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Page 20

Introduction to Your Palm V™ Organizer

Three ways to enter data

There are three ways to enter data into your organizer:

■

Using the onscreen keyboard

■

Using Graffiti writing

■

Entering or importing data in Palm Desktop software and then

synchronizing with your organizer

Onscreen keyboard

When you create or edit a record in an application such as Address
Book, you can open the onscreen alphabetic and numeric keyboards
to enter data.

After a keyboard is open, you can tap to open any of the other
keyboards, including the international keyboard. See “Using the
onscreen keyboard” in Chapter 2 for more information.

Note:

You cannot enter Graffiti characters while using the onscreen

keyboard.

Tap here for
alphabetic keyboard

Tap here for numeric
keyboard

Backspace

Carriage return

Tab

Caps lock

Caps shift

Tap here to display
alphabetic keyboard

Tap here to display
numeric keyboard

Tap here to display
international keyboard

Alpha

Numeric

International

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Summary of Contents for Palm V

Page 1: ...Handbook for the Palm V Organizer ...

Page 2: ...is software 3Com Corporation and its subsidiaries assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup cop ies of all important data on other media to protect against data loss Important Please read the 3Com End User Software License Agreement contained in this handbook before using the accompanying sof...

Page 3: ...ng applications 16 Using menus 17 Three ways to enter data 20 Customizing your organizer 23 Chapter 2 Entering Data in Your Palm V Organizer Using Graffiti writing to enter data 25 Writing Graffiti characters 25 Graffiti tips 27 The Graffiti alphabet 28 Writing capital letters 29 Writing numbers 29 Graffiti numbers 30 Writing punctuation marks 30 Additional Graffiti punctuation 31 Writing symbols ...

Page 4: ...ssigning a password 44 Changing or deleting a password 45 Locking your organizer 45 Recovering from a forgotten password 46 Chapter 4 Using Your Basic Applications Overview of basic applications 48 Date Book 48 Address Book 49 To Do List 50 Memo Pad 51 Calculator 51 Expense 52 Common tasks 53 Creating records 53 Editing records 53 Deleting records 55 Purging records 56 Exchanging and updating data...

Page 5: ...ng special filters 129 Truncating e mail items 133 Mail menus 134 Beaming information 135 Chapter 6 Advanced HotSync Operations Selecting HotSync setup options 139 Customizing HotSync application settings 142 IR HotSync operations 144 Preparing your computer for infrared communication 144 Configuring HotSync Manager for infrared communication 147 Performing an IR HotSync operation 148 Returning to...

Page 6: ...71 Selecting a service 171 Entering a user name 172 Entering a password 173 Selecting a connection 173 Adding telephone settings 174 Connecting to your service 176 Creating additional service templates 177 Adding detailed information to a service template 177 Login scripts 180 Creating a login script on your organizer 181 Plug in applications 183 Deleting a service template 183 Network preferences...

Page 7: ...ng existing sample templates 208 Determining the layout of the Expense Report 209 Labels 209 Sections 210 Analyzing your custom Expense Report 211 Programming the mapping table 212 Using applications other than Microsoft Excel 216 Expense file details 216 Appendix D Non ASCII Characters for Login Scripts Use of char 217 Carriage return and line feed 217 Literal characters 218 Warranty and Other Pr...

Page 8: ...Page viii Handbook for the Palm V Organizer ...

Page 9: ... that come with it It walks you through Locating all the parts of your organizer Viewing and entering data Using your organizer with your computer Personalizing your organizer with your own preference settings After you become familiar with the basic functionality of your organizer you can use the rest of this handbook as a reference for less common tasks for maintaining your organizer and also as...

Page 10: ...Page 2 About This Book ...

Page 11: ...ls in Date Book so you can view them by the day week or month you can even set an alarm to remind you of important meetings Keep all your contact names addresses phone numbers and other details in Address Book so you can find them as soon as you need them Add your tasks to To Do List prioritize them so you don t overlook them and assign them a due date To make sure you don t lose any of this impor...

Page 12: ...d communication device Macintosh compatibility You can connect your organizer to your Macintosh using the PalmConnect Serial Kit or PalmConnect USB Kit sold separately Upgrade Information If you already own a PalmPilot organizer or Palm III organizer 3Com recommends that you install the version of Palm Desktop software that comes with your new Palm V organizer into the same folder as your current ...

Page 13: ...onduits click Change and select the option Desktop overwrites handheld Then click Done See Customizing HotSync application settings in Chapter 6 for more information 7 Place your new organizer in the cradle and press the HotSync button If the Select User dialog box appears select your username Note If you customized the modem setup on your old organizer you must re enter the modem init string Each...

Page 14: ...organizer on or off and controls the backlight feature If your organizer is turned off pressing the power button turns the organizer on and returns you to the last screen you viewed Press the power button to turn the organizer off If you have difficulty seeing the information onscreen use the backlight to illuminate your screen Press the power button and hold it down for about two seconds to turn ...

Page 15: ...rea where you write letters and numbers using the Graffiti alphabet See Chapter 2 to learn how to write Graffiti characters Scroll button Displays text and other information that extends beyond the area of the organizer screen Pressing the lower half of the scroll button scrolls down to view information below the viewing area and pressing the upper half of the button scrolls up to view the informa...

Page 16: ... pencil IR port Uses infrared technology to transmit data to and receive data from other Palm Computing platform handhelds and to perform HotSync operations See Beaming information in Chapter 5 and IR HotSync operations in Chapter 6 for more information Reset button Under normal use you should not have to use the reset button See Appendix A for information about when and how to use the reset butto...

Page 17: ...er as well as update the information between your organizer and computer using HotSync technology Note The cradle must be plugged into the serial COM port at the back of your computer Your organizer requires a dedicated port It cannot share a port with an internal modem or other device If you are unsure about the exact location of the serial port on your computer refer to the user s manual supplie...

Page 18: ...e for a few minutes each day to recharge the battery to full capacity If the battery gets low your organizer displays a warning message If this occurs perform a HotSync operation and then recharge the battery as soon as possible If your organizer shuts down you still have about a week to recharge the battery before you lose the data on your organizer An additional connection is made from the back ...

Page 19: ...hanges you make on your organizer or Palm Desktop software appear in both places after you synchronize With Palm Desktop software you can do the following Work with your organizer applications on your computer Palm Desktop software duplicates the Date Book Address Book To Do List and Memo Pad applications on your organizer so you can view enter and modify any data stored on your organizer Back up ...

Page 20: ... original diskettes in a safe place Refer to your computer s manual or operating system documentation if you need information about locking or copying diskettes Do not simply copy the Palm Desktop software files to your computer s hard disk You must use the installer to place the files in their proper locations and to decompress the files To install Palm Desktop software 1 Exit any open programs i...

Page 21: ...omputer The connection software called a conduit lets you synchronize the data between your organizer and your PIM If the installation program detects that you have Microsoft Outlook on your computer the program lets you choose between installing Palm Desktop software or installing the conduit for Outlook so that you can use that application as your PIM For information on the availability of condu...

Page 22: ...that when you tap an element on the screen the organizer can detect exactly which task you want to perform Important Always use the point of the stylus for tapping or making strokes on the organizer screen Never use an actual pen pencil or other sharp object to write on the organizer screen With your organizer turned on you can tap the organizer screen to do many operations such as the following O...

Page 23: ...find text anywhere in your data abc With the cursor in an input field tap the dot to activate the alphabetic keyboard 123 With the cursor in an input field tap the dot to activate the numeric keyboard Check box When a check mark appears in a check box the corresponding option is active If a check box is empty tapping it inserts a check mark If a check box is checked tapping it removes the check ma...

Page 24: ...he display one line at a time To scroll to the previous page tap the scroll bar just above the slider To scroll to the next page tap the scroll bar just below the slider You can also scroll to the previous and next pages by pressing the upper and lower portions of the scroll button on the front panel of the organizer Next previous arrows Tap the up and down arrows to display the previous and next ...

Page 25: ... your organizer tap the scroll bar to see all of your applications Tip To find an application quickly you can write the Graffiti character for the first letter of its name The Applications Launcher scrolls to the first application with a name that begins with that letter You can also assign application icons to different categories See Categorizing applications in Chapter 3 Using menus Menus on yo...

Page 26: ...ins the command you want to use The menus and menu commands that are available depend on the application that is currently open Also the menus and menu commands vary depending on which part of the application you re currently using For example in Memo Pad the menus are different for the Memo List screen and the Memo screen Graffiti menu commands Most menu commands have an equivalent Graffiti Comma...

Page 27: ...in the Edit menu draw the Command stroke followed by the letter s Note Command mode is active for approximately two seconds so you must write the command letter immediately to choose the menu command Displaying online tips Many of the dialog boxes that appear on your organizer contain an online Tips icon in the upper right corner Online tips anticipate questions you have in a dialog box provide sh...

