Alcatel Alcatel 8 Series IPTouch 4068 User Manual Download Page 21

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Keep in touch

5.6

Personal assistant: reaching you with one number only

5.7

Diverting calls to your pager

Callers will thus be able to contact you while you are moving around the company:

5.8

Forwarding your calls from the receiving terminal (“Follow me”)

You wish to receive your calls in your present location:

Use the “Follow me” function.

reach the '

Menu

page

select type of

diversion

dial number of a colleague
or your secretary

dial an outside line number

dial number of your mobile

or DECT

activate/deactivate transfer

to operator

apply

menu

10:30

Settings

Assistant

InternalNr

ExternalNr

MobileNr

Operator

diversion is acknowledged

'Divert to pager'

programmed key

Topaging

your extension

number

diversion is acknowledged

'Forward calls'

programmed key

your extension

number

Followme

def

jkl

def

jkl

5.9

Applying a selective diversion

You can selectively divert calls, according to the caller’s identity:

5.10

Diverting all group calls

You can divert all your group calls to another internal number:

5.11

Cancelling all diversions

5.12

Cancelling a specific diversion

diversion is acknowledged

'Selective
diversion'

programmed key

diversion is acknowledged

'Divert group
calls'

programmed

key

number receiving

diversion

def

jkl

programme another type of

diversion

'Cancel all diversions'

programmed key

Cancelfwd.

programmed key corresponding to type of diversion

(group or selective)

Summary of Contents for Alcatel 8 Series IPTouch 4068

Page 1: ...Alcatel OmniPCXOffice Alcatel4038 4039 4068 VoIP ...

Page 2: ......

Page 3: ...iver Numeric keypad Hang up Alphabetic keypad Specific key on numeric keypad Navigator Move the navigation key up down to the left or to the right To go back one level press and release or to return to the welcome page press and hold during a conversation can be used to access the different pages Menu Perso etc and to return to the telephone screens Display and display keys Audio keys Partial view...

Page 4: ...How ...

Page 5: ...e to a number a distribution list p 18 4 13 Broadcasting a message on the loudspeakers of a station group p 18 5 Keep in touch p 19 5 1 Selecting calls to be diverted p 19 5 2 Diverting calls to another number immediate diversion p 19 5 3 Diverting your calls to your voice message service p 19 5 4 When you return consult recorded messages p 19 5 5 Activate disable the personal assistant p 19 5 6 P...

Page 6: ......

Page 7: ...ng a display key activates the function shown associated with it on the screen Navigation Welcome screens OK key used to validate your choices and options while programming or configuring Left right navigator used to move from one page to another Up down navigator used to scroll through the content of a page Back Exit key to return to previous menu short press or return to first screen long press ...

Page 8: ...minal define the default page displayed configure voice mail and access telephone functions such as calling back one of the last 10 numbers or intercepting calls Perso page contains call line keys allowing supervision of calls and programmable call keys The up down navigator is used to access all the direct call keys apart from those displayed by default Direct call keys are programmed or modified...

Page 9: ...ample the transfer function will not be available between a call in progress or a held call and an incoming call Back Exit key used to switch from a telephone screen to an application screen For example can be used while a call is in pro gress to look up a number program an appointment reminder etc Calls can also be managed from the Perso page While the call is in progress press the Back Exit key ...

Page 10: ...ssage on the loudspeaker of the free terminal request callback to a busy terminal send a written message go to next screen 2 6 5 3 abc def jkl mno OR 2 6 5 3 abc def jkl mno OR 2 6 5 3 abc def jkl mno OR OR Paul in conversation Interphony OR Call back OR Text OR 2 2 Receiving a call 2 3 Using the telephone in Hands free mode Terminal idle Call in progress lift the receiver hands free press the key...

Page 11: ...nu Dial by name Paul 001 003 OK 1stname OR 0 OR OR OR 2 6 Make calls via your programmed call keys 2 7 Calling from the common directory Your terminal has access to a common directory of outside numbers 2 8 Filtering calls using the voice mailbox This service lets you filter incoming calls to your voice mailbox When your caller leaves his message you can choose to communicate with him Activating c...

Page 12: ...enu 10 30 Rediallist Call internal number busy callback request acknowledged cancellation of callback request acknowledged Callback Callback corresponding LED lights up To deactivate Terminal idle 2 12 Sending DTMF signals During a conversation you sometimes have to send DTMF signals such as with a voice server an automated attendant or a remotely consulted answering machine 2 13 Mute so that your...

Page 13: ...l Paul in conversation New call 2 6 5 3 abc def jkl mno OR Rediallist OR Indiv rep John in conversation 2 6 5 3 ab c de f jkl mno John in conversation Paul in conversation OR OR 3 2 Answering a second call during a conversation A second correspondent is trying to call you Answer call displayed To return to your first caller and end the conversation in progress 3 3 Switching between calls Broker ca...

Page 14: ... configuration Paul in conversation 2 6 5 3 abc def jkl mno John in conversation Transfer select the conference function John in conversation Conference Conference After the conference to leave your two correspondents talking together 3 6 Placing a call on hold hold Exclusive hold During a conversation you wish to place the call on hold and recover it later on the same telephone Recover the call o...

Page 15: ...d within a preset time default value 1 min 30 it is transferred to the operator Paul in conversation Parkcall Pickup Unparkcall 2 6 5 3 abc def jkl mno same key to exit Protection of a call programmed key enter the number Protection is cancelled when you hang up Intrusion Intrusion 2 6 5 3 abc def jkl mno 3 9 Store a number During a call to save the number onto a call key 3 10 Adjust audio volume ...

