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Aastra 5380 User Manual Download Page 125

 Operator phone

Aastra 5380/Aastra 5380ip

125

eud-1282/1.3 – R3.0 – 04.2013

Using an operator phone

Answering a call on your Personal key

You receive a call on your personal phone number on your operator phone. The LED 
on your Personal key begins to flash. To answer the call, proceed as follows.

You can take the call without having to press your Personal key.

Answering a call on a Line key

You are called on one or more Line keys. The Line key(s) flash rapidly. You want to 
answer the call on one of the Line keys.

Press the line key with the call you want to answer. If you pick up the receiver without 
pressing a Line key, you are connected with the call on the line with the highest priority.

When your phone is in idle state and you receive a call, this call is signalled on the first 
line key and with a text message in the display. The text message automatically disap-
pears shortly after.

If you keep a line key pressed down for approx. 2 seconds while it is lit, the caller’s 
information is displayed. The text message automatically disappears shortly after.

Personal key is flashing:

Pick up the handset.

➔

You are now connected with the caller.

Or:

1 Press the Personal key.

➔

The line is selected.

2 Pick up the handset.

➔

Connection with the selected line.

Note:

When a company in a two-company system has deactivated the acoustic ringing, a 
call for this company is only signalled on the line key but not as text message in the 
phone’s display.

Summary of Contents for 5380

Page 1: ...ported communication systems Aastra 415 Aastra 430 Aastra 470 This User s Guide describes the functions configuration and use of the phone Aastra 5380 5380ip on the com munication systems mentioned above This also includes the description of Aastra 5380 5380ip as oper ator console and as reception telephone for hospital ity hotels eud 1282_en 1 3 R3 0 04 2013 ...

Page 2: ... for Aastra 400 communications systems This User s Guide will assist you with the use of your phone and introduce you step by step to the functions and configurations If you require further technical support or information on other Aastra products please refer to our websites www aastra ch and www aastra com or Aastra DocFinder ...

Page 3: ...d phoning 20 Answering calls 21 Making calls 22 Using the display and operating elements 26 Display 27 Keys 28 Input 29 Menu guided navigation 32 Signals 34 Supplementary features 35 Making and answering calls 36 Using functions while in a call 48 Organising absences from the desk 54 Voice messages and text messages 63 Functions for special situations 66 Functions with OpenCount 76 Functions with ...

Page 4: ... operator phone 120 Setting the operator phone 123 Using an operator phone 125 Reception telephone 132 Information on the reception phone 133 Operate reception telephone 137 Carrying out some settings 141 Installation and first time operation 146 Equipment provided 147 Options 148 Setting up and mounting the phone 149 Connect Aastra 5380 152 Connect Aastra 5380ip 153 Aastra M530 Aastra M535 expans...

Page 5: ...t and document information is available here You will also find notes on safety data protection and legal notes Please read through this product and safety information carefully Safety information 6 Product information 7 Data protectio 10 Limited Warranty Australia only 10 Document information 13 ...

Page 6: ...o clean your device Do not use chem icals or other chemical products Cost control and Data protection You should protect your phone with a PIN so that no one can make phone calls at your expense A code will also protect your personal settings Ambient conditions Do not operate the device outside the temperature range of 5 C to approx 40 C Avoid direct sunlight and other sources of heat Protect your...

Page 7: ... replaced by third party products or components unless it is to connect other approved networks applications and telephones to the interfaces certified specially for that purpose One number user concept Your system administrator can set up several phones for you that hold all the same phone number one number user concept You have only one name and phone num ber with which to identify yourself to y...

Page 8: ...within easy reach and refer to it whenever uncertainties arise in connection with the use of the product When handing over your product to others make sure you enclose the relevant user information Trademarks Aastra is a registered trademark of Aastra Technologies Limited Bluetooth is a registered trademark of Bluetooth SIG Inc All other trademarks prod uct names and logos are trademarks or regist...

Page 9: ...utions including communication servers gateways system phones and process oriented software solutions With its pioneering innovations Aastra consistently promotes the convergence of voice and data communications in its solutions Aastra s clientele includes acknowl edged telephone and data network operators in North America Europe and Africa as well as Internet Service Providers and distributors of...

Page 10: ... Warranty Period If there is a defect or malfunction Aastra shall at its option and as the exclusive remedy under this limited warranty either repair or replace the product at no charge if returned within the warranty period Repair Notice To the extent that the product contains user generated data you should be aware that repair of the goods may result in loss of the data Goods presented for repai...

Page 11: ...ability of Aastra in relation to a failure to comply with a guarantee that applies under Division 1 of Part 3 2 of the ACL to a supply of goods or services This express warranty sets forth the entire liability and obligations of Aastra with respect to breach of this express warranty and is in lieu of all other express or implied warranties other than those conferred by a law whose application cann...

Page 12: ...upply of the services or ii the payment of the cost of resupply and b in the case of goods i the replacement of the goods or the supply of equivalent goods or ii the repair of the goods or iii the payment of the cost of replacing the goods or of acquiring equivalent goods or iv the payment of the cost of having the goods repaired 1 2 Clause 1 1 is not intended to have the effect of excluding restr...

Page 13: ...ets The chapter Communication system and software versions page 161 indicates which software versions support the relevant features Document designation Document number eud 1282 Document version 1 3 Based on communication server software version R3 0 Valid as of communication server software version R1 0 Copyright 04 2013 Aastra Technologies Limited In PDF Viewer click on this link to download the...

Page 14: ...5380ip eud 1282 1 3 R3 0 04 2013 Operating and display elements The sections below provide an overview and usage notes on which keys and sockets are available on your phone Key designations and sockets 15 Display symobls 18 ...

Page 15: ...tions 2 LED indicator Left LED flashes Call Right LED is lit Voice message message or callback 3 Alpha keyboard Enter letters 4 Digit keys Enter digits 5 Hands free microphone 6 Navigation key Upward Opens Activated features To the right Opens the Menu Downward Opens Settings General Scrolls forwards backwards in the menu navigates lists 7 Correction key Delete the last character or go back one st...

Page 16: ...Ends a call Exits input without saving and goes back to the idle state 17 Configurable keys line keys with LED on Aastra M530 expansion key module optional Freely configurable as number function or Team key Number key with two storage locations Press once for first call number press twice for second call number only Aastra M530 Function key Activate deactivate function Team key Call or pick up a c...

Page 17: ...a 5380ip 17 eud 1282 1 3 R3 0 04 2013 19 Shift key on Aastra M535 expansion key module Switch between the 3 views Press 1 x each to display the next level 20 LED display on Aastra M535 expansion key module Indicates which of the 3 levels is activated ...

