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to enter [Menu]. The interface is as following; 

 

Admin?

 

09 : 00

 

26

   

09-02-16

 

                MON

2.3.5   Admin Clear 

Choose [Admin Clear] option in [User] menu. 

 

User                               

▼

f

Admin Setup 

f

Admin Clear 

 

Press [OK] to enter admin clear interface, 

 

Admin Clear 

f

ID         008101 

f

ID         008102 

Esc-C  

 

            Clr-OK

Press [

←

] or [

→

] key to choose the admin ID to be deleted, i.e. 8102: 

 

Admin Clear 

f

ID         008101 

f

ID         008102 

Esc-C  

 

            Clr-OK

Press [OK] key to confirm the admin ID. 

 

Admin Clear 

 

ID   

008102

 

 

Note: In [Admin Clear] interface, you can press [OK] key to input admin ID and 

delete it manually. 

Press [OK] key to confirm the admin ID to be deleted, and enter admin clear 

12 

Summary of Contents for EP10

Page 1: ...Fingerprint Time and Attendance System User Guide V1 2 ANVIZ y Shanghai Subject to change without notice 1 ...

Page 2: ...d processor all self owned intellectual property rights unique function of healing the broken fingerprint lines and intelligent fingerprint template update is one of the most efficient and stable fingerprint algorithm in the world Bio office is a sub brand of Anviz USA Bio office series fingerprint products combine fingerprint and traditional RFID technology All models come with powerful backgroun...

Page 3: ...d etc the checking and calculation can be made in accordance with different time periods departments individual or combination due to various reasons for absence the report generation and printing function can be realized perfectly y Flexible Shift Maintenance The software supports shift on week basis rotation shifts etc Various shifts public holidays individual leave and overtime are available to...

Page 4: ... Verify Mode 9 2 3 4 Admin Setup 10 2 3 5 Admin Clear 12 2 4 Setup 13 2 4 1 Device ID 13 2 4 2 Time 14 2 4 3 Language 14 2 4 4 Net Optional 15 2 4 5 Precision 18 2 4 6 Volume 19 2 4 7 Auto Off 19 2 4 8 Auto Update 20 2 4 9 Log Alert 20 2 4 10 Re Verify 21 2 4 11 Hardware Test 22 2 5 USB Flash 24 2 5 1 New Record Backup 24 2 5 2 All Records Backup 24 2 5 3 User Backup 25 2 5 4 User Recovery 26 2 6 ...

Page 5: ... 44 4 2 7 Exit System 45 4 3 HR Management 45 4 3 1 Department Management 45 4 3 2 Employees Maintenance 46 4 4 Attendance Management 49 4 4 1 Holiday List 49 4 4 2 Timetable and Shift 50 4 4 3 Employee Scheduling 56 4 4 4 Attendance Records 58 4 4 5 Attendance Calculating and Report 60 4 5 Deal with Exceptions 67 4 5 1 Away on Business Leave 67 4 5 2 Append Record 68 4 5 3 Append Record Collectiv...

Page 6: ...e 78 5 1 6 Initialize Unit 79 5 1 7 Terminal Parameter Settings 79 5 1 8 Download new record 81 5 1 9 Download all Record 81 5 1 10 Clear Record 81 5 1 11 Backup Employee 82 5 1 12 Resume Employee 83 5 2 Record Supervision 83 5 2 1 Activate Realtime 84 5 2 2 Prohibit real time 84 5 3 Employees Management 85 5 3 1 Add Employee 85 5 3 2 Modify Employee 89 5 3 3 Delete Employee 89 5 3 4 Transfer Depa...

Page 7: ... button 100 5 7 U Disk Management Program 100 5 7 1 Read the data from the U disk 101 5 7 2 Modify the data in the U disk 102 5 7 3 Export data from the database 103 6 FQA 106 6 1 Fingerprint has enrolled but often gets failure in identification 106 6 2 The machine cannot connect with PC 106 6 3 No records found though employee have clocked in out 106 6 4 Clock s time works fine but FP scanner is ...

Page 8: ...Chapter 1 Introduction The main theme of this chapter is the feature of this T A as well as function introduction 1 ...

Page 9: ...lay USB communication And the standard USB power can be used as power input 1 1 1 Product Features y USA TI 300MHz high speed CPU y USA BioNano core fingerprint algorithm of high speed and stability y New generation fully sealed waterproof and dustproof fingerprint sensor y User name display and human voice prompt y Realtime data transfer and WEB online tracking y Identification method FP ID FP ID...

