutions Center 2 The Brother S...

Page 30: ... Size This setting allows you to define which paper size is used for the tray and manual feed slot Highlight the paper source you want to define and then choose the paper size from the pull down menu Click Update to apply the setting to the paper source Default Source This setting allows you to choose the default paper source that your document will be printed from Choose the Default Source from t...

Page 31: ...umber If it fails to receive the information the screen will display Note The Auto Detect function is not available under the following printer conditions The printer power switch is off The printer is in an error state The printer is in a network shared environment The cable is not connected to the printer correctly ...

Page 32: ...nces in the General tab of the Brother MFC XXXX BR Script3 Properties or Brother DCP XXXX BR Script3 Properties dialog box Layout tab You can change the layout setting by choosing the settings for Orientation Page Order and Page Per Sheet Orientation Orientation selects the position of how your document will be printed Portrait Landscape or Rotated Landscape Page Order Specifies the order in which...

Page 33: ...Printing 26 1 Paper Quality tab Choose the Paper Source Paper Source You can choose Automatically Select Tray1 or Manual Feed ...

Page 34: ...ty Scaling and TrueType Font settings 2 Print Quality Specifies the print resolution Scaling Specifies whether to reduce or enlarge documents and by what percentage TrueType Font Specifies the TrueType font options Click Substitute with Device Font the default to use equivalent printer fonts for printing documents that contain TrueType fonts This will permit faster printing however you might lose ...

Page 35: ...e machine The secured document must have a Password and Job Name Password Choose the password for your secured document that you send to the machine from the drop down box Job Name Choose the Job name from the drop down list for your secured document that you sent to the machine Toner Save You can conserve toner using this feature When you set Toner Save Mode to On print appears lighter The defaul...

Page 36: ... Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select Thicker paper in Media type settings Density adjustment Increase or decrease the print density Note The Density adjustment is not available when you set the resolution to HQ 1200 BR Script Level You can change the BR script emulation language level Choose the ...

Page 37: ...Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 11SE viewer that Brother included with your machine but you can also scan images directly into hundreds of other software applications that support TWAIN scanning Thes...

Page 38: ...r other operating systems Choose Brother MFC XXXX Brother DCP XXXX or Brother MFC XXXX LAN Brother DCP XXXX LAN Where XXXX is your model name f Check the Display scanner dialog box on the Scan or Get Photo panel g Click Scan The Scanner Setup dialog box appears h Adjust the following settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Brightness 4 Contrast...

Page 39: ...canning to crop a portion you want to scan 2 You can preview your image and crop unwanted portions before scanning by using the PreScan button When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 30 b Choose the settings for Scan Image Type Resolution Scan Type Brig...

Page 40: ...ears in the PaperPort 11SE window or your application window g In the PaperPort 11SE window use the options available to refine the image Settings in the Scanner Setup dialog box 2 Image Type 2 Choose the output image type from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are listed in the table below Image Type Resolution Scan Type Photo...

Page 41: ...raphic images or graphics This mode is more exact because it uses up to 256 shades of gray 256 Color Uses up to 256 colors to scan the image 24 bit Color Uses up to 16 8 million colors to scan the image Although using 24 bit Color creates an image with the most accurate color the image file will be about three times larger than a file created with 256 Color It requires the most memory and has the ...

Page 42: ...e box to set the Contrast Note The Contrast setting is only available when Gray Error Diffusion or True Gray is chosen When scanning photographs or other images for use in a word processor or other graphics application try different settings for the contrast and resolution to see which setting best suits your needs Document Size 2 Choose one of the following sizes A4 8 3 x 11 7 in 210 297 mm JIS B...

Page 43: ... the unit for Width and Height Note You can see the actual paper size you chose on the screen Width shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG User adjustable from 0 35 x 0 35 in to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm ...

Page 44: ...he scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 39 a Load your document b Start the ScanSoft PaperPort 11SE software that was installed during the MFL Pro Suite installation to scan a document Note The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 11SE The scanning steps may vary when using other software applic...

Page 45: ...Paper size i Choose Document Feeder from the Paper source drop down list 1 j Choose the picture type 2 k Choose the Paper size from the drop down list 4 l If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture type from Advanced Properties Click OK after you choose a setting 1 2 3 4 ...

Page 46: ...The Preview button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 37 b Choose Flatbed in the Paper source drop down list 1 1 Paper source 2 Picture type 3 Adjust the quality of the scanned pic...

Page 47: ...quality of the scanned picture 3 You can choose Brightness Contrast Resolution and Picture type from Advanced Properties Click OK after you choose a setting g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 11SE window or your application window ...

Page 48: ...g the Scanner Utility located in the Start All Programs Brother MFC XXXX or DCP XXXX where XXXX is your model name Scanner Settings Scanner Utility Note If you scan the document at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are trying to scan If you do not have enough memory or hard disk ...