Page 18: ...ivated New voice messages Voice message retrieved Voice mail greeting with possibility to leave a voice message Voice mail greeting without possibility to leave a voice message New forwarded voice message a Retrieved forwarded voice message a Hi Q during a call enhanced audio quality only Aastra 5380ip Data and voice encryption only Aastra 5380ip Call parked Retrieve parked call Foxkey Activate di...

Page 19: ... Bluetooth activated Aastra 5380 only Bluetooth device connected Aastra 5380 only Call recording a Phone book Business number Private number Mobile number Presence state Available default Absent Meeting Busy Not available Expansion key module Business number Private number Mobile number Line key Status information ...

Page 20: ...a 5380ip eud 1282 1 3 R3 0 04 2013 Dialling and phoning The following sections explain how to make phone calls simply and the func tions your phone offers you whenever you receive a call Answering calls 21 Making calls 22 ...

Page 21: ...he display also shows the corresponding name Hands free operation Press the Call key or Loudspeaker key Notes To find out how to make phone calls with the headset refer to the chapter Using a headset page 25 To find out how to make phone calls in hands free mode or in automatic hands free mode refer to the Chapter Using your phone in hands free mode page 24 and the Chapter Automatic hands free mod...

Page 22: ...led until you go off hook for example by picking up the handset For the communication system communication server OIP Microsoft Outlook Twix Tel to identify an external number it is recommended to enter the number in canoni cal format Country Code Region Code Phone Number Press the key to insert You can enter the phone number in one of the following formats 0 004132655xxxx 004132655xxxx 9 00413265...

Page 23: ...ll The open listening function lets you activate the loudspeaker in addition to the hand set Press the Redial key Redial list is displayed Press the Redial key several times or press the down navigation key to scroll through all the phone numbers you last dialled Pick up the handset The phone number displayed is dialled During a call Press the Loudspeaker key Open listening is now activated is dis...

Page 24: ...g is now activated is displayed Put the handset on hook The hands free mode is now activated is displayed Notes Make sure the hands free microphone is not obstructed The sound quality is improved if you set the volume of your phone to a low setting To continue the call with the handset Pick up the handset The loudspeaker and hands free microphone are now deactivated Notes To find out how to make p...

Page 25: ...ceed as follows Press the Call key or Loudspeaker key The call is provided on your headset Open listening Press the Open listening Foxkey The phone s loudspeaker is activated Hands free Press the Hands free Foxkey The phone s microphone is switched on and the headset microphone is switched off Headset Press the Headset Foxkey Back to the headset mode Ending a call Press the End key or Loudspeaker ...

Page 26: ...tra 5380ip eud 1282 1 3 R3 0 04 2013 Using the display and operating ele ments The following sections explain how to operate your phone quickly and simply Display 27 Keys 28 Input 29 Menu guided navigation 32 Signals 34 ...

Page 27: ... the display in the idle state by a symbol or a display text You can then use the relevant Foxkey to call up the information If more Foxkeys are available Press the Foxkey Retrieving detailed information Press the right navigation key Function activated The activated function or selected setting is indicated by a check mark Close Deleting the display text Press the Close Foxkey The display returns...

Page 28: ...ou modify the order of the connected expan sion key modules the keys configuration does not change The Aastra M535 Display contrast applies to all connected Aastra M535 expansion key modules The Aastra M535 display s Backlight setting is taken from the phone Aastra M535 has 3 levels with 15 configurable keys each Press the Foxkey on the place where the function you want appears on top of the displ...

Page 29: ...s Alpha keyboard The alpha keyboard lets you write as you would on a keyboard The letters and special characters available are as follows 1 A B C 2 a b c 2 D E F 3 d e f 3 G H I 4 g h i 4 J K L 5 j k l 5 M N O 6 m n o 6 P Q R S 7 p q r s 7 T U V 8 t u v 8 W X Y Z 9 w x y z 9 0 Key Key Shift key Key Control key Strg Key Control key Shift key Key A a A ä á à â ã å æ Ä á à â Ã Å Æ B b B C c C ç Ç D d...

Page 30: ...p eud 1282 1 3 R3 0 04 2013 I i I ï í ì î ï í ì î J j J K k K L l L M m M N n N ñ Ñ O o O ö ó ò ô õ ø Ö ó ò ô Õ Ø P p P Q q Q R r R S s S ß T t T U u U ü ú ù û Ü ú ù û V v V W w W X x X Y y Y ÿ Z z Z ª Key Key Shift key Key Control key Strg Key Control key Shift key Key ...

Page 31: ...ey to enter the first letter in lower case Correcting your input You notice you have entered a wrong digit or character You can either delete the input one character at a time or cancel the entire input Moving the Cursor You want to go to a certain character for an input or correction With the navigation key you can move the cursor to the left or right To delete the last character Press the Correc...

Page 32: ...erating steps proceed as follows Menu Press the Menu Foxkey The first menu entry is displayed Use the vertical navigation key to scroll through the menu entries Select Press the Select Foxkey Accessing the displayed menu Horizontal navigation key Left Scrolling back through the menu Right opens displayed menu scrolls forward through the menu retrieves detailed information Vertical navigation key B...

Page 33: ...d features You can deactivate again all the activated functions e g Forwarding Barring Scrolling back through the menu Press the Correction key Menu Press the navigation key up All the activated functions are now displayed Or Retrievable also via menu Menu Activated features Reset Reset the function in question The function is now deactivated c ...

Page 34: ...the situation the indicator LEDs either flash or remain steadily lit LED State Description Flashes fast Incoming call Flashes slowly Appointment call Lit New voice message or new text message Callback Note For an explanation of the indicator LED on expansion module Aastra M535 see chapter Using the Aastra M535 expansion key module page 28 ...

Page 35: ... phone for more efficient use Making and answering calls 36 Using functions while in a call 48 Organising absences from the desk 54 Voice messages and text messages 63 Functions for special situations 66 Functions with OpenCount 76 Functions with Aastra Alarm Server 77 Setting functions by remote control 80 Organisation within the team 81 Line keys 83 ...

Page 36: ...he corresponding letters until the user you want or a list is displayed The surname and first name have to be separated by a space for example no s for Noble Stephen Ask your system administrator whether you should start with the sur name or the first name Note The response time may vary greatly depending on the size and the number of phone books connected Name Enter the first few letters of the n...

Page 37: ...r a contact in your private phone book refer to the chapter Dialling from private contacts page 38 Press the phone book key Search entry 1 Scroll to Search entry and press the Select Foxkey 2 If required enter the first few letters of the name you are looking for first name and surname separated by a space until the user or a list is displayed Scroll through the list until the user you want is dis...

Page 38: ...ivate contacts 1 Scroll to Private contacts and press the Select Foxkey 2 For the first letter of the name you are looking for keep pressing the corre sponding digit key until the list display the letter e g press the digit 7 three times to obtain the letter R The display jumps to the first entry that begins with R Scroll through the list until the user you want is displayed Select the phone numbe...

