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Brother 3320CN - Color Inkjet - All-in-One, Software Manual

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Brother 3320CN - Color Inkjet - All-in-One Software Manual Download Page 154

8 - 8

   NETWORK SCANNING (MFC-3320CN AND MFC-3820CN ONLY)

Scan to OCR

When you select Scan to OCR your original will be scanned and sent 
directly to the PC you designated on your network. The Brother 
SmartUI will activate ScanSoft

®

 TextBridge

®

 and convert your 

original into text for viewing and editing from a word processing 
application on the designated PC. You can change the 

Scan

 

configuration.

(For Windows

®

 98/Me/2000: See 

Scan to OCR (Word Processor)

 on 

page 3-12 to 3-13.) (For Windows

®

 XP: See 

Hardware Section: 

Changing the Scan to button configuration

 on page 4-5 to 4-11.)

1

Load your original. 

2

Press  

(

Scan

).

3

Press  

or  

to 

select 

Scan 

to OCR

.

Press 

Menu/Set

.

4

Press 

 or 

 to select the destination PC you want to send 

to.

Press 

Menu/Set

.

If the LCD prompts you to enter a PIN Number, enter the 4-digit 
PIN Number for the destination PC on the control panel.

Press 

Black Start 

or

 Color Start

.

The machine will start the scanning process.

For Network Scanning the Brother Control Center (SmartUI) 
selections are used only for configuring the Scan button. You 
will not be able to initiate a network scan from the Brother 
Control Center (SmartUI).

Scan to OCR

Summary of Contents for 3320CN - Color Inkjet - All-in-One

Page 1: ... SOFTWARE USER S GUIDE MFC 3220C MFC 3420C MFC 3320CN MFC 3820CN ...

Page 2: ... to access the printer driver settings 1 4 Basic tab 1 5 Media Type 1 6 Quality 1 6 Bi Directional Printing 1 7 Paper Size 1 8 Page Layout 1 8 Border Line 1 8 Orientation 1 9 Copies 1 9 Collate 1 9 Reverse Order 1 9 Advanced tab 1 10 Color 1 11 Color Grayscale 1 11 Image Type 1 11 Custom Image Type 1 12 Halftone Pattern 1 13 Color Enhancement True2Life 1 14 Scaling 1 16 Watermark 1 17 In backgroun...

Page 3: ... access the scanner 2 11 Scanning an original into the PC MFC 3220C and MFC 3320CN only 2 12 Scanning an original into the PC MFC 3420C and MFC 3820CN only 2 14 Scanning an original using the ADF 2 14 Pre Scanning to crop a portion you want to scan using the scanner glass MFC 3420C and MFC 3820CN only 2 16 Brother Scanner Utility 2 18 Using the Scan key For USB cable users 2 19 Scan to E mail 2 20...

Page 4: ...operation 3 4 Scanner settings for Scan Copy and PC Fax buttons 3 5 Global settings 3 5 Setting up the scanner configurations 3 6 Performing an operation from the Control Center screen 3 7 Scan to File 3 8 To access Scan to File Configurations screen 3 8 Scanner settings 3 8 Destination folder 3 9 Scan to E mail 3 10 To access Scan to E mail Configurations screen 3 10 Scanner settings 3 10 E mail ...

Page 5: ...5 Scan to E mail 4 6 Scan to File 4 7 Scan to Image 4 8 Scan to OCR 4 10 Software Section 4 12 Scan 4 13 Copy 4 13 Fax 4 14 Custom 4 14 Scan to File 4 15 Scan to E mail 4 17 File attachments 4 19 Scanner settings 4 20 Scan to OCR Word Processing program 4 21 Scan to Graphics application example Microsoft Paint 4 23 Copy 4 25 PC Fax setting PC FAX using the Brother Fax Driver 4 27 FAX settings 4 28...

Page 6: ...using the Facsimile style user interface 6 16 Redial 6 17 Sending a file as a PC FAX using the Simple style user interface 6 17 Setting up PC FAX receiving Windows 98 98SE Me and 2000 Professional MFC 3320CN and MFC 3820CN only 6 19 Running PC FAX Receiving 6 19 Setting up your PC 6 19 Viewing new PC FAX messages 6 20 Receiving a fax into the PC Windows XP only MFC 3320CN and MFC 3820CN only 6 21 ...

Page 7: ...tosh 9 1 Using the Brother printer driver with your Apple Macintosh Mac OS 8 6 9 2 9 2 Using the Brother Printer Driver with Your Apple Macintosh Mac OS X 9 4 Choosing page setup options 9 4 Choosing printing options 9 5 Sending a fax from your Macintosh application 9 6 For Mac OS 8 6 9 2 users 9 6 Sending a Network PC FAX from your Macintosh application MFC 3320CN and MFC 3820CN only 9 7 For Mac ...

Page 8: ... only 9 17 Adjusting the Image 9 18 Using Presto PageManager 9 19 Highlights 9 19 System requirements for Presto PageManager 9 20 Technical Support 9 20 MFC Remote Setup Mac OS X 9 21 Using the PhotoCapture Center from a Macintosh MFC 3320CN and MFC 3820CN only 9 23 10 Index I 1 ...

Page 9: ...n black Brilliant High Quality Output Printing at up to 4800 x 1200 optimized dpi on glossy paper gives you highest resolution See Resolution on page S 6 in the User s Guide Beautiful Elaborate Output You can use 2 in 1 Watermark Windows Only printing True2Life technology and other features to get high quality printouts Low Running Cost Whenever you run out of a particular color ink you will only ...

Page 10: ...rinters select Brother MFC XXXX USB Printer Where XXXX is your model name as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing Windows Only 2 Your computer sends a print command and data to the machine The LCD shows Receiving Data 3 When the machine finishes printing all the data the LCD shows the date and time If your app...

Page 11: ...auses the PC printing operation and then continues printing when copying or fax receiving has finished Clearing data from the memory If the LCD shows Data Remains you can clear the data that is left in the printer memory by pressing Stop Exit Checking the Print Quality If you want to check the print quality and find out how to improve it See How to improve print quality on page 13 11 in the User s...

Page 12: ...are 2 Select Brother MFC XXXX USB Printer Where XXXX is your model name as your printer and click Properties The Printer dialog box will appear For Macintosh users see Using the Brother Printer Driver with Your Apple Macintosh Mac OS X on page 9 4 The way you access the printer driver settings depends on your operating system and software applications The screens shown in this section are from Win...