Page 49: ...Scanning 42 2 For users who do not have administrator rights Enter the administrator password and click OK ...

Page 50: ...can and then crop a portion of a page after pre scanning the document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 45 a Load your document b Open your software application to scan the document c Do one of the following For Windows Photo Gallery Click File then Import from Camera or Scanner For Windows Fax and Scan Click File ...

Page 51: ...aper size 4 Color format 5 File type 6 Resolution 7 Brightness 8 Contrast Note The scanner resolution can be set as high as 1200 dpi For resolutions greater than 1200 dpi use the Brother Scanner Utility g Click the Scan button in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 ...

Page 52: ...g box to scan the image a Follow the step from a to e of Scanning a document into the PC on page 43 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the following settings if needed in the Scanner dialog box 1 Profile 2 Source 3 Color format 4 File type 5 Resolution 6 Brightness 7 Contrast 8 Scanning area d Click Preview The whole image is scan...

Page 53: ...the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window ...

Page 54: ...lCenter3 on page 54 Scan to E mail 2 You can scan either a black and white or color document into your E mail application as a file attachment You can change the scan configuration See E mail on page 61 a Put the document face up in the ADF or face down on the scanner glass b Press Scan c Press a or b to choose Scan to E mail Press OK d Press Start The machine starts scanning the document creates ...

Page 55: ...configuration See OCR Word Processing program on page 60 a Put the document face up in the ADF or face down on the scanner glass b Press Scan c Press a or b to choose Scan to OCR Press OK d Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 configuration If you want the scanned data...

Page 56: ...r3 configuration See SCAN on page 57 If you would like to display the folder window after scanning the document select Show Folder on the Device Button tab of the ControlCenter3 configuration See SCAN on page 57 If you would like to change the file name of scanned documents enter the file name in File Name section on the Device Button tab of the ControlCenter3 configuration To change the machine s...

Page 57: ...hoose Help from PaperPort 11SE menu bar and click Getting Started Guide When you install MFL Pro Suite ScanSoft PaperPort 11SE for Brother is installed automatically You can access ScanSoft PaperPort 11SE through the ScanSoft PaperPort SE program group located in Start All Programs ScanSoft PaperPort 11 on your PC Viewing items 2 ScanSoft PaperPort 11SE gives several ways to view items Desktop Vie...

Page 58: ...E has an easy to use filing system for organizing your items The filing system consists of folders and items that you choose to view in Desktop View An item can be a PaperPort 11SE item or a non PaperPort 11SE item Folders are arranged in a tree structure in the Folder View You use this section to choose folders and view their items in Desktop View You can simply drag and drop an item onto a folde...

Page 59: ...ogram Link command ScanSoft PaperPort 11SE with OCR lets you convert image text into text you can edit 2 ScanSoft PaperPort 11SE can quickly convert a text document image into text that you can edit with a word processing application PaperPort 11SE uses the optical character recognition software OCR which comes with PaperPort 11SE PaperPort 11SE can use your preferred OCR application if it is alre...

Page 60: ...ncel to return to PaperPort 11SE without saving it Uninstalling ScanSoft PaperPort 11SE with OCR 2 For Windows 2000 Professional 2 a Click the Start button Settings Control Panel then Add Remove Programs b Choose ScanSoft PaperPort 11 from the list and click Change or Remove For Windows XP 2 a Click the Start button Control Panel Add or Remove Programs and click the Change or Remove Programs icon ...

Page 61: ...word processor or graphics application of your choice 1 b Access to the Custom Scan settings Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your PC 3 d Access the PC FAX applications available for your device 4 e Access the settings available to configure your device 5 f You can choose which machine ControlCenter3 will c...

Page 62: ... the Model drop down list you must have the MFL Pro Suite Software installed on your PC for that model For the Modern user interface you need to install Adobe Flash Player 8 or greater If you do not have Flash Player 8 or greater you will be prompted so you can download the latest Flash Player ...

Page 63: ...erface Turning the Auto Load feature off 3 Once you start ControlCenter3 from the Start menu the icon will appear on the task tray You can open the ControlCenter3 window by double clicking the icon If you do not want ControlCenter3 to run automatically each time you start your PC a Right click the ControlCenter3 icon in the task tray and choose Preferences The ControlCenter3 preference window appe...

Page 64: ...on your PC E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter3 gives you the ability to configure the hardware Scan key on your mac...

Page 65: ...ts you scan an image directly into your graphics application for image editing To change the default settings right click the Image button click ControlCenter Configuration and click the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Change the other settings if needed To change the destination applicat...

Page 66: ...d the application location by clicking the icon Choose File Type from the drop down list You can delete an application that you have added by clicking the Delete button in the Software Button tab Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function ...

