BELGACOM DDS 100 User Manual Download

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Summary of Contents for DDS 100

Page 1: ...1 First Belgacom DDS 100 DDS 200 Belgacom ForumTM 700 User manual ...

Page 2: ...2 2 how ...

Page 3: ...e easier To find out the essential functions of the DDS 100 or 200 we suggest that you read carefully the first chapters of this guide The availability of certain functions described in this guide may depend on the version or configuration of your system If in doubt consult the person responsible for your system ...

Page 4: ...he telephone p 16 2 2 Charging your telephone battery p 17 2 3 Switching on your telephone p 18 2 4 Accessing the MENU and navigating p 19 3 Using your telephone p 20 3 1 Making a call p 20 3 2 Calling from your personal directory Individual number p 20 3 3 Calling your correspondent by name company directory p 21 3 4 Receiving a call p 22 3 5 Redialling p 22 3 6 Requesting automatic callback if i...

Page 5: ...lls p 36 5 5 Sending a written message to an internal correspondent p 36 5 6 Send a voice message copy p 38 5 7 Sending a recorded message to a number a distribution list p 40 6 Keep in touch p 42 6 1 Selecting calls to be diverted p 42 6 2 Diverting calls to your voice mailbox p 42 6 3 Consulting your voice mailbox p 43 6 4 Activating deactivating the personal assistant p 45 6 5 Personal assistan...

Page 6: ... reminder p 65 7 12 Identify the terminal you are on p 66 7 13 Locking your telephone p 66 8 Using the telephone in GAP mode p 67 8 1 Making a call p 67 8 2 Receiving a call p 67 8 3 Calling from your personal directory p 68 8 4 Redialling the last number dialled redial p 68 8 5 Sending DTMF signals p 68 8 6 Sending a calibrated cut off p 68 8 7 Programming your personal directory p 69 8 8 Modifyi...

Page 7: ... 80 10 2 Characteristics of the mains power adapter p 80 10 3 Battery p 81 10 4 Headphone external microphone p 82 10 5 Cleaning your telephone p 82 10 6 Transporting and protecting your telephone p 82 11 Glossary p 83 Declaration of compliance p 85 ...

Page 8: ... of transition Use of approved DECT equipment This DECT telephone is designed to be used with a private automatic branch exchange PABX without an Belgacom wire The CE symbol means that this product is compliant with current Community directives more especially the following directives Pursuant to directive 1999 5 CE R TTE published in the Official Journal of the European Community of April 7 1999 ...

Page 9: ...it can be used in simplified mode on another DECT GAP system other PABX or private residential base station Utilization in GAP mode involves a particular mode of operation that can lead to functional limitations for which no claims will be considered under the terms of the guarantee Do not expose your telephone to severe conditions rain sea air dust etc Correct operation of your telephone is not g...

Page 10: ... n Return to first screen n Switch off ringer n Lock unlock keypad long press n Activate disable the vibrator 1 long press n Company directory n Customizing your telephone long press 2 Microphone 1 Depending on model 2 Special case from the personal directory the long press enables a directory card to be created or modified ...

Page 11: ... audio volume n Access MENU n Navigate n Apply n Lift the receiver n Redial long press n Broker call during enquiry call n Activate deactivate loudspeaker n Activate mute on hands free charger n Switch on off long press n Rapid access to ringer adjustment ...

Page 12: ...played on the welcome screen and indicate the status of the telephone You can obtain details on the status icons from the tooltips that appear on the welcome screen when you use the navigator Battery charge level Initializing the voice mailbox Consulting information Programmed call back time Call diversion activated Vibrator active DDS 200 Ringer active Ringer disabled Radio reception quality Batt...

Page 13: ...l back the last number dialled Divert divert your calls to another number Mailbox consult and send voice and text messages Call pick up answer a call intended for another telephone Appointment program a call back time System lock prohibit outgoing calls and modification of the programming Customizing the telephone program your voice mailbox select the ringer tune language etc Adjustment adjust con...

Page 14: ... given indices to represent the different correspondents Making a call Answering a call In conversation Call on hold Accessing the directories Transferring a call Switching to DTMF signals Setting up a conference Putting on common hold Parking an external communication ...

