Aastra Office 80IP A150 User Manual Download Page 84

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Index

User information

...............................................................5

Using a Headset

............................................................. 12

Using the Display and Operating Elements

......... 13

Using the Team Key

...................................................... 39

Voice Mail

......................................................................... 36

Volume/cursor keys

......................................................... 3

Wall mounting

................................................................77

Write-on labels

.......................................................... 3

Summary of Contents for Office 80IP A150

Page 1: ...Ascotel IntelliGate Communications Systems A150 A300 2025 2045 2065 Office 80IP User s Guide...

Page 2: ...Foxkey functions 2 Indicator LED Left LED flashes Call Right LED flashes Voice Mail message or callback 3 Alpha keyboard Enters letters 4 Digit keys Enters digits 5 Hands free microphone 6 Navigation...

Page 3: ...k to the idle state 17 Configurable keys line keys with LED on Office KBM expansion keypad optional Freely configurable as a number function or Team key Number key with 2 storage locations 1st phone n...

Page 4: ...ch mode Function activated Entries on the call list New text messages Microphone deactivated Loudspeaker hands free mode activated Forwarding activated Call Forwarding on No Reply activated New Voice...

Page 5: ...ith the use of the terminal When handing over your terminal to others make sure you enclose the relevant user infor mation Connections Always plug the phone cable connectors into the appropriate socke...

Page 6: ...uding IP system terminals The system and all its component parts were designed to cover in full all the telecom munication requirements of companies and organisations with a single user friendly solut...

Page 7: ...ns by remote control 51 Personalizing Your Phone 52 Display 53 Setting the Ringing Properties Audio 53 Hands free and headset settings 55 General settings 57 Protection 60 Phone Book Management 61 Con...

Page 8: ...8 Dialling and Phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call You Receive a Call 9 You Want to Make a Call 10...

Page 9: ...ne book or in the system the dis play also shows the corresponding name To find out how to make phone calls with the headset refer to the Chapter Using a Headset 12 To find out how to make phone calls...

Page 10: ...led In the last number redial list your phone automatically stores the phone numbers of the per sons you have already called complete with their names where available You can now call the person in qu...

Page 11: ...e Open listening is now deactivated Note To end a call in open listening mode you need to press the Loudspeaker key and hang up the phone If you merely replace the handset the phone switches to the ha...

Page 12: ...n Press the Microphone key once again Your phone is ringing and the indicator LED is flashing To answer the call proceed as follows Press the Call key or Loudspeaker key The call is provided on your h...

Page 13: ...13 Using the Display and Operating Elements The following sections explain how to operate your phone quickly and simply Display 14 Keys 14 Input 15 Menu Guided Navigation 17 Signals 19...

Page 14: ...ome examples Using the Foxkey The Foxkey has variable functions These functions are displayed above the key Several contacts are stored under the broad Foxkey which means you need to press the Foxkey...

Page 15: ...an use the digit keys for entering digits and passwords and for Quick Dial The characters are assigned to the keys as follows 1 A B C 2 a b c 2 D E F 3 d e f 3 G H I 4 g h i 4 J K L 5 j k l 5 M N O 6...

Page 16: ...ite as you would on a keyboard The letters and special charac ters available are as follows key key Shift key Ctrl key Ctrl Shift key A a A B b B C c C D d D E e E F f F G g G H h H I i I J j J K k K...

Page 17: ...e cursor to the left or right Menu Guided Navigation Accessing the menu The phone is in standby mode To delete the last character Press the correction key Note With the navigation key you can go strai...

Page 18: ...orwarding Barring Horizontal navigation key Left scrolls back through the menu Right scrolls forward through the menu opens displayed menu retrieves detailed information Vertical navigation key Bottom...

Page 19: ...ating Elements 19 Signals Indicator LED Signals Depending on the situation the indicator LEDs either flash or remain steadily lit Left LED flashes Phone is ringing Right LED flashes New Voice Mail mes...