Page 28: ...n the onscreen alphabetic and numeric keyboards to enter data After a keyboard is open you can tap to open any of the other keyboards including the international keyboard See Using the onscreen keyboard in Chapter 2 for more information Note You cannot enter Graffiti characters while using the onscreen keyboard Tap here for alphabetic keyboard Tap here for numeric keyboard Backspace Carriage retur...

Page 29: ...talling and removing applications in Chapter 3 for installation instructions The Memo Pad application is ideal for practicing Graffiti writing This section explains how to open Memo Pad and use it to practice Graffiti writing To open Memo Pad 1 Press the Memo Pad application button 2 Tap New Note A blinking cursor appears on the first line of the new memo to indicate where new text will appear See...

Page 30: ...re perform a HotSync operation to synchronize your organizer with your computer See Exchanging and updating data HotSync operations in Chapter 4 for more information Importing data If you already have data in a database on your computer you can import it into Palm Desktop software You can import data stored in computer applications such as spreadsheets and databases or from another Palm Computing ...

Page 31: ...ations icon 2 Tap the Preferences icon 3 Tap the category pick list in the upper right corner of the screen 4 Tap the Preferences category you want to view The following procedures for setting the time and date give you an example of how to customize your organizer You make changes to the time and date in General preferences To set the current time 1 Tap the Set Time box 2 Tap the up or down arrow...

Page 32: ...on to Your Palm V Organizer To set the current date 1 Tap the Set Date box 2 Tap the arrows to select the current year 3 Tap a month 4 Tap the current date Tap arrows to select year Tap to select month Tap to select date ...

Page 33: ...i characters Most people find they can enter text quickly and accurately with only minutes of practice Graffiti writing includes any character you can type on a standard keyboard The Graffiti strokes closely resemble the uppercase letters of the regular alphabet which makes Graffiti writing easy to learn There are four basic concepts for success with Graffiti writing If you draw the character shap...

Page 34: ...write Graffiti letters 1 Tap the screen where you want your text to go Note You need to tap above the Graffiti writing area and must see a blinking cursor before you write the text 2 Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n Note There are two different stroke shapes available for some le...

Page 35: ... in the Graffiti writing area If you do not make Graffiti strokes in the Graffiti writing area your organizer does not recognize them as text characters Graffiti tips When using Graffiti writing keep these tips in mind Accuracy improves when you write large characters You should draw strokes that nearly fill the Graffiti writing area To delete characters simply set the insertion point to the right...

Page 36: ...Page 28 Entering Data in Your Palm V Organizer The Graffiti alphabet Letter Strokes Letter Strokes A N B O C P D Q E R F S G T H U I V J W K X L Y M Z Space Back Space Carriage Return Period tap twice ...

Page 37: ...ter Use the Caps Shift stroke Tip When Caps Shift is active an up arrow symbol appears in the lower right corner of the organizer screen If you accidentally activate Caps Shift backspace will cancel it To enter only capital letters Caps Lock Use the Caps Lock stroke Tip When Caps Lock is active an underlined up arrow symbol appears in the lower right corner of the organizer screen To return to low...

Page 38: ...in with a single tap on the Graffiti writing area When you make this tap you activate Punctuation Shift and a dot appears to show it is active The next stroke you make with the stylus creates a punctuation mark Note When Punctuation Shift is active you can make a symbol stroke anywhere in the Graffiti writing area the letters or numbers side Number Strokes Number Strokes 0 5 1 6 2 7 3 8 4 9 Punctu...

Page 39: ...Graffiti writing area of your organizer When the Symbol Shift is active a slanted shift symbol appears in the lower right corner of the screen The next stroke that you make creates the symbol or extended character Symbol Stroke Symbol Stroke Period Dash Comma Left Paren Apostrophe Right Paren Question Slash Exclamation Dollar Symbol Shift tab Symbol Shift ...

Page 40: ...e the following diagram shows the strokes required to draw an accented e Accent strokes Using these accent strokes you can write the following accented letters à á â ã ä å è é ê ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ Additional non English characters You can write the following characters without any special punctuation or shifting Note You must write these non English characters in the left side of the ...

Page 41: ...hortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCuts preferences in Chapter 7 to learn about creating your own ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at th...

Page 42: ... Pad 2 Tap any record or tap New 3 Tap abc to open the alphabetic keyboard or tap 123 to open the numeric keyboard 4 Tap the characters to enter text and numbers Note The onscreen keyboard also includes a dialog box for international characters You can switch among the three dialogs at any time to enter the exact text you need 5 After you finish tap Done to close the onscreen keyboard and place th...

Page 43: ...anizer without having to key it in manually Save the data in one of the file formats listed below import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your organizer Palm Desktop software can import data in the following file formats Comma delimited csv txt Address Book and Memo Pad only Tab delimited tab tsv txt Address Book and Memo Pad only CSV Lotus...

Page 44: ...mport 5 Select the file you want to import 6 Click Open 7 To import data into the correct Palm Desktop fields drag fields in the left hand column so that they are opposite the corresponding imported field on the right 8 If you do not want to import a field deselect the check box for that field 9 Click OK The imported data is highlighted in the application 10 To add the imported data to your organi...

Page 45: ... installed on your organizer appear in the Applications Launcher See Opening applications in Chapter 1 for details Switching between applications When working in any application tap the Applications icon or press an application button on the front panel of your organizer to switch to another application Your organizer automatically saves your work in the current application and displays it when yo...

Page 46: ... Done To display applications by category 1 Tap the Applications icon 2 Do one of the following Tap the Applications icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and select the category you want to display Changing the Applications Launcher display By default the Applications Launcher displays each application as an icon As an alter...

Page 47: ...Applications icon 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Tap the Remember Last Category check box to select it 5 Tap OK Choosing preferences You can set options that affect an entire application in the application s Preferences dialog box To change preferences for an application 1 Open an application 2 Tap the Menu icon 3 Tap Options and then tap Preferences Note Not all appl...

Page 48: ...uring a HotSync operation There are a variety of third party applications available for your organizer To learn more about these applications go to the web site http www palm com Note Any game or application that you install on your organizer resides in RAM memory you can delete them at any time To install add on software on your organizer 1 On your computer copy or download the application you wa...

Page 49: ...Chapter 3 Page 41 3 Click Install Tip You can also access the Install Tool dialog by selecting Install Tool from the Palm Desktop program group or by double clicking any file with a PRC file extension ...

Page 50: ...y removes it from the list of applications to install 8 Perform a HotSync operation to install the application s you selected in step 6 See Exchanging and updating data HotSync operations in Chapter 4 for details Installing games The CD ROM also includes several games that you can install with the Install Tool Giraffe HardBall MineHunt Puzzle SubHunt Note Giraffe is a fun easy way for you to pract...

Page 51: ...cations icon 2 Tap the Menu icon 3 Tap App and then tap Delete 4 Tap the application that you want to remove 5 Tap Delete 6 Tap Yes 7 Tap Done Removing Palm Desktop software If you no longer want to use Palm Desktop software you can remove it from your computer To remove Palm Desktop software 1 From the Windows Start menu choose Settings and then Control Panel 2 Double click the Add Remove Program...

Page 52: ...with or without a password Without a password private records are hidden until you set the Security application to show them With a password you must enter the password to view the private entries See Making records private in Chapter 4 for information on making records private Assigning a password You can assign a password to protect your private records and to lock your organizer To assign a pas...

Page 53: ...password and tap OK To delete the password tap Delete Locking your organizer You can also lock your organizer so that you need to enter your password to operate it Important If you lock your organizer you must enter the exact password to re activate your organizer If you forget the password you must perform a hard reset to resume using your organizer Performing a hard reset deletes all the records...

Page 54: ...it on and then enter the password Recovering from a forgotten password If you did not activate the Off Lock feature and you forget your password you can delete the password from your organizer Deleting a forgotten password also deletes all entries and files marked as Private Important If you synchronize with your computer before deleting a forgotten password your organizer restores your private en...

Page 55: ...briefly describes each application and explains how to open it Common tasks gives instructions on how to do tasks that you can do in most or all of the basic applications It s easy to transfer what you learn in one application to the others because the structure and behavior of all the applications are quite similar Application specific tasks is organized by application and gives instructions on h...

Page 56: ...onflicts Display a monthly calendar to quickly spot days where you have morning lunch or afternoon appointments Set an alarm to sound prior to the scheduled activity Create reminders for events that are based on a particular date rather than time of day Birthdays and anniversaries are easy to track with your organizer Attach notes to individual events for a description or clarification of the entr...