Page 39: ...lower case and special charac ters When searching in external phone books you must always enter portions of the first and last name and possibly of the town name Show Calling a user back Press the Foxkey Show The display shows a list of the last unanswered calls Scroll through the list until the user you want is displayed Pick up the handset The phone number displayed is dialled Once the call has ...

Page 40: ...ir names where available You can now call the person in question using this last number redial list The last number redial list has a maximum of 10 entries Menu Press the Menu Foxkey Call lists Scroll to Call lists and press the Select Foxkey Answered calls Scroll to the Answered calls call list and press the Ok Foxkey The display shows the list of the last calls Scroll through the list until the ...

Page 41: ...ssing the corresponding key To find out how to configure a configurable key refer to the chapter Configuring keys page 107 Press the configurated Foxkey The key s allocated phone number is shown on the display Pick up the handset The phone number displayed is dialled Note To be able to store a phone number on a configurable key you need to have con nected an Aastra M530 Aastra M535 expansion key m...

Page 42: ...lso request a callback The user then obtains a message indicating your callback request on his display You called someone and hear the busy tone or the ring back tone Callback To activate a callback request Press the Callback Foxkey You hear the acknowledgement tone Put the handset on hook The display shows Call expected Close Back to the idle state Press the Close Foxkey Callback remains activate...

Page 43: ...ashing To deflect the call proceed as follows Call To answer the callback request Press the Call Foxkey The phone number is dialled Delete Clear callback Press the Delete Foxkey Callback is deleted Note The callback can be changed via Menu Activated features Delete or Call as long as it was not answered or cancelled by the system Deflect Press the Deflect Foxkey Phone number Enter the phone number...

Page 44: ...hat the internal user has not barred the Call waiting func tion on his phone for configuration see the chapter Activating protection against call types page 101 Ask your system administrator whether the Call waiting function is enabled on the system Reject Press the Reject Foxkey or the End key The connection is rejected and depending on the system configuration the caller obtains the busy tone or...

Page 45: ...r call partner page 49 and Making a conference call page 49 respectively Deflect Deflect call Press the Deflect Foxkey Phone number Enter the user s phone number and confirm with the Ok Foxkey Call waiting party is put through Note You can also search in the phone book last number redial list or call list for the phone number of the person you are looking for Reject Rejecting the call Press the Re...

Page 46: ... Depending on the system configuration your call party can answer your announcement directly in intercom without having to press a key Contact your system administrator for more information If the called user has several phones in the one number user concept with acti vated hands free any phone the quickest answers the call Pick up the handset Announcement Press the Announcement Foxkey Destination...

Page 47: ... you are making your call Any call charges incurred will be charged to you The call number dialled is not stored in the last number redial list To continue the announcement as a phone call Pick up the handset You are now connected to the person who initiated the announcement Note If the announcement was started to a group all the other recipients of the announcement are excluded To stop the announ...

Page 48: ...Enquiryl Foxkey Phone number Enter the phone number of the enquiry call party Enquiry call party is called first call partner is on hold Note You can also search in the phone book last number redial list or call list for the phone number of the person you are looking for End call To end the enquiry call Press Foxkey End call or the End key You are now back through to your original call partner Not...

Page 49: ...e conference function you can include a call party on hold in the current con versation From the conference call you can initiate an enquiry call to someone else You can broker between the parties of the conference and the enquiry call party Depending on the system configuration a conference call can consist of up to 6 con ference participants You can hold a conference call with internal and exter...

Page 50: ... search in the phone book last number redial list or call list for the phone number of the person you are looking for Connecting with notification Wait until the person has answered the call Announce the call party Connect Put the handset on hook or press the Connect Foxkey Your first call partner and the other person are now connected with each other Note If the other user does not answer you can...

Page 51: ...ing keys page 107 Park Press the Park Foxkey Your call partner is now parked locally is displayed Put the handset on hook P To retrieve a parked call party Press the P Foxkey Connected in hands free mode To phone with the handset Pick up the handset Notes With the End key the display returns to the idle state As long as your call partner does not hang up he remains parked You can retrieve your par...

Page 52: ... recorded Call recording is temporarily interrupted during an enquiry and an e mail is sent with the recording made up till then Recording restarts automatically once the call con nection with the enquiry call party is set up and or once the call connection with the first correspondent is restored The maximum recording time for each wave file depends on the system configura tion When the predefine...

Page 53: ...ayed on screen End the recording with the Stop Foxkey The recording is sent to your e mail address Note The LED on the function key remains lit while the recording is in progress The LED starts to flash before the recording reaches its maximum preset duration Once the maximum duration is reached or the memory is full the recording is stopped and the LED goes off Call recording overview You can fin...

Page 54: ...ncoming calls to the destination you want It also tells you directly whether the user you want is reachable or absent without you having to call him The information details depend on the type of telephone Organizing absences using the presence key Your phone is equipped with a presence key under which you can store presence pro files By simply pressing the presence key you can activate a call forw...

Page 55: ...lable because the meeting has already terminated at 3 30 pm the dura tion of your Outlook appointment automatically adapts to 3 3 pm You have a choice of 5 presence profiles for controlling your presence status You can call up the presence of the user you want in the following situations when you call an internal user in the phone book or in a call list during dialling by name via a Team key only ...

Page 56: ...guring presence presence profile page Seite 105 Presence profile To activate the presence profile Press the function key for Presence profile Or The presence profile can also be selected using the menu Menu Settings General Presence Or Select the profile you want via the presence menu and press the Ok Foxkey Presence profile is activated Note After you have changed and saved the active presence pr...

Page 57: ...Depending on the voice mail configura tion your caller then has the possibility of leaving a message Example The person you have called is not available until 31st January at 14 00 Please leave a message after the tone The absence information is an integral part of a presence profile All the relevant con figuration possibilities can be found in chapter Configuring presence presence pro file page S...

Page 58: ...ing Scroll to Call Forwarding and confirm with the Ok Foxkey User Scroll to User and confirm with the Ok Foxkey Enter the user s phone number and confirm with the Ok Foxkey Forwarding is activated Notes You can also search in the phone book last number redial list or call list for the phone number of the person you are looking for If a call is to be forwarded only when you are already in a call se...

Page 59: ...arding variant at a time is possible Menu Press the Menu Foxkey Forwarding Scroll to Forwarding and press the Select Foxkey Call Forwarding on No Reply Scroll to Call Forwarding on No Reply and confirm with the Ok Foxkey User Scroll to User and confirm with the Ok Foxkey Enter the phone number of the destination to which your calls are to be for warded and confirm with the Ok Foxkey Call forwardin...

Page 60: ...ing text mes sages Users whose phone cannot receive text messages are put through to your phone or rerouted to a destination predefined within the system Notes One diversion applies to all connected phones in one number user concept Only one forwarding variant at a time is possible Menu Press the Menu Foxkey Forwarding Scroll to Forwarding and press the Select Foxkey Call Forwarding Scroll to Call...