Page 67: ...oftware Button tab To change the word processing application choose the destination word processing application from the Target Application drop down list You can add an application to the list by clicking the Add button To delete an application click the Delete button in the Software Button tab If you want to scan and then crop a portion of a page after pre scanning the document check the Show Sc...

Page 68: ...m the E mail Application drop down list You can add an application to the list by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter3 a default list of compatible E mail applications will appear in the drop down list If you are having trouble using a custom application with ControlCenter3 you should choose an application from the list Yo...

Page 69: ...Name box File name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type drop down list You can save the file to the default folder shown in the Destination Folder or choose your preferred folder by clicking the icon To display where the scanned image is saved when scanning is finished check the Show Folder box To let yo...

Page 70: ...age directly into any image viewer editor software You can choose any image editor application on your PC Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list of E mail addresses chosen ...

Page 71: ...ti Page Compressed tif Portable Network Graphics png PDF pdf Customizing a user defined button 3 To configure a button right click the button then click the ControlCenter Configuration button to see the configuration window Scan to Image 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from ...

Page 72: ...tion Scan Type Document Size Show Scanner Interface Brightness and Contrast settings Scan to OCR 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field ...

Page 73: ...guage Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings Scan to E mail 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field ...

Page 74: ...tion Scan Type Document Size Show Scanner Interface Brightness and Contrast settings Scan to File 3 General tab To create the button name enter a name in the Please enter a name for the Custom Button text field up to 30 characters Choose the type of scan from the Scan Action field ...

Page 75: ...box or choose your preferred folder by clicking the icon Check Show Folder to show where the scanned image is saved after scanning Check Show Save As Window to specify the destination of the scanned image after every scan Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change ...

Page 76: ...anced copy functions such as N in 1 printing To use the Copy buttons configure the printer driver by right clicking the button and choosing the ControlCenter Configuration Enter a name in Please enter a name for the Copy Button text field up to 30 characters and choose Copy Ratio Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings to be used Before...

Page 77: ...ControlCenter3 70 3 Note You must configure each of the copy buttons before they can be used ...

Page 78: ...ton the PC FAX receive software is activated and your PC starts receiving fax data from your Brother machine After activating the PC FAX option the icon name changes to View Received which when clicked will open an application and display the received faxes Before using the PC FAX Receive option you must select the PC FAX Receive option from the control panel menu of the Brother machine See PC FAX...

Page 79: ...option lets you view and store your faxes on your PC It is automatically installed when you install the MFL Pro Suite By clicking the Receive button the PC FAX receiving function is activated and starts to receive fax data from your Brother machine Before you use the PC FAX Receive function you must select the PC FAX Receive option from the control panel menu of the Brother machine See Enabling PC...

Page 80: ...106 Address Book 3 The Address Book button lets you add amend or delete contacts from your address book To edit this address book click the Address Book button to open the dialog box See Brother Address Book on page 99 Setup 3 By clicking the Setup button you can configure the user settings of the PC FAX application See Setting up user information on page 92 ...

Page 81: ...Setup Program See Remote Setup on page 90 Quick Dial MFC models only Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 90 Status Monitor Allows you to open the Status Monitor Utility See Status Monitor on page 9 User s Guide Lets you view the User s Guide the Software User s Guide and the Network User s Guide ...

Page 82: ...ontrolCenter3 75 3 Remote Setup MFC models only 3 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus Note For details see Remote Setup on page 90 ...

Page 83: ... the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices allowing you to get immediate notification of errors such as paper empty or paper jam See Status Monitor on page 9 ...

Page 84: ...ControlCenter3 77 3 User s Guide 3 The User s Guide button lets you view the Software User s Guide and the Network User s Guide in HTML format ...

Page 85: ...ng Network Scanning 4 Network license 4 This product includes a PC license for up to 5 Users This license supports the installation of the MFL Pro Software Suite including ScanSoft PaperPort 11SE on up to 5 PCs on the network If you want to use more than 5 PCs with ScanSoft PaperPort 11SE installed please buy the Brother NL 5 pack which is a multiple PC license agreement pack for up to 5 additiona...

Page 86: ... right click the Scanner Device icon and choose Properties The Network Scanner Properties dialog box appears For Windows Vista click the Properties button Note For Windows Vista when the User Account Control screen appears do the following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK ...

Page 87: ...chine in IP Address and then click Apply Specify your machine by name 4 1 Enter the machine node name in Node Name or click Browse and choose the device you want to use 2 Click OK d Click the Scan To Button tab and enter your PC name in the Display Name field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like Max 15 characters ...

Page 88: ...receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanned and sent to the PC See Using the Scan key on page 82 ...

Page 89: ...Press OK e Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 configuration If you want the scanned data in black and white choose black and white in scan type on the Device Button tab of the ControlCenter3 configuration See SCAN on page 57 Scan to Image 4 When you choose Scan to Im...