Page 13: ... if any Orientation number of Copies and the page order 3 Click the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button This area shows the current settings of Quality Paper Size Page Layout Orientation Collate Reverse Order and Color Grayscale 1 2 3 ...

Page 14: ...de to print precise images such as photographs This is the highest resolution and slowest speed S Fine Super Fine 1200 x 1200 dpi Use this mode to print precise text and photographs Since the print data is much larger than normal mode the processing time data transfer time and print time will be longer Fine 600 x 600 dpi Better print quality than Normal mode and faster print speed than Super Fine ...

Page 15: ...int heads will only print in one direction to provide higher quality printouts Media Type Color Grayscale Print Quality Selection Plain Paper Color Grayscale Fast Normal Fine S Fine Inkjet Paper Color Fine S Fine Photo Grayscale Fine S Fine Photo Glossy Paper 4 or 3 color Color S Fine Photo Grayscale S Fine Photo Transparencies Color Grayscale Fine S Fine The factory settings are shown in bold ...

Page 16: ...ed Select the proper paper thickness to improve the quality of your output Page Layout The Page Layout selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper Border Line When printing multiple pages on one sheet with the Page Layout feature you can choose to have a solid...

Page 17: ...9 Collate With the Collate check box selected one complete copy of your original will be printed and then repeated for the number of copies you selected If the Collate check box is not selected then each page will be printed for all the copies selected before the next page of the original is printed Reverse Order Reverse Order prints the pages of your original in the opposite order Portrait Vertic...

Page 18: ...HE MACHINE AS A PRINTER Advanced tab Change the tab settings by selecting one of the following icons 1 Color 2 Scaling 3 Watermark 4 Device Options To return to the default settings click the Default button 1 2 3 4 ...

Page 19: ... method depending on your image type Generally text and business graphics are printed vividly and photographic images are printed softly Auto The printer driver automatically selects the image type Photo Select this mode for photographic images Graphics Select this mode for originals that contain text or business graphics charts or clip art Custom If you want to select the color matching and halft...

Page 20: ...best one for your original Match Monitor Color is adjusted to get the closest color match to the PC monitor Natural Suitable for photographic images The color is adjusted to print a more natural color Vivid Suitable for business graphics such as charts graphics and text The color is adjusted to give more vivid color ...

Page 21: ...thod Diffusion Dots are placed at random to create the halftones This method of printing is more suitable for printing photographs that have delicate shades and graphics Dither Dots are arranged in a pre defined pattern to make halftones This type of printing is more suitable to printing graphics that have definite color boundaries or for printing charts such as business charts Some halftone setti...

Page 22: ... of your computer Color Density This setting adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a washed out or weak picture White Balance This setting adjusts the hue of the white areas of an image Lighting camera settings and other influences will effect the appearance of white The white areas of a picture may be slightly pink y...

Page 23: ...s in the original Brightness This setting adjusts the brightness of the whole image To lighten or darken the image move the scroll bar to the left or right Contrast This setting adjusts the contrast of an image This will make darker areas darker and lighter areas lighter Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued Red I...

Page 24: ...the Scaling feature Check Off if you want to print the original as it appears on your screen Check Fit to Paper Size if your original has an unusual size or if you have only the standard size paper Check Free if you want to reduce the size Check Mirror Print to reverse the data from left to right ...

Page 25: ...t to use In background Check In background with the Watermark to print the watermark image in the background of your original If this feature is not checked then the Watermark will be printed on top of your original In Outline Text Window 2000 Professional XP Only Check In Outline Text if you only want to print an outline of the watermark Print Watermark The Print Watermark feature offers the foll...

Page 26: ...tile You can select the CONFIDENTIAL COPY or DRAFT as the standard title or enter a title you like in the field Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Color and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box or Browse for the file location You can also set the scaling size of the image Position This set...

Page 27: ... the Setting button to change the Date and Time format and the Position and the Font To include a background with the Date and Time select Opaque When Opaque is selected you can click on the Color button to change the color of the Date and Time background The Date and Time in the selection box shows the format that will be printed The actual Date and Time printed on your original is automatically ...

Page 28: ...RINTER Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings To view settings simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options ...

Page 29: ...een Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User Guides Driver Updates and Tips for using your machine Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the printer driver on your computer Check Setting The Check Setting s...

Page 30: ...or Windows 98 98SE Me and 2000 Professional only TWAIN compliant on page 2 2 For Windows XP The machine uses Windows Imaging Acquisition WIA for scanning originals See Scanning an original For Windows XP only on page 2 11 For Macintosh Go to Scanning from a Macintosh on page 9 12 For ScanSoft PaperPort and TextBridge OCR Go to Using ScanSoft PaperPort and TextBridge OCR on page 2 24 Descriptions i...

Page 31: ... applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your machine but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more For Windows XP The machine uses Windows Imaging Ac...

Page 32: ... appears in the left panel 3 Select Brother MFC XXXXC USB or Brother MFC XXXXCN LAN from the Scanner drop down list box Where XXXX is your model name 4 Click Scan The Scanner Setup dialog box will appear The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0SE If the MFC is connected via USB use Brother MFC XXXXC USB LAN use Brother MFC XXXXCN LAN Where XXXX is you...

Page 33: ...n the Scanner window Image Type Resolution Scan Type Brightness Contrast Document Size See Settings in the Scanner window on page 2 7 3 Click the Start button in the scanner window When scanning is completed click Cancel to return to the PaperPort window After you select an original size you can adjust the scanning area further by clicking the left mouse button and dragging it This is required whe...

Page 34: ...atisfied with the preview click the Start button in the scanner window to scan the image 1 Load your original 2 Select the settings for Image Type Resolution Scan Type Brightness Contrast and Document Size as needed 3 In the Scanner Setup dialog box click the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area Scanning area Scanning area ...

Page 35: ...cted area of the original will appear in the PaperPort window or your software application window 7 In the PaperPort window use the options available to refine the image If you enlarge the image using button you can then use the button to restore the image to its former size If your model is flatbed type and you load the original on the scanner glass in step 1 please skip this step ...