Page 61: ...st the settings menu Lock settings or the entire phone Lock phone With Lock phone your private data cannot be viewed and external calls can only be made from your phone in accordance with the system settings With Free all the settings and data are freely accessible Notes One diversion applies to all connected phones in one number user concept Only one forwarding variant at a time is possible Menu ...

Page 62: ...the PIN and confirm with the Ok Foxkey Barring Select the required type of barring and confirm with the Ok Foxkey The phone is now locked is displayed To lock all your phones execute the function code 33 PIN see User s Guide Function Codes on the Aastra DocFinder Menu Press the Menu Foxkey Activated features Scroll to Activated features and press the Select Foxkey Barring Select the barring you wa...

Page 63: ... more information Play Play the new voice message Press the Delete Foxkey Message is played back Or Voice message can also be selected using the menu Menu Call lists Unan swered calls Play Menu To delete the message Press the Menu Foxkey Voice mail Scroll to Voice Mail and press the Select Foxkey Inbox Scroll to Inbox and press the Select Foxkey Delete Press the Delete Foxkey The voice message is ...

Page 64: ...play Requirement The internal user must have a phone capable of receiving text mes sages You can use one of the text messages stored in the system directly modify it or create a new text message Menu Press the Menu Foxkey Voice mail Scroll to Voice Mail and press the Select Foxkey Inbox Scroll to Inbox and press the Select Foxkey Deflect Select the voice message you want and press Deflect Phone nu...

Page 65: ...s the Send Foxkey The text message is sent Note If the display shows Not available the text message could not be sent Show Show text message Press the Show Foxkey The display shows the sender and the date time of the text message Read Read text messages Select the text message you want and press the Read Foxkey If the text message runs over several lines use the navigation key to scroll Delete Del...

Page 66: ...e ringing in your vicinity and want to pick up the call With the Pick up function you can pick up the call from the other phone on your own phone Menu Press the Menu Foxkey Call features Scroll to Call features and press the Select Foxkey Pick up Scroll to Pick up and confirm with the Ok Foxkey User Scroll to User and confirm with the Ok Foxkey The display shows the number of the phone from which ...

Page 67: ...vated forwarding the appointment call is not forwarded If you are in call the appointment call is made as soon as you end the call An appointment call can only be set using a function code see chapter Function commands function codes page Seite 117 Answer Confirming an appointment call Press the Answer Foxkey The appointment call is terminated Confirm Confirming the alarm Press the Confirm Foxkey ...

Page 68: ...rty phone You want to make a call on a third party phone using your personal settings for exam ple on a colleague s phone or in a meeting room You can activate a third party phone to make an internal or external call using your personal settings even if the phone is locked for external calls You can activate the phone for a business or private call Once you have activated the phone using a functio...

Page 69: ...le minute so you can make another call Function code Or 1 Enter function code 46 for a private call 2 Enter your internal phone number 3 Enter your PIN 4 Enter the external call number directly without the exchange access digit 5 Pick up the handset The phone is now enabled the external user is called Note The default PIN setting 0000 is not accepted First change the PIN as described in chapter Ch...

Page 70: ...ne Discreet ringing is available on your phone as an alternative to the usual ringing If dis creet ring is activated the phone rings only once This function must be stored under a Foxkey or a function key see Chapter Configur ing keys page 107 Menu Press the Menu Foxkey Call features Scroll to Call features and press the Select Foxkey Pick up Scroll to Pick up and confirm with the Ok Foxkey Genera...

Page 71: ...s Guide Function Codes on the Aastra DocFinder Tracking a malicious call Your are being threatened or molested by a call You want to identify the caller Using the MCID Malicious Call Identification function the provider records the fol lowing call data Your phone number the caller s phone number and the date and time of the call MCID has to be enabled by your provider Your provider will inform you...

Page 72: ...ot configured a call routing the default setting all phones are ringing is used as standard This function can also be stored under a configurable key see chapter Configuring keys page 107 Activating ring alone You wan to specify which of your phone shall ring when you receive a call Menu Activating personal call routing Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey ...

Page 73: ...ng Unlike Intrusion you will receive neither a visual nor an acoustic signal This means you cannot reject Silent intrusion The third user s microphone remains switched off He can however intrude on the call at any time by enabling his micro phone or pressing the Intrusion function key Your system administrator can allocate this function to a configurable key Note When you have activated ring alone...

Page 74: ...a certain amount of time after login e g after 6 hours and 30 minutes At a certain time e g 6 30pm Notes You can only log in to a phone if no other user has yet logged in to that phone for free seating purposes You can only log on once to a Free Seating phone The moment you log in to another free seating phone you are automatically logged off the original phone Notes If no user is currently logged...

Page 75: ...tact your system administrator for more information Note The default PIN setting 0000 is not accepted First change the PIN as described in chapter Changing the PIN page 98 or use the function code 47 see User s Guide Function Codes on the AastraDocFinder If you have forgot ten your PIN your system administrator can reset it to the default setting Log out Log out free seating Press the Log out Foxk...

Page 76: ...ations system the fol lowing additional features are also available on your phone PIN telephony The PIN telephony b is part of OpenCount The possible applications of the PIN telephony depend on the area of use for example in the area of health care and accommodation hotel Independently from the phone you can make external calls for a fee The credit may be limited You can charge the charges and the...

Page 77: ...quisites Staff phone Your phone must be capable of signalling alarm signals from the Aastra Alarm Server Patient phone The patient phone must support the Announcement function and allow hands free operation Both settings have to be activated If the phone does not support this func tion the response procedure is as follows Analogue phones ring in the normal way The patient himself must answer the c...

Page 78: ...t to the bed The alarm ends and the alarm signal is deleted from the staff phone Direct response without a triggered alarm You can execute the direct response function without the patient having triggered an alarm first This function must be stored under a function key see chapter Configuring presence presence profile page 107 Note Direct response is a special variation of the intercom feature see...

Page 79: ...tline destination number If the user does not dial another phone number during this predefined time or puts the handset back down again a connection with the Hotline number is automatically set up If the hotline destination number i e the nursing staff is busy the call is routed according to the system configuration Contact your system administrator for more information Hotline for internal users ...

Page 80: ...e You can then enter the function commands and function codes Function code Using remote control from a third party phone 1 Enter function code 06 2 Enter your phone number 3 Enter your PIN 4 Enter the function code for activating deactivating the function you want Pick up the handset You hear the acknowledgement tone Put the handset on hook The function is activated deactivated Note The default P...

Page 81: ...ts up this tells you when a team partner is busy The Team key flashes to indicate that the team partner is receiving a call If for example level 3 of the expansion key module Aastra M535 is activated and the Team key on level 1 receives a call the call is signalled by the red blinking LED in posi tion 1 For more information about the Aastra M535 expansion key module please refer to chapter Using t...