Page 90: ...iewing and editing from a word processing application on the designated PC You can change the Scan configuration See OCR Word Processing program on page 60 a Put the document face up in the ADF or face down on the scanner glass b Press Scan c Press a or b to choose Scan to OCR Press OK d Press a or b to choose the destination PC you want to send to Press OK If the LCD prompts you to enter a PIN nu...

Page 91: ... prompts you to enter a PIN number enter the 4 digit PIN number for the destination PC on the control panel Press OK e Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in scan type on the Device Button tab of the ControlCenter3 configuration If you want the scanned data in black and white choose black and white in scan type on the Device B...

Page 92: ...configure and store the details in an FTP Profile For information on how to manually enter the Scan to FTP details see Scan to FTP Manual Method on page 88 To use Web Based Management type http xxx xxx xxx xxx where xxx xxx xxx xxx is the IP address of your machine into your browser and then you can configure or change the settings in the Administrator Settings You can configure up to ten FTP serv...

Page 93: ...er counter plus the file extension For example Estimate098765 pdf You can also manually enter a File Name up to 15 characters g Choose the scan quality from the drop down list You can choose Color 150 Color 300 Color 600 Gray 300 Gray 200 Gray 100 B W 200 or B W 200x100 h Choose the file type for the document from the drop down list You can choose PDF or JPEG for color or gray scale documents and ...

Page 94: ...utomatically go to Step j If the Scan to FTP profile is not complete for instance the login account name and password are missing or the quality or file type are not chosen you will be prompted to enter any missing information in the following steps e Choose one of the options below Press a or b to choose Color 150 dpi Color 300 dpi Color 600 dpi Gray 300 dpi Gray 200 dpi or Gray 100 dpi Press OK ...

Page 95: ...s b Press Scan c Press a or b to choose Scan to FTP Press OK d Press a or b to choose Manual Press OK Note If there is no FTP Profile configured skip Step d and go to Step e e Use the dial pad to enter the FTP host address for example ftp example com Up to 60 characters or the IP address for example 192 23 56 189 Press OK f Use the dial pad to enter the destination folder for example brother abc u...

Page 96: ...o use and press OK Press Start and go to Step p Note If you want to change the file name manually go to step o o Press a or b to choose Manual Press OK Enter the file name you want to use up to 15 characters and press OK Press Start p The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process Note If a timeout or any other error occurs star...

Page 97: ...fault password is access You can use BRAdmin Light or Web Based Management to change this password See the Network Users Guide for details OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply L...

Page 98: ... from a file Note You can use the Export and Import buttons to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 See Firewall settings For Network users on page 110 ...

Page 99: ...Windows 2000 Professional Windows XP and Windows Vista you must log on with Administrator rights The PC FAX software can only send Black White fax documents Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 95 a Click the Start button All Programs Br...

Page 100: ...utside line access Enter a number to access an outside line here This is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and Dial Prefix set in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sent faxes ...

Page 101: ...the user interface from two choices Simple style or Facsimile style Simple style 6 Facsimile style 6 Setting up a cover page 6 From the PC FAX dialog box click the icon to access the PC Fax Cover Page setup screen The Brother PC FAX Cover Page Setup dialog box appears ...

Page 102: ...orm Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the browse button to choose the BMP file and then choose the alignment style Count cover page Check Count cover page to include the cover page in the page numbering Sending a file as a PC FAX using the Facsimile style user interface 6 a Cr...

Page 103: ...m the Address Book If you make a mistake click Clear to delete all the entries e To include a cover page click Cover Page On Note You can also click the cover page icon to create or edit a cover page f Click Start to send the fax Note If you want to cancel the fax click Stop If you want to redial a number click Redial to scroll through the last five fax numbers choose a number and then click Start...

Page 104: ...ding setup on page 93 d Enter the fax number using any of the following methods Enter the fax number in the To field Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover page and note check Cover Page On Note You can also click the icon to create or edit a cover page f Click the send icon Not...

Page 105: ...ter the path and file name of the database file which contains the address book information Click the Browse button to choose the database file If you choose Outlook or Outlook Express you can use the Outlook Outlook Express Address Book for Windows 2000 XP or Windows Mail Address for Windows Vista by clicking the Address Book button in the FAX Sending dialog box Outlook Express Address Book 6 Not...

Page 106: ...e Brother Address Book dialog box appears Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save the...

Page 107: ...csimile style user interface You can register a member or group on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 6 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add Clearing a Speed Dial button 6 a Click the Speed Dial button you want to clear b Click Clear ...

Page 108: ...In the Brother Address Book dialog box click the icon to create a Group The Brother Address Book Group Setup dialog box appears b Enter the name of the new group in the Group Name field c In the Available Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK No...

Page 109: ...going E mail A vCard is an electronic business card that contains the sender s contact information If you are creating a vCard you must first click on the address book member you want to create the vCard for Exporting Address Book entries 6 Note If you choose vCard in a Save as type will be Vcard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book ...

