2
initiated On Demand Image Overwrite request the confirmation sheet must have printed and (4) the Embedded Fax
card must have the correct software version and must be properly configured.
•
If a System Administrator aborts an On Demand Image Overwrite, Xerox recommends that the machine be allowed to
complete its system reboot before a Software Reset is attempted from the Tools Pathway via the Local User Interface.
Otherwise, the Local UI will become unavailable. The machine will have to be powered off and then powered on again
to allow the system to properly resynchronize. The System Administrator may cancel an On Demand Image Overwrite
only at the Local UI if it was initiated at that interface. If an On Demand Image Overwrite was initiated from the
WebUI, it cannot be aborted from either the WebUI or Local UI.
•
If an On Demand Image Overwrite fails to complete because of an error or system crash, Xerox recommends that the
System Administrator immediately perform another On Demand Image Overwrite, but only after completion of a
system reboot or software reset initiated from the Local User Interface or the Web User Interface.
3.
Xerox recommends that the System Administrator change the SNMP v1/v2c public/private community strings from their
default string names to random string names.
4.
Xerox recommends that any TCP/IP hostnames should only use alphanumeric characters; special characters such as the
underscore (‘_’) should not be used at all in TCP/IP hostnames.
5.
The system administration should ensure that the Embedded Fax Card and fax software is installed in accordance with the
instructions in the
Installation
Æ
Options
Æ
Installation
Æ
Embedded Fax
-> View Instructions tab in the SA CD
1
. The
System Administrator can then set Embedded Fax parameters and options via the Local User Interface on the machine.
Follow the instructions in the
Tutorials
Æ
Machine Administration
Æ
Tools Pathway
Æ
Fax Setups
tabs in the User
Guide
2
.
6.
Before upgrading software on a WorkCentre™ 5030/5050 Multifunction System machine via the Manual/Automatic
Customer Software Upgrade or, please check for the latest certified software versions. Otherwise, the machine may not
remain in its certified configuration. To maintain the certified configuration, it is recommended that acceptance of
customer software upgrades via the network be turned off/disabled on both the Local UI (Customer Software Upgrade
screen) and the Web UI (Auto Upgrade web page).
7.
The WorkCentre™ 5030/5050 Multifunction System should be installed in a standard office environment. Office personnel
should be made aware of authorized service calls (for example through appropriate signage) in order to discourage
unauthorized physical attacks such as attempts to remove the internal hard disk.
8.
Xerox recommends that customers sign up for the RSS
3
subscription service available only via the Xerox Security Web Site
(Security@Xerox) at
www.xerox.com/security
that permits customers to view the latest Xerox Product Security Information
and receive timely reporting of security information about Xerox products, including the latest security patches that apply
to the WorkCentre™ 5030/5050 Multifunction System.
9.
Customers who encounter or suspect software problems against a WorkCentre™ 5030/5050 Multifunction System should
immediately contact the Xerox Customer Support Center to report the suspected problem and initiate the SPAR (Software
Problem Action Request)
4
process for addressing problems found by Xerox customers.
10.
System Administrator login is required when accessing the security features of a WorkCentre™ 5030/5050 Multifunction
System machine via the Web User Interface. Xerox recommends that the ‘
Remember my password
’ option not be
checked so the password is not saved in the client machine’s Web Browser.
11.
A reboot of the system software for a WorkCentre™ 5030/5050 Multifunction System machine is necessary before a
change made to the System Administrator password from the Local User Interface will be synced with and accepted by
the Web User Interface. Until this system software reboot occurs, System Administrator functions from the Web User
Interface should not be accessed.
12.
Caution: A WorkCentre™ 5030/5050 Multifunction System allows an authenticated System Administrator to disable
functions like Image Overwrite Security that are necessary for secure operation. System Administrators are advised to
periodically review the configuration of all installed machines in their environment to verify that the proper secure
configuration is maintained.
13.
The following windows are available from the Local User Interface to a WorkCentre™ 5030/5050. These windows provide
standard system configuration capability (with System Administrator login and authentication) or security-related user
functions:
•
Connectivity and Network Setup
- Allows access to screens to set the various parameters associated with network
connectivity; if a change is made to the Ethernet speed the system will automatically reboot. Is accessible by selecting
the
‘Connectivity and Network Setup
’ button from the
Tools Mode Screen 1 of 3
screen.
3
RDF Site Summary, or Rich Site Summary, or Really Simple Syndication – A lightweight XML format for distributing news headlines and other content on the Web.
Details for signing up for this RSS Service are provided in the
Security@Xerox RSS Subscription Service guide posted on the Security@Xerox site at
http://www.xerox.com/go/xrx/template/009.jsp?view=Feature&ed_name=RSS_Security_at_Xerox&Xcntry=USA&Xlang=en_US.
4
A SPAR is the software problem report form used internally within Xerox to document customer-reported software problems found in products in the field.