Page 57: ...which phone number appears in the Address List for each Address Book entry Attach a note to each Address Book entry in which you can enter additional information about the entry Assign Address Book entries to categories so that you can organize and view them in logical groups To open Address Book Press the Address Book application button on the front panel of your organizer Address Book opens to d...

Page 58: ... Do List items to categories so that you can organize and view them in logical groups Sort your To Do List items either by due date priority level or category Attach notes to individual To Do List items for a description or clarification of the task To open To Do List Press the To Do List application button on the front panel of your organizer To Do List opens to display the category of items you ...

Page 59: ...hone numbers and other types of information Later you can copy and paste this information to other applications To open Memo Pad Press the Memo Pad application button on the front panel of your organizer Memo Pad opens to display the last Memo Pad screen that you viewed Note Press the Memo Pad application button repeatedly to cycle through the categories in which you have memos Calculator Calculat...

Page 60: ...ssociated with any money that you spend Assign expense items to categories so that you can organize and view them in logical groups Keep track of vendors companies and people involved with each particular expense Log miles traveled for a particular date or expense category Sort your expenses by date or expense type Transfer your expense information to a Microsoft Excel spreadsheet version 5 0 or l...

Page 61: ...d 1 Select the application in which you want to create a record 2 Tap New 3 In Date Book only Select start and end times for your appointment and tap OK 4 Enter text for the record 5 Optional Tap Details to select attributes for the record 6 In Address Book and Memo Pad only Tap Done There s no need to save the record because your organizer saves it automatically Editing records After you create a...

Page 62: ...ction of the last edit command For example if you used Cut to remove text Undo restores the text you removed Undo also reverses deletions done by using backspace Cut Removes the selected text and stores it temporarily in the memory of your organizer You can paste the text you cut into another area of the current application or into a different application Copy Copies the selected text and stores i...

Page 63: ...the check box to remove the check 4 Tap OK If you choose to save a copy of the selected item your organizer transfers it to the archive file on your desktop the next time you perform a HotSync operation Other ways to delete records You can also delete records in the following ways In the Details dialog box of the application tap Delete and then tap OK Delete the text of the record Note In Date Boo...

Page 64: ... 1 Open the application 2 Tap the Menu icon 3 Tap Record and then tap Purge A confirmation dialog box appears Date Book Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the se ries ends before the date that you purge records Date Book To Do List If you want to save a copy of the purged records to an archive file on your desktop be sur...

Page 65: ... Desktop software After you enter this information and synchronize the HotSync Manager recognizes your organizer and doesn t ask for this information again If you are a System Administrator preparing several connected organizers for a group of users you may want to create a user profile See Creating a user profile in Chapter 6 before performing the following steps Important You must perform your f...

Page 66: ...le instead of a cradle click the HotSync Manager icon in the Windows system tray and select Local from the menu Important The first time you perform a HotSync operation you must enter a user name in the New User dialog box and click OK Every organizer should have a unique name To prevent loss of a user s records never try to synchronize more than one organizer to the same user name The HotSync Pro...

Page 67: ...dify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in each application Address Book contains the QuickList user defined category in which you can store the names addresses and phone numbers you might need in emergencies doctor fire department la...

Page 68: ...1 Tap the category pick list in the upper right corner of the List screen 2 Select the category you want to view The List screen now displays only the records assigned to that category Tip Pressing an application button on the front panel of the organizer toggles through all the categories of that application Tap here ...

Page 69: ...category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Tap New 4 Enter the name of the new category and then tap OK 5 Tap OK You can assign any of your records to the new category Tap here ...

Page 70: ...ds formerly in the Personal category appear in the Business category Finding records Your organizer offers several ways to find information quickly All applications Find locates any text that you specify always starting with the current application Date Book To Do List Memo Pad Phone Lookup displays the Address List screen and lets you add the information that appears in this list to a record Addr...

Page 71: ...ext address record You can also use the Address List Look Up feature to quickly scroll to any of your Address Book entries To look up an Address Book record 1 Display the Address List screen 2 Enter the first letter of the name you want to find The list scrolls to the first entry that begins with that letter If you write another letter the list scrolls to the first entry that starts with those two...

Page 72: ...nds Davidson Find locates any words that begin with the text you enter For example searching for plane finds planet but not air plane 3 Tap OK Find searches for the text in all records and all notes As your organizer searches for the text you can tap Stop at any time You may want to do this if the entry you want appears be fore your organizer finishes the search To continue the search after you ta...

Page 73: ...tips Write the Graffiti Command stroke L to activate the Phone Lookup feature You can also activate it in the following circumstances While entering text For example to insert the full name and phone number for someone with the last name Williams write the Graffiti characters for Wi and then the Phone Lookup Command stroke L Assuming you have only one Address Book record that begins with Wi your o...

Page 74: ...ociated with an Expense record To add names to an Expense record 1 Tap the Expense record to which you want to add names 2 Tap Details 3 Tap Who 4 Tap Lookup The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field 5 Select the name you want to add and then tap Add The name appears in the Attendees screen 6 Repeat steps 4 and 5 to add more names 7...

Page 75: ...rlier in this chapter To sort records in To Do List and Expense 1 Open the application to display the List screen 2 Tap Show 3 Tap the Sort by pick list and select an option 4 Tap OK To sort records in Address Book and Memo Pad 1 Open the application to display the List screen 2 Tap the Menu icon 3 Tap Options and then tap Preferences Address Book Memo Pad 4 Do one of the following Address Book Ta...

Page 76: ...l basic applications except Expense you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide all private records See Security in Chapter 3 for more information Hiding private records You can hide records that you mark as private If you define a password for your organizer you must enter it to display private records...

Page 77: ... have a password hidden records become visible If you have a password the Show Private Records dialog box appears Go to step 4 4 Enter your password and then tap Show To make a record private 1 Display the entry that you want to make private 2 Tap Details 3 Tap the Private check box to select it 4 Tap OK Tap Show ...

Page 78: ... Date Book you can attach a note with directions to the location To attach a note to a record 1 Display the entry to which you want to add a note 2 In Address Book only Tap Edit 3 Tap Details 4 Tap Note 5 Enter your note 6 Tap Done A small note icon appears at the right side of any item that has a note To review or edit a note 1 Tap the Note icon To delete a note 1 Tap the Note icon 2 Tap Delete 3...

Page 79: ...asier to read You can choose a different font style for each application To change the font style 1 Open an application 2 Tap the Menu icon 3 Tap Options and then tap Font 4 Tap the font style you want to use 5 Tap OK Small font Large font Bold font Tap here for small font Tap here for large font Tap here for bold font ...

Page 80: ...e to schedule events that overlap but Date Book makes it easy to find such conflicts See Spotting event conflicts later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries These are referred to as untimed events Untimed events appear at the top of the list of times marked...

Page 81: ...selected and then writing a number on the number side of the Graffiti writing area 4 Tap the time columns on the right side of the Set Time dialog to set the Start Time 5 Tap the End Time box and then tap the time columns to set the End Time 6 Tap OK 7 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event Tap the time of ...

Page 82: ...nizer to move forward or backward one day at a time Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Tip In the Go to Date dialog box you can also use the scroll button on the front panel of the organizer to move forward or backward one month at a time 2 After you locate the date follow the steps for scheduling an...

Page 83: ...ew untimed event by making sure no event is selected and then writing letters in the Graffiti writing area 4 Enter a description of the event 5 Tap a blank area on the screen to deselect the untimed event Note If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No Ti...

Page 84: ... days before an event The default Alarm setting is 5 minutes before the time of the event but you can change this to any number of minutes hours or days When you set an alarm this icon appears to the far right of the event with the alarm When the alarm tone sounds a reminder message also appears onscreen To set an alarm for an event 1 Tap the event to which you want to assign an alarm 2 Tap Detail...

Page 85: ...you turn on your organizer and tap OK to dismiss it Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at regular intervals or extend over a period of consecutive days A birthday is a good example of an event that repeats annually Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day A business trip ...

Page 86: ...to the day on which you change the setting are not changed and your organizer creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14th to January 15th and apply the change to all occurrences the new date becomes the start date of the repeating event Your organizer adjusts the end date to maintain the duration of the event If you change other ...

Page 87: ...n the graphical display helps you spot overlaps and conflicts in your schedule To display the Week View 1 Tap the Week View button 2 Tap the navigation controls to move forward or backward a week at a time or to display details of an event Note The Week View also shows untimed events and events that are before and after the range of times shown Tap the date Current time displays Week View Previous...

Page 88: ...ws the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of that day s column Use the onscreen scroll arrows to scroll to the event Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an ...