Page 16: ...albell incoming calls are filtered by a chosen person secretary etc Filter programmed key same key to cancel Filtering is indicated on the manager s telephone by the icon corresponding to the filtering programmed key 4 4 Call pick up You hear a telephone ringing in an office where no one can answer If authorised you can answer the call on your own telephone If the telephone ringing is in your own ...

Page 17: ...oup can always be called by using its own number 2 6 5 3 abc def jkl mno 2 6 5 3 abc def jkl mno 4 7 Calling an internal correspondent on his her pager The number called does not answer and you know that the person called has a pager 4 8 Answering a call on your pager A call on your pager can be answered from any telephone within the system 4 9 Calling a correspondent on his her loudspeaker Your i...

Page 18: ...n back on ___ 8 Use paging 22 External meeting 9 Please fetch your fax 23 External meeting back on ___ 10 Please fetch your mail 24 I am in room nr __ 11 Please cancel your forwarding 25 In a meeting do not disturb 12 Visitors are waiting 26 At lunch 13 You are expected at reception 27 Indisposed 14 Meeting at _ _ Messages to be completed using numeric keypad Text 2 6 5 3 abc def jkl mno OR Text M...

Page 19: ...orrespondent s name or list name 00 to 50 other correspondents if necessary apply start message recording recording end of recording apply replay message re record a message apply Voice 2 6 5 3 abc def jkl mno Sendmessage 2 6 5 3 abc def jkl mno OR Add Voice mail Ready to record Record Voice mail recording Stop OR Listen OR Record speak you have 20 seconds number of broadcast group The message wil...

Page 20: ...umber to be called diversion is acknowledged You can make calls but only the destination number can call you Immediate 2 6 5 3 abc def jkl mno OR Rediallist OR Indiv rep 5 3 Diverting your calls to your voice message service 5 4 When you return consult recorded messages The light indicates that messages have been received 5 5 Activate disable the personal assistant diversion is acknowledged Immedi...

Page 21: ...rsion is acknowledged Divert to pager programmed key Topaging OR your extension number diversion is acknowledged Forward calls programmed key your extension number Followme 2 6 5 3 abc def jkl mno OR 2 6 5 3 abc def jkl mno 5 9 Applying a selective diversion You can selectively divert calls according to the caller s identity 5 10 Diverting all group calls You can divert all your group calls to ano...

Page 22: ...d messages are shown below first message in list 27 select the message to be sent enter the no of the message to be sent 01 to 27 apply your choice change language of message apply your choice create a temporary personal message alphabetic keypad apply your choice 1 Call me back 15 Meeting on ___ 2 Call me back tomorrow 16 Meeting on ___ at _ _ 3 Call me back at _ _ 17 Out for a while 4 Call back ...

Page 23: ...saging Voice mail 0 Text mails 2 Text Readmore Clear Call Sendmessage Savetorep 5 17 Message notification A message is left in your mailbox but you are not at your desk You can configure your telephone so that you receive notification of the message on another telephone Activate deactivate message notification To pause recording Change the time slot The time slot during which notification is activ...

Page 24: ...ssword for this internal telephone enter number for correspondent Business account code during call programmed key 2 6 5 3 abc def jkl mno 2 6 5 3 abc def jkl mno the call is placed on hold during an internal conversation programmed key Meter Total Recall outside number called transfer call to your correspondent on hold Paul in conversation 2 6 5 3 abc def jkl mno Transfer At the end of the call y...

Page 25: ...ngs Mailbox Persmessage Voice mail Ready to record Record Voice mail recording Stop OR Pause OR Default reach the Menu page menu 10 30 Settings My options Password 7 4 Configuring the telephone ringer T Choose the tune T Adjusting the ringer volume T Activate deactivate silent mode T Activate disable meeting mode progressive ringing old code 4 digits new code 4 digits As long as your voice mailbox...

Page 26: ...s of the extension unit by pressing consecutively on the corresponding keys menu 10 30 Settings My Phone Contrast Screen OR Keys select the default page consecutive presses apply your choice menu 10 30 Settings My options Homepage Choice 7 7 Selecting language 7 8 Programming direct call keys Perso page 7 9 Programming direct call keys F1 and F2 keys reach the Menu page select the language of your...

Page 27: ...d to the reminder call reach the Menu page select the type of appointment temporary or permanent menu 10 30 Appointment Choice 2 6 5 3 abc def jkl mno menu 10 30 Appointment Choice Clear 7 11 Identify the terminal you are on The number of your telephone is displayed on the Info page 7 12 Broadcasting background music on your loudspeaker You can broadcast background music on the loudspeaker of your...

Page 28: ...ating forced headset mode menu 10 30 Settings My Phone ForcedHead On OR Off reach the Menu page Searches for Bluetooth equipment wait until the type of equipment detected and the address is displayed select the relevant equipment menu 10 30 Settings My Phone Bluetooth Adddevices Refer to the user documentation supplied with the headset 7 17 Using a Bluetooth Wireless Technology headset Alcatel 406...

Page 29: ... software key and the configuration of the unit Declaration of compliance EC We Alcatel Business Systems hereby declare that we assume the Alcatel 4038 4039 4068 product to be compliant with the essential requirements of Directive 1999 5 CE of the European Parliament and Council A copy of the original of this declaration of compliance can be obtained from your installer Alcatel 4068 This apparatus...

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