Page 36: ...ble colors Image Type Resolution Scan Type Photo Select for scanning photo images 300 x 300 dpi 24 bit color Web Select for attaching the scanned image to web pages 100 x 100 dpi 24 bit color Text Select for scanning text originals 200 x 200 dpi Black White Resolution Black White Gray Error Diffusion 256 color True Gray 24 bit color 100 x 100 dpi Yes Yes Yes 150 x 150 dpi Yes Yes Yes 200 x 200 dpi...

Page 37: ...ack White and Color settings are selected as the Scan Type You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the Image while a decrease reveals more detail in gray areas You can also type a value in the box for the setting Black White Set the Scan Type to Black White for text or line art Gray Scale Set the Sc...

Page 38: ...x 6 in 10 x 15 cm Custom User adjustable from 0 35 x 0 35 in to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm If your machine is flatbed type MFC 3420C or MFC 3820CN you can scan business cards To scan business cards select the document size and then place the original face down at the center of scanner glass When scanning photographs or other images for use in a word processor or other graphics...

Page 39: ...r the original You can choose mm or inch as the unit for Width and Height Width shows the width of scanning area Height shows the height of scanning area Data Size shows the approximate data size calculated in a Bitmap format The size will be different for other file formats such as JPEG You can see the actual paper size you selected on the screen ...

Page 40: ...er software application that supports WIA or TWAIN scanning How to access the scanner 1 Open your software application to scan an original 2 Select Scan from the File drop down menu or select the Scan button The Scan panel appears in the left panel 3 Select the scanner you are using from the Scanner drop down list box 4 Click Scan The Scan dialog box will appear The instructions for scanning in th...

Page 41: ...r size from the drop down list box D 4 If you require advanced settings click on the tab Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings 5 To start scanning your original click the Scan button in the Scan dialog box A B C D ...

Page 42: ...he scanner resolution you can select is up to 1200 1200 dpi For resolutions greater than 1200dpi use the Brother Scanner Utility See Brother Scanner Utility on page 2 18 You cannot select the Paper source A other than Document Feeder ...

Page 43: ...lass If you would like to scan and then crop a portion of the page after pre scanning the original you will need to use the scanner glass Flatbed See Pre Scanning to crop a portion you want to scan on page 2 5 Scanning an original using the ADF 1 Load your original 2 Select the Document Feeder from the Paper source drop down list box A 3 Select the picture type B 4 Select the Paper size from the d...

Page 44: ...st Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings 6 To start scanning your original click the Scan button in the Scan dialog box The scanner resolution you can select is up to 1200 1200 dpi For resolutions greater than 1200dpi use the Brother Scanner Utility See Brother Scanner Utility on page 2 18 ...

Page 45: ... the Scan button from the scanner window to scan the image 1 Place the original face down on the scanner glass 2 Make sure you selected Flatbed in the Paper source pull down box A 3 Select the picture type B 4 In the Scan dialog box click the Preview button The entire original will be scanned into the PC and will appear in the scanning area 5 Select the portion you want to scan by clicking the lef...

Page 46: ...u can select Brightness Contrast Resolution and Picture Type from the Advanced Properties Click the OK button after you choose your settings 7 To start scanning your original click the Scan button in the Scan dialog box This time only the selected area of the original will appear in the PaperPort window or your software application window C ...

Page 47: ...ew settings to take effect To run the utility You can run the utility by selecting the Scanner Utility located in the Start All Programs Brother MFL Pro Suite MFC XXXXC menu Where XXXX is your model name If you scan the original at resolution of greater than 1200dpi the file size maybe very large Please make sure that you have sufficient memory and hard disk space for the size of the file you are ...

Page 48: ... Before you can use Scan on the control panel you must have connected the machine to your Windows based computer and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use Scan make sure the Brother Control Center application is running on your computer For details about how to configure the Brother Control Center buttons to launch the application of your choi...

Page 49: ...ck Start or Color Start The machine will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan to Image You can scan a color picture into your graphics application for viewing and editing You can change the Scan configuration See Scan to Image on page 3 14 For Windows XP See Hardware Section Changing the Scan to button...

Page 50: ...o select Scan to OCR Press Black Start or Color Start The machine will start the scanning process Scan to File You can scan a black and white or a color original into your computer and save it as a file in the folder you choose The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL Pro Control Center See Scan to File on page 3 8 to...

Page 51: ...riginal 3 Press Scan 4 Press or to select Scan to Card To change quality press Menu Set and go to Step 5 OR Press Black Start or Color Start to start scanning without Changing any settings 5 Press or to select the quality you want To change the file type press Menu Set and go to Step 6 OR To start scanning press Black Start or Color Start Quality Selectable File Format Default File Format B W 200x...

Page 52: ...k Start or Color Start to start scanning Changing the default quality 1 Press Menu Set 4 7 1 2 Press or to select B W 200x100 dpi B W 200 dpi Color 150 dpi Color 300 dpi or Color 600 dpi Press Menu Set 3 Press Stop Exit Changing the default Black White file format 1 Press Menu Set 4 7 2 2 Press or to select TIFF or PDF Press Menu Set 3 Press Stop Exit Changing the default color file format 1 Press...

Page 53: ... for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See Documentation for ScanSoft PaperPort on the CD ROM The complete ScanSoft PaperPort Users Guide including ScanSoft TextBridge OCR is in the Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install MFL Pro Suite ScanSoft PaperPort for Bro...

Page 54: ...g other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it y...

Page 55: ...and non PaperPort files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To use a link drag an...

Page 56: ...it is already on your computer You can convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application You can Import items from other applications In addition to scanning items you can bring items into PaperPort in a v...

Page 57: ...ectories and File Name listing for prompting 4 Select the Save button to save your file or Cancel to return to the PaperPort without saving it How to Uninstall PaperPort and ScanSoft TextBridge For Windows 98 98SE and Windows Me Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select Brother Extensions for Paperport and click the Add Remove button Select PaperP...

Page 58: ...ning applications Using the Control Center stops the need to manually startup any specific applications The Brother Control Center provides three operations Scan Copy and PC Fax Scan directly to a file E mail word processor or graphic application of your choice Copy PC Faxing using the Brother PC FAX software Using the Brother Control Center For Windows 98 98SE Me and 2000 Professional If you are ...

Page 59: ...off AutoLoad How to turn off AutoLoad 1 Left click the Control Center icon and click Show 2 When the Control Center window appears left click the Smart Click Control Center button A dialog box will appear 3 Uncheck the AutoLoad Pop Up check box If the Control Center icon does not appear on your task bar you will have to launch the software Double click the Control Center icon on the desktop or fro...