Page 10: ...cription Register Mode Fignerprint Password Identification Time 0 5s FRR 0 001 FAR 0 00001 Working Current 0 2 0 5A Sleeping Current 0 2A Temperature 10 60 Humidity 20 80 Casing Material ABS Plastic Scan Area 22mm 18mm Color Black Image Resolution 500DPI ...

Page 11: ...Chapter 2 Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc 4 ...

Page 12: ...tatus Connect the machine to the power adapter via the USB cable The machine starts automatically 5 IN 09 00 26 07 22 10 THU In this status we can start user T A status setting entering management mode and power off operation 2 3 User User info management includes user registration user deletion groups setting and manager setup and deletion Press M key to enter system management mode Shift the opt...

Page 13: ...nt Enter User menu Enroll option press OK key to enter user registration interface Input user ID i e 8101 Enroll ID 008101 Esc C Set OK Press OK key to continue Enroll FP 1 2 Password Esc C Set OK 1 means enroll the 1st FP 2 means enroll the 2nd FP Press key to select 1 or 2 1 is to register the 1 st FP 2 is to register the 2 nd FP Press OK key to continue FP Enroll Press Finger 1 ...

Page 14: ...anner If enroll successful it prompts as following FP Enroll 008101 1 Cancel C Sav OK Press OK key to save fingerprint Press C key to user registration interface The 2nd finger registration steps are as same as the 1st finger registration steps Password registration Enter User menu Enroll option Press OK key to enter user registration interface Input user ID i e 8101 Enroll ID 008101 Esc C Set OK ...

Page 15: ...n Pass Enroll PWDID Confm Press OK key to confirm again The system will prompt as following Pass Enroll 008101 P Cancel C Sav OK Press OK key to save password Press C key and exit to user registration interface 2 3 2 User Deletion When there are employees leaving or employee info changing we need to delete these employees to free more memory space Enter the User menu press key to select the Delete...

Page 16: ...s OK Press OK key to confirm with voice prompts Successfully Press C to cancel Notice Employee deletion will delete all info of the employee and can t resume Please take caution If the machine doesn t have such an employee ID the system will prompt Delete No Enroll 2 3 3 Verify Mode Setting verify mode of the staff there are two modes ANY PW FP and ID FP In User menu press key to Verify Mode optio...

Page 17: ...After input user ID press OK to enter setting interface Verify Mode 008101 iiiANY Yes OK Setting staff s verify mode through or key and press OK key to confirm and enter save interface Verify Mode 008101 PW FP Cancel C Sav OK Then press OK key to save this setting Press C key to cancel this operation 2 3 4 Admin Setup To prevent illegal managers we need to set device manager who should be identifi...

Page 18: ...00 Input the user ID i e 8101 Press OK key to enter admin setup save interface Admin Setup 008101 No C Yes OK Press OK key again to confirm saving After adding completed exit to admin setup interface Admin Setup fID 008101 Esc C Add OK You can press OK key to continuously add other managers and press C to exit as well After adding admin it needs the verification of the admin s fingerprint or passw...

Page 19: ... interface Admin Clear fID 008101 fID 008102 Esc C Clr OK Press or key to choose the admin ID to be deleted i e 8102 Admin Clear fID 008101 fID 008102 Esc C Clr OK Press OK key to confirm the admin ID Admin Clear ID 008102 Note In Admin Clear interface you can press OK key to input admin ID and delete it manually Press OK key to confirm the admin ID to be deleted and enter admin clear 12 ...

Page 20: ...Press C key to exit admin clear interface as well 2 4 Setup The Setup menu includes System Setup and Log Setup Enter management menu press or key and shift to Setup option Menu User fSetup USB Flash Press OK key to enter Setup sub menu Press or key to shift menu 2 4 1 Device ID In Setup menu select System setup option Setup fSystem Log Setup Hardware Test Press OK key to enter system setting sub m...

Page 21: ... OK key to enter time setting interface Time MON 01 10 2011 09 52 Set C Next OK You can press the OK key to shift the year month day And adjust the time After setting completed press C key and enter system time save interface Time THU 01 13 2011 10 30 Save No C Yes OK Press OK key to save system time Press C key to cancel and exit to upper menu 2 4 3 Language In System setup press or key and shift...