Page 82: ...lling tone Press the Team key You are through to the person who is calling your team partner Note Depending on the Team key s configuration you are immediately connected with your team partner s caller as soon as you pick up the handset see chapter Store a team partner under a key team key page 110 Initiating an announcement to a team partner using a handset Pick up the handset You hear the dialli...

Page 83: ...astra M535 is activated and the Line key on level 1 receives a call the call is signalled by the red blinking LED in posi tion 1 For more information about the Aastra M535 expansion key module please refer to chapter Using the Aastra M535 expansion key module page 28 A red LED signals an external call a green LED an internal call You are free to choose your own Personal key Answering a call on a L...

Page 84: ...ey You are connected with your call partner via a Line key and decide to park the call You can park your call partner on the current Line key Phone number Enter the phone number Press a free Line key The Line key is lit The line is selected Pick up the handset The phone number is dialled Note Depending on the configuration of a Line key the caller is called directly in hands free mode see chapter ...

Page 85: ...essing a key The active call is automatically parked locally Parking the call and switching lines Press the Line key you want The active call is parked The call on the selected line is activated To retrieve a parked call Press the relevant Line key You are now back through to the parked call partner Note You cannot take a call on a line between two other call parties by pressing the corresponding ...

Page 86: ...to suit your per sonal requirements Display 87 Setting the ringing properties Audio 89 Hands free and headset settings 91 General settings 97 Protect yourself against calls 101 Phone Book Management 102 Configuring voice mail 104 Configuring presence presence profile 105 Configuring keys 107 Configuring Line Keys 115 Formulating functions 117 ...

Page 87: ...ower supply Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Display Scroll to Display and press the Select Foxkey Display setting Scroll to the required display settings and press the Modify Foxkey Display setting Select the required setting and confirm with the Ok Foxkey The setting is stored Ok Hide Wake up call has expired a Press the Ok Foxkey Wake up call st...

Page 88: ...ty The backlight setting for the display of the Aastra M535 is taken from the phone Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Display Scroll to Display and press the Select Foxkey Display setting Scroll to the required display settings and press the Modify Foxkey Select the required setting and confirm with the Ok Foxkey The setting is stored ...

Page 89: ... while the phone is ringing Setting the volume during a call You want to adjust the volume while in a call You have to set the volume of handset and loudspeaker separately The new volume will remain stored even after the call is ended Quieter Press the key Louder Press the key Quieter Press the key during the call Louder Press the key during the call Note The volume cannot be modified if you are i...

Page 90: ...ging is displayed with Play alarm melodies A list of the Alarm melodies is for listening under Menu Settings General Alarm melodies available Note Please note that the ringing volume may be reduced if Aastra 5380 is not connected to the power supply Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Audio Scroll to Audio and press the Select Foxkey Audio setting Scr...

Page 91: ...hoose whether your phone should immediately and automatically activate hands free operation after one ring for internal calls or announcements Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Audio Scroll to Audio and press the Select Foxkey Autom Hands free Scroll to Automatic hands free and press the Modify Foxkey Audio setting Select the setting value for which...

Page 92: ...er which headsets are particularly well suited for this phone When you connect a Bluetooth headset see chapter Activate Bluetooth operation and Bluetooth device Aastra 5380 5380ip only page 94 the headset is automati cally activated Notes To avoid damages on the phone always disconnect the phone from the mains power first before you install a DHSG Digital Hook Switch headset To find out how to mak...

Page 93: ...llation Fit foam spacers on the connector side of the Bluetooth module for the position of the foam spacer see figure 1 The spacer ensures that the Bluetooth module sits securely Carefully remove the cover for the Bluetooth module on the underside of the phone using a suitable screwdriver see figure 2 Connect the Bluetooth module Make sure it is securely fitted see figure 3 Fit the cover for the B...

Page 94: ...soon as you have connected a Bluetooth module to your terminal you can activate the Bluetooth operation and connect Bluetooth devices Contact your system admin istrator to install a Bluetooth module The phone automatically discovers a Bluetooth device and activates the Bluetooth operation You can activate or deactivate the Bluetooth manually Note If electronic components are touched electrostatic ...

Page 95: ...evice and press Select Foxkey Activate and select the device you want and enter the Bluetooth device PIN Device is paired and are displayed Paired devices List of paired devices Scroll to Paired devices and press the Select Foxkey List is displayed Select the device you want Notes The list is limited to 4 Bluetooth devices Remove a device before you con nect another one When the phone has been res...

Page 96: ... Bluetooth Activating deactivating Bluetooth operation manually Scroll to Bluetooth and press the Modify Foxkey Activating or deactivating Bluetooth operation The setting is stored is displayed Note An activated Bluetooth mode does not imply that a Bluetooth connection is running ...

Page 97: ...ring the DTMF mode You want to decide whether the DTMF mode is to be activated or deactivated as default on your phone Menu Press the Menu Foxkey Language Scroll to Language and press the Modify Foxkey The set language is displayed with Language Select the required language and confirm with the Ok Foxkey The display text appears in your selected language Menu Press the Menu Foxkey Settings Scroll ...

Page 98: ...t be available Note Your PIN applies to all your phones Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey PIN Scroll to PIN and press the Modify Foxkey The display shows Old PIN Old PIN Enter the old PIN and confirm with the Ok Foxkey The display shows New PIN New PIN Enter the new PIN and confirm with the Ok Fo...

Page 99: ...ur phone displays some minutes after the idle state As screensaver you can select between clock round and square Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Idle text Scroll to Idle text and press the Modify Foxkey Text Enter the text and confirm with the Ok Foxkey The text is stored Note You can use the C...

Page 100: ... Screensaver Scroll to Screensaver and press the Modify Foxkey Display setting Activating screensaver with the clock type you want or deactivating and con firm with the Ok Foxkey The setting is stored Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey General Scroll to General and press the Select Foxkey Own ID Scroll to Own ID and press the Select Foxkey Name call ...

Page 101: ...one else is trying to reach you You can either answer or reject this second call Intrusion A third participant can intrude into your active call and listen to your con versation Announcement You can address internal users directly via their loudspeaker where available without waiting for a reply similar principle to that of an inter com system Call forwarding Incoming calls are forwarded directly ...

Page 102: ... number it is recommended to enter the number in canoni cal format country code national destination code call number Press the key to insert You can store the call number in one of the following formats 0 004132655xxxx 004132655xxxx 9 004132655xxxx 41 32 655xxxx Press the phone book key Private contacts Scroll to Private contacts and press the Select Foxkey New Press the New Foxkey Save Enter the...