Page 110: ...Brother PC FAX Software MFC models only 103 6 d Click OK to save the data e Enter the name of the file and then click Save ...

Page 111: ...Address Book click File Import then Vcard and go to e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text file c Choose Tab or Comma based on the file format you are importing from Divide Character d Click OK to import the data e Enter the name of the file...

Page 112: ... when you install the MFL Pro Suite and works on locally or network connected machines When enabled your machine will receive faxes in its memory Once it has received the fax it will automatically be sent to your PC If you turn your PC off your machine will continue to receive and store your faxes in its memory The machine LCD will display the number of stored faxes received for example PC Fax Msg...

Page 113: ...Backup Print Off Press OK e Press Stop Exit Note If you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When Backup Print is off your fax messages are automatically erased from your ma...

Page 114: ... FAX files are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receiving soft...

Page 115: ...e steps below a In the PC FAX RX Setup dialogue box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or Node name of your machine Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose the correct Brother m...

Page 116: ...d the icon will change to The icon will change to once the received fax has been viewed a Double click to run PaperPort b Open the Fax Received folder c Double click any new faxes to open and view them Note The name title of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2006 16 40 21 tif ...

Page 117: ...onnection after you added port 54925 and 54926 Port number 137 also supports printing and Remote Setup over the network For Windows XP SP2 users 7 a Click the Start button Control Panel Network and Internet Connection and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On b Click the Advanced tab and Settings button of Network Connection Settings c Click the Add ...

Page 118: ... Enter 54926 4 In Internal Port number for this service Enter 54926 5 Make sure UDP is selected 6 Click OK g If you still have trouble with your network connection click the Add button h Add port 137 for network scanning network printing and Network PC Fax receiving by entering the information below 1 In Description of service Enter any description for example Brother Network Print 2 In Name or IP...

Page 119: ...rnet Windows Firewall and click Change settings b When the User Account Control screen appears do the following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Make sure that Windows Firewall on the General tab is set to On ...

Page 120: ...below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK g Click the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK ...

Page 121: ...i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check File and Printer Sharing box in the Exceptions tab and then click OK ...

Page 122: ...Section II Apple Macintosh II Printing and Faxing 116 Scanning 149 ControlCenter2 160 Network Scanning 179 Remote Setup 189 ...

Page 123: ... not print secure data until the password is entered After the document is printed the data will be cleared from the memory To use this function you need to set your password in the printer driver dialog box a Press Secure Note If the LCD displays No Data there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays job selections c Press a or b to choose ...

Page 124: ...est with those applications BR Script 3 Mode BR Script is an original Brother page description language and a PostScript language emulation interpreter This printer supports PostScript 3 The BR Script interpreter of this printer allows you to control text and graphics on the page For technical information about PostScript commands see the following manuals Adobe Systems Incorporated PostScript Lan...

Page 125: ... c Press Stop Exit Printing the Print Configuration List MFC 7840W only 8 You can print a list of current printer settings a Press Menu 4 2 2 b Press Start The machine prints the settings c Press Stop Exit Test Print MFC 7840W only 8 If you are having problems with print quality you can do a test print a Press Menu 4 2 3 b Press Start c Press Stop Exit Note If the problem appears on the printout s...

Page 126: ...C 7840W only 8 You can return the machine s printer settings to the default settings Fonts and macros loaded to the machine s memory will be cleared a Press Menu 4 3 b To restore the default settings press 1 To exit without making a change press 2 c Press Stop Exit ...

Page 127: ...You can set what interval the software will update the machine status information Go to the menu bar Brother Status Monitor and choose Preferences Hiding or showing the window 8 After starting the Status Monitor you can hide or show the window To hide the window go to the menu bar Brother Status Monitor and choose Hide Brother Status Monitor To show the window click the Status Monitor icon in the ...

Page 128: ...creens in this section are from Mac OS X 10 4 The screens on your Macintosh will vary depending on your operating system version Page Setup 8 You can set the Paper Size Orientation and Scale Choosing page setup options 8 From an application such as Apple TextEdit click File then Print to start printing For Mac OS X 10 2 x to 10 4 x ...

Page 129: ...nd Faxing 122 8 For Mac OS X 10 5 For more page setup options click the disclosure triangle beside the Printer pop up menu Note To control special printing features choose Print Settings from the Print dialog box ...

Page 130: ...over Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Layout 8 Pages per Sheet Choose how many pages will appear on each side of the paper Layout Direction When you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this functio...

Page 131: ... the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them To send a secured document a Choose Secure Print and check Secure Print b Enter your password user name and job name and click Print c You must print the secured document from the control panel of the machine See Secure Key on page...

Page 132: ...Printing and Faxing 125 8 Print Settings 8 Basic tab Resolution You can change the resolution as follows 300 dpi 600 dpi HQ 1200 ...