Page 20: ...eatures provided by your phone for more efficient use Making and answering calls 21 Using functions while in a call 30 Organising absences from the desk 33 Organisation Within the Team 39 Functions fo...

Page 21: ...and first name have to be separated by a space for example no s for Noble Stephen Ask your system administrator whether you should start with the surname or the first name Requirement The name and the...

Page 22: ...ect Foxkey If required enter the first few letters of the name you are looking for first name and surname separated by a space until the subscriber or a list is displayed Scroll through the list until...

Page 23: ...h and press the Select Foxkey Enter the first few letters of the name you want first and last name separated by a space If required enter the first few letters of the town s name name and town name se...

Page 24: ...ls contains a maximum of 10 entries Show Calling a subscriber back Press the Show Foxkey The display shows a list of the last unanswered calls Scroll through the list until the subscriber you want is...

Page 25: ...u want to call someone whose phone number is stored under a Foxkey You can dial the person by pressing the corresponding position on the Foxkey Press the Redial key The first phone number on the last...

Page 26: ...ack In this case your phone will start ringing as soon as the party you are trying to reach goes on hook When you pick up the handset the person you want to call is dialled directly If the called part...

Page 27: ...ation see the Chapter Protect against Do not disturb Call waiting Intrusion Announcement Forward 60 Ask your system administrator whether the Call waiting function is enabled on the system Reset Reset...

Page 28: ...y who initiated the call waiting Note For more detailed information on how to broker between callers or set up a conference please refer to the Chapters Brokering between an Enquiry Call Party and You...

Page 29: ...e phone number of the person you are looking for Or Press the Menu Foxkey Scroll to Call features and press the Select Foxkey Press Announcement select destination and confirm Ok with the Foxkey The d...

Page 30: ...call partner With the Enquiry call function you can call someone else in the middle of a call and put your original call partner on hold You can make enquiry calls to both internal and external subscr...

Page 31: ...nd the enquiry call party Depending on the system a conference call can consist of up to 6 conference participants You can hold a conference call with internal and external subscribers Exit To end the...

Page 32: ...t or call list for the phone number of the person you are looking for Enquiry call Press the Enquiry call Foxkey 1 Your original call partner is put on hold Connecting with notification Wait until the...

Page 33: ...the idle state As long as your call partner does not hang up he remains parked You can retrieve your parked call party using Menu Activated features Foxkey P The procedure for central parking can be f...

Page 34: ...nd confirm Ok with the Foxkey Phone number Enter the subscriber phone number and confirm with the Ok Foxkey Notes You can also search in the phone book last number redial list or call list for the pho...

Page 35: ...e Select Foxkey Call Forwarding on No Reply Scroll to Call Forwarding on No Reply and confirm Ok with the Foxkey Subscriber Scroll to Subscriber and confirm Ok with the Foxkey Phone number Enter the p...

Page 36: ...g Scroll to Forwarding and press the Select Foxkey Call Forwarding Unconditional Scroll to Call Forwarding and confirm Ok with the Foxkey Voice Mail Scroll to Voice Mail and confirm Ok with the Foxkey...

Page 37: ...ystem You can use one of the text messages stored in the system directly modify it or create a new message Menu Press the Menu Foxkey Forwarding Scroll to Forwarding and press the Select Foxkey Call F...

Page 38: ...o the factory setting Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Lock Scroll to Barring and press the Modi...

Page 39: ...Team key lights up this tells you when a team partner is busy The Team key flashes to indicate that the team partner is receiving a call A red LED signals an external call a green LED an internal cal...

Page 40: ...am key is flashing Pick up the handset You hear the dialling tone Press the Team key You are through to the person who is calling your team partner Note Depending on the Team key s configuration you a...

Page 41: ...the call proceed as follows Reject a call during the ringing phase You do not want to answer a call You can reject a call already during the ringing phase Deflection Press the Deflect Foxkey Phone nu...