Page 22: ...ian And then press OK to confirm Then you can continue to do other function settings And press C key to enter setting save interface Setup Save No C Yes OK Press OK key to save system setting Press C to cancel and exit to upper menu 2 4 4 Net Optional The Network setting main includes IP Address Subnet Mask MAC Address and Gateway settings In System setup press key and shift to Net option System S...

Page 23: ...ween the 4 segments After setting completed press C key to enter IP address save interface IP Address 192 168 000 219 Save No C Yes OK Press OK key to save the modification Press C key to cancel Subnet Mask Press key and shift to Subnet Mask option Net IP Address fSubnet Mask MAC Address 1 Press OK key to enter the Subnet Mask interface Subnet Mask 255 255 255 000 Set C Next OK Press or key or num...

Page 24: ...ddress fSubnet Mask fMAC Address Press OK key to enter the MAC Address interface MAC Address 051 247 188 066 084 215 Set C Next OK Press or key or number key to input MAC address Press OK key to shift between the 6 segments After setting completed press C key to enter MAC address save interface MAC Address 051 247 188 066 084 215 Save Set C Next OK Press OK key to save the modification Press C key...

Page 25: ...eway IP save interface Gateway IP 192 168 000 219 Save No C Yes OK Press OK key to save the modification Press C key to cancel 2 4 5 Precision There are three fingerprints matching precision level 0 1 2 0 is lower precision basic 1 is standard precision good 2 is high precision excellent as follows In System menu press or key and shift to Precision option System fNet fPrecision 1 fVolume 5 Press O...

Page 26: ...ecision 1 fVolume 5 Press OK key to enter volume setting interface System fNet fPrecision 1 fVolume 5 Press or key to adjust volume Press OK key to confirm setting press C key to save the setting 2 4 7 Auto Off Auto off is the time period from the last operation timing on device to coming into dormancy status Time range is 1 250 seconds No is no dormancy for ever In System menu press key and shift...

Page 27: ...es the sensor to maintain high quality data at all times saving time for users from repeated authentication attempts In System menu press key and shift to Auto Update option System fAuto Off 10 fAuto Update NO Press OK key to enter auto off setting interface System fUnlock 5 fAuto off 10 fAuto Update NO Press or key to choose Yes or No and then press OK key to confirm Then press C to save the sett...

Page 28: ...ng number Press OK key to confirm Then press C to save the setting 2 4 10 Re Verify The Re verify time is the time interval in which you make continuous records with the same finger 1 250 minutes and then the device will only save the first record If the re verify value is NO it means that your every record will be saved in the device In Log Setup menu press key and shift to Re Verify option Log S...

Page 29: ...nd data area In Setup menu select Hardware Test option Setup System Log Setup fHardware Test Press OK to enter setting interface as following Hardware Test fKeypad LCD Voice Press or key to choose testing option and press OK key to start Keypad Select Keypad option and press OK to enter keypad testing interface Then press any key to start keys testing i e press key 3 if interface shows current key...

Page 30: ...press OK to enter sensor testing interface Sensor LUM 130 Esc C Flash press or key to select Flash option and press OK to enter flash testing interface Two steps 1 Erase all data 2 Check Step 1 Erase All Data Continue Esc C Yes OK Step 2 Check 10 After checking completed the interface will show the checking result Flash Flash OK Esc C After each testing is finished press C key to exit 23 ...

Page 31: ...rd Backup Download T A records to U pan drive Press key to select New Rec Backup item press OK key to start backing up the new records New Rec Backup Backup 0 After back up process bar shows 100 press C key to exit and back to upper menu New Rec Backup OK 100 Esc ESC New record file is BAK KQ located in G 00000001 Prompt G is the disk name on PC of U pen drive 00000001 is T A machine serial number...

Page 32: ...bar shows 100 press C key to exit and back to upper menu All Rec Backup OK 100 Esc ESC All records file is BAK KQ located in G 00000001 Prompt if you backup new records firstly recommend to save new record file to local pc Else it will be replaced with all records file 2 5 3 User Backup Download user records saved in device to U pen drive Press key to select User Backup option USB Flash d New Rec ...

Page 33: ...ime attendance machine There are two ways to recover user info 1 Copy BAK YG and BAK ZW to root directory then plug U pen drive into time attendance machine and start user recovery 2 Export user info to U pen drive through U flash management software then repeat step 1 Press key to select User Recovery option USB Flash c fUser Recovery Press OK key to start recovering user info User Recovery Backu...