Page 15: ...odes in the appended sheet The features described in this manual and indicated with an asterisk can only be accessed with some software versions Press briefly on the navigation key to access the MENU and to confirm Move the navigation key up or down Move the navigation key to the left or right Use the keypad to enter digits and letters Description of an action or context Important information ...

Page 16: ...he telephone To remove it The DDS 100 functions exclusively with the Ni Mh battery and the DDS 200 with the Li Ion battery Position the battery in the slide following the mark on the label Slide it until it clicks into place Slide the battery towards the bottom of the telephone Remove it from the slide ...

Page 17: ...e can be on or off when recharging the battery If the telephone is to remain unused or out of its charger for several weeks remove the battery and store it separately battery charged in 3 hours or 5 hours depending on the model Connect the charger and place the telephone in the charging holder Battery being charged ...

Page 18: ...re not move close to a radio terminal Check that the telephone is properly installed in the system consult the PABX manager Switching off your telephone Press the switch on off key long press switch on off Switch on long press Wait a few seconds about 3s Your telephone is switched on If the display indicates System 1 Auto install see paragraph Registering the telephone or contact your installation...

Page 19: ...ting The MENU is accessible from the welcome screen by pressing the OK key OK Accessing the functions Apply Select a function in the MENU Apply You can move horizontally along the various icons within the function MARTIN Paul Wed 24 May 16 30 mbx greeting OK ...

Page 20: ...all dial the outside line access code before dialling your correspondent s number John in conversation Transfer Select the Directories function Apply Confirm access to Pers Sp Dial Select the name of the person you wish to call Send the call The call can be sent directly from the list of names by dialling the number of the card Pers Sp Dial Directory 1 JOHN 2 PAUL 3 ...

Page 21: ...ird etc of the name you are looking for Press 1 when you do not know one of the letters of the name Select the Directories function Apply Select Directory Apply Enter the first letter of your correspondent s surname Select the desired name Send the call For fast access to this function from the home screen page press the directory key directory Pers Sp Dial Directory Type surname ...

Page 22: ...are receiving a call Lift the receiver Speak Hang up The ringer does not ring if the vibrator is active the vibrator active icon is displayed on the screen saver the ringer is disabled the ringer disabled icon is displayed on the screen saver Sophie is calling Sophie in conversation Transfer Select the Redial function Apply Select the No in the last ten issued Send the call 1 JOHN 2 PAUL 3 0123456...

Page 23: ...of the internal correspondent you are trying to contact is busy and you want the person to call you back as soon as they are free Confirm the function To cancel the automatic callback request enter the Cancel automatic callback function code Sophie Please wait Cback MARTIN Wed 24 May 16 30 active Callback ...

Page 24: ...ist of icons at the top of the screen the list of items at the bottom of the screen Call in progress Slot for second call reception of a call ou call waiting Directory Transfer Put through a second call Voice frequency Call transfer Common standby Camp on external call Sophie in conversation Transfer 2nd Call Send MF Code Conference Manual Hold Parking ...

Page 25: ...ce an automatic switchboard or when remotely consulting an answering machine To deactivate the function from the Send MF code screen re enable In conversation Select the Send MF Code icon Apply All digits dialled are then sent in DTMF 0123456789 in conversation Transfer 0123456789 in conversation Send MF Code 0123456789 in conversation Send MF Code ...

Page 26: ...nd the call The first call is on hold Hang up the ongoing call You can also call a second correspondent by selecting the icon or 2nd call text or else by using your personal directory or the company directory Paul in conversation Transfer Number 102 John in conversation Transfer ...

Page 27: ... a beep is sent Lift the receiver The first call is on hold Hang up the ongoing call Over 3 seconds move with the navigate left right key to the receiving a second call icon to see the identity of the second caller and off hook if necessary navigate left right Receive second call Lift the receiver Paul is calling John in conversation Transfer Paul in conversation Transfer 2 ...

Page 28: ...d You can establish the identity of the waiting call without taking it by using the navigate left right key navigate left right Recover the correspondent on hold Recover the correspondent on hold Paul in conversation Transfer John in conversation Transfer Paul in conversation Transfer John on hold Retrieve John in conversation Transfer ...

Page 29: ...alling the destination number you can transfer the call directly without waiting for your correspondent s reply by validating the Transfer option You can initiate the transfer by using the icon or the Transfer text The transfer between two external correspondents and the transfer by pressing the hang up key depend on the system configuration 0123456789 in conversation Transfer Number 102 Paul in c...