Page 60: ...example if you are using Outlook as your default E mail application the Control Center will create a link and a scanning application button for Outlook You can change a default application Right click the appropriate Control Center button to display Configurations and then click it Select a different application For example you can change a scan button from MS Word Pad to MS Word by changing the a...

Page 61: ... a word processing file You can choose the word processing application such as Word Pad MS Word and so on Scan to Image Allows you to scan an image directly into any graphic viewer editor application You can choose the graphics application such as Microsoft Paint Copy operations Copy Allows you use the PC and any Windows printer driver for enhanced copy operations You can scan the page on the Brot...

Page 62: ...ess the Scanner Settings window Click the Smart Click Control Center icon at the top right of the Brother Control Center screen OR Click the Modify Settings button on any of the Configuration screens Global settings AutoLoad Pop Up Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer ...

Page 63: ...of stored settings You can keep the factory default settings or change them at any time Resolution From the pull down list select the scanning resolution you most often use Color Mode From the pull down list select the color settings you most often use Scan Size From the pull down list select the scan size you most often use Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster f...

Page 64: ...ed a button in the Control Center window without first placing an original in the ADF Place the original in the machine s ADF and then click OK to go to the Control Center screen If your machine is flatbed model MFC 3420C or MFC 3820CN and want to scan the original from the scanner glass please use Scan on the control panel of the machine ...

Page 65: ...ton to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To cha...

Page 66: ...ile PaperPort Image Item max PaperPort Self Viewing exe PaperPort Browser Viewable htm PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pcx PCX Multi page dcx JPEG jpg TIFF Uncompressed tif TIFF Group 4 tif TIFF Class F tif TIFF Multi page Uncompressed tif TIFF Multi page Group 4 tif TIFF Multi page Class F tif Portable Network...

Page 67: ...ttings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine C...

Page 68: ...images in the jpg format All documents and image items Converts all items regardless of the program in which the item was created for example converts all Word doc files and JPEG jpg files to the file type PaperPort image items MAX only Converts only PaperPort image items max files PaperPort does not convert other file types such as JPEG images and Word documents File type Identifies the format in...

Page 69: ...Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy ...

Page 70: ... original s This option is available only when you have an OCR program other than the one provided with PaperPort PaperPort 8 0 SE uses the same OCR engine that is in ScanSoft s TextBridge Pro Millennium product Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application The OCR Settings window will appear Select your setting a...

Page 71: ...he ADF The Brother Control Center screen will pop up 2 Right click the graphic application button and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button ...

Page 72: ...opying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application ...

Page 73: ...in the ADF The Brother Control Center screen will pop up 2 Right click the Copy and click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button ...

Page 74: ...g mode that is appropriate for the type of file Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings Number of copies Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click OK to save your Copy settings ...

Page 75: ...tton to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To ch...

Page 76: ... fax options click the FAX Options button The Brother PC FAX Properties screen appears For Windows 98 98SE and Me For Windows 2000 Professional and XP 2 Select the Paper Size and Orientation Portrait or Landscape and click OK To go back to the factory default settings click the Restore Defaults or Default button ...

Page 77: ...rol Center provides four categories of operations 1 Scan directly to a file E mail word processor or graphics application of your choice 2 Enhanced copy functions such as Four Two or One on One Copying 3 PC Faxing using the Brother PC Fax software 4 Custom buttons allow you to configure a button to meet your own application requirements In the Task Tray right click on the Control Center icon and s...

Page 78: ...ll appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off How to turn off Auto Load 1 Right click the Control Center icon in the Task Tray and select Show 2 The main SmartUI Control Center window appears Please look at the bottom of the window for a check box labelled AutoLoad Pop up 3 Uncheck the AutoLoad Pop Up option to prevent the SmartUI fr...

Page 79: ...ou the ability to configure the hardware Scan key on your machine such as Scan to File The Scan to File feature allows you to scan an original directly to your hard disk and choose the file format and destination folder without having to run any other applications Select which section you want by clicking on the appropriate tab ...

Page 80: ... default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change the default application by right clicking on any of the scan buttons in the Control Center and then clicking Configuration Select the Configuration tab and from the Application pull down menu select a different application For example you can change the E mai...

Page 81: ...to button configuration When the SmartUI Control Center is displayed you can access the Hardware Section window to reconfigure the Scan button on your machine Click the Hardware Section tab at the top left of the SmartUI Control Center screen See Using the Scan key For USB cable users on page 2 19 ...

Page 82: ...he ability to change the configuration that includes the destination E mail application attachment file and the scanner settings To change the destination E mail application you use the Application pull down list to select the compatible E mail application which is installed on your system If you wish to change the attachment file type click on the Link Preferences button to display a list of file...

Page 83: ...ft click on the Scan to File button and the following screen will appear Select the file type for the saved image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button ...

Page 84: ...L CENTER Scan to Image To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document application ...

Page 85: ...ng of the scan click on the Scan Settings tab You can set the Color Mode to Black White 8 bit Gray or 24 bit Color The resolution can be changed from 100 to 1200 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning ...

Page 86: ...R SMARTUI CONTROL CENTER Scan to OCR To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applications ...

Page 87: ...L CENTER 4 11 You have the option to send your scan as a different file type You can select the application from the File Type window according to your needs You have the option to choose your OCR setting from Single column output to Auto orient page ...

Page 88: ...ed for the most frequently used applications The Scan section contains four buttons for Scan to File Scan to E mail Scan to Word Processor and Scan to Image applications The Copy section contains three buttons for N to 1 copying The Fax section button is for sending faxes using the Brother PC FAX application and the Custom section contains three buttons with which you can assign your own function ...

Page 89: ... MS Word Word Perfect or whichever word processing program is installed on your computer 4 Scan to Graphic Application Default MS Paint enables you to scan a page directly into any graphic viewer editor application You can select the destination application such as MS Paint Corel PhotoPaint Adobe PhotoShop or any kind of image editor application you already have installed on your computer Copy Cop...

Page 90: ...nd automatically send the image as a fax from the PC using the Brother PC FAX software Custom Scan to File These buttons have been pre programmed for the Scan to File feature You can change the configuration of each of these buttons to meet your specific requirements by right clicking on a button and following the configuration menus ...