Page 34: ...nroll 1000 fGlog 5000 System Info a fSoftVer e02 20 03 User Registered user number in device FP Enroll Registered fingerprints number Select it and press OK key and you can check the same password enrollment number System Info b fUser 1000 fPWD Enroll 1000 fGlog 5000 Prompt display info will be based upon different device configuration Firmware version the firmware version of program which write i...

Page 35: ...n T A status place registered finger on sensor scanner After a beep di system will prompt as following FP Verify Take Off Remove your finger If access granted green LED indicator will be on with voice prompt Access granted And interface displays as following FP Verify ID 008101 Verified If access fails red LED indicator will be on with voice prompt Access denied And interface displays as following...

Page 36: ...r will be on with voice prompt Access denied ID FP mode In T A status input employee ID i e 8102 Pass Verify ID 8102 Press OK key to confirm and place finger on sensor scanner After a beep di system will prompt as following FP Verify Take off Remove your finger If access granted green LED indicator will be on with voice prompt Access granted Else red LED indicator will be on with voice prompt Acce...

Page 37: ...Shutdown 17 30 46 07 22 10 THU Then device will shut down Notice if external power is connected you can press OK key to power on device 30 ...

Page 38: ...Chapter 3 System Installation 31 This chapter mainly discusses the installation and un installation of T A software as well as the hardware and operation system requirement ...

Page 39: ...dware space COM USB Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operation system Microsoft Windows 2000 XP Recommended Microsoft Windows Vista Microsoft Windows 7 3 2 System Installation Please insert T A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following wi...

Page 40: ...and the default is C Att Click Next to continue installation see the picture below Click Back and installation will return to the previous screen and re select target directory Click Next and the installation will start as the following picture shows 33 ...

Page 41: ... If you want to install the driver you should choose the driver for your pc s operating system and click Finish button to run driver installation program and then the driver installs wizard window will pop up Click Next button the interface will show as following 34 ...

Page 42: ...on completed the following window will show as below Click Finish to close the installation program and an icon will be added to the desktop Double click it and the T A management system will be started In addition Fingerprint T A Management System has been added to All Programs Please see the picture below 35 ...

Page 43: ... included in Fingerprint T A Management System 3 3 Uninstall the software Click Uninstall Fingerprint Attendance System in the above picture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after uninstalling the program so please make sure before operation 36 ...

Page 44: ...The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc 37 ...

Page 45: ...information set rules of attendance etc 4 1 Log in System Double click the icon on the desktop to start the attendance background management program The log in interface will pop up as follows The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed The main interface includes three parts 1 System menu Include the whole function mo...

Page 46: ...nput your company name that will be deemed as the head of departments list A working day count as how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work early to leave free overtime items minute is the good transition standard of hours and working day Late for work as how many minutes can be set when no clock in on duty earl...

Page 47: ...calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 1 day Round up Add one unit regardless the decimal is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the decimal is equal to or over 0 5 add one unit or else abandon it Notice the setting of stat...

Page 48: ... leave class and color and click Save to finish Delete leave class Select the name of leave class which one need to be deleted click Delete and click OK to finish Field definition Click page Field definition in pic4 1 following shows This page add the corresponding value for Nation Specialty Position Education in menu Employee maintenance 4 2 2 Administrators Click System Administrators following ...

Page 49: ...he Items operable list in above picture such as Employee maintenance Shifts settings Calculating and Report we can set different privileges for different administrators so as to divide and manage the task systematically 2 After you add a new department you must modify the privileges of the Department operable for the administrators select the new department in the Department operable list and save...

Page 50: ...d Log following springs Select department employee No and time range and click Search and those records which match the above condition will be displayed Notice Modified record log shows all the time attendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 4 2 5 Managing Log Clic...

Page 51: ...lti administrators can use the software at the same time 4 2 6 Set Database Link This system adopts the database interface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Click Database li...

Page 52: ...ess of the database 4 2 7 Exit System Click Exit System in System menu The following menu springs Click OK to exit management software and return to Windows system 4 3 HR Management Click HR Management on the main menu following springs 4 3 1 Department Management Click Department Management in the HR Management menu springs the following window 45 ...

Page 53: ...t you just added in the Department operable Department modification Choose the department click Modify and input the new department name then click Save Delete the department Choose the department click Delete and then click OK to complete Notice repetition of department name is not allowed if there are employees existing in the deleted department those employees will be automatically transferred ...