Page 30: ...nal correspondents conference To cancel the conference press the OK key This will put you back to the other party OK Select Conference Apply You are in conference mode Paul in conversation Transfer Paul in conversation Conference John Paul Conference Conference ...

Page 31: ...ding an external conversation Select the Parking icon Apply Select the function Call pick up Apply Select the icon Reconnection call park Apply Dial the number of the set that originated parking You are in conversation If the parked call is not recovered within a preset time by default 1 minute 30 it is directed to the operator 0612457845 in conversation Transfer 0612457845 in conversation Park ca...

Page 32: ...eys in the keypad include letters that you can display by pressing them successively Example press 8 twice to display the letter U Select the Directories function Apply Confirm access to Pers Sp Dial Apply Select the chosen card Apply Enter the name Apply twice John in conversation Transfer Pers SP Dial Directory Pers SP Dial 1 2 3 Name MARTIN ...

Page 33: ... general bell When the operator is absent incoming external calls are diverted to a general bell You can answer these calls Select the Pick up function Apply Select the Answer general bell function Confirm to take the call Ans Gen Bell OK ...

Page 34: ...f the telephone ringing is in your own pick up group Select the Pick up function Apply Confirm access to Terminal call pick up Enter number of ringing telephone Apply Select the Pick up function Apply Select the Group call pick up icon Apply The system can be configured to prevent call pick up on certain telephones Pick up Ind OK Number Pick up Grp OK ...

Page 35: ... your hunting group Return into your group Belonging to a group does not affect the management of direct calls A specific telephone within a group can always be called by using its own number Display of exit acceptance Code of the Group exit function your group number Lift the receiver Display of exit cancellation Code of the Return to group function Group No Lift the receiver ...

Page 36: ... Sending a written message to an internal correspondent Diversion acknowledgement is displayed Code of the Group call diversion function No of diversion telephone Lift the receiver Select the Mail function Apply Select the Text mails icon Apply Dial the destination number Apply Select the message to be sent Apply 0 Text mail OK Number CALL ME BACK OK ...

Page 37: ...ck at _ _ 21 ON VACATION BACK ON xx xx xx 8 Use paging 22 External meeting 9 Please fetch your fax 23 EXTERN MEETING BACK ON xx xx xx 10 Please fetch your mail 24 I am in room nr __ 11 Please cancel your forwarding 25 In a meeting do not disturb 12 Visitors are waiting 26 At lunch 13 You are expected at reception 27 Indisposed 14 MEETING AT xx xx Messages to be completed using numeric keypad Confi...

Page 38: ...function Confirm access to the voice mailbox Personal code Apply Select the message to copy Apply Number or name of the recipient or list Apply Apply Apply 1 voice mail OK Read a msg New 1 Old 4 OK 01 05 107 10 May 9 15 Send copy Number 01 05 150 Confirm Send copy OK ...

Page 39: ...Apply Start recording Apply Recording in progress Apply Apply While recording a comment you can select other functions using the navigate up down key navigate up down Send copy OK Rec comment OK Record OK Recording Stop Please confirm OK ...

Page 40: ...e is sent to all voice mailboxes 001 to 050 the message is sent to a group of voice mailboxes Confirm access to the Mail function Confirm access to the voice mail Apply Apply No or name of the recipient or the list 000 050 Apply Select the message to be sent Apply OK Send a msg OK Number 01 05 150 Confirm ...

Page 41: ...sage Start the recording Apply Recording in progress Apply send message Apply While the message is being recorded you can select other functions with the navigate up down key navigate up down Record OK Recording Stop Please confirm OK ...

Page 42: ... internal calls local or all calls 6 2 Diverting calls to your voice mailbox Select the Diversion function Apply Select the List of calls icon Select the type of call to divert Confirm the selection Return to idle All calls Extern calls Local calls Select the Diversion function Apply Select the Diverting to your voice mailbox icon Apply Div Imm VMU OK ...

Page 43: ...ave received a message the Message icon is displayed on the welcome screeen Message Confirm access to the Mail function Confirm access to the voice mailbox display number of new and old messages Personal code Apply Apply 1 voice mail OK 01 05 107 10 May 9 15 Play new ...