Page 133: ...n change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env Thick Env Thin Recycled Paper Support You can visit the Brother Solutions Center http solutions brother com and our web site for original genuine Brother supplies by clicking the Support button The Brother Solutions Center is a web site offering information about...

Page 134: ...his is a graphics mode contrast priority Choose this setting for printing text and figures such as business and presentation documents You can represent sharp contrasts between shaded areas Chart Graph This is the best dither pattern for business documents such as presentations that include words graphs or charts It is particularly suitable for solid colors Mirror Print Check Mirror Print to rever...

Page 135: ...he paper curl may be reduced If you print only a few pages you do not need to choose this setting Change the printer driver setting in Media Type to a thin setting Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select thicker paper in media type settings ...

Page 136: ...e it by clicking the Delete button e Drag the HL_MFLPro folder from the Macintosh HD Startup Disk choose Library Printers Brother into the Trash and then empty the Trash f Restart the Macintosh For Mac OS X 10 3 or greater 8 a If you are using a USB cable disconnect it from your machine b Restart the Macintosh c Log on as an Administrator d Run the Printer Setup Utility from the Go menu choose App...

Page 137: ...upport the PC Fax Sending For network users see the Network User s Guide for installation steps You need to install the BR Script3 printer driver using the following instructions Note If you use a USB cable and Mac OS only one printer driver for a machine can be registered in Printer Setup Utility Print Center for Mac OS 10 2 X users If a Brother Laser driver is already listed in the Printer list ...

Page 138: ...con d Click Add For Mac OS 10 2 4 to 10 3 users go to e For Mac OS 10 4 or greater users go to f e Choose USB f Choose the model name and make sure that Brother in Printer Model Print Using and the model name which shows BR Script in Model Name Model are selected and then click Add For Mac OS 10 2 4 to 10 3 users ...

Page 139: ...Printing and Faxing 132 8 For Mac OS 10 4 x users g Choose Quit Printer Setup Utility from the Printer Setup Utility menu ...

Page 140: ...Printing and Faxing 133 8 For Mac OS X 10 5 a Choose System Preference from the Apple menu b Click the Printer Fax icon c Click button which is located below the Printers section ...

Page 141: ... the Default icon which is located at the top of the dialog box e Choose your machine from the Printer Name list and Select a driver to use in Print Using f Choose the model name which shows BR Script in Print Using and then click Add ...

Page 142: ...Printing and Faxing 135 8 g Choose Quit System Preferences from the System Preferences menu ...

Page 143: ...ipt 3 language emulation printer driver MFC 7840W only 8 Page Setup 8 You can set the Paper Size Orientation and Scale Choosing page setup options 8 From an application such as Apple TextEdit click File then Print to start printing For Mac OS X 10 2 x to 10 4 x ...

Page 144: ...d Faxing 137 8 For Mac OS X 10 5 For more page setup options click the disclosure triangle beside the Printer pop up menu Note To control special printing features choose Printer Features from the Print dialog box ...

Page 145: ...Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box Layout 8 Pages per Sheet Choose how many pages will appear on each side of the paper Layout Direction When you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function ...

Page 146: ...t and then choose Even numbered pages and print Printer Features 8 Feature Sets Set 1 Media Type You can use the following types of media in your machine For the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env Thick Env Thin Recycled Paper ...

Page 147: ...n box Job Name Choose the Job name from the drop down list for your secured document that you sent to the machine Resolution You can change the resolution as follows 300 dpi 600 dpi HQ 1200 Toner Save You can conserve toner using this feature When you check Toner Save Mode print appears lighter The default setting is Off Note We do not recommend Toner Save for printing Photo or Gray Scale images F...

Page 148: ...prove Toner Fixing If you check this setting the toner fixing on paper may be improved If this selection does not improve the situation enough select Thicker paper in Media type settings Density adjustment Increase or decrease the print density Note The Density adjustment is not available when you set the resolution to HQ 1200 BR Script Level You can change the BR script emulation language level C...

Page 149: ...cintosh 8 You can send a fax directly from a Macintosh application Note Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print For Mac OS X 10 2 x to 10 4 x ...

Page 150: ...Printing and Faxing 143 8 For Mac OS X 10 5 For more page setup options click the disclosure triangle beside the Printer pop up menu c Choose Send Fax from the pop up menu ...

Page 151: ...t pop up menu e Enter a fax number in the Input Fax Number box and then click Print to send the fax Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 152: ... an electronic business card from the Mac OS X Address Book application a Click Address Book b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work fax or home fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 153: ...Printing and Faxing 146 8 c When you are finished addressing your fax click Print Note The vCard used must contain a work fax or home fax number ...