Page 54: ...had Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not checked holidays will make no effect on the shifts for this employee if the checkbox of Rest On Holiday is checked thus for those holidays even there are shifts on those days for the employee those shifts will be invalid And if there are time attendance records of this employee those records will be de...

Page 55: ...epartment click Transfer and following window will pop up Select the new department and click OK to complete Export Employee Right click on employee list and the following window pops All displayed fields in employee info list can be defined through submenu of Column Meanwhile the modification will take effect and be saved Click Show all columns to display all fields in the list Click Export Data ...

Page 56: ...ted again 4 4 Attendance Management Click Attendance in the main menu following springs 4 4 1 Holiday List Click Holiday List in Attendance menu The following appears Add festivals or holidays Click Append then input the festival or holiday name and the rules Click Save when ready Modification of festivals or holidays Select the festivals or holidays you want to revise then click Modify and input ...

Page 57: ... 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00 so two timetables have been setup Please refer to the following chapter for details of how to add time tables and then we can add a shift such as Normal shift in which shift cycle and cyc...

Page 58: ...it can t be longer than 24 hours Late error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence and overtime Checking Must C In and Must C out or not will affect the result of calculation ...

Page 59: ...e there should be no blank left Shift Maintenance Click Shift Maintenance in Pic4 2 and the following window pops up Add a shift Click Append and enter corresponding shit information in Shift Name such as normal shift Cycle 1 Cycle Unit week and click Add select the timetables and time range required in this shift in the springing window see the Pic4 3 below For instance select the timetable Day s...

Page 60: ... automatically just finishing one shift of the period is reared as normal attendance Modify a shift Select the shift to be modified and click Modify and enter new information in Shift Name etc click Save to complete Delete a shift Select the shift to be deleted and click Delete Example Three shifts Add Three shifts Shift Please note It is assumed that the shift goes around every week cycle every t...

Page 61: ...indow pops up Select the timetable Morning shift to be added and select the time range to apply to this timetable from Monday to Friday of the first week and click OK to complete the setting of the first week The second week afternoon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below 54 ...

Page 62: ...nday to Friday Click Add make corresponding operation in the springing window see the result below Click OK to complete the working hour setting for the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below 55 ...

Page 63: ...yee Scheduling Click Employee Scheduling in Attendance menu The following window appears Pic4 4 Choose the department or several personnel that need to arrange shifts click Arrange the following window appears 56 ...

Page 64: ...scheduling is month and the amount of cycle is more than 2 the starting date should setup as 1st day of a month Deletion of the shifts Select the shifts in the shifts form which you want to delete click Delete button and click ok on the pop up dialog box to finish the deletion Arrange a Temporary Shift When one or many employee s working time needs to be changed temporarily you can arrange a tempo...

Page 65: ...e current time range Cancel Delete the existing temporary scheduling in the selected time range 4 4 4 Attendance Records Click Attendance Records in Attendance menu the following appears Inquiry of attendance record Select the department employee the beginning and ending time that need to inquire about then click search you can get the corresponding attendance record 58 ...

Page 66: ...Attendance record report form preview Click Report when the window displays the attendance inquiry records you can get the report form automatically 59 ...

Page 67: ...Click Attendance Calculating and Report in Attendance menu the following window appears Pic4 6 Select the beginning the ending date and the department and employee that need to be calculated and then click Calculate There are four Tabs of information after search and calculation which can be viewed respectively Attendance Exceptions Display the dealt result of the original attendance records Shift...

Page 68: ...ly Out and Out back in one shift can be calculated Working hours in the report Actual Late Early Out Exceptions of attendance records dealt with Open the attendance exceptions option card to deal with the records We will see such mistakes as state mistake invalid record repeated record etc are described If we will revise to write down click the right key and springs the following menu 61 ...

Page 69: ...to this record Deal with and save You can save the records that have been treated If you want to see the changed records you can click modified record log in system menu Filter the record If there are too many records you can filter them and keep down the corresponding record you want Columns Define the fields displayed Meanwhile the modification will take effect and be saved Show all columns Disp...

Page 70: ...nu will pop up The operation is the same as stated above Report Click Report in pic4 6 and the following menu will pop up Pic4 7 Exception menu Attendance Report Calculate employee s attendance record Daily Report Calculate employee s daily attendance record 63 ...

Page 71: ... General Report Calculate all employee s attendance items such as normal actual late early absent overtime etc Exceptions Report Calculate employee s out overtime business leave personal leave etc 64 ...