Page 44: ...zontally along the various icons Listen to the messages Erase the current message Call back the person who left the message Send a copy of a message Pause while listening to the message Go back 10 seconds Go forward 10 seconds 01 05 107 10 May 9 15 Play new ...

Page 45: ...tside number a DDS or the switchboard Select the Customizing your telephone function Apply Select the Personal Assistant icon Apply Select active inactive as you wish Apply If the personal assistant and immediate forwarding are activated simultaneously the personal assistant functions are deactivated for as long as the forwarding function remains active perso assist OK Forward ON Forward OFF ...

Page 46: ... 46 6 5 Personal assistant reaching you with one number only Select the Customizing your telephone function Apply Select the Personal Assistant icon Apply Select the Menu icon Apply perso assist OK Menu OK ...

Page 47: ...ue or your assistant or any other name Apply Key in an outside number Apply Key in the number of your DDS Apply Activate deactivate the transfer to the switchboard Apply Dial the number Apply Internal Nb Modify OR External Nb Modify OR Mobile Nb Modify OR Choice ON Choice OFF Number ...

Page 48: ... operator etc Select the Diversion function Apply Confirm access to immediate diversion Dial the destination number Apply You can continue to make calls while your telephone is diverted General remark concerning diversions you can only activate a single diversion on your telephone Programming a new diversion will cancel the previous one Div Imm OK Number ...

Page 49: ...e in conversation all your calls are diverted to the number you choose n Div DND Your telephone is momentarily inaccessible to all incoming calls n Div Follow Your calls follow you when you are at another set n Div to Pag Your calls are diverted to your portable radio paging receiver Select the Diversion function Apply Select the List of diversions icon Confirm access to diversion on busy Dial the...

Page 50: ...50 6 50 6 8 Cancelling all diversions Select the Diversion function Apply Select the Diversion cancellation icon Apply Div Cancel OK ...

Page 51: ...d on the welcome screeen Message Confirm access to the Mail function Select the Text mails icon Apply Select the desired message Confirm to read it Read the message While the message is being read you can select other functions with the navigate up down key navigate up down 2 Text mail OK 150 20 May 16 30 2 4 Read a msg Message Call ...

Page 52: ... can use the Message icon on the welcome screen to initialize your voice mailbox Message Apply Enter your password and record your name in accordance with the spoken instructions Your personal code is used to access your voice mailbox and to lock your telephone Init your voice mail ...

Page 53: ...r telephone function Apply Select the Voice mail Acceptance Apply Confirm access to the voice mailbox Start recording Apply Recording in progress Apply Apply While recording the message you can select other functions with the navigate up down key navigate up down mbx greeting OK Greeting Dfault Mode Record Custom Record OK Recording Stop Please confirm OK ...

Page 54: ...go back to the default message Select the Customizing your telephone function Apply Select the Voice mail Acceptance Apply Select the Default Message icon Apply mbx greeting OK Greeting Custom Mode Record Default ...

Page 55: ...elephone Select the Customizing your telephone function Apply Confirm access to Options Select the Password icon Enter the old password Apply Enter the new password Apply Apply Until your voice mailbox is initialised the password is 0000 Each digit of the code is symbolized by an asterisk user options OK Password OK Old password New password ...

Page 56: ...adjust the audio volume 4 levels A progressing ringing tone meeting mode can be used Choose the tune Select the Customizing your telephone function Apply Select the Setting icon Apply Select the Melody icon Apply Select the melody of your choice Apply phone set OK Ring Melody OK Melody 1 Melody 2 Melody 3 ...

Page 57: ...r and vice versa Select the Customizing your telephone function Apply Select the Setting icon Apply Select the Volume icon Apply Select the volume of your choice Apply Long press Vibrator activated and ringer disabled Long press Vibrator disabled and ringer activated phone set OK Ring level OK Level 1 Level 2 Level 3 MARTIN Paul Wed 24 May 16 30 MARTIN Paul Wed 24 May 16 30 ...

Page 58: ...odified via a quick press on the switch on off key followed by the OK key switch on off OK Press the OK key to confirm OK Switch off the telephone Activate disable the vibrator DDS 200 Activate disable the ringer Activate disable meeting mode progressive ringing Lock the keypad Switch off the set ...