Page 42: ...directly modify it or create a new message Menu Press the Menu Foxkey Text message Scroll to Text message and press the Select Foxkey New Scroll to New and press Select Foxkey Message Select one of th...

Page 43: ...igation key to scroll Delete To delete the message Press the Delete Foxkey The message is deleted the next message is retrieved from the memory Or Press the Menu Foxkey Scroll to Text message and pres...

Page 44: ...nals You can specify whether the DTMF mode should be generally activated or deactivated see Chapter Configuring the DTMF mode 57 DTMF is activated as the default dialling mode If the DTMF mode is gene...

Page 45: ...l charges incurred will be charged to you Enter 36 Enter your internal phone number Enter your PIN Enter the internal or external phone number with the exchange access digit Pick up the handset The ph...

Page 46: ...all features and press the Select Foxkey Page Scroll to Seach and confirm Ok with the Foxkey Phone number Enter the phone number f the person to be paged and confirm with the Ok Foxkey The person is p...

Page 47: ...t want to switch off your phone Discreet ringing is available on your phone as an alternative to the usual ringing If discreet ring is activated the phone rings only once This function must be stored...

Page 48: ...s as of I7 1 Tracing Malicious Calls Your are being threatened or molested by a call You want to identify the caller Using the MCID function MCID Malicious Call Identification the provider records the...

Page 49: ...atus and lets you answer calls on that line A red LED signals an external call a green LED an internal call If your phone has one or more line keys the configurable key at the very top is always your...

Page 50: ...can switch lines by pressing a key The active call is automatically parked locally Enter the person s phone number Press a free Line key The Line key lights up The line is selected Pick up the handse...

Page 51: ...hen enter the function commands and procedures in the usual way Using remote control from a third party phone Enter procedure 36 Enter your phone number Enter your PIN Enter the procedure for activati...

Page 52: ...o suit your personal requirements Display 53 Setting the Ringing Properties Audio 53 Hands free and headset settings 55 General settings 57 Protection 60 Phone Book Management 61 Configuring Voice Mai...

Page 53: ...ging tone properties Setting the ringing volume during ringing You want to adjust the ringing volume You can adjust the ringing volume while the phone is ringing Menu Press the Menu Foxkey Settings Sc...

Page 54: ...ngs You can set the ringing volume the ringing melody the ringing signal speed and the volume of the attention tone Quieter Press the key Louder Press the key Menu Press the Menu Foxkey Settings Scrol...

Page 55: ...ould immediately and automatically activate hands free operation after one ring for internal calls or announcements Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey A...

Page 56: ...s phone supports wireless headsets based on the DHSG standard which allows you to set up and to end calls from the headset Ask your dealer which headsets are particularly well suited for this phone No...

Page 57: ...decide whether the DTMF mode is to be activated or deactivated as default on your phone Menu Press the Menu Foxkey Language Scroll to Language and press the Modify Foxkey The set language is displaye...

Page 58: ...e Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey PIN Scroll to PIN and press the Modify Foxkey The display reads Old PIN PIN...

Page 59: ...a personal text for the text displayed in the idle state Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Idle...

Page 60: ...mitted on it Ask your system admin istrator whether these functions are enabled on the system Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Protection Scroll to Pr...

Page 61: ...ok Press the phone book key Modifying contacts Scroll to Modify contact and press the Select Foxkey New Press the New Foxkey Name Select Name and press the Modify Foxkey Name Enter the subscriber s na...

Page 62: ...other phone books Press the phone book key Modifying contacts Scroll to Modify contact and press the Select Foxkey Entry To change an entry Select the entry you want and press the Edit Foxkey The dis...

Page 63: ...n Team key organisation within the team Setting up a line key key phone line keys must be set up by your system administrator Greeting Recording a greeting Select the greeting you want and press the R...

Page 64: ...nu Foxkey Settings Scroll to Settings and press the Select Foxkey Keys Scroll to Keys and press the Select Foxkey Foxkey Scroll to Foxkey and press the Select Foxkey Display shows choice of key types...

