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Aastra A340w, Quick Start Manual

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Aastra A340w Quick Start Manual Download Page 18

18

Advanced Features

Use the Settings menus to take full advantage of the features 

available in your A34xw handset. Explore these menus and 

discover how to optimize your handset’s usability. Note that  

menu options will vary depending on the settings configured  

in your facility.

Basic Settings

Navigate to 

Settings > Basic Settings

 for the following 

configuration options:

1. Preferences 

6. Location Information

2. Backlight Intensity 

7. Update Configuration

3. Backlight Timeout 

8. Restart Phone

4. Notification Profiles 

9. Bluetooth Settings

5. Login Credentials 

10. Hearing Aid Compatibility

Preferences

The first option on the Basic Settings menu is 

Preferences

.  

Select it to access the following configuration options:

1. Language 

6. Screen Capture

2. Time and Date 

7. Auto Answer

3. Headset 

8. On-Hook dialing 

4. Corporate Directory 

9. Multi Key Answer 

5. Background 

10. Paging/PTT Configuration

Some Options May Not Be Available 

Some options may not be available in your facility. 

Summary of Contents for A340w

Page 1: ...Quick Start Guide Aastra A340w and A342w Handsets ...

Page 2: ...tery before you use it for the first time See page 25 for complete information Warning This equipment will not operate when mains power fails Caution The operation of the personal alarm features i e man down and panic button on your Aastra A340w and A342w handset is dependent on the functionality of infrastructure and systems e g LAN wireless LAN call server central provisioning server server host...

Page 3: ...Volume Adjustment 12 Hands free Options 12 Transfer and Conference Calls 13 Do Not Disturb DND 14 Forwarding an Incoming Call 14 Forward All Calls 14 Voicemail 14 Call Lists 14 Contact Directory 15 Set Profile 16 Table of Contents Push to Talk 17 Advanced Features 18 Basic Settings 18 Preferences 18 Using the Barcode Reader 19 Chargers 20 Charging Icon 20 Dual Charger 20 USB Charger 22 Quad Charge...

Page 4: ...e cover for access Headset jack Lift the cover for access Talk button PTT Barcode reader Volume up Volume down Talk button PTT Barcode reader scan button Headset jack Lift the cover for access USB interface Lift the cover for access Side View 8450 8452 Side View 8440 Side View Rear View if available if available Push to talk button or Emergency Dial button if configured if available ...

Page 5: ...reen Back key Returns to the previous menu level or to the Home screen End key Ends the call or returns to the Home screen Rejects an incoming call Terminates a conference call Powers the handset on or off when held down for about two seconds Navigation keys and Scroll through menus and fields and Move cursor OK key Selects menu items Enables or disables menu items Full color LCD display Soft keys...

Page 6: ...estion about what these are contact your system administrator Use the Encoding soft key for character entry variations Always log out when you have finished using your phone for the day From the Home screen press the Features soft key and select Logout 6 Battery Pack Battery Pack removal latch Speakerphone Noise cancelling Microphone Barcode reader 8450 8452 only Status bar Date and time Extension...

Page 7: ... Guide for a complete list of these options Applications Depending on the configuration of your handset a menu of custom applications may be accessible by selecting the Applications icon from the Home screen See your system administrator for information about any applications listed on this menu Shortcut Menus The soft keys at the bottom of the display allow you to select functions The gray triang...

Page 8: ... cell is highlighted The Session Manager Use your handset to manage up to eight communication sessions calls broadcasts chats and alerts at any one time and in any combination Each communication session is shown as a color coded cell in the Session Manager screen Cells display with a call icon indicating call status a line number indicator the name and extension channel of the party and the call d...

Page 9: ... 9 Status and Call Icons Status Icon Indication Indication Status Icon Indication Call Icon Indication Battery full Signal strength with location services Mute Do not disturb Missed call with number indicator Voicemail with number indicator Bluetooth available Bluetooth connected Profile Normal Profile Silent Profile Custom Profile Meeting All phone lines are available With green dot means active ...

Page 10: ...Contacts Call Lists Contact Directory Contacts are sorted alphabetically Scroll to highlight or use the Search soft key Press the Start key to dial the number Basic Handset Features Basic handset features offer you the ability to place answer end hold resume and otherwise manage your incoming and outgoing calls Other basic features include muting transferring forwarding and conference calls Placin...

Page 11: ...ial Test by pressing the button once If the Emergency Dial popup appears this feature has been enabled Make an emergency call by pressing this button twice within two seconds If the PTT Channel list appears use one of the other two options for emergency calls A New Call softkey opens an Authorized Call menu with up to five numbers listed that can be dialed by scrolling to select and pressing OK or...

Page 12: ...the soft key Call Hold and Resume The Hold Resume soft key appears during active calls Press this key to place the highlighted call on hold Press it again to resume the call Keypad Lock Your keypad can be locked so you do not make inadvertent calls From the Home screen press the Feature soft key and select Keypad Lock To unlock the keypad press the Unlock softkey Volume Adjustment Press the volume...