Page 59: ...wer calls automatically without doing anything and to direct the call to the external headset Select the Customizing your telephone function Apply Select the Setting icon Apply Select the Headset mode icon Apply Select active inactive as you wish Apply phone set OK Headset mode OK OFF ON OK ...

Page 60: ... telephone lights up when you press a key n Bell The telephone rings when a call is received n Buzzer DDS 200 The buzzer goes off when a call is received n Keypad bleep The phone bleeps each time you press a key n Error bleep The phone will bleep each time it detects an error n Outside area bleep The phone bleeps if the radio link can no longer be detected n Standby screen Screen proposed after an...

Page 61: ...61 Programming your telephone 7 61 7 7 Adjusting screen brightness Select the Adjustment function Apply Select the Contrast icon Increase or decrease the contrast Return to idle Contrast 3 5 ...

Page 62: ... your telephone function Apply Confirm access to Options Apply Select the Language icon Apply Select the language of your choice Apply The initial language selection is made automatically by the system user options OK Languages OK Deutsch Français English ...

Page 63: ...the name the keys in the keypad include letters that you can display by pressing them successively Example press 8 twice to display the letter U Select the Directories function Apply Confirm access to Pers Sp Dial Select the chosen card Confirm long press Enter the name Apply Enter the number Apply Pers Sp Dial Directory 1 2 3 Name MARTIN Number 0123456789 ...

Page 64: ...elete a character briefly press the delete key delete Select the Directories function Apply Confirm access to Pers Sp Dial Select the card to be modified Confirm long press Move onto the letter to be modified Modify the name Apply Move to the digit to be modified Modify the number Apply Pers Sp Dial Directory 1 MARTIN 2 SOPHIE 3 VANESSA Name MARTIN Number 0123456789 C C ...

Page 65: ...equest Select the meeting to be cancelled and press the delete key to delete the preset time delete Select the Appointment function Apply Select the Permanent Appointment or Temporary Appointment icon Enter the time of the appointment Apply If you are in conversation the display flashes a tone is sent and you will hear a beep After a third unanswered call the temporary call request will be cancell...

Page 66: ...en not displayed 7 13 Locking your telephone This service enables you to prohibit outside calls and any programming changes on your telephone Follow the same procedure to unlock your telephone Select the Lock function Apply Enter your password Apply Each digit is represented by an asterisk To select or modify your telephone interlock code see paragraph Modify your password Password Locking accepte...

Page 67: ...o relay units without any break in communications However this facility depends on the inherent limitations of the fixed system notably its ability to manage several radio relays Display function When a call is made from the telephone the digits dialled are displayed When you receive a call the display indicates the caller s number or name if this function is provided by the fixed system 8 1 Makin...

Page 68: ...e message service an automatic switchboard or when remotely consulting an answering machine To do this Press the star key hold down for a few seconds star 8 6 Sending a calibrated cut off The calibrated cut off activates functions such as transfer to another telephone set To make a calibrated cut off Press the 0 key hold down for a few seconds Select the Directories function Apply Select the name ...

Page 69: ...s maximum Apply Enter the number Apply Return to idle To key in the name the keys in the numeric keypad include letters that you can display by pressing them successively Example press twice in succession on 8 to display the letter U To insert a pause in a number press the 1 hold down for a few seconds To insert a measured break press 0 hold down for a few seconds 1 2 3 1 Edit 2 Delete 3 Call Name...

Page 70: ...the card to be modified Apply Select Edit Apply Move onto the letter to be modified Modify the digit Apply Move to the digit to be modified Modify the digit Apply To delete a character use the delete key delete 1 MARTIN 2 SOPHIE 3 1 Edit 2 Delete 3 Call Name MARTIN Number 0123456789 C ...

Page 71: ...71 Using the telephone in GAP mode 8 71 8 9 Deleting a card Select the Directories function Apply Select the card to be deleted Apply Select Delete Apply 1 MARTIN 2 SOPHIE 3 1 Edit 2 Delete 3 Call ...

Page 72: ... your melody Adjusting the ringer volume Select the Ringer function Apply Select the melody of your choice Apply Return to idle Select the Ringer function Apply Select the Volume icon Increase reduce the volume Return to idle Melody 1 Melody 2 Melody 3 Volume 3 4 ...

Page 73: ...usting screen contrast Select the Language function Apply Select the language of your choice Apply Return to idle Select the Adjustment function Apply Select the Contrast icon Increase reduce the contrast Return to idle Français 1 Deutsch 2 English 3 Contrast 3 5 ...