Page 72: ... Create a Report for Current Grid Print preview of the current displayed grid For example Attendance Report 65 ...

Page 73: ...the report file frp to be opened select it and click Open to see the report Save report to file Select the directory to save the report to enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing extension file name is frp Print Report Close Preview Data Export 66 ...

Page 74: ... the calculation result is incorrect for some employee first please check whether there is leave or forgetting Clock in or Clock out for this employee If there is please deal with the records through above menu Please refer to the next chapter for more details 4 5 Deal with Exceptions Click Exception on the main menu following springs 4 5 1 Away on Business Leave When the employee can t punch in o...

Page 75: ...k Modify Then you can modify the relative information click Save when ready Deletion of employee away on business or leave Select the appointed employee and the relative information you want to make this deletion and click Delete 4 5 2 Append Record If a employee didn t punch in because of special reason you can use this function to append the forgetting attendance record Click Append Record in Ex...

Page 76: ...artment will be listed in the employee list select the employees whom you want to add records on to then select record s state and time then click OK to finish 4 5 4 Dealing with Collectively Late Leaving When collectively coming late leaving early takes place for some allowable reasons you can use this function Click Dealing with Collectively Late Leaving in Exception menu The following springs S...

Page 77: ... the main menu following springs 4 6 1 Import Employee List Click Import Employee List in Data Maintenance menu Pop up the following window Click to select the personnel list file for importing Select the right file which can be in txt or MS Excel xls formats then click open to get back to above window click OK to start The definition of txt data format as follows 70 ...

Page 78: ...aintenance menu Springs the following window Click to select the attendance record file for importing and click OK to start 4 6 3 Clear Obsolete Data Click Clear Obsolete Data in Data Maintenance menu springs the following window After your system is used for a long time you will get a large number of obsolete data in the database It ties up the hard disk space and influences your system operation...

Page 79: ... Initialize System in Data Maintenance to initialize the system Note After the system is initialized all information will be lost the system will get back to the state when just installed Please make sure that you want to initialize the system 4 7 External Program Management Click External on the main menu following springs 4 7 1 External Program Management We can append external program into time...

Page 80: ...endance Machine springs the communication interface between the software and the machine which can control the current machine connected with the computer it can collect the records from the machine upload and download employee info clear the old data modify the time on the machine Find detail on clause Time and attendance management communication 73 ...

Page 81: ...Chapter 5 Communication The chapter is mainly about how to add delete and set communication between PC and terminal 74 ...

Page 82: ...word is empty If the time attendance software s login password is not empty you should enter the password firstly Enter the password and click the button OK to login If you enter the wrong password 3 times the software will automatically close When you enter a wrong password a message box pops up as follows Click the button OK And then try to enter the correct password 75 ...

Page 83: ...ware are as same they are in the device If you set it as ON Duty all the records status which is from this machine will be On duty USB Connect the terminal via USB cable RS485 The default value is COM1 TCP IP Input the terminal s IP address The default IP address is 192 168 0 218 Click the button OK to save the information Can see a saffron yellow terminal icon Please move the cursor to the termin...

Page 84: ...No is already exist in the software following message box pops up Click the button OK to set the Unit information again 5 1 3 Delete Unit Choose the T A unit and then click the button Delete Unit Following message box pops up Click the button OK to delete or click the button Cancel to cancel 5 1 4 Right Key Menu Select All Select all the terminals Reverse Selection Select the terminals which are n...

Page 85: ...nformation as follows Click the button Retrieve to retrieve the terminal information Click the button Cancel to close the window 5 1 4 3 Disable the manager Delete the device manager Choice Disable the manager menu the system will prompt as follow Click the Ok button to delete manager Click Cancel to cancel the delete operation 78 2010 11 22 14 10 00 1 Head Office Clear the manager succeed 5 1 5 S...

Page 86: ...will resume to factory settings All data will be cleaned up Attention should be taken for this operation Click the button Initialize Unit Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 2009 03 18 13 52 59 Initializing 2009 03 18 13 53 01 1 Head office Initialization successful 5 ...

Page 87: ...ce for the record is less than the threshold value the machine will alarm Time period between repeated chocking 0 250 minute The maximum value is 250 minutes And the default value is 30s Update the fingerprint template intelligently During fingerprint sensor identification process the senor replaces the lowest quality data with new higher quality data that it acquired in the matching process This ...