Page 154: ...Printing and Faxing 147 8 Using Mac OS X 10 5 Addresses panel 8 You can address a fax number using Addresses button a Click Addresses b Choose the fax number from Addresses panel and then click To ...

Page 155: ...Printing and Faxing 148 8 c When you are finished addressing your fax click Print ...

Page 156: ...h HD Library Printers Brother Utilities DeviceSelector or from the Model pop up menu of ControlCenter2 Run your Macintosh TWAIN compliant application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source For each document you scan after this choose Acquire Image Data or Start The menu option that lets you choose the Scanner driver may vary depending...

Page 157: ...s finished the image appears in your graphics application Pre Scanning an image 9 The PreScan button is used to preview and also lets you crop any unwanted areas from the image When you are satisfied you are scanning the correct area click the Start button in the Scanner Setup dialog box to scan the image a Load your document b Click PreScan The whole image is scanned into your Macintosh and appea...

Page 158: ...ck White Use for text or line art images Gray Error Diffusion Use for photographic images or graphics Error Diffusion is a method for creating simulated gray images without using true gray dots Black dots are put in a specific pattern to give the gray appearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 8 Bit Color Uses up to...

Page 159: ...B5 Letter Legal A5 Executive Business Card To scan business cards choose the Business Card size and then place the business card face down in the center of the left hand side of the scanner glass as indicated by the document guidelines Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 Custom User adjustable from 0 35 0 35 in to 8 5 14 in or 8 9 8 9 mm to 215 9 355 6 mm After you choose a cus...

Page 160: ...higher Brightness level and scan the document again Note The Brightness setting is only available if you have set Scan Type to Black White Gray Error Diffusion or True Gray Contrast You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray areas You can also ente...

Page 161: ...Center2 buttons to launch the application of your choice using the Scan key see Using ControlCenter2 on page 160 Scan to E mail 9 You can scan either a black and white or color document into your E mail application as a file attachment You can change Scan configuration See E mail on page 166 a Put the document face up in the ADF or face down on the scanner glass b Press the Scan key c Press a or b...

Page 162: ... choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration See Image example Apple Preview on page 163 Scan to OCR 9 If your document is text you can have it converted by Presto PageManager to an editable text file and then have the result displayed in your word processing application for viewing and editing You can change the Scan configuration See OCR w...

Page 163: ...can c Press a or b to choose Scan to File Press OK d Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in the scan type on the Device Button tab of the ControlCenter2 configuration If you want the scanned data in black and white choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration See File on ...

Page 164: ...on in NewSoft Presto PageManager 7 Features 9 OCR In one step you can scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program of your choice Annotation Add removable notes stamps and drawings to images Treeview Window View and arrange your folder hierarchy for easy access Thumbnail Window View files ...

Page 165: ...l Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL http uk newsoft eu com France Company name 5CA Postal Address Not Open Telephone 089 965 01 09 For callers from within France this is not a toll free call Callers will be charged at m 1 35 m 0 34 per minute E mail Address fr nsc newsoft eu com URL http fr newsoft eu co...

Page 166: ... Address Not Open Telephone 0807505598 For callers from within Spain only this is not a toll free call Callers will be charged at Euro 0 94 per minute E mail Address sp nsc newsoft eu com Other countries E mail Address tech newsoft eu com English ...

Page 167: ...ntrolCenter2 has the following operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh 3 d Access the settings available to configure your device 4 e You can choose which machine ControlCenter2 will connect with fr...

Page 168: ...our Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 169: ... E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and t...

Page 170: ... pdf Image example Apple Preview 10 The Scan to Image feature lets you scan an image directly into your graphics application for image editing To change the default settings click the button while holding down the Ctrl key and choose Software Button If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box Change the other settings i...

Page 171: ...n by clicking the Browse button Also choose the File Type from the pop up menu You can delete an application that you have added Just choose the Application Name and click the Delete button Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function ...

Page 172: ...CR click the button while holding down the Ctrl key and choose Software Button To change the word processing application choose the destination word processing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scanning ...

Page 173: ...our preferred E mail application from the E mail Application pop up menu You can add an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choose ...

Page 174: ...File name will be the file name you registered current date and sequential number Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destination of the scanned image eve...

Page 175: ... You can choose any image editor application on your Macintosh as a destination Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text You must install Presto PageManager for this feature Scan to E mail Attaches the scanned images to an E mail message You can also choose the file attachment type and create a quick send list ...

Page 176: ... the scanned images to be saved in Windows Bitmap bmp JPEG jpg TIFF Uncompressed tif TIFF Compressed tif TIFF Multi Page Uncompressed tif TIFF Multi Page Compressed tif Portable Network Graphics png PDF pdf User defined button 10 To customize a button click the button while holding down the Ctrl key and the configuration window appears Follow these guidelines for button configuration ...

Page 177: ...b Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Brightness and Contrast settings ...

Page 178: ... Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 179: ...ame in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the E mail Application File Type Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings ...