Page 89: ...y in the Month View to display that day in the Day View Tap the scroll arrows in the upper right corner to move forward or backward a month Tap Go to to open the date selector and select a different month Use the scroll button on the front panel of your organizer to move between months Press the upper half of the button to display the previous month the lower half to display the next month Event c...

Page 90: ...plained elsewhere in this book are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu Options menu Display Options Allows you to change Date Book s appearance and which events display Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts ...

Page 91: ...View only Preferences Start End Time Defines the start and end times for Date Book screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Alarm Sound Sets the tone of t...

Page 92: ...are also has data import capabilities that enable you to load database files into Address Book on your organizer See Importing data in Chapter 2 and Palm Desktop online Help for more information To create a new Address Book entry 1 Press the Address Book application button on the front of your organizer to display the Address List 2 Tap New 3 Enter the last name of the person you want to add to yo...

Page 93: ...ing information tap Done Tip To create an entry that always appears at the top of the Address List begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your organizer Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book entry Any changes yo...

Page 94: ...associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details 4 Select any of the following settings Show in List Select which type of phone or other information appears in the Address List screen Your options are Work Home Fax Other and E mail Category Assign the entry to a category Private Hide this entry when Secur...

Page 95: ...The Record and Options menus differ depending on whether you re displaying the Address List screen or the Address View screen Record menus Options menus Preferences Remember last category Determines how Address Book appears when you return to it from another application If you select this check box Address Book shows the last category you selected If you clear it Address Book displays the All cate...

Page 96: ...lds These custom fields appear at the end of the Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries About Address Book Shows version information for Address Book ...

Page 97: ...area automatically creates a new item Setting priority The priority setting for items lets you arrange the tasks in your To Do List according to their importance or urgency The default setting for the To Do List is to arrange items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the li...

Page 98: ...t item to indicate that you ve completed it You can set the To Do List to record the date that you complete the To Do item and you can choose to show or hide completed items See To Do Show Options later in this chapter To check off a To Do List item Tap the check box on the left side of the item Changing To Do List item details The To Do Item Details dialog box enables you to change settings for i...

Page 99: ...ox tap No Date to open the Due Date pick list 2 Tap the date that you want to assign the item 3 Tap OK Tip If you turn on the Show Due Dates option in the To Do Show options dialog you can tap directly on the due date in the To Do List to open the pick list shown in step 2 Today Assigns the current date Tomorrow Assigns tomorrow s date One week later Assigns the date exactly one week from the curr...

Page 100: ...hem Items that no longer appear on the list because you turn off this setting have not been deleted They are still in the memory of your organizer Purge completed items to remove them from memory Show Only Due Items Shows only the items that are currently due past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date...

Page 101: ...r 1 for information about choosing menu commands Record menu Options menu Show Due Dates Displays the due dates associated with items in the To Do List and displays an exclamation mark next to items that remain incomplete after the due date passes Show Priorities Shows the priority setting for each item Show Categories Shows the category for each item About To Do List Shows version information for...

Page 102: ...e front of your organizer to display the Memo List 2 Tap New Tip In the Memo List screen you can also begin writing in the Graffiti writing area to create a new memo The first letter is automatically capitalized and begins your new memo 3 Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo 4 Tap Done Reviewing memos The first line of a...

Page 103: ...eference and Memo Pad features that are not explained elsewhere in this book are described here See Using menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Memo List or an individual memo Record menus Options menus Tap a memo to reviewits contents Memo List Memo screen Memo List Memo screen ...

Page 104: ...ge Moves to the top first line of the memo Go to Bottom of Page Moves to the bottom last line of the memo Preferences Displays the Memo Preferences dialog box where you define the sort order for memos About Memo Pad Shows version information for Memo Pad ...

Page 105: ... the calculation over Clears the entire calculation and enables you to begin a fresh calculation Toggles the current number between a negative and positive value If you want to enter a negative number enter the number first and then press the button Places the current number in memory Each new number you enter with the M button is added to the total already stored in memory The number that you add...

Page 106: ...lator menus Calculator menus are shown here for your reference and Calculator features that are not explained elsewhere in this book are described here See Using menus in Chapter 1 for information about choosing menu commands Options menus About Calculator Shows version information for Calculator ...

Page 107: ...ications icon 2 Tap Expense 3 Tap New Tip You can also create a new Expense item by writing on the number side of the Graffiti writing area while in the Expense List screen The first number you write begins your new Expense item 4 Enter the amount of the expense 5 Tap the Expense type pick list and select a type from the list Note As soon as you select an expense type your organizer saves your ent...

Page 108: ...ing the date of an Expense item Initially Expense items appear with the date you enter them You can use Expense to change the date associated with any Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item Th...

Page 109: ...o Microsoft Excel later in this chapter for more information Currency Enables you to choose the type of currency used to pay the Expense item The default currency unit is defined in the Preferences dialog box You can also display up to four other common types of currency See Customizing the Currency pick list later in this chapter for more information Vendor and City Lets you record the name of th...

Page 110: ...tails dialog box and then select Edit currencies 2 Tap each Currency pick list and select the country whose currency you want to display on that line 3 Tap OK to close the Select Currencies dialog box 4 Tap OK To change your default currency 1 Open Expense 2 Tap the Menu icon 3 Tap Options and then tap Preferences 4 Tap the Default Currency pick list 5 Tap the currency symbol you want to appear in...

Page 111: ...e of the four Country boxes 4 Enter the name of the country and the symbol that you want to appear in Expense 5 Tap OK to close the Currency Properties dialog box 6 Tap OK Note If you want to use your custom currency symbol as the default for all Expense items select the symbol in the Preferences dialog box If you want to use your custom currency symbol only for a particular Expense item select th...

Page 112: ...o view and print the data with your computer Note You need Microsoft Excel version 5 0 or later to view and print your Expense data using one of the provided templates Microsoft Excel is not included with the Palm V organizer package The procedures in this section also assume that you have installed Palm Desktop software See Palm Desktop organizer software in Chapter 1 for more information Sort by...

Page 113: ...a box prints instead of the euro symbol You can work around this problem by sending a bitmap image of the euro to the printer or by not using the printer s built in fonts if allowed Creating or printing an expense report Palm Desktop software makes it quick and easy to view and print your Expense data in a Microsoft Excel spreadsheet To create or print an expense report 1 Perform a HotSync operati...

Page 114: ... group 4 If you want to define an end date for the expense report enter the date in the End Date box Note If you do not specify an end date all expense entries for the selected categories appear up to the date of the last HotSync operation 5 Do one of the following Click Print to display the expense report in the Print Preview window and then click Print in the Microsoft Excel window to print your...

Page 115: ...t and are stored in the template folder in the Palm Desktop software directory on your computer To see what a template looks like before you use it open the template in Microsoft Excel For example the template Sample2 xlt looks like this If you want to streamline or customize your expense reports you can change these templates For example you can add your company name to a template See Appendix C ...

Page 116: ... 4 Click the Templates menu then select an expense template Note If you want to create your own custom expense template and have it appear in the Templates menu see Appendix C for more information 5 Click OK Expense menus Expense menus are shown here for your reference and Expense features that are not explained elsewhere in this book are described here See Using menus in Chapter 1 for information...

Page 117: ...by writing the first letter of an expense type in the Graffiti writing area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE About Expense Shows version information for Expense ...

Page 118: ...Page 110 Using Your Basic Applications ...

Page 119: ...from your desk Mail lets you manage the e mail that you send and receive through the E Mail application on your desktop computer You can read reply to compose and delete e mail on your organizer but to send or receive e mail you must perform a HotSync operation either locally using the organizer cradle or infrared communications or remotely using a Palm V Modem The key to Mail is that it truly syn...

Page 120: ...5 6 0 and 7 0 You can see the full list of the supported applications when you set up Mail If your desktop E Mail application does not appear on the list you may still be able to manage your desktop E Mail application from your organizer by means of special connection software called a conduit that lets you synchronize your desktop E Mail application and your organizer Contact the vendor of your E...

Page 121: ...g the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Action reverts to the default setting Synchronize the files Synchronizes the mail on your organizer and your desktop E Mail application Desktop overwrites handheld Replaces the mail on your organizer with the mail in your desktop E Mail application You should use this option only if for some reaso...

Page 122: ...plication After you enable and configure Mail you need to perform a HotSync operation to synchronize Mail with your desktop E Mail application For a complete explanation of HotSync technology see Chapter 6 Opening the Mail application on your organizer To open Mail 1 Tap the Applications icon 2 Tap the Mail icon Viewing e mail items The Message List displays a list of your incoming e mail items wh...

Page 123: ...lect for all your e mail items To display full header information 1 Open an e mail item 2 Tap the Complete Header icon Tip To redisplay the abbreviated header tap the Abbreviated Header icon Creating e mail items You create e mail items with your organizer the same way you create e mail with your desktop E mail application you identify the recipient s of the e mail item define a subject and create...

