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The voicemail function

30

The voicemail function

The voicemail function helps you to manage your calls when you are absent or simply 
when you do not want to be disturbed.

For the messaging system to be able to record your messages, you must configure 
and personalize your voice mailbox, then forward your calls.

The messaging system allows you to program call forwarding
to suit your requirements:

-  immediate call forwarding (

),

-  call forwarding on no answer (

),

-  call forwarding on busy (

).

Refer to the section The call forwarding function to access
the complete procedure for forwarding to voicemail.

Configuring and personalizing your voicemail*

You must call the voicemail system to access the menus to configure and personalize 
your voice mailbox.

-

Press the 

key.

Note

: the access to your voicemail must be programmed. Refer to the

section 

Personalizing the DECT handset - Access to voicemail

.

or

-

Enter the 

messaging number

.

We recommend that you carry out the following straight
away: 
-

personalize your access code,

-

record your name,

-

record your greeting message.

If required, contact your system operator for additional
information on using the messaging system.

* Depending on the programming done by the system operator

Enable call forwarding 
to your voice mail:

Summary of Contents for M920

Page 1: ...AASTRA MATRA Telecom User guide M920 M921 M922...

Page 2: ...ng directly 8 Using the hands free mode 8 Using the pre dialing mode 9 Adjusting the loudspeaker and earpiece volume level 9 Making a call 10 Making an internal call 10 Making an external call 10 Call...

Page 3: ...r number in the private directory 17 Deleting a call from the outbound call log 18 Deleting all the calls in the outbound call log 18 The inbound call log 19 Consulting the new inbound calls 19 Consul...

Page 4: ...33 Accessing the Personalization menu 33 Setting the ringer volume 34 Selecting the ring melody 34 Selecting the directory log access priorities 35 Choosing keyboard use in standby 35 Personalizing th...

Page 5: ...tents Other settings 42 Selecting the base 42 Selecting the language 42 Locking the keypad 42 Turning the DECT handset off 43 Deactivating the DECT handset 43 Miscellaneous 44 Glossary 44 Personal not...

Page 6: ...cts names stored in a private directory of 100 numbers the inbound call log last 30 calls the outbound call log last 10 calls a set of 9 speed dialing memory keys a screen with two interactive keys an...

Page 7: ...and you use the handset with the belt clip you must remove the clip before placing the handset on the charger After cleaning the surfaces with a cloth soaked with alcohol 1 Remove the protective stri...

Page 8: ...ent signed with the operator of the authorized telepoint network in question This device must be used at a temperature between 5 C and 40 C Electrical connection Telephone power supplied by 230 V ac s...

Page 9: ...b ba at tt te er ry y During a call you will hear 4 beeps and the handset displays B Ba at tt te er ry y 1 1m mn n to warn you that you only have one minute before the call is cut You must then rechar...

Page 10: ...key used to access the voicemail This key lights up when you have a new message Cancel key used to return to the standby screen lock the keypad turn the handset off back on Interactive keys used to va...

Page 11: ...on We recommend that you refer to the section Personalizing the DECT handset for further information Validate M Me en nu u The screen displays the first two menus that can be accessed via the two cont...

Page 12: ...cates that the keypad is locked Line on hooked This icon indicates that the handset is not in communication handset on standby Line seized Call answered This icon indicates that the handset has a call...

Page 13: ...et rings Press the key The screen displays the icon for information You can talk with the party You want to call a party 1 Press the key The screen displays the icon for information 2 Enter your party...

Page 14: ...layed If an error occurs Validate E Er ra as se e or select the character to be replaced with and enter the new digit 2 Validate C Ca al ll l to make the call You can also press the green key The line...

Page 15: ...ompany 1 Dial the outside line access code 0 or 2 Enter your party s number The display shows the number dialed You can press the green key or validate C Ca al ll l to make the call When the called pa...

Page 16: ...Validate R R 2 Press the 5 key or before hanging up A message is displayed and an audible signal indicates that the action has been validated As soon as the called party in question is free if the li...

Page 17: ...You can talk in confidential mode or Press the key You can talk in hands free mode Intercepting a call intended for another extension You can intercept calls intended for another extension when its d...

Page 18: ...nsfering a call You are in the middle of a call with a party and you want to call a second party inside or outside the company 1 Validate R R Your other party is put on hold and hears an audible signa...

Page 19: ...n two parties You are online with a second party and you want to switch successively from one to another 1 Validate R R 2 Enter to go back to the party on hold The screen displays the identity of the...

Page 20: ...lash alternately on the screen to indicate that the inbound call log has just recorded a new call Press successively the key until I In n c ca al ll ls s is displayed The screen prompts you to consult...

Page 21: ...until O Ou ut t c ca al ll ls s is displayed Note during a call you can also press the key to access the log after dialing R R On delivery the Speed key on your DECT handset is pre programmed to acces...

Page 22: ...D De el le et te e function directly At any time you can also validate to go back to the call in the log 2 Validate S St to or re e The name and number are automatically recorded in the private direc...