Page 65: ...fy the name and confirm with the Ok Foxkey The second allocated function is now stored Note You can use the Correction key to delete any incorrect character long To store a function under a configurab...

Page 66: ...ing audio settings are possible ringing ringing melody ringing signal speed answering mode To find out how to use a Team key refer to the Chapter Using the Team Key 39 Function Select the function you...

Page 67: ...ll by pressing the line key Handset to answer by picking up the handset and Hands free to answer automatically with hands free and confirm Ok with the Foxkey The setting is stored Notes The Handset an...

Page 68: ...answering mode To find out how to use a line key refer to the Chapter Phoning over a Line Key 50 long Press the Line key you want and hold it down for a moment The display shows the line key and the p...

Page 69: ...ab 1 The following function commands are available Notes The Handset and Hands free settings only work when the ringing signal is activated If you select answer using Handset or Hands free you must al...

Page 70: ...hone number 201 disconnect X Notes A list with all the procedures can be found at http www aastra ch doc finder Functions that are not available via the menu can be activated using pro cedures see Use...

Page 71: ...71 Further information The following sections contain more useful information about your phone Troubleshooting 72 Declaration Open Source Software 73 Liability 73...

Page 72: ...splay reads Trying to register The telephone cannot be registered Contact your system administrator Display is working but connection is not possible Your phone may be locked Unlock your phone see Cha...

Page 73: ...ns the following software subject to GPL provisions Linux kernel available at http www kernel org Busybox available at http www busybox net This product contains the following software subject to the...

Page 74: ...ation These sections explain the setup options available with your phone Equipment provided 75 Options 75 Setting up and mounting the phone 76 Connecting the phone 78 Office KBM expansion keypad optio...

Page 75: ...hone Handset Handset cord Stand rest can also be used as a mounting frame for wall mounting Quick User s Guide and safety information Plug in power adapter if the power supply is not supplied via the...

Page 76: ...f the phone until it snaps into place Insert the stand rest as indicated on the installation diagram until it snaps into place Connecting the handset Plug the connector on the shorter straight extremi...

Page 77: ...r Connecting the phone 78 Insertthephoneintothestandresthorizontally FigureC 1 andslidedownwards FigureC 2 Unscrew the cams for holding the handset Figures D 1 to D 3 Insert the handset Notes As there...

Page 78: ...ove Connecting the phone Connections Connecting to the IP network Connecting a PC if required Connecting the handset Connecting the headset Connecting the power supply Connection for Office KBM expans...

Page 79: ...ket Plug the connector at the loose end on the underside of the phone into the PC socket Desktop installation only To relieve the strain on the cable feed the cable through one of the cable guides on...

Page 80: ...he installation instructions Plug the cord into the supplementary equipment sockets on the underside of the phone and the Office KBM expansion keypad Feed the connecting cable through the strain relie...

Page 81: ...n fill out the fields directly on your PC and then print out the labels The internet address is listed on the last page of this document Label the fields on the PC then print them out and cut them out...

Page 82: ...Input 17 Correction key 2 Creating a New Phone Book Entry 61 D Deflect a call during the ringing phase 41 Deflection 41 Deleting a phone book entry 62 Desktop phone 76 Dialling 8 Dialling by Name 21 D...

Page 83: ...icking Up a Call 43 PoE 79 Pressing a Key 14 Private call with PIN 30 Protection 60 R Read Text Messages 43 Receiving an Announcement 29 Redial 10 25 Redial key 3 Reject 41 Reject a call during the ri...

Page 84: ...Index 84 User information 5 Using a Headset 12 Using the Display and Operating Elements 13 Using the Team Key 39 V Voice Mail 36 Volume cursor keys 3 W Wall mounting 77 Write on labels 3 81...

Page 85: ...evant stipula tions of Directive 1999 5 EC You will find the complete text of the declaration of conformity and other documents for this device and the tele communikations systems Ascotel and Ascotel...

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