Page 124: ...lication For example network users sending an e mail item to a user on the same network do not need to add Internet information such as mycorp com 3 To send a copy of this e mail item to additional recipients tap the CC field and then enter the e mail addresses of the additional recipients separating the addresses with a comma followed by a space 4 Tap the Subj field and enter a subject for your e...

Page 125: ... it onscreen 2 Tap Reply 3 Select whom you want to receive the reply Sender only All recipients or someone who didn t see the original e mail item Forward 4 Select whether you want to include original text or comment original text 5 Tap OK 6 Enter the text of your reply Tip You have several options including setting the priority See Adding details to e mail items later in this chapter 7 Tap Send t...

Page 126: ... you enter identify a unique listing from your Address Book your organizer completes the address for you If not the Lookup dialog box appears and lists all records that contain information in an E mail field Tip You can also open the Look Up dialog box in the New Message screen by tapping Lookup from the Options menu or by using the Graffiti Command stroke L 5 Enter the first letter of the entry y...

Page 127: ...Note The Priority and BCC settings are valid only for the current e mail item and must be set for each item you create Priority Flags an e mail item as High Normal or Low priority BCC Creates a blind carbon copy field in the New Message screen Signature Attaches previously defined text as the closing of an e mail item See Adding a signature to your e mail item later in this chapter Confirm Read Re...

Page 128: ...list and select the priority you want 3 Tap OK Tip Your organizer can flag e mail items with a specific priority only if your desktop E Mail application supports this feature Sending a blind carbon copy To add a BCC field to your e mail item 1 In the New Message screen tap Details 2 Tap the BCC check box to select it 3 Tap OK Tap here Tap here Tap to select priority ...

Page 129: ...ny other text you want to include By defining such information as a signature you save yourself the trouble of having to enter it every time you create an e mail item Adding a signature to your message is a two part process First you create your signature Then you select the Signature option To create a signature 1 Tap the Menu icon 2 Tap Options and then tap Preferences 3 Tap the Signature text f...

Page 130: ...e screen tap Details 2 Select the Confirm Delivery check box to select it 3 Tap OK Storing e mail to be sent later When you send e mail from your organizer it actually stores the e mail in the Outbox folder until the next time you synchronize your organizer with your computer During synchronization all e mail stored in the Outbox folder is transferred to the Outbox folder in your desktop E Mail ap...

Page 131: ...o add additional information before sending it Your organizer stores such e mail items in the Draft folder until you are ready to edit them again Note When you re creating or editing an e mail item you can also save the item as a draft by canceling it When you cancel an item your organizer opens a dialog asking if you want to save the e mail item If you tap Yes your organizer saves the item in the...

Page 132: ...p Send to move the item to your Outbox folder Filing e mail Your organizer can store e mail you receive or create in the Filed folder The contents of this folder do not automatically synchronize with your desktop E Mail application during a HotSync operation Your organizer however stores a backup copy of the Filed folder on your computer hard disk To file e mail 1 Open an e mail item 2 Tap the Men...

Page 133: ... Delete 3 If you selected the Preferences option to confirm deletion tap Yes Removing e mail from the Deleted folder You can reverse the deletion of an e mail item by removing it from the Deleted folder as long as you have not performed a HotSync operation or purged the contents of the Deleted folder To remove an e mail item you received from the Deleted folder 1 In the Message List tap Deleted fr...

Page 134: ...anage the way the Message List displays information Folders Your organizer provides folders for categorizing your mail The Message List displays the e mail items in the folder you select To select a folder 1 Tap the pick list in the upper right corner to open the list of folders 2 Select the folder you want to display in the Message List screen Inbox Contains the e mail from your desktop E Mail ap...

Page 135: ...ity e mail items always appear first no matter how you sort the list To sort the Message List 1 In the Message List tap Show 2 Tap the Sort by pick list and select one of the following options 3 Tap OK Date Sorts e mail by date and displays the most recent e mail item at the top of the screen Sender Sorts e mail by the sender s user name and displays items in ascending alphabetical order based on ...

Page 136: ...te settings for the HotSync operation To open the HotSync Options dialog box 1 Tap the Menu icon 2 Tap Options and then tap HotSync Options 3 Tap the Settings for pick list and select Local HotSync or Remote HotSync Note For more information about Local and Remote HotSync operations see Chapter 6 4 Tap the filtering option you want to apply All During synchronization all e mail items in your deskt...

Page 137: ...etrieving items that contain specific information in their header fields To create a special filter you must decide whether you want to ignore or retrieve certain e mail items Then based on that decision you must tell your organizer what it needs to look for in the To From and Subj fields to single out those e mail items Filter During synchronization all e mail items in your organizer Outbox are s...

Page 138: ...cify To define whether to ignore or receive e mail Tap the pick list in the center of the HotSync Options dialog box and select one of the following settings Ignore Messages Containing Tells your organizer to exclude the e mail items that meet the criteria you define and download all other e mail items during synchronization In general this filter downloads more e mail during synchronization becau...

Page 139: ...s from John Smith jsmith aol com or Jack Jones jjones aol com concerning the Apollo Project You would create the following filter strings In the To field jsmith aol com jjones aol com In the Subj field Apollo Project Your organizer interprets this as Accept e mail items about the Apollo Project from John Smith or Jack Jones Do not accept e mail items from other people Do not accept e mail items fr...

Page 140: ...s screen for that header field For more information about header field Notes screens see Creating e mail items earlier in this chapter 4 Tap Done to return to the HotSync Options dialog box 5 Tap OK High priority e mail The Retrieve All High Priority setting lets you retrieve e mail items marked high priority even if those items would have been blocked by a defined filter To retrieve high priority...

Page 141: ...ters By truncating long messages you reduce the time it takes to synchronize your desktop E Mail and Mail as well as the amount of storage space e mail uses on your organizer Note Truncation is separate and independent from filtering To truncate e mail items 1 Tap Truncate in the HotSync Options dialog box 2 Tap to select the truncation setting you want Tip If you select the maximum setting messag...

Page 142: ...apter 1 for information about choosing menu commands Message menus The Message menu varies depending on whether you are viewing an e mail item creating an e mail item or viewing the Message List Options menus The Options menu varies depending on whether you are creating or editing an e mail item About Mail Shows version information for Mail Message List New Message View Message Message List New Me...

Page 143: ... containing information you want to exchange with business contacts An application installed in RAM memory Note You can also perform HotSync operations using the IR port See IR HotSync operations in Chapter 6 for more details To select a business card 1 Create an Address Book record that contains the information you want on your business card 2 Tap the Menu icon 3 Tap Record and then tap Select Bu...

Page 144: ...Beam 4 Tap the application you want to transfer Note Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them 5 Tap Beam 6 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving organizer 7 Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your orga...

Page 145: ...Address Book application button for about two seconds to beam your business card You can set the full screen pen stroke to beam the current entry See Pen preferences in Chapter 7 for more information You can use the Graffiti Command stroke B to beam the current entry ...

Page 146: ...Page 138 Communicating Using Your Organizer ...

Page 147: ...em or via a network using the network HotSync technology This chapter describes how to select HotSync options and perform a HotSync operation via infrared communications a modem or a network See Exchanging and updating data HotSync operations in Chapter 4 for information about performing your first and subsequent local HotSync operations Selecting HotSync setup options You can choose when you want...

Page 148: ...ys available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your organizer With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running Available only when Palm Desktop software is running Starts HotSync Manager and monitors requests automatically when you open Palm Desktop softwar...

Page 149: ... Port Identifies the port that Palm Desktop software uses to communicate with the cradle This selection should match the number of the port to which you connected the cradle Note Your organizer cannot share this port with an internal modem or other device See Palm V components in Chapter 1 if you have trouble identifying the serial port Speed Determines the speed at which data is transferred betwe...

Page 150: ...hronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address Book To Do List Memo Pad and Expense Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your organizer including Graffiti ShortCuts The Install conduit installs add on applications on your organizer To customize HotSync ...

Page 151: ...next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Click Done to activate your setti...

Page 152: ...ation using the IR port the computer with which you want to synchronize must fulfill these requirements Your computer must support the IrCOMM implementation of the IrDA standards Your computer must have an enabled infrared port that s built into the computer or an enabled infrared device attached to the computer Desktop computers are likely to require an infrared device attached to a physical COM ...

Page 153: ...s to download the driver 4 Close your Internet browser if it s in the way 5 Find the file W95ir exe on your computer Before you go to the next step be sure this file is in a folder where you want to store the infrared driver 6 Double click W95ir exe A window lists the files that are unzipping onto your hard disk When the title bar displays Finished close this window 7 Double click Setup exe to beg...