Page 103: ... contacts and press the Select Foxkey Entry Changing an entry Select the entry you want and press the Edit Foxkey Name phone no Modify the contact data and confirm with the Ok Foxkey Entry Deleting an entry Select the entry you want and press the Delete Foxkey The entry is now deleted Menu Press the Menu Foxkey Call lists Scroll to Call lists and press the Select Foxkey Call list Select the call l...

Page 104: ...ngs Scroll to Greetings and press the Ok Foxkey Greeting Renaming greeting Select the greeting you want and press the Edit Foxkey Give each of your personal greetings the relevant name and confirm with Ok Greeting Record the greeting Select the greeting you want and press the Record Foxkey Now record your personal greeting text Note You can improve the voice quality by recording the text through t...

Page 105: ...call is to be signalled see chap ter Activating personal call routing page 72 Keep settings as is Calls are routed according to your settings Call routing ID 1 5 Your personal call routing number Call forwarding Specify where you want a call to be forwarded to see chapter For warding calls Call forwarding page 58 Keep settings as is Calls are routed according to your settings Call forwarding off a...

Page 106: ...for presence profile 1 Open the presence menu scroll to the profile you want and press the Modify Foxkey 2 Make the setting you want and confirm with the Ok Foxkey Presence profile is changed Modify To change the presence profile 1 Open the presence menu scroll to the profile you want and press the Modify Foxkey 2 Make the setting you want and confirm with the Ok Foxkey Presence profile is changed...

Page 107: ...onfigurable key The key assignment is retrievable at any time You can assign each key with a specific action type so you can trigger a particular action by simply pressing that key Choice available Number key To store the phone number Function key Activate deactivate or execute a function Team key Organisation within the team Line key Setting up a key phone Line keys must be set up by your system ...

Page 108: ...Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Keys Foxkey Scroll to Keys Foxkey Select and press the Foxkey you want Display shows choice of key types Number key Scroll to Number key and press the Select Foxkey Enter phone number and name and confirm with the Ok Foxkey The phone number is now stored long To store a phone number under a configurable key presence key ...

Page 109: ...xkey Keys Foxkey Scroll to Keys Foxkey Select and press the Foxkey you want Display shows choice of key types Function key Scroll to Function key and press the Select Foxkey The currently set function is displayed with Function Select the function you want and press the Select Foxkey The further prompting depends on the function see Chapter Supplemen tary features page 35 Once you have made all th...

Page 110: ...irectly using automatic hands free operation pick ing up the handset and pressing the Team key The following audio settings are possible Ring Melody Speed Answer Notes The selection of functions can be found in the chapter Function selection for configurable key page 112 In addition to the large number of predefined functions you can also write your own function For more information please refer t...

Page 111: ... Select the required setting and confirm with the Ok Foxkey The setting is stored Setting possibilities for answering Key to answer the call by pressing theTeam key Handset to answer by picking up the handset and Hands free to answer automatically with hands free Notes The Handset and Hands free settings only work when the ringing signal is activated If you select answer using Handset or Hands fre...

Page 112: ...o Reply CFNR page 59 Switch group x This function lets you route calls and functions via switch groups Each switch group has three switching positions The default position is 1 Control output You can control external electric equipment or installations using control outputs For example you can use your phone to open and close electric gates or to switch the lights on or off throughout a building W...

Page 113: ...nd with green indicator LED Park With this function you put your call partner on hold without using a phone line as a result For further information refer to chapter Parking a call part ner page 51 Do not disturb With this function incoming calls are automatically forwarded to a specific destination For further information refer to chapter Activating protection against call types page 101 Hands fr...

Page 114: ...ctive call The recordings are stored in your individual e mailbox only For further information refer to chapter Recording a call page 52 Direct response This function allows you to set up a call connection to a patient in hands free mode For further information refer to chapter Direct response page 77 PIN call Independently of the phone you can for a fee make external calls The credit may be limit...

Page 115: ...ic hands free operation is not available The following audio settings are possible Ring Melody Speed Answer Notes A Line key can only be allocated to a configurable key To find out how to use a line key refer to the Chapter Making calls using the Line key page 126 long Press the Line key you want and hold it down for a moment The display shows the Line key and the properties with which you can con...

Page 116: ...setting is stored Setting possibilities for answering Key to answer the call by pressing the line key Handset to answer by picking up the handset and Hands free to answer automatically with hands free Notes The Handset and Hands free settings only work when the ringing signal is activated If you select answer using Handset or Hands free you must also specify the Priority with 1 being the highest p...

Page 117: ...User s Guide User s Guide Function Codes on the Aastra DocFinder You can use function commands to define a function to suit your personal require ments A function can consist of one or more function commands function codes and the phone number The following function commands are available A Seize line with highest priority I Seize line H Seize line in hands free mode X Disconnect P Pause 1 second ...

Page 118: ...ber I 27118002311 I Seize line 27 function code for activate presence status 1 presence profile 1 absent 1800 2311 time and date until which you are absent 4 Type in the second number I 27 I Seize line 27 function code for deactivate presence status 5 Press the Save Foxkey Key assignment is stored Notes Functions that are not available via the menu can be activated using function codes see User s ...

Page 119: ... Operator phone This section explains the options provided by your Aastra 5380 5380ip with Aastra M535 when it is registered on the system as an operator phone Information on the operator phone 120 Setting the operator phone 123 Using an operator phone 125 ...

Page 120: ...ure fur ther line keys at any time Use your Aastra 5380 5380ip as normal phone and the Aastra M535 as operator phone with its specific features Aastra M535 The Aastra M535 contains all information of your operator phone A Line key is stored on level 1 but all 3 levels are used as information display Use the shift key to scroll through the levels to display all call information Keys that are not us...

Page 121: ...one number and callers obtain the busy tone Queue With an operator phone several calls can be received at the same time without it being busy However the operator phone user can only process one call at a time If all your Line keys are busy all further calls are routed to a queue and listed on the dis play The operator phone can handle up to ten calls simultaneously via its keys however there may ...

Page 122: ... phone one company system Internal call forwarded to operator phone Red flashing external Green flashing internal External call Company A Red flashing External call forwarded to operator phone Company A Red flashing External call Company B Red flashing External call forwarded to operator phone Company B Red flashing Connected Red external Green internal Parked Red flashing external Green flashing ...

Page 123: ...he display shows the properties with which you can configure the Line key Audio setting Select the required audio setting and confirm with the Ok Foxkey Setting possibilities for ringing Off for no ringing tone On for instant ringing tone and ringing tone After 10s After 20s and After 30s and confirm with the Ok Foxkey Melody and Speed You can listen to each setting using the Test Foxkey Setting p...

Page 124: ...insert for no entry long Setting the operator phone using a function key Press and hold down the operator phone Line key Display shows choice of key types Operator phone Scroll to Operator phone and press the Select Foxkey The setting is stored Note The last Line key can only be deleted by your system administrator When the last Line key is deleted your Personal key is deleted as well and your pho...