Page 88: ...on shows on the main interface 2009 03 18 15 12 11 1 Head office Reading attendance records 2009 03 18 15 12 12 1 Head office Read the records completed Records 4 Read successfully 4 5 1 9 Download all Record Click the button Download all record Following message records pops up Click the button OK to confirm or click the button Cancel to cancel Following information shows on the main interface 20...

Page 89: ...t templates information is saved in the folder Template in the installation directory Click the button Backup Employee Following message box pops up Click the button OK to confirm or click the button Cancel to cancel The operation information displays on the main interface as follows 2009 03 18 15 15 07 Back upping employees 2009 03 18 15 15 07 Backup employee 1 Head office 2009 03 18 15 15 08 1 H...

Page 90: ... displays as follows 2009 03 18 15 16 37 Get back employees 2009 03 18 15 16 37 Get back employees 1 Head office 2009 03 18 15 16 38 1 Head office Get back employees completed Notice 1 Please make sure that the User ID is existent in the terminal 19 15 08 07 Get back employees 2009 03 19 15 08 07 Get back employees 1 Head office 1 Head office No such ID existed recovery failed 2 You can stop recov...

Page 91: ...hen collect the records every 5 seconds You can review the record information in the Real Time Monitoring Records Information as follows When the employee clock in or out the Check in Times or the Check out times increases one And the real time record shows And the following window which includes the employee ID Name Department and Position pops up 5 2 2 Prohibit real time 84 ...

Page 92: ...the real time monitoring in the Real Time Monitoring Records Information as follows 5 3 Employees Management Employees management interface is as following 5 3 1 Add Employee Click Add Employee button open Add modify employee info window which includes 2 pages Basic info and fingerprint registration as follows 85 ...

Page 93: ...n Notice The No is exclusive as well as the first digit cannot be 0 You can also add pictures for employee There are two ways to add pictures 1st way Click button choose employee s picture stored in PC and open Edit picture window as following 86 ...

Page 94: ...oto by the Cut down button and then click the button Save to save as follows 2nd way You can install camera to take pictures and edit then save Make sure there is camera equipment installed in your PC Click button open Pictures shooting window as following 87 ...

Page 95: ...o delete the employee photo Fingerprint registration Use the external USB fingerprint reader OA99 to enroll the fingerprint If the sentence shows Connect to the fingerprint sensor reader successfully means that the OA99 is connected successfully Place the fingerprint on the terminal s fingerprint scanner window Click the button Enroll to enroll the fingerprint 88 ...

Page 96: ...fo 5 3 3 Delete Employee Delete the employee from the database Choose employee from employee info list you can choose some or all the employee by using the button Shift or Ctrl on your computer s keypad Click Delete Employee to delete the selected employee 5 3 4 Transfer Department Choose the employee and then click the button Transfer Department The window Employee Transfer pops up 89 ...

Page 97: ...can only upload the employee to the authorized terminal Choose the employee from employee info list you can choose some or all the employee by using the button Shift or Ctrl on your computer s keypad Click the button Set privilege The Set privilege window pops up Choose the terminal and then click the button OK to save 90 ...

Page 98: ...the employees from employee info list you can choose some or all the employees by using the button Shift or Ctrl on your computer s keypad Click the button Copy Privilege The Copy Function and Privilege window pops up Input the one employee s ID And then you can click the button to browse the employee s privilege in the Set privilege as follows Click the button Cancel to exit the Set privilege And...

Page 99: ...he operation nformation shows on the main interface as follows 2009 03 18 16 18 44 Download fingerprint 2009 03 18 16 18 44 Download fingerprint 1 Head office 2009 03 18 16 18 44 1 Head office Can not connect to the T A machine 5 3 8 Upload employee FP Upload the employee information and fingerprints to the terminal Choose the employees from employee info list you can choose some or all the employ...

Page 100: ...onfirm or click the button Cancel to cancel The operation information shows on the main interface as follows 2009 03 19 15 11 21 Delete the employee from the device 2009 03 19 15 11 21 Delete the employee from the deviece 1 Head office 2009 03 19 15 11 22 1 Head office Delete the employee from the device 5 3 10 Employee Checking Search the employee information Search the employee information by th...

Page 101: ...nt Name window pops up Input the department name Click the button OK to confirm or click the button Cancel to cancel Delete dept Choose the department which is going to be deleted Click the right button of your mouse and then click the Delete dept Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Remark Right button menu 5 4 Record Management 94 ...

Page 102: ...5 4 1 Record Search Set the Begin Date and End Date as follows Click the button Search record to search the record 5 4 2 Export Record Set the export format export file and time format 95 ...