Page 154: ...he port where your infrared device is attached It should be different from any port used by the HotSync Manager 5 Make a note of which port is listed as providing application support You need this information to configure the HotSync Manager for infrared communication This port COM4 in this example is the simulated port the channel through which the actual infrared communication takes place betwee...

Page 155: ... Make sure Local is checked on the menu 3 Choose Setup 4 Click the Local tab 5 In the Serial Port drop down box select the COM port that was given as the simulated port in the Options tab of the Infrared Monitor in this example COM4 6 Click OK The HotSync Manager is now communicating with the simulated port defined for infrared communication This means that you cannot use your cradle again until y...

Page 156: ...of the infrared port of your computer 5 Tap the HotSync icon to start the IR HotSync operation Returning to cradle HotSync operations It s easy to return to using the cradle for HotSync operations To return to cradle HotSync operations 1 If needed connect the cradle to a serial COM port of your computer 2 Click the HotSync Manager icon in the Windows system tray 3 Choose Setup and then click Local...

Page 157: ...Desktop software configured for use with the modem A Palm V Modem connected to your organizer A configuration for the kind of modem connection Serial to Modem or IrCOMM to Modem you want to make See Connection preferences in Chapter 7 for more information Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these s...

Page 158: ...e problems This setting allows Palm Desktop software and your organizer to find and use the fastest speed Modem Identifies the modem type or manufacturer Refer to your modem manual or face plate for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic Setup String Identifies the setup string for your particular modem ...

Page 159: ...otSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap Modem 4 Tap the pick list below the icon and select a modem configuration Note If you need to create a configuration tap the Menu icon and then select Options and Connection Setup See Connection preferences in Chapter 7 for more information 5 Tap the Enter phone field Tap here Select a modem configuration ...

Page 160: ...ce a pause in the dialing sequence Each comma equals a two second pause 8 If the phone line you re using for the organizer has Call Waiting select the Disable call waiting check box to avoid an interruption during the modem HotSync operation 9 If you want to use a calling card to place the call select the check box and enter the calling card number 10 Tap OK Selecting the conduits for a modem HotS...

Page 161: ...ave a database such as games do not synchronize even if you select the item in the Conduit Setup dialog box 6 Tap OK Performing a HotSync operation via a modem After you prepare your computer and your organizer and select your Conduit Setup options you are ready to perform a modem HotSync operation To perform a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Mo...

Page 162: ...wing consult your System Administrator for assistance Your computer has TCP IP support installed Both your company s network system and its remote access server support TCP IP You have a remote access account Everything you need to connect to your company s dial in server network modem is included with Palm Desktop software and organizer software You need to activate the feature however on both Pa...

Page 163: ...e and perform a HotSync operation The HotSync operation records network information about your computer on your organizer With this information your organizer can locate your computer when you perform a HotSync operation over the network To prepare your organizer for a network HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Menu icon 4 Tap Options then tap Modem Sync...

Page 164: ...CP IP software in Chapter 7 for information on creating a network connection 8 Tap Service and select a service 9 Tap Done 10 Tap the Menu icon 11 Tap Options then tap Conduit Setup Follow the instructions in Selecting the conduits for a modem HotSync operation earlier in this chapter Tap here Tap here ...

Page 165: ...Book and Memo Pad information onto your organizer from a separate external file such as a company phone list HotSync Manager stores the data in a separate category on your Palm Desktop software and your organizer You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation With File Link you can import data stored in any of the following fo...

Page 166: ...data with a user name The User Profile feature is designed only for the first time HotSync operation before you assign a User ID to a particular organizer To create a user profile 1 Open Palm Desktop software 2 From the Tools menu choose Users 3 Click Profiles 4 Click New 5 Enter a unique name for the profile and click OK 6 Repeat steps 3 and 4 for each profile that you want to create and then cli...

Page 167: ...dle 2 Press the HotSync button on the cradle 3 Click Profiles 4 Select the profile you want to load on the organizer and click OK 5 Click Yes to transfer all the profile data to the organizer The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the organizer ...

Page 168: ...Page 160 Advanced HotSync Operations ...

Page 169: ...shut off interval the Stay on in cradle feature the Beam Receive feature and the system alarm and game sounds Formats Set the country default and the formats for dates times calendar and numbers Connection Configure serial modem and infrared communication settings Owner Assign your name phone number and other owner information to your organizer Buttons Assign different applications to the buttons ...

Page 170: ...o not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Applications Launcher To change the Buttons preferences 1 Tap the pick list next to the button you want to re assign 2 Tap the application that you want to assign to the button Tip To restore all of the buttons to their factory settings...

Page 171: ...eyboard Opens the onscreen keyboard for entering text characters Graffiti Help Opens a series of screens that show the complete Graffiti character set Turn Off Lock Turns off and locks the organizer You must assign a password to lock the organizer When locked you need to enter the password to use your organizer Beam Data Beams the current record to another Palm Computing platform handheld Drag to ...

Page 172: ...the button you want to assign 3 Tap the application that you want to assign to each button The default setting for each button is the HotSync setting which means the cradle and optional Palm V Modem perform their normal HotSync functions 4 Tap OK Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your or...

Page 173: ...To set the country default 1 Tap the country name pick list 2 Tap the setting you want to use Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your organizer To select the time date week start and numbers format 1 Tap the Time pick list and select a format 2 Tap the Date pick list and sel...

Page 174: ...our organizer If you find that your organizer shuts itself off before you finish reviewing the information on the screen you should increase the time setting of the automatic shutoff feature To set the Auto off delay 1 Tap the Auto off pick list 2 Tap the setting you want to use for the automatic shutoff feature 1 minute 2 minutes or 3 minutes Cradle settings You can choose to leave your organizer...

Page 175: ...ssociated with the HotSync operation 2 Tap the Alarm Sound pick list and select the sound level 3 Tap the Game Sound pick list and select the sound level Note The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting Beam Receive You can choose to turn off the Beam Receive feature This prohibits anyone from beam...

Page 176: ...our organizer See http www palm com You can also create custom configurations There are four possible kinds of connections Serial to PC A local HotSync connection the direct serial connection between your organizer and your desktop computer Your organizer is connected by its serial port to the cradle and the cradle is attached by its cable to a serial COM port of your desktop computer Serial to Mo...

Page 177: ...em attached to your desktop computer to synchronize with your Desktop application For this example you use the IrCOMM to Modem connection To create an IrCOMM to Modem connection 1 Tap New 2 Enter a name to identify this configuration 3 Tap the Connection Method pick list and select IrCOMM to Modem 4 Tap the Dialing pick list and select TouchTone or Rotary 5 Tap the Volume pick list and select the ...

Page 178: ...ed to your cell phone 8 Tap OK and then tap OK again to save the configuration After you create the configuration you need to set up the HotSync Manager of your Desktop application and the HotSync application of your organizer to perform a modem HotSync operation Your new configuration appears in the list of available configurations ...

Page 179: ...if you are away on travel See Connection preferences earlier in this chapter for a complete explanation on how to create modem configurations After you configure both the Connection and Network Preferences you can establish a PPP Point to Point Protocol SLIP Serial Line Internet Protocol or CSLIP Compressed Serial Line Internet Protocol connection with your ISP or dial in server You can do this ei...

Page 180: ... identifies the name you use when you log into your Internet Service Provider or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a user name 1 Tap the User Name field 2 Enter your user name Note Most dial in servers do not accept spaces in the user name Tap here to display a list of service templates Enter your user name here ...

Page 181: ...es not prompt you to enter a password during the login procedure Note If you are concerned about security select the Prompt option and do not enter a password To enter a password 1 Tap the Password field 2 Enter the password you use to log into your server 3 Tap OK Note The Password field updates to display the word Assigned Selecting a connection Use the Connection setting to select the method yo...

Page 182: ... using a calling card Note The Phone Setup dialog box works correctly for AT T and Sprint long distance services However because MCI works differently MCI customers need to put the calling card number in the Phone field and the phone number in the Use calling card field To enter your server phone number 1 Tap the Phone field 2 Enter the phone number for your ISP or dial in server 3 If you need to ...

Page 183: ...l Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected If your telephone has Call Waiting you need to disable this feature before logging into your ISP or dial in server To disable Call Waiting 1 Tap the Disable call waiting check box to select it 2 Enter the code to disable Call Waiting on the Disable call waiting line Enter your prefix here Selec...

Page 184: ...two seconds To use a calling card 1 Tap the Use calling card check box to select it 2 Enter your calling card number on the Use calling card line Note It s a good idea to add at least three commas before your calling card number to compensate for the cue delay 3 Tap OK Connecting to your service After you set your Connection and Network Preferences establishing a connection to your Internet Servic...