Page 125: ...ey you are connected with the call on the line with the highest priority When your phone is in idle state and you receive a call this call is signalled on the first line key and with a text message in the display The text message automatically disap pears shortly after If you keep a line key pressed down for approx 2 seconds while it is lit the caller s information is displayed The text message au...

Page 126: ...key using the operator phone Each Line key has its own phone number in other words when you make a phone call you transfer the phone number belonging to the active Line key The call charges are recorded separately for each Line key Pick up the handset Connection with the line with the highest priority Or 1 Press the Line key The line is selected 2 Pick up the handset Connection with the selected l...

Page 127: ...he Park Foxkey Line key flashes slowly is displayed To retrieve a parked call Press the relevant Line key You are now back through to the parked call partner is displayed Note If you have several calls in parallel and you press another line key the other call is automatically parked Parking the call and switching lines Press the new line key you want The active call is parked The call on the selec...

Page 128: ...hange signal Transfer of the external call without prefix Put the handset on hook The internal user has taken the exchange access The operator phone switches to the idle state Phone number Transfer of the external call with prefix Enter the phone number you want Transfer without prior notification Put the handset on hook The internal user has taken the call The operator phone switches to the idle ...

Page 129: ...m You receive a call The LED next to the line key begins to flash The display shows whether the call is intended for Company A or B Menu Press the Menu Foxkey Settings Scroll to Settings and press the Select Foxkey Operator phone Scroll to Operator phone and press the Select Foxkey Substitution Activating the substitution Scroll to Substitution and press the Select Foxkey Substitution is now activ...

Page 130: ...ine key allows you to appear as Company A or B Call lists are not kept separately according to company The call charges are recorded separately for each company A substitution will apply equally to both companies To phone on behalf of Company A Press a free Line key once The Line key is lit The line is selected To phone on behalf of Company B Press a free Line key twice The Line key is lit The lin...

Page 131: ...en enter the function commands and function codes Function code Using remote control from a third party phone 1 Enter function code 06 2 Enter your phone number 3 Enter your PIN 4 Enter the function code for activating deactivating the function you want Pick up the handset You hear the acknowledgement tone Put the handset on hook The function is activated deactivated Note The default PIN setting 0...

Page 132: ... Reception telephone This section explains the options provided by your Aastra 5380 5380ip when it is registered on the system as an reception telephone a Information on the reception phone 133 Operate reception telephone 137 Carrying out some settings 141 ...

Page 133: ...responsibility to ensure that a guest checks in and out with out any problem You can manage check in check out and many other settings and actions for your guest on your Aastra 5380 5380ip Your Aastra 5380 5380ip gives you a better overview by providing you with a room occupation list as well as a list of active and expired wake up calls Display symbols Room status Room vacant Room occupied Room c...

Page 134: ...n menu press the key once to have direct access to the reception menu You can save this function on a Foxkey or on a configurable key of the Aastra M530 or Aastra M535 expansion key module Room configuration menu type in the room number to have direct access to room configuration You can save this function on a Foxkey or on a configurable key of the Aastra M530 or Aastra M535 expansion key module ...

Page 135: ...key Save the name or standard name and confirm with the Ok Foxkey The function key is now stored Name Save the name or standard name and confirm with the Ok Foxkey The function key is now stored long Delete function key Press the configurable key on the Aastra M535 and hold it down for a moment Display shows choice of key types The currently set function is displayed with No function Scroll to No ...

Page 136: ...e you want and press room key Settings can be made in function mode long Delete room key Press the configurable key on the Aastra M535 and hold it down for a moment Display shows choice of key types The currently set function is displayed with No function Scroll to No function and confirm with the Ok Foxkey The key configuration is cleared ...

Page 137: ...Press the room key you want on Aastra M535 Note If during check in the room still has an open status for instance if the room is occupied or has not yet been cleaned a report appears on the display If nec essary first process the report or select another room and start the check in operation afresh Guest name Enter the guest s name and confirm with the Ok Foxkey The room configuration view is disp...

Page 138: ... Press Aastra M535 function key for Check out mode The room key LED indicates the room status Red Occupied green Free off Vacant but cleaning status Not inspected Room key Press the room key you want on Aastra M535 Note If during check out the room still has an open status for instance if a notifica tion is available or the room telephone is still being used a report appears on the display First p...

Page 139: ...k Foxkey Press the End key to confirm the wake up call Wake up call is now stored Note An overview of set wake up calls is also available via Menu Menu Reception Wake up call Change Delete Wake up call Modify wake up call Press function key on Aastra M535 for Wake up call mode Room key Press the room key you want on Aastra M535 The set wake up call is displayed Modify Select the setting you want a...

Page 140: ...Note An overview of set wake up calls is also available via Menu Menu Reception Wake up call Change Delete Wake up call expired Hide Wake up call has expired Press the Ok Foxkey Wake up call is expired Delete Delete Wake up call has expired Press the Delete Foxkey Wake up call is now deactivated If you delete the display for a daily wake up call the wake up call is auto matically reset Notificatio...

Page 141: ...ions activate this setting to allow the alternative telephony permissions defined by your hospitality manager Contact your hospitality manager for more information Surcharge calculator if necessary select here an appropriate surcharge calculator Ask your hospitality manager for the values with which the surcharge calculator are configured Room to room set the setting to ON when a guest is checking...

Page 142: ...uration Scroll to Room configuration and press the Select Foxkey Room number Type in the room number you want and confirm with the Ok Foxkey You have an overview of the set room configuration Modify Select settings with the Modify Foxkey then confirm with the Ok Foxkey Settings are saved ...

Page 143: ...calculator Room ro room call Hotline Menu Press the Menu Foxkey Reception Scroll to Reception and press the Select Foxkey Room status Scroll to Room status and press the Select Foxkey An overview of all the rooms appears Room number Actions when a room is vacant 1 Select the room you want and press the Check in Foxkey 2 Type in the guest s name 3 Configure the room as you want in room configuratio...

Page 144: ...ck out Delete guest data this is where you specify whether the data input about a departing guest is deleted when the guest is leaving or only when the next guest is checked in Print bill the list of all phone calls including call charges is printed out Menu Press the Menu Foxkey Reception Scroll to Reception and press the Select Foxkey Enhanced settings Scroll to Enhanced settings and press the S...

Page 145: ...again after you have finished the check out operation You can print the last bill for each room Menu Press the Menu Foxkey Reception Scroll to Reception and press the Select Foxkey List of last bills Scroll to List of last bills and press the Select Foxkey Room number Select the room you want and confirm with the Ok Foxkey Printing bill ...

Page 146: ...hese sections explain the setup options available with your phone Equipment provided 147 Options 148 Setting up and mounting the phone 149 Connect Aastra 5380 152 Connect Aastra 5380ip 153 Aastra M530 Aastra M535 expansion key module optional 155 Labelling the Aastra M530 expansion key module 157 ...