Page 91: ... scan an image and save it in a specific file type to any directory on your hard disk This allows you to easily archive your paper original s To configure the file type and save to directory right click on the Scan to File button and click Configuration The Scan Action tab is set to File and should not be changed ...

Page 92: ... by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files ...

Page 93: ... mail application To change the default E mail application or attachment file type right click on the E mail button and select Configuration The Scan Action tab is set to E mail and should not be changed To change the E mail application click on the Configuration tab From the Application pull down list select your preferred E mail application ...

Page 94: ...R SMARTUI CONTROL CENTER To change the file type of the attachment click the Link Preferences button to set up links Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list ...

Page 95: ...ents that are PaperPort MAX files Combine items into single file if possible Click this check box if you want to combine all the attachments into one file With this box unchecked each scanned page will be saved in its own individual file File type Select from the pull down list the type of file you want the scanned images to be saved in PaperPort Image Item max PaperPort Browser Viewable htm Paper...

Page 96: ...INDOWS XP BASED BROTHER SMARTUI CONTROL CENTER Scanner settings You have the ability to change the scanner settings used to create the file attachments Click on the Scan Settings tab and select the appropriate settings ...

Page 97: ...mple Word Pad instead of Word and file type You can also choose another OCR software package besides the TextBridge OCR which is built into PaperPort To configure Scan to OCR right click on the WordPad button and select Configuration The Scan Action tab is set to OCR and should not be changed To change the word processing application click on the Configuration Tab You can select the destination wo...

Page 98: ...SMARTUI CONTROL CENTER To change the program link preferences click the Link Preferences button File Type From the pull down list select the file format you want to use for originals OCR Select the OCR application from the OCR pull down list ...

Page 99: ...o Graphics Application allows you to scan an image so you can edit the image To change the default graphics application right click on the button and select Configuration The Scan Action tab is set to Application and should not be changed To change the configuration of the destination application click on the Configuration Tab ...

Page 100: ...the appropriate application from the Application pull down list To change the other configuration options click the Link Preferences button This option enables you to reduce image to screen resolution 96dpi show a warning if the item has annotations update the original item if sent item is modified if needed ...

Page 101: ...r as the default printer including non Brother printers Before you can use the Copy buttons you must first configure the printer driver by right clicking on a Copy button and selecting Configuration In the Scan Settings window you can select the color mode resolution paper size brightness and contrast settings to be used To finish the Copy button configuration you must set the printer driver Click...

Page 102: ...R Select the number of Pages Per Sheet from the Scaling selections As an example to configure the section Copy button to copy two pages to one you must select 2 in 1 You must configure each of the copy buttons before they can be used From MFC 3220C From MFC 3220C ...

Page 103: ...s any Windows Application to send a Fax as simply as printing an original The Brother SmartUI automatically configures the Fax button to use the Brother PC FAX driver no user configuration is required The Scan Action tab is set to Application and should not be changed To change the PC FAX settings click the Link Preferences button found in the Configuration tab ...

Page 104: ...r settings click on the Setup button Select the Paper Size Paper Source If you need more customized setup click on the Options button Select the Paper Size Orientation Portrait or Landscape and Resolution 200x200 dpi or 200x100 dpi and click OK To return to the factory default settings click the Default button ...

Page 105: ...rd disk You can also select the file format to be used OCR Scanned original s will be converted to editable text files If you have a third party OCR software package installed on your PC you can select it The default OCR software is TextBridge which is built into PaperPort 8 0 SE You can also select the destination word processor and file format for the editable text E mail Scanned images will be ...

Page 106: ...click on the Configuration Tab Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings Application Select the destination application program from the pull down list Click on Link Preferences to set the Send to options You can select the application from the scroll menu on the left ...

Page 107: ...TER 4 31 File Select the file format from the Format pull down list You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder Use the Browse button to select the destination directory ...

Page 108: ... list Click on Link Preferences and select the destination Application from the scroll menu on the left Select the File Type from the File Type pull down list You can also choose another OCR application from the OCR pull down list if another is installed on you system Scansoft TextBridge is installed as part of the PaperPort 8 0 SE application ...

Page 109: ...I CONTROL CENTER 4 33 E mail Select the destination E mail application program from the pull down list Click on the Link Preferences button to configure the Send To E mail options You can select the File type and Quick Send E mail address list ...

Page 110: ... SMARTUI CONTROL CENTER 3 Select Scan Settings You can select the scanner settings from each of the Scan Type options for the Custom buttons You have the option to select Color Mode Resolution Paper Size and Brightness and Contrast settings ...

Page 111: ...ite MFC XXXX and then select MFC Remote Setup Where XXXX is your model name OK button When you click OK the process of uploading the data to the machine begins The MFC Remote Setup program is closed if an error message is displayed enter the correct data again and then click OK Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data...

Page 112: ... MFC Remote Setup changes until you click the Apply button to upload the new data to the machine Then you can click the Print button to get an up to date printout Export button Click the Export button to save your current settings to a file Import button Click the Import button to read the settings from your saved file into the MFC Remote Setup screen You can use the Export and Import buttons to s...

Page 113: ...rs or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Using Brother PC FAX software For Windows For Network connected users with MFC 3320CN and MFC 3820CN please see Additional Information for Network PC FAX users with MFC 3320CN and MFC 3820CN on page 6 27 PC FAX is available in Black White only If you are using Windows ...

Page 114: ...ame and then select PC FAX Setup The Brother PC FAX Setup dialog box will appear 2 You must enter this information to create the Fax Header and Cover Page 3 Click OK to save the User Information You can access the User Information from the FAX Sending dialog box by clicking See Sending a file as a PC FAX using the Facsimile style user interface on page 6 16 ...

Page 115: ...creen below The include header option sends an additional page of information along with fax or E mail data which contains user and subject information The user has the choice of two user interfaces Simple style or Facsimile style To change the user interface select the interface setting you want Simple style or Facsimile style ...

Page 116: ...one system for example if you must dial 9 to get an outside line in your office Include header To add header information to the top of the fax pages you send check the Include header box Address Book file To select you must enter the path and file name of the database file which contains the address book information OR Use the Browse button to find the database to select ...

Page 117: ...USING BROTHER PC FAX SOFTWARE 6 5 User interface In the Sending tab select user interface you wish to use You can choose the Simple Style or the Facsimile Style Simple style Facsimile style ...