Page 185: ...he Menu icon 2 Tap Service and then tap New An Untitled service template is added to the Service pick list To duplicate an existing service template 1 Tap the Service pick list 2 Tap the predefined service template you want to duplicate 3 Tap the Menu icon 4 Tap Service and then tap Duplicate A copy of the service template is added to the Service pick list Adding detailed information to a service ...

Page 186: ...pping the connection with your ISP or dial in server when you switch out of a TCP IP application To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options PPP Point to Point protocol SLIP Serial Line Internet Protocol CSLIP Compressed Serial Line Internet Protocol Immediate Drops the connection to your ISP immediately when you switch to another application 1 ...

Page 187: ...condary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space to the left of the first period in the Primary DNS field and then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat steps 2 and 3 for the Secondary DNS number 5 Tap OK IP address Everyone who logs ...

Page 188: ...rovider ISP A login script is associated with a specific service template created in Network Preferences A login script is something that you are likely to receive from your IS System Administrator if your company has a system in which you log in to the corporate servers from your organizer using a modem or network connection The script is generally prepared by the System Administrator and distrib...

Page 189: ...mmands from the Command pick list in the Login Script dialog Some commands such as Send require you to supply additional information Those commands have a parameter field so that you can add the necessary data To create a login script 1 Tap Script 2 Tap the End pick list 3 Tap the command you want from the Command list If the command requires additional information a field appears to the right of ...

Page 190: ...e connecting Send CR Transmits a carriage return or LF character to the TCP IP server to which you are connecting Send User ID Transmits the User ID information entered in the User ID field of the Network Preferences screen Send Password Transmits the password entered in the Password field of the Network Preferences screen If you did not enter a password this command prompts you to enter one The P...

Page 191: ...g a development environment that supports the Palm OS software such as Metrowerks Code Warrior For additional information on creating plug in applications send e mail to Palm Developer Support at devsupp palm com Deleting a service template There is only one way to delete a service template use the Delete command from the Service menu To delete a service template 1 Tap the Service pick list 2 Tap ...

Page 192: ...n to find out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your System Administrator pinpoint where the login procedure communication fails and why To view the Network Log 1 Ta...

Page 193: ...Chapter 1 for more information To enter the Owner preferences Enter the text that you want to associate with your organizer in the Owner Preferences screen If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen If you assign a password with the Security application the information in the Owner Preferences screen cannot be changed In thi...

Page 194: ...of your organizer applications and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 Tap New 2 On the ShortCut name line enter the letters you want to use to activate the ShortCut 3 Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters Tip You may want to add a space space character after the last word ...

Page 195: ...e To edit a ShortCut 1 Tap the ShortCut you want to edit 2 Tap Edit 3 Make the changes you want and tap OK Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 Tap the ShortCut you want to delete 2 Tap Delete 3 Tap Yes ShortCut ...

Page 196: ...Page 188 Setting Preferences for Your Organizer ...

Page 197: ...terproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your organizer as you would a pocket calculator or other small electronic instrument The touch sensitive screen of your organizer contains a glass element Take care not to drop your organizer or subject it to any strong impact Do not carry y...

Page 198: ...ve your organizer in the cradle to recharge the unit This helps prevent accidental data loss If the battery drains to the point where your organizer does not operate it stores your data safely for about a week In this case there is enough residual energy in the battery to store the data but not enough to turn on your organizer If your organizer does not turn on when you press the power button you ...

Page 199: ...art over again All records and entries stored in your organizer are retained with a soft reset After a soft reset the Welcome screen appears followed by the General Preferences screen to set time and date To perform a soft reset Use the reset tip tool or the tip of an unfolded paper clip or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of you...

Page 200: ...e Palm Computing Platform logo to appear then release the power button 4 When a message appears on the organizer screen warning that you are about to erase all the data stored on your organizer do one of the following Press the upper half of the scroll button on the front panel of the organizer to complete the hard reset and display the Digitizer screen Press any other button to perform a soft res...

Page 201: ...next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used when you click the Default button in the Custom dialog 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Click Done to activate your setti...

Page 202: ...Page 194 Maintaining Your Organizer ...

Page 203: ...site If you are still having problems contact Technical Support For US and International telephone numbers see the Technical Support card that comes with your organizer Note Thousands of third party add on applications have been written for the Palm Computing platform Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third p...

Page 204: ...pter 4 You may need to perform a HotSync operation to recover the memory Delete unused memos and records If necessary you can save these records See Deleting records in Chapter 4 If you have installed additional applications on your organizer remove them to recover memory See Removing applications in Chapter 3 My organizer keeps turning itself off Your organizer is designed to turn itself off afte...

Page 205: ...to recognize handwriting input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data in Chapter 2 Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen Write Graffiti strokes for letters in the left hand side and the strokes for numbers in the right hand side of the Graffiti writing area Make sure that Graffiti is...

Page 206: ...n the List screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your organizer still appear in the order defined in the Memo Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your organiz...

Page 207: ...ely I did a HotSync operation but one of my applications did not synchronize Click the HotSync Manager and choose Custom Check that the correct conduit is active I am using Outlook as my PIM but I cannot do a HotSync operation Click the HotSync Manager and choose Custom Check that the correct conduit is active Check that the correct conduit is installed Reinstall the HotSync Manager and make sure ...

Page 208: ...u selected the correct serial port on the Local tab in the Setup dialog It should be set to the port where you connected the cradle Try a lower baud rate setting on the Local tab in the Setup dialog Make sure you are not running another program such as America Online CompuServe or WinFax that uses the serial port you selected in the Setup dialog box Read the HotSync Log for the user account for wh...

Page 209: ...t on your computer and is connected to the incoming phone line Confirm that the Setup String in the Setup dialog box configures your modem correctly You may need to select a different Modem Type or enter a custom Setup String Most modems have a Setup String that causes them to send initial connection sounds to a speaker You can use these sounds to check the modem connection Confirm that the Speed ...

Page 210: ...the telephone line you are using is not noisy which can interrupt communications Check the batteries in your modem and replace them if necessary I can t perform an IR HotSync operation Be sure the HotSync Manager is running and the Serial Port for local operations is set to the simulated port for infrared communication On your organizer be sure the HotSync application is set to Local with the opti...

Page 211: ... presence of other infrared devices Do the following to turn off this option 1 In the Windows taskbar click Start 2 Choose Settings and then choose Control Panel 3 Double click Infrared 4 Click the Options tab 5 Deselect the option Search for and provide status for devices in range 6 Click Apply and OK If you are using Windows 98 move your organizer away from the computer s infrared port ...

Page 212: ...eams data to my organizer I get a message telling me it is out of memory Your organizer requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30K application you must have at least 60K free Perform a soft reset See Performing a soft reset in Appendix A for more information Problem Solution When I place my Palm V organizer in the cra...

Page 213: ...ps to restore your private entries 1 Use the Palm Desktop software and the cradle or infrared communica tion to synchronize your data 2 Tap Forgotten Password in Security to remove the password and delete all private records 3 Perform a HotSync operation to syn chronize your data and restore the private records by transferring them from your computer to your organizer I forgot the password and my ...

Page 214: ...r message or state you are experiencing The steps you take to reproduce the problem The version of organizer software you are using and available memory To find version and memory information 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap App and then tap Info Note Thousands of third party add on applications have been written for the Palm Computing platform Unfortunately we are not able to...

Page 215: ...el spreadsheet Each Expense item stored in your organizer represents a group of related data You can associate the following data with an expense item Category Payment Currency Date Vendor Expense Type City Amount Attendees Payment Method Note When you perform a HotSync operation between your organizer and Palm Desktop software on your computer the Expense data is stored on your computer in a file...

Page 216: ...rosoft Excel 3 Make any changes that you want to the names or other information in the sample template Important Do not insert rows or columns in the sample template Doing so changes the way your Expense data maps to the template and causes errors If you want to move the cells to a different location or add or delete rows or columns you have to make changes to the Maptable xls file Note You can in...

Page 217: ...e later in this appendix Read all of the sections of this appendix before making changes to the Maptable xls file Determining the layout of the Expense Report This section describes the layout considerations for the Expense Report and explains the terms used for creating the report Labels There are two kinds of labels that you need to define for your report day date and expense type Each kind of l...

Page 218: ...itions for the data mapping To create additional Sections with different mapping you create corresponding additional lines to the mapping table file named Maptable xls This procedure is explained later in this appendix If a section contains cells for prepaid company paid expenses you need to create an additional line in the mapping table for prepaid This will count as an additional section in the ...

Page 219: ...y identify the data Sections A Section is an area of data with common row and column formatting A yellow highlighter marking pen can make it easy to see the Sections as you work with programming the mapping table Your custom Expense Report can contain any number of Sections and the same data can be repeated in any Section On the printed copy identify the type of Labels that apply to each Section E...