Page 147: ...p 147 eud 1282 1 3 R3 0 04 2013 Equipment provided Telephone and handset Handset connection cable Telephone connection cable Aastra 5380 Stand rest can also be used as a mounting frame for wall mounting Quick User s Guide and safety information Ctrl Alt EL 3 L 3 B ...

Page 148: ... 5380 Aastra 5380ip eud 1282 1 3 R3 0 04 2013 Options Plug in power adapter Expansion key module Aastra M530 with write on labels incl stand rest and connection cable Expansion key module Aastra M535 with display incl stand rest and connection cable ...

Page 149: ... back of the phone until it snaps into place Insert the stand rest as indicated on the installation diagram until it snaps into place Connecting the handset Plug the connector on the shorter straight extremity of the handset cord into the socket on the handset Plug the connector at the loose extremity of the cord into the handset socket on the underside of the phone To relieve the strain on the ca...

Page 150: ... to Chapter Connect Aastra 5380 page 152 and Con nect Aastra 5380ip page 153 Insert the phone into the stand rest horizontally Figure C 1 and slide downwards Figure C 2 Unscrew the cams for holding the handset Figures D 1 to D 3 Insert the handset Notes As there is only a limited amount of space between the sockets on the back of the phone and the wall on which it is mounted you need to use a ribb...

Page 151: ... 0 04 2013 Dismantling Desk phone Disconnect the phone cord and remove Carefully pull the stand rest away in the opposite direction Wall set Carefully slide the phone upwards out of the stand rest Disconnect the phone cord and remove 1 2 1 2 3 A B C D 151 mm 145 mm 130 mm 65 mm 3 5 mm ...

Page 152: ... strain on the cable feed the cable through one of the cable guides on the stand rest Plug the other end of the cable into the phone socket outlet Set channel selector switch on the underside of the phone Contact your system administrator for more information Logging your phone on Your system administrator has to prepare the system before you can log on your phone Telephone connection Connecting t...

Page 153: ...e any doubts about your phone s connection Connecting the LAN cord not included in the scope of delivery to a LAN socket Connecting to the IP network Connecting a PC if required Connecting the handset Headset connection Connecting the power supply Connecting the Aastra M530 Aastra M535 expansion key module Note Your system administration will take care of the IP addressing and the commis sioning o...

Page 154: ...n on the cable feed the cable through one of the cable guides on the stand rest Connecting the power supply If your LAN supports Power Over Ethernet PoE the phone will be powered via the LAN cord and you will not require a power adapter If your LAN does not support PoE or if you have installed a switch between the LAN and the phone that does not support PoE you will need the optional power adapter...

Page 155: ...35 expansion key modules with 3x15 con figurable keys to your phone You can freely combine Aastra M530 and Aastra M535 Each key has an LED for visual signalling Connections Connecting the Aastra M530 Aastra M535 expansion key module ConnectingfurtherAastra M530 Aastra M535expansionkeymodules symbol on Aastra M530 Connecting further Aastra M530 Aastra M535 expansion key modules or power supply symb...

Page 156: ...g cable through the strain relief on the underside of the Aastra M530 Aastra M535 expansion key module Plug the phone cord back into the socket on the underside of the phone The expansion key module Aastra M530 Aastra M535 is now ready for operation Depending on the type of power supply you may need additional power supply units for your expansion key modules If there is an under supply of power a...

Page 157: ... found on the Aastra 400 DocFinder You can fill out the fields directly on your PC and then print out the labels Label the write on labels on the PC print them Page scaling for printing none and cut them out Carefully remove the transparent cover next to the configurable keys Place the write on labels into the recesses next to the configurable keys Carefully replace the transparent cover ...

Page 158: ...d 1282 1 3 R3 0 04 2013 Further information The following sections contain more useful information about your phone Troubleshooting 159 Declaration Open Source Software Aastra 5380ip 160 Communication system and software versions 161 ...

Page 159: ...hone page 62 Freely configurable keys cannot be configured The configuration may be locked Unlock your phone see chapter Unlocking your phone page 62 The key for a reconfiguration may be locked in the system Contact your system administrator for more information The expansion key module Aastra M530 Aastra M535 possibly has not sufficient power supply Contact your system administrator for more info...

Page 160: ...listed below are available at www aastra com docfinder Public GNU source document type The licence texts for the GPL and LGPL are also stored on the phone itself and can be viewed using the integrated web interface URL IP address of your phone Please read through the text carefully to find out all you need to know about your rights with regard to the licences concerned This product contains the fo...

Page 161: ...se Instructions but the system will not let you Some communication systems or software versions do not support all the features The corresponding text sections are identified by a letter inside square brackets a The list below indicates which system versions support the relevant features Contact your system administrator for more information R2 0 R3 0 a X b X X c d ...

Page 162: ...ssage 60 to voice mail 60 Unconditional 58 Call key 16 Call list 39 40 Call routing 72 Call waiting answering 45 on an internal user 44 Protection setting 101 Callback answering 43 requesting 42 Changing the PIN 98 Charges 21 47 68 Check in 137 Check out 138 Clearing a key 111 CLIP 71 CLIR 71 Communication system 100 161 Conference call 49 Configurable key 16 Configuring key 107 Line keys 115 pres...

Page 163: ...y information 6 Do not disturb 101 Document designation 13 Document information 13 DTMF 68 Configuring 97 Mode 68 E Editing a phone book entry 103 End key 16 Ending a call 21 Enquiry call during a call 48 Equipment provided 147 Exclusion of liability 8 Expansion key module Aastra M530 Aastra M535 155 Connections 155 LED 28 F First time operation 146 Formulating functions 117 Forwarding Call forwar...

Page 164: ... 108 O One number user concept 7 Open listening 23 Open Source Software 160 OpenCount 76 Operate reception telephone 137 Operating elements 15 Operator phone Aastra M535 120 Call to a two company system 130 Call to Line key 125 Call to Personal key 125 Calls to a two company system 129 Calls using the Line key 126 Deleting a Line key 124 Explanation 120 Line keys 120 Making a call 125 Making calls...

Page 165: ...Software version 161 Storing a function under a key 109 a phone number under a key 108 the contact in the phone book 103 the phone number in the phone book 103 Supplementary features 35 Suppressing your call number 71 Surcharge calculator 141 T Team key Using the Team key 81 Team partner Calling a team partner 81 Substituting for a team partner 82 Team Announcement to team partner 82 Organisation ...

Page 166: ...ucts are manufactured in conformity with RoHS 2011 65 EU The product specific declarations of conformity can be found on the Aastra 400 DocFinder www aastra com docfinder Exclusion of liability Aastra is a registered trademark of Aastra Tech nologies Limited Technical modifications and product availability subject to change without notice Copyright 2013 Aastra Technologies Limited ...

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