Page 103: ...efault is 6 digits Space symbol Space symbol to separate fields Space symbol length Space symbol bit After setting completed click Export record button open Save as window choose save file directory input file name click Save button The system prompts as follow Click the button OK to confirm 5 5 System settings Click the icon on the top left corner the menu pops up as follows 5 5 1 Basic parameter...

Page 104: ...oice prompts Department name During real time monitor if employee is access granted the software will voice prompt employee department and name Clear the data after downloading After downloading records completed delete the record downloaded from machine automatically Click the button OK to save the setting 5 5 2 T A Status setting Click the T A status setting option and the T A status setting win...

Page 105: ...e button Add to add the time to the Downloading Time Click the button OK to save the setting 5 5 4 Management PWD Setting Click the Management PW Setting The Modify management password window pops up Old password Default password is empty If user has modified password please input this password which is used to log on system If it s wrong system will prompt Click OK and input old password again Ne...

Page 106: ... linking database directory And then choose database name click Open button to confirm database linking and exit to Data link properties interface If the database has set User name and password already we must input User name and password in 2 Enter information to log on to the database After completed click Test connection to test the connection correctness of the database and system prompts Clic...

Page 107: ...guage in the option 5 6 3 Set quick access button Move the cursor to the icon Synchronize time Click the mouse s right button It prompts Click the item Add to Quick Access Toolbar And then you can see the quick access button on the toolbar as follows Move the cursor to the quick access button And then click the mouse s right button It prompts Click the item Remove from the Quick Access Toolbar 5 7...

Page 108: ...dow as follows 101 13 05 42 Reading the T A records The employee ID isn t existent 0 2008 02 11 18 35 42 Records 13 Success 12 13 05 43 Finished Click button after Read the employee information from the U disk And then select the file BAK YG from the U disk Click the button Start to download the data from the U disk to the software s database The operation information shows on window as follows 13...

Page 109: ...ollows 102 13 32 48 Reading the fingerprint templates Fingerprint templates 8 Success 8 13 32 48 Finished 5 7 2 Modify the data in the U disk Click the button to choose the employee information file BAK YG from the U disk Click the button Analyse Select the employees and then click Update the selected employees names to copy the employee s information from the database And you can analyse the file...

Page 110: ...employee name Copy file H 00000001 BAK YG to file H 00000001 BAK YG bk1 13 45 52 Finished 5 7 3 Export data from the database Click the button Search to search the employees Select the employees and then click the button Export the selected records to the file to copy the employee ...

Page 111: ...k The operation information shows on window as follows 104 13 58 32 Exporting Save the employee information to H 00000001 bak yg Save the fingerprint templates to H 00000001 bak zw 13 58 32 Finished Tips The filename extension of the employees information has two kinds YG or YG2 or YG3 please based on the actual situation ...

Page 112: ...Chapter6 FAQ 105 Frequently asked questions and answers ...

Page 113: ... Clean sensor surface adhesive tapes recommended 8 Not enough finger pressure Place the finger evenly on the sensor with moderate pressure 9 Influence by fingerprint image change Enroll fingerprint again Please refer to illustration of pressing finger 10 Fingerprint not enrolled yet Place enrolled finger 6 2 The machine cannot connect with PC Reason Solution 1 Communication method not set correctl...

Page 114: ...ngerprint mode to verify Reason Solution 1 Wrong ID entered Enter the right ID 2 This user has no right to use 1 1 identification method Set 1 1 identification method for this user 6 6 The unit beeps automatically when no one punches in out Reason Solution 1 Direct sun light or too bright light Avoid direct sun light or other bright light 2 Latent fingerprint on the surface of sensor Clean sensor ...

Page 115: ...Chapter7 Appendix 108 The main theme of this chapter is the additional information of this T A including access control cable connection and way of pressing finger ...

Page 116: ...t is better for each user to register two finger prints in case of one finger can not work 2 Place finger flatly and the center of the finger is on the center of scanner window and press a little hard on scanner so it can scan as large finger area as possible to extract enough minutia 3 Keep the angle and direction of finger the same each time placing on scanner 4 If your finger has sweat or water...

Page 117: ...finger press a little hard on scanner the dry finger can cause the finger image not clear 6 Avoiding the callus peeling or injury of the finger to ensure the register and identification successful 7 You d better register the thumb first and then index finger or middle finger to increase the precision ...

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