Page 220: ... copy of this file before you make your modifications 2 Mapping a new template Scroll to where you find the name of the original template that you chose for your modifications The name of the template will appear in column B of the Maptable xls file next to the cell highlighted in green that reads Template Name If you did not modify an existing template move to any table in the Maptable xls file 3...

Page 221: ...template You may add or delete rows as necessary so that the total number of rows corresponds to the number of Sections in your custom Expense Report To clear all of the existing settings in a row click to select the row and press Ctrl Delete Name each row to correspond to a Section of your custom Expense Report 9 Determine the Label settings The orientation of the data fields Row Column appears i...

Page 222: ...tion for the day e g Sun Mon Tue In the Day cell enter the row or column number where all the day information will be placed If the dates are in a row enter the row number If the dates are in a column enter the column number of Rows Represents the total number of rows in the Section excluding any header or total rows In other words this includes only the number of rows in the Section where your or...

Page 223: ...pes that appear in the Section These settings appear in the aqua columns 20 48 For these settings simply enter the row or column number for the expense types that you want to appear in the Section Note that you can use a row or column number more than once An example of this would be meals that encompass breakfast lunch dinner and snacks In the previous example all expense items would be populated...

Page 224: ...soft Excel such as Lotus 1 2 3 or Quattro Pro to open and manipulate the Expense data on your computer The data file is named Expense txt and is stored in the Expense folder within the folder containing the organizer user data Expense data in the Expense txt file is in tab delimited format Expense file details The Expense txt file contains four groups of data It will be easier to see these four di...

Page 225: ... M is converted to a carriage return If char is a value between a and z then the character sequence is translated to a single byte value between 1 and 26 If char is any other value then the character sequence is not subject to any special processing For example the string Joe M transmits Joe followed by a carriage return Carriage return and line feed You may include carriage return and line feed c...

Page 226: ...acter defines that the next character is transmitted as a literal character and is not subject to any special processing ordinarily associated with that character Examples Includes a caret as part of the string Includes a as part of the string Includes a backslash as part of the string ...

Page 227: ...s memory upgrades and leather items sold under the 3Com brand 3Com shall not be responsible for Customer s software firmware information or memory data contained in stored on or integrated with any products returned to 3Com for repair whether under warranty or not SOFTWARE 3Com warrants to Customer that the Palm Desktop organizer soft ware and Palm OS software licensed from it will perform in subs...

Page 228: ...00 and Customer notifies Palm Computing before the later of April 1 2000 or ninety 90 days after original purchase of the product from 3Com or its authorized reseller 3Com shall at its option and expense provide a software update which would effect the proper performance of the product repair the product deliver to Customer an equivalent product to replace the product or if none of the foregoing i...

Page 229: ... SATIS FACTORY QUALITY CORRESPONDENCE WITH DESCRIPTION AND NON INFRINGEMENT ALL OF WHICH ARE EXPRESSLY DISCLAIMED 3COM NEI THER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE OR USE OF ITS PRODUCTS 3COM SHALL NOT BE LIABLE UNDER THIS WARRANTY IF ITS TESTING AND EX AMINATION DISCLOSE THAT THE ALLEGED DEFECT OR MALFUN...

Page 230: ... applicable written warranty This warranty gives you specific legal rights which may vary depending on local law GOVERNING LAW This Limited Warranty shall be governed by the laws of the State of California U S A excluding its conflicts of laws principles and excluding the United Nations Convention on Contracts for the International Sale of Goods Palm Computing Inc a subsidiary of 3Com Corporation ...

Page 231: ...f this License Agreement If you transfer the Software you must at the same time either transfer all copies of the Software as well as the sup porting documentation to the same party or destroy any such materials not transferred Except as set forth above you may not transfer or assign the Software or your rights un der this License Agreement Modification reverse engineering reverse compiling or dis...

Page 232: ... performed entirely within California between California residents and by the laws of the United States You agree that the United Nations Convention on Contracts for the International Sale of Goods 1980 is hereby excluded in its entirety from application to this License Agreement LIMITED WARRANTY LIMITATION OF LIABILITY All warranties and limita tions of liability applicable to the Software are as...

Page 233: ... or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all opt...

Page 234: ...product based on the standard of the Voluntary Control Council for In terference from Information Technology Equipment VCCI If this is used near a radio or television receiver in a domestic environment it may cause radio interference Install and use the equipment according to the instruction manual ...

Page 235: ...keyboard 15 20 Application buttons 7 16 48 49 50 51 137 162 Applications Address Book 49 beaming 135 136 Calculator 51 categories 37 38 Date Book 48 Expense 52 font style 71 installing 40 42 Launcher 16 17 37 39 Memo Pad 51 opening 17 plug in 183 preferences for 39 removing 43 security 44 size in kilobytes 206 To Do List 50 version of 206 viewing as icons 38 viewing as list 38 See also Add on appl...

Page 236: ...Computer keyboard entering data with 22 Conduits for connecting to PIMs 13 for modem HotSync operations 152 for synchronizing applications 199 142 143 193 Confirming e mail 122 Conflicting events 80 Connecting service templates 177 to server or ISP 176 Connection preferences 171 selecting for network 173 Continuous events deleting from Date Book 55 scheduling 77 Contrast control 6 Copying text 54 ...

Page 237: ...ing in Mail list 127 To Do List record due 91 Year 2000 warranty 220 Day Date Book view 72 83 DBA Date Book archive file 35 Decimal point 165 Default categories 59 currency in Expense 102 settings See Preferences Deleted data saving in archive files 55 e mail recovering 125 Deleting applications 40 43 Desktop software 43 e mail 125 Graffiti characters 27 passwords 45 records 55 service templates 1...

Page 238: ...te of item 100 defining new currency 103 deleting records 55 menus 108 notes for records 70 opening 52 overview 52 purging records 56 receipt details 100 reports in Excel 105 108 207 216 sorting records 67 templates for reports 107 type 101 109 vendor 101 F FCC Statement 225 Files linking to external 157 Filing e mail 124 Filters for e mail 129 133 Finding applications using Graffiti writing 17 e ...

Page 239: ...ions using IR port 147 148 169 170 options for filtering e mail 128 133 problems with 199 203 problems with IR 202 setting options 139 141 for synchronizing data 11 using with another PIM 43 I Icons alarm 76 application 15 38 note 70 online Tips 19 onscreen 197 repeating event 78 Idle timeout of ISP or server connection 178 Ignoring e mail See Filters for e mail Importing data 22 35 36 Inbox 126 I...

Page 240: ...25 desktop configuration 112 114 draft e mail 123 editing unsent e mail 122 filing e mail 124 filtering options 128 133 folders 126 HotSync options 113 114 menus 134 opening 114 overview 111 112 priority of delivery 119 120 purging deleted e mail 126 recovering deleted 125 replying to e mail 117 sending 122 showing dates 127 signature 119 121 122 sorting 127 synchronizing 114 truncating 133 viewin...

Page 241: ...ary DNS 179 secondary DNS 179 selecting connection 173 selecting service 171 TCP IP 171 user name 172 Notes attaching to records 70 Numbers decimal point and thousands separator 165 Graffiti writing 29 onscreen keyboard 15 20 34 O 1 2 3 for expense reports 216 Onscreen keyboard 20 34 55 pen stroke to open 163 Opening Address Book 49 applications 16 17 Calculator 52 Date Book 48 Expense 52 Mail 114...

Page 242: ...ds displaying and creating 68 69 198 lost with forgotten password 46 See also Security Profiles 158 Punctuation marks Graffiti writing 30 onscreen keyboard 34 Purging deleted e mail 126 records 56 See also Deleting Q Quattro Pro for expense reports 216 R Range of times in Day view 83 Reading e mail on organizer 114 Receipts recording in Expense 100 Receiving data See Beaming information Recharging...

Page 243: ... Beaming information e mail 115 117 122 Serial connections 168 connector 9 port 9 141 149 Service selecting for network 171 templates 177 183 Settings See Preferences ShortCuts backing up 142 managing 186 187 menu commands 18 predefined 34 using 33 Showing dates in Mail list 127 Side channels for stylus and front cover 8 Signature for e mail 121 122 Simulated port for infrared communication 146 So...

Page 244: ...ecords 70 opening 50 overview 50 prioritizing records 89 93 private records 69 purging records 56 92 sorting records 67 Today See Current date Transferring data See HotSync Transmitting data See Beaming information Troubleshooting 202 Truncating e mail 133 Turning off organizer automatically 166 pen stroke for 163 problems with 196 Turning on organizer application buttons 7 displaying owner s name...

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