Page 23: ...t in standby 1 Press successively the key until O Ou ut t c ca al ll ls s is displayed Note you can also validate M Me en nu u then O Ou ut t c ca al ll ls s The screen displays the outbound call log...

Page 24: ...ed unread calls and the icon flashes alternately with the icon The history of the inbound call log can only be accessed once you have consulted all the unanswered calls 1 Validate directly C Co on ns...

Page 25: ...he name is not known the date and time of the call the call status read called back answered Note if the calling party has protected his identity or if he is not identified the screen displays a serie...

Page 26: ...also validate to go back to the main screen 2 Validate S St to or re e The name and number are automatically recorded in the private directory Note if the name sent by the system includes a first name...

Page 27: ...fter consulting the new calls With the handset in standby 1 Press successively the key until I In n c ca al ll ls s is displayed Note you can also validate M Me en nu u then I In n c ca al ll ls s The...

Page 28: ...ch h The screen displays the first two names in the directory in alphabetical order Use the alphanumeric keys to access the name you are searching for quickly press once to display the first two names...

Page 29: ...cters with the keypad by using the corresponding keys for the letters To do this Select the required letter by successively pressing the corresponding key Wait 2 seconds for the cursor to flash in the...

Page 30: ...keypad in standby 1 Press the key containing the first letter of the name you are searching for press once to display the first two names corresponding to the first letter contained in the key press...

Page 31: ...ter to be replaced with and enter the new character If you do not want to modify the number Validate O Ok k when it is displayed The screen prompts you to modify the name 4 After modifying the name va...

Page 32: ...y a memory simply program it again Note erasing the number from the directory automatically causes it to be erased from the memory After programming this function section Personalizing the DECT handse...

Page 33: ...ssively press keys or 2 Enter the chosen extension number All calls are immediately forwarded to the chosen set To forward calls on no answer 1 Successively press keys or 2 Enter the chosen extension...

Page 34: ...press keys or All inbound calls to your busy handset are forwarded to voicemail The screen confirms that forwarding is accepted Canceling forwarding If you want to cancel forwarding that was programme...

Page 35: ...ction to access the complete procedure for forwarding to voicemail Configuring and personalizing your voicemail You must call the voicemail system to access the menus to configure and personalize your...

Page 36: ...access your voice mailbox Simply follow the instructions 2 Enter the voice mailbox number followed by and or the secret code followed by depending on the messaging system version A voice prompt indica...

Page 37: ...essively press keys or 2 Enter the time of the appointment programmed previously An audible message indicates that the action has been validated To cancel all appointments 1 Successively press keys or...

Page 38: ...921 M922 handsets the B Ba ac ck kl li ig gh ht t function is available on M922 handsets the C Ch ha an ng ge e P PI IN N function is available after programming by the system operator Accessing the P...

Page 39: ...0 for 2 seconds The handset no longer rings the icon lights up on the screen for information To restore the handset ringer Press and hold down key 0 for 2 seconds Selecting the ring melody You can ch...

Page 40: ...g on the option pressing the key gives access to the first item pressing twice gives access to the second item pressing three times gives access to the third item Selecting keyboard use in standby Thi...

Page 41: ...set to play a beep to confirm each time a key is pressed on the keypad You can remove or restore this beep 1 Validate K Ke ey y s so ou un nd d One of the following options is displayed depending on t...

Page 42: ...volume 1 Validate V Vi ib br ra at to or r One of the following options is displayed depending on the previous personalized setting 2 Validate N No o to disable the function or Validate Y Ye es s to e...

Page 43: ...itle of the emergency number 3 Enter the title up to 5 characters If you make a mistake Validate E Er ra as se e or select the character to be replaced with and enter the new character 4 Validate O Ok...

Page 44: ...e O Ok k to quit Adjusting the settings to suit the listening environment This function is used to adjust the listening settings to suit the environment 1 Validate E En nv vi ir ro on nm me en nt t Th...

Page 45: ...l number If you make a mistake Validate E Er ra as se e 3 Validate O Ok k 4 Enter the access number or Go to step 5 5 Validate O Ok k to finish With the handset in standby press and hold down the key...

Page 46: ...ts you to enter the previous PIN Note the default PIN is 0000 2 Enter the previous PIN The screen displays an asterisk for each entry If you make a mistake Validate E Er ra as se e 3 Validate O Ok k T...

Page 47: ...wo languages available 2 Use the key to display the desired language 3 Validate the desired language for example E En ng gl li is sh h The screen prompts you to confirm the selection 4 Validate Y Ye e...

Page 48: ...harger the icon will flash Note you can also turn the handset off by pressing and holding down the key for 2 seconds When you return you want to use your DECT handset whose screen is off Press the key...

Page 49: ...the calls received by the DECT handset 30 calls Group of sets associated to the same group and authorized to intercept calls intended for this group Your party cannot hear you when you talk List of th...

Page 50: ...A Telecom reserves the right to make changes without notice in equipment desi gn as engineering or manufacturing consideration may warrant All rights reserved AASTRA MATRA Telecom 1 rue Arnold Schoenb...

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