Page 118: ...r interface You can register a Member or Group on each of the ten Speed Dial buttons To register an address in a Speed Dial button 1 Click the Speed Dial button you want to program 2 Click the Member or Group you want to store on the Speed Dial button 3 Click Add to save it To clear a Speed Dial button 1 Click the Speed Dial button you want to clear 2 Click Clear to erase it ...

Page 119: ...PC FAX SOFTWARE 6 7 The Address Book From the Start menu select Programs Brother MFL Pro Suite MFC XXXX Where XXXX is your model name and then click PC FAX Address Book The Brother Address Book dialog box will appear ...

Page 120: ...you can add edit and delete stored information of Members and Groups 1 In the Address Book dialog box click the icon to add a Member The Brother Address Book Member Setup dialog box will appear 2 In the Member Setup dialog box type the Member s information Name is a required field Click OK to save the information ...

Page 121: ...ther Address Book dialog box click the icon to create a Group The Group Setup dialog box appears 2 Type the name of the new Group in the Group Name field 3 In the Available Names box select each Member to be included in the Group and then click Add Members you add to the Group will be added to the Group Members box 4 After all the members you want have been added click OK ...

Page 122: ...to an ASCII text file csv Or if you wish you can select and create a Vcard that will be attached to that Member s outgoing E mail A Vcard is an electronic business card that contains the sender s contact information To export the whole current Address book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column selec...

Page 123: ...E 6 11 3 If you are exporting to an ASCII file select the Divide Character Tab or Comma This selects between a Tab or Comma to separate the data fields 4 Select OK to save the data 5 Type the name of the file and then select Save ...

Page 124: ...ddress Book select File point to Import and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column select the data fields you want to Import and click Add 3 Select the Divide Character Tab or Comma based on the file format you are importing 4 To import the data click OK From the Available Items list select the fields in the same order they are listed in the Import text f...

Page 125: ...USING BROTHER PC FAX SOFTWARE 6 13 5 Type the name of the file and then select Open If you selected a text file in Step 1 the Files of type will be Text file csv ...

Page 126: ...6 14 USING BROTHER PC FAX SOFTWARE Setting up a Cover Page From the PC FAX dialog box click to access the PC Fax Cover page setup screen The Brother PC FAX Cover Page Setup dialog box will appear ...

Page 127: ... file such as your company logo in the cover page Use the browse button to select the BMP file and then select the alignment style Count cover page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included If you are sending a fax to more than one recipient the recipient information will not be pr...

Page 128: ...le in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The Facsimile style user interface will appear if it does not check the user interface selection setting as detailed on page 6 3 ...

Page 129: ...he Cover Page icon to enter or edit the Cover Page information 6 Click Start to send the fax Redial If you want to redial a number click Redial to scroll through the last five fax numbers and then click Start Sending a file as a PC FAX using the Simple style user interface 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialo...

Page 130: ...fax number of the recipient You can also use the Address Book to select destination fax numbers by clicking the To button If you made a mistake entering a number click the Clear button to delete all the entries 5 To send a Cover Page and note click the Cover Page On check box 6 When you are ready to send your fax click the Send icon 7 If you wish to cancel the fax click the Cancel icon You can als...

Page 131: ... FAX icon will appear on your PC Task bar for this Windows session Setting up your PC 1 Right click the PC FAX icon on your PC Task Bar and then click PC Fax RX Setup 2 The PC Fax RX Setup dialog box will appear 3 In Ring Delay select the number of rings before you want your PC to answer Incoming calls For Windows XP See Receiving a fax into the PC Windows XP only MFC 3320CN and MFC 3820CN only on...

Page 132: ... 7 To load PC FAX receiving automatically when you start up Windows select the Add to Startup folder check box Viewing new PC FAX messages Each time you start to receive a PC FAX the icon will flash blue and red Once the fax has been received the icon will remain red The red icon will change to green once the received fax has been viewed 1 Run PaperPort 2 Open the Fax Received folder 3 Double clic...

Page 133: ...Faxes To activate Faxing receiving click Set up faxing in the Printer Tasks menu 2 The FAX services will be installed on your PC For Windows 98 98SE Me and 2000 Professional See Setting up PC FAX receiving Windows 98 98SE Me and 2000 Professional MFC 3320CN and MFC 3820CN only on page 6 19 PC FAX receiving is only available when using the USB connection not the LAN connection ...

Page 134: ...menu 4 Select the Start All Programs Accessories Communications Fax Fax Console 5 The Fax Configuration Wizard starts Click Next If you have not configured your fax connection the following screen will be displayed Enter your details ensuring you specify the outside line access number if necessary and click OK Select the My location radio button if it is not selected and then click OK ...

Page 135: ... and then click Next 7 Select Brother MFC XXXX Where XXXX is your model name in the Please select the fax device pull down list Click to select the Enable Receive check box Specify the number of rings before your machine will attempt to answer the fax and click Next ...

Page 136: ...6 24 USING BROTHER PC FAX SOFTWARE 8 Enter the Transmitting Subscriber Identification TSID and then click Next 9 Enter the Called Subscriber Identification CSID and then click Next ...

Page 137: ... and click Next 11 Click Finish The PC FAX installation is now complete When PC FAX Receiving is active you cannot run the Remote Setup utility To use Remote Setup check off Enable Receive in Step 7 For information on how to use PC FAX Sending and Receiving please refer to Help in the Fax Console ...

Page 138: ...ck Fax Console to open the Fax Console In the left pane expand the Fax folder if it is not already expanded The Fax folder contains the following folders The Incoming folder contains faxes that are currently being received The Inbox folder contains faxes that have been received The Outbox folder contains faxes that are scheduled to be sent The Sent Items folder contains faxes that have been succes...

Page 139: ...only To use the machine with Network PC FAX the MFC must be configured with a TCP IP address If you use PC FAX to an E mail address the mail server settings must also be configured The items described in this chapter are specific items relating to the Network version of PC FAX software Brother Network PC FAX can be configured through the PC FAX Setup Sending tab ...

Page 140: ...only on page 6 29 2 To send an E mail from Brother Network PC FAX you can either enter the E mail address in the To field or in the display for Facsimile Style user interface using the PC keyboard or select the member from the Address Book The member must have E mail selected as the chosen destination for that member 3 To send an Internet Fax from Brother Network PC FAX you can either enter the In...