Page 74: ... beep n Lighting DDS 200 The telephone lights up when you press a key n Bell The telephone rings when a call is received n Buzzer DDS 200 The buzzer goes off when a call is received n Keypad bleep You will hear a bleep each time you press a key n Error bleep You will hear a bleep each time an error is detected n Outside area bleep The phone bleeps when the radio link can no longer be detected n St...

Page 75: ...follows 1 Prepare your system for registration see system installation guide 2 When the system is ready the station always displays the starting screen 3 You have two subscription possibilities a If the system does not use an AC code b If the system uses an AC authentication code The registration operation can last up to 2 minutes Confirm to install the telephone Registration can begin Launch subs...

Page 76: ...on quality icon is displayed Radio reception quality n If the registration operation has not been successful the station proposes launching the subscription again Utilization of the telephone in GAP mode can lead to functional limitations for which no claims will be considered under the terms of the warranty Launch Subscription ...

Page 77: ...dy been registered on one or more systems proceed as follows 1 Prepare your system for registration see the system installation manual or consult your installation manager 2 When the system is ready 3 You have two subscription possibilities a If the system does not use an AC code b If the system uses an AC authentication code Select the Installation function Apply Enter the installation password 3...

Page 78: ...he registration operation has not been successful the station proposes launching the subscription again n Depending on the type of system concerned registration may require one or more additional operations on the system Select AC Apply Apply Launch subscription Launch Subscription AC Code Launch Subscription Subscription Running Launch Subscription ...

Page 79: ...tral dot Apply The selection is retained even after switching the telephone on off The selection of a specific system SYSTEM forces operation on a specific system This selection must be changed if one wishes to change system Selecting Lock to any enables the telephone to connect automatically when it enters a system coverage zone If the systems programmed in the telephone have common coverage zone...

Page 80: ...aptor The Voice Desktop charger includes 1 a support with a place for the telephone a loudspeaker and a microphone for use in hands free mode two buttons for volume adjustment 2 a mains cable via an AC DC adaptor Press the loudspeaker key to cut off or reactivate the microphone loudspeaker The mains power socket used must be close to the charger holder and easily accessible so that it can be used ...

Page 81: ... standby in the radio coverage zone 135 hours 120 hours In continuous conversation 15 hours 13 hours Place the telephonein the charging holder Battery icon flashing On charge minimum 3 or 5 hours The battery is charged Maximum battery performance is only reached after around 10 charge discharge cycles These batteries contain polluting substances do not dispose of them in a dustbin take them to a s...

Page 82: ...losing your telephone get into the habit of clipping it onto your belt Your telephone can also be carried in a protective case Do not use soap or detergent that would risk altering the colours or damaging the surface of the telephone Various models of carrying case are available Ask your installation technician for information It is vital to use the special protective carrying case if your telepho...

Page 83: ...tact with two correspondents to set up a three way conference n DECT European cordless telephone standard Digital Enhanced Cordless Telecommunication DECT telephone cordless telephone complying with the DECT standard n GAP Generic Access Profile Specific operating mode defined in the European DECT standard The telephone GAP mode is a basic and simplified form of operation compatible with other DEC...

Page 84: ...uthorised extension within the system n Password This password controls access to the programming and terminal locking functions by the user default password 0000 n Personal directory This directory contains the personal numbers of the user of a terminal n Pick up group This function enables you to answer a call ringing on another terminal Calls can only be picked up within the pick up group n Bro...

Page 85: ...rements of Directive 1999 5 CE of the European Parliament and Council Any unauthorised modification to the product shall render this declaration of compliance null and void A copy of the original of this declaration of compliance can be obtained by post from ALCATEL BUSINESS SYSTEMS Technical Services Approvals Manager 1 route du Dr Albert Schweitzer F 67408 Illkirch France 3EH 21035 UCAB Ed 01 ...

Page 86: ... then reinsert the batteries 2 Ensure that the charger is properly connected 3 Test the DECT telephone near each of the antennas General external or internal communication problem 1 Check that the installation is always powered by 230V 2 Reset the PABX press on the button On Off in top on the right on the front face of the PABX until the led POWER remains lit red To wait a few minutes that the sys...

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