Page 13: ...u are going to transfer the call to the party on hold 5 Press the Transfer softkey The other two parties remain in call If you want to remain on the call do not hang up Select the Conference option on the Features menu and all three parties are now connected Conference Call 1 Connect to the first party 2 Select Conference from the Features menu 3 Dial the next party 4 Select the Conference soft ke...

Page 14: ...Answer or Busy 3 Enter the number of the desired call destination For No Answer enter the number of rings before forwarding 4 Press the Enable soft key To disable call forwarding Perform steps 1 and 2 above but press the Disable soft key Voicemail When Voicemail is configured the Voicemail icon in the Status Bar indicates one or more new Voicemail messages To listen to voice messages 1 Select the ...

Page 15: ...e Contact Directory Field Option Description Function First Name Last Name Both names are searchable the list is sorted alphabetically by last name Contact The phone number entered for the contact Speed Dial Index Automatically assigned but can be changed overridden Index numbers 1 10 will appear on the shortcut menu Label Identify the contact with a short description such as Sales Ring Type Choos...

Page 16: ... calls or PTT sessions Normal Audible alerts Silent All handset sounds are silenced Meeting Vibrates to notify you of incoming calls Custom Can be tailored to specific needs The chosen active profile can be changed from the Home screen by pressing the Profile soft key and selecting one of the options from the Profile shortcut menu ...

Page 17: ...e session cell Change the PTT Press the up down volume buttons on the side of the volume handset while transmitting or receiving a PTT broadcast Start a telephone call Press the Start key and dial the number PTT during a PTT broadcast transmissions will not be heard during the telephone call Answer a telephone call Press the Start key PTT transmissions will not be heard during a PTT broadcast duri...

Page 18: ...es 6 Location Information 2 Backlight Intensity 7 Update Configuration 3 Backlight Timeout 8 Restart Phone 4 Notification Profiles 9 Bluetooth Settings 5 Login Credentials 10 Hearing Aid Compatibility Preferences The first option on the Basic Settings menu is Preferences Select it to access the following configuration options 1 Language 6 Screen Capture 2 Time and Date 7 Auto Answer 3 Headset 8 On...

Page 19: ...de reader 2 Time and Date 3 Headset Memory 4 Background 5 Screen Capture 7 On Hook dialing 8 Easy Answer 9 Paging PTT Config Using the Barcode Reader 8450 8452 only The barcode scanner is located at the top rear of the 8450 8452 handset It is used in conjunction with an on board application or a PC based application See your system administrator or consult your User Guide for complete information ...

Page 20: ...The Dual Charger will charge the handset and a spare battery The USB charger charges a single handset through the USB port on the right side of the handset The Quad Charger can charge up to four batteries at a time The Speakerphone Dock charges the battery while also functioning as a hands free device Any battery for the Aastra A34xw handset can be charged in any Aastra A34xw charger Charging Icon...

Page 21: ...be lengthened if its charging cycle is interrupted by the placement of a handset in the front slot 21 Using the Dual Charger The Dual Charger DCA39 shown next is designed to charge the Battery Pack while keeping the handset operational You can charge one Battery Pack by placing the handset in the front charging bay and charge a second Battery Pack in the rear charging slot 21 Using the Dual Charge...

Page 22: ... Charger The Quad Charger is used in facilities where other types of chargers are not efficient The battery snaps into the charging slot The LED above the occupied bay indicates the charging status of the battery in the bay A flashing light indicates that the battery is charging When the light is a steady green the battery is fully charged If the light is off the bay is empty the battery is not se...

Page 23: ...se the speakerphone key to get a dial tone or end a call The Speakerphone Dock operates as a charger for the handset and for a spare battery Follow the instructions for using the Dual Charger Always be sure the handset has a battery in it before placing it in the Dock The handset will malfunction if it is docked without a battery Speakerphone key Mute key Volume keys Online Reference The Aastra Sp...

Page 24: ...0 hours 3 5 hours typical Extended 12 hours 120 hours 5 hours typical Using the Quad Charger Batteries Battery Removal and Replacement To remove the battery slide the latch up The battery releases outward Battery Performance For optimal battery performance fully charge your handset s battery before you use it for the first time Warning Do not remove the battery to power off the handset Log off or ...

Page 25: ... minimal pressure as shown next Tab Bottom slot To replace slide the tab of the battery into the bottom slot of the handset cavity Gently press the top of the battery until it snaps into place The battery should snap into position with minimal pressure as shown next Battery Pack Removal latch Battery Pack Removal and Replacement To remove the Battery Pack press up on the latch on the back of the h...

Page 26: ......

Page 27: ...on by contacting Aastra by regular mail or email at the addresses listed at the bottom of this notice For at least three 3 years from the date of distribution of the applicable product or software we will give to anyone who contacts us at the contact information provided below for a charge of no more than our cost of physically distributing the items listed in the OFFER of Source for GPL and LGPL ...

Page 28: ...rd Ontario Canada CH 4503 Solothurn Switzerland L4K 4N9 www aastra com Copyright Notice Copyright 2013 Aastra Technologies Limited Aastra and the Aastra logo are trademarks or registered trademarks of Aastra Technologies Limited in the United States Canada European Union and other countries Picture similar to product The right for technical modifications is reserved ...

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