Page 141: ...f Brother PC FAX Setup 1 Access the Sending Tab from the PC FAX dialog box by clicking OR From the Start menu select All Programs Brother MFL Pro Suite MFC XXXX Where XXXX is your model name and then select PC FAX Setup 2 Check Enable box This software can be used in a network environment and with a locally connected machine It is important that when used in a network environment the Network PC Fa...

Page 142: ... s information Name is a required field You can also enter an E mail contact address and machine address for the address book member 3 To send to this contact it is necessary to specify which is the preferred method of sending an original to this contact by checking the Fax E mail or MFC E mail Address box next to the contact 4 Click the OK button to save the member s information To use the machin...

Page 143: ... into the media drive of the machine You could lose your data or damage the card For Windows 2000 users to access the PhotoCapture Center features from your PC you must first install a Windows 2000 update Please see the Quick Setup Guide for installation instructions If more than two media cards are inserted at the same time the PhotoCapture Center will read only the card that was put in first To ...

Page 144: ...artMedia CompactFlash Memory Stick or SecureDigital card from the machine while it is reading the card PhotoCapture button flashing You could lose your data or damage the card If you took out the media card while PhotoCapture button was flashing you must immediately restart your PC before putting the media card back in If you put in another media card before the PC is rebooted the data on it may b...

Page 145: ...inserted at the same time the PhotoCapture Center will read only the card that was put in first To have access to another card you must first take out all the cards and then put in the media card you wish to access Your browser software accesses the media card using FTP and the network Host Name of the machine Do NOT unplug the power cord or remove a SmartMedia CompactFlash Memory Stick or SecureD...

Page 146: ...OM YOUR PC While the machine is printing from the PhotoCapture Center your PC cannot access the PhotoCapture Center for any other operation Magic Gate Memory Stick can be used but any music data that is stored on the stick can not be read ...

Page 147: ...anSoft PaperPort installed please purchase NL 5 which is a multiple PC license agreement pack for up to an additional 5 Users To purchase NL 5 please contact your Brother Sales Office Registering your PC with the machine If you need to change the machine that was registered to your PC during the installation of MFL Pro Suite see Quick Setup Guide follow the steps below 1 For Windows 98 Me 2000 Fro...

Page 148: ...3820CN ONLY Right click Scanner Device icon and select properties to view the Network Scanner Properties dialog box 2 Click the Network Setting tab in the dialog box and select a method to specify the machine as a Network scanner for your PC ...

Page 149: ...dress of the machine in the IP Address field Click Apply and then OK Specify your machine by Name Enter the machine Node name in the Node Name field Click Apply and then OK Search from a list of available device Click Browse and select the appropriate device you want to use Click OK Click Apply and then OK ...

Page 150: ...fault setting is your PC Name You can enter any name that you like 4 You can avoid receiving unwanted documents by setting a 4 digit PIN Number Enter your PIN Number in the PIN Number and Retype PIN Number field To send data to a PC protected by a PIN Number the LCD prompts to enter the PIN Number before the original can be scanned and sent to the machine See Using the Scan key on page 8 5 to 8 9 ...

Page 151: ...ee Hardware Section Changing the Scan to button configuration on page 4 5 to 4 9 1 Load your original 2 Press Scan 3 Press or to select Scan to E Mail Press Menu Set 4 Press or to select PC Press Menu Set OR If there are no other selections go to Step 5 5 Press or to select the destination PC you want to use for E mailing your original Press Menu Set If the LCD prompts you to enter a PIN Number en...

Page 152: ...ct E mail Server Press Menu Set 5 Press or to select Color 150 dpi Color 300 dpi Color 600 dpi B W 200 dpi or B W 200 100 dpi Press Menu Set 6 If you select B W 200 dpi or B W 200 100 dpi press or to select TIFF or PDF OR If you select Color 150 dpi Color 300 dpi or Color 600 dpi press or to select PDF or JPEG 7 Press Menu Set 8 The LCD prompts you to enter an address Enter the destination E mail ...

Page 153: ...can to button configuration on page 4 5 to 4 10 1 Load your original 2 Press Scan 3 Press or to select Scan to Image Press Menu Set 4 Press or to select the destination PC you want to send to Press Menu Set If the LCD prompts you to enter a PIN Number enter the 4 digit PIN Number for the destination PC on the control panel Press Black Start or Color Start The machine will start the scanning proces...

Page 154: ...3 For Windows XP See Hardware Section Changing the Scan to button configuration on page 4 5 to 4 11 1 Load your original 2 Press Scan 3 Press or to select Scan to OCR Press Menu Set 4 Press or to select the destination PC you want to send to Press Menu Set If the LCD prompts you to enter a PIN Number enter the 4 digit PIN Number for the destination PC on the control panel Press Black Start or Colo...

Page 155: ...1 1 Load your original 2 Press Scan 3 Press or to select Scan to File Press Menu Set 4 Press or to select the destination PC you want to send to Press Menu Set If the LCD prompts you to enter a PIN Number enter the 4 digit PIN Number for the destination PC on the control panel Press Black Start or Color Start The machine will start the scanning process For Network Scanning the Brother Control Cent...

Page 156: ...ion for Mac OS X please visit at http solutions brother com Using your machine with a Macintosh Before you can connect the machine to your Macintosh you must buy a USB cable that is not longer than 6 feet 2 metres Do not connect the machine to a USB port on a keyboard or a non powered USB hub Feature Mac OS Mac OS X 8 6 9 X 10 1 10 2 1 or greater 2 Printing Yes Yes Yes Yes Scanning TWAIN Yes Yes N...

Page 157: ...Apple menu 2 Click the Brother Ink icon On the right side of the Chooser window click the printer you want to print to Close the Chooser To print an original 3 From the application software such as Presto PageManager click the File menu and select Page Setup Change the settings for Paper Size Paper Thickness Paper Source Orientation and Scaling and then click OK ...

Page 158: ...such as Presto PageManager click the File menu and select Print Click Print to start printing If you want to change Copies Pages Quality Media Type and Color Mono select your settings before clicking Print Click the Option button to change Document and Printing Options ...

Page 159: ...are such as Presto PageManager click the File menu and select Page Setup Make sure MFC XXXX Where XXXX is your model name is selected in the Format for pop up menu You can change the settings for Paper Size Orientation and Scaling then click OK 2 From application software such as Presto PageManager click File menu and select Print Click Print to start printing ...

