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Xerox WorkCentre 4260 User Guide

105

6

E-mail

Scan to E-mail is a standard feature on the WorkCentre 4260S, 4260X and 4260XF. This
chapter contains information about the options available within E-mail.

When enabled, scanned images can be sent as an e-mail attachment to a specified e-mail
recipient or recipients. Access to the E-mail features is gained using the

Services Home

button on the control panel.

The tabs available for selecting E-mail features are:

•

E-mail on page 113

.

•

Advanced Settings on page 116

.

•

Layout Adjustment on page 118

.

•

E-mail Options on page 119

.

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Содержание WorkCentre 4260S

Страница 1: ...Xerox WorkCentre 4260 User Guide...

Страница 2: ...by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks et...

Страница 3: ......

Страница 4: ......

Страница 5: ...ng On Logging Off 29 Machine Information 30 Customizing Your Machine 35 For Further Assistance 36 Copy 37 Copy Procedure 38 Copy 45 Image Quality 48 Layout Adjustment 50 Output Format 54 ID Card Copy...

Страница 6: ...tput 149 Image Options 151 Layout Watermark 152 Advanced 153 Paper and other Media 155 Loading Paper 157 Setting the Paper Size 163 Media Specifications 164 Setups 167 Accessing Tools 168 Tools Menu O...

Страница 7: ...Xerox WorkCentre 4260 User Guide