Page 180: ...ControlCenter2 173 10 Scan to File 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 181: ... Browse button Choose the Resolution Scan Type Document Size Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As Window If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box ...

Page 182: ...s only You can configure your preferred settings on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters Choose the Copy Ratio Resolution Scan Type Document Size S...

Page 183: ...ControlCenter2 176 10 To copy choose Copies Pages from the pop up menu To fax choose Send Fax from the pop up menu Sending a fax MFC models only on page 142 ...

Page 184: ...p on page 189 Quick Dial MFC models only Lets you open the Set Quick Dial window of Remote Setup Remote Setup on page 189 Status Monitor Allows you to open the Status Monitor Utility Remote Setup MFC models only 10 The Remote Setup button lets you open the Remote Setup Program window to configure the machine setting menus Note For details see Remote Setup on page 189 ...

Page 185: ...indow in the Remote Setup Program so you can easily register or change the dial numbers on your Macintosh Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices allowing you to get immediate notification of errors such as a paper jam See Status Monitor on page 120 ...

Page 186: ...l panel See Control Panel Setup in the Network User s Guide Note For network scanning a maximum 25 of clients can be connected to one machine on a network For example if 30 clients try to connect at a time 5 clients will not be shown on the LCD Before using Network Scanning 11 Configuring network scanning 11 a From Library choose Printers Brother Utilities and DeviceSelector and then double click ...

Page 187: ...isplayed on the machines LCD for your Macintosh You can use up to 15 characters You can avoid receiving unwanted documents by setting a 4 digit PIN number Enter your PIN number in the PIN number and Retype PIN number field To send data to a computer protected by a PIN number the LCD prompts you to enter the PIN number before the document can be scanned and sent to the machine See Using the Scan ke...

Page 188: ...control panel Press OK e Press Start The machine starts the scanning process Note If you want the scanned data in color choose color in the scan type on the Device Button tab of the ControlCenter2 configuration If you want the scanned data in black and white choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration See E mail on page 166 Scan to Image 11 ...

Page 189: ... to the Macintosh you designated on your network ControlCenter2 will activate Prest PageManager and convert your document into text for viewing and editing from a word processing application on the designated PC You can change the Scan configuration See OCR word processing application on page 165 a Put the document face up in the ADF or face down on the scanner glass b Press Scan c Press a or b to...

Page 190: ...2 configuration If you want the scanned data in black and white choose black and white in the scan type on the Device Button tab of the ControlCenter2 configuration See File on page 167 If you would like to change the file name of scanned documents enter the file name in File Name section on the Device Button tab of the ControlCenter2 configuration Scan to FTP MFC 7440N and MFC 7840W only 11 When ...

Page 191: ...the Host Address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 c Enter the Username that has been registered with the FTP server for the machine up to 32 characters d Enter the Password for access to the FTP server for the Username that was registered up to 32 characters e Enter the destination folder where your document will be stored on the FTP serve...

Page 192: ...00 Gray 100 B W 200 or B W 200x100 h Choose the file type for the document from the pull down list You can choose PDF or JPEG for color or gray scale documents and PDF or TIFF for B W document i You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration By default this setting is ON You can also change the port number used to access the FTP server The def...

Page 193: ...ly go to Step j If the Scan to FTP profile is not complete for instance the login account name and password are missing or the quality or file type are not chosen you will be prompted to enter any missing information in the following steps e Choose one of the options below Press a or b to choose Color 150 dpi Color 300 dpi Color 600 dpi Gray 300 dpi Gray 200 dpi or Gray 100 dpi Press OK and go to ...

Page 194: ...Scan c Press a or b to choose Scan to FTP Press OK d Press a or b to choose Manual Press OK Note If there is no FTP Profile configured skip Step d and go to Step e e Use the dial pad to enter the FTP host address for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 Press OK f Use the dial pad to enter the destination folder for example brother abc up to 60 ch...

Page 195: ...OK Press Start and go to Step p Note If you want to change the file name manually go to step o o Press a or b to choose Manual Press OK Enter the file name you want to use up to 15 characters and press OK Press Start p The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process Note If a timeout or any other error occurs start the Scan to FT...

Page 196: ...rinters Brother Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen i...

Page 197: ...l or all your settings for your machine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For network users only ...

Page 198: ...ile style 95 group 101 receiving 105 sending 93 simple style 96 N Network PC FAX Macintosh Send only 142 Windows 92 P PaperPort Windows importing 52 OCR 52 Presto PageManager Macintosh 155 157 Printer driver 25 PS printer driver 25 R Remote Setup Macintosh 189 Windows 90 S Scan Macintosh into Macintosh 150 Network 179 OCR 157 Presto PageManager 155 157 Resolution 151 Scan key 154 Windows Network 7...

Page 199: ...n the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and ...

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