Page 160: ...H Choosing printing options To control special printing features choose Print Settings in the Print dialog box You can change Quality Media Type Color Mono and Bi Directional Printing settings See Resolution on page S 6 in the User s Guide ...

Page 161: ... 1 Create an original in a Macintosh application 2 To send a fax select Print from the File menu The Printer dialog box will appear When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button changes to Send Fax and the Address button will be available ...

Page 162: ...u are finished addressing your fax click Send Fax Click OK to go to the Send Fax dialog box Sending a Network PC FAX from your Macintosh application MFC 3320CN and MFC 3820CN only You can send a fax directly from your Macintosh application using the following steps 1 Follow the steps on page 32 and 33 in Quick Setup Guide 2 Follow the steps on pages 9 6 To select and only send certain pages of the...

Page 163: ... Mac OS X users You can send a fax directly from a Macintosh application 1 Create an original in a Macintosh application 2 To send a fax select Print from the File menu The Printer dialog box will appear 3 Select Send Fax from the pull down menu ...

Page 164: ...e Output pull down menu 5 To address the fax type a fax number in the Input Fax Number box and the click Print If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 165: ...an address the fax number using a vCard an electronic business card from Mac OS application to the destination fax number field 1 Click Address Book button 2 Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers filed When you are finished addressing your fax click Print ...

Page 166: ...5 in Quick Setup Guide 2 Follow the steps on page 9 8 The vCard used must contain a work fax or home fax number When you choose work fax or home fax from the Stored Fax Numbers pull down list only the fax number stored in the Mac OS X Address Book for the selected category will be used If the fax number is stored in only one of the Mac OS X Address Book categories the number will be retrieved no m...

Page 167: ...u use the Brother TWAIN driver set it as the default by choosing Select Source or the other menu name to select the device Afterwards for each original you scan choose Acquire Image or Scan The scanner setup dialog box will appear Mac OS X Scanning is supported in Mac OS X 10 2 1 or greater The screen shown in this section are from Mac OS 9 The screen on your Macintosh may vary depending on your O...

Page 168: ...anning a whole page 1 Load your original in the ADF 2 Adjust the following settings if needed in the Scanner Setup dialog box Resolution Color Type Scanning Area Brightness Contrast 3 Click Start When scanning has finished the image will appear in your graphics application If your model is a flatbed type you can also place your original on the scanner glass ...

Page 169: ...can The whole image will be scanned into your Macintosh and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Insert original in the ADF again 5 Make your adjustments to the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the Scanner Setup dialog box 6 Click Start This time only...

Page 170: ... scanned image Resolution Black White Gray Error Diffusion 8 bit color True Gray 24 bit color 100 x 100 dpi Yes Yes Yes 150 x 150 dpi Yes Yes Yes 200 x 200 dpi Yes Yes Yes 300 x 300 dpi Yes Yes Yes 400 x 400 dpi Yes Yes Yes 600 x 600 dpi Yes Yes Yes 1200 x 1200 dpi Yes No Yes 2400 x 2400 dpi Yes No Yes 4800 x 4800 dpi For MFC 3420C and MFC 3820CN Only Yes No Yes 9600 x 9600 dpi For MFC 3420C and M...

Page 171: ...ack dots instead of the true gray dots in a specific matrix instead of true gray dots True Gray is used for originals with photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and takes the longest transfer time Colors Choose either 8 bit Color which scans up to 8 bit Color or 24 bit color which scans up to 16 8 million colors...

Page 172: ...d the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Height Enter the height of the custom size Business Card Size MFC 3420C and MFC 3820CN only If your machine is flatbed type MFC 3420C or MFC 3820CN you can scan business cards To scan business cards select the Business Card size 90 x 60 mm and place the business card at the center of scanner glass W...

Page 173: ...ed image is too light set a lower Brightness level and scan the image again If the image is too dark set a higher Brightness level and scan the image again Contrast You can only adjust the Contrast level when you have selected one of the Gray Scale settings it is not available when you have selected Black White as the selected Color Type Increasing the Contrast level by dragging the slide bar to t...

Page 174: ... you use the machine as a scanner we recommend that you install Presto PageManager To install Presto PageManager see the Quick Setup Guide Highlights OCR In one step scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program of your choice Annotation Add removable notes stamps and drawings to images Tre...

Page 175: ...free disk space Recommended 8 bit Color or higher video adapter Eudora Mail or Outlook Express electronic mail software Technical Support For US For Canada Company name NewSoft America Inc Postal Address 4113 Clipper Court Fremont CA 94538 USA Telephone 510 4458600 FAX 510 4458601 E mail Address contactus newsoftinc com URL http www newsoftinc com E mail Address contactus newsoftinc com ...

Page 176: ...ed on your computer screen If you change the settings you can upload them directly to the machine OK This starts the process of uploading the data to the machine and exiting the remote setup program If an error message is displayed enter the correct data again Click OK Cancel This exits the remote setup application without uploading the data to the machine Apply This uploads the data to the machin...

Page 177: ...ected items on the machine You cannot print the data until it is uploaded to the machine Click Apply to upload the new data to the machine and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file ...

Page 178: ...4 Quit all applications which are running stored data on the media card and drag the removal disk icon onto Trash before you remove the media card from the machine For Mac OS 8 6 only You have to download USB Mass Storage Support 1 3 5 software from the web site of Apple Macintosh If you create a name for the volume level of the media card the name will appear instead of Removable Disk The Photo C...

Page 179: ... 9 24 While the machine is printing from the PhotoCapture Center the Macintosh cannot access the PhotoCapture Center for another operation Magic Gate Memory Stick can be used but the music data that is stored on the stick can not be read ...

Page 180: ... P PaperPort Windows and TextBridge OCR 2 4 exporting 2 28 importing 2 27 PC FAX Windows 6 1 receiving 6 19 6 21 sending address book 6 7 cover page 6 14 facsimile style 6 16 group 6 9 simple style 6 17 PhotoCapture Center Macintosh Mac OS X 9 23 Windows 7 1 Print Macintosh Brother driver 9 2 9 4 9 6 Windows driver settings 1 4 keys on control panel 1 3 True2Life 1 14 S Scan Macintosh Network 9 11...

Page 181: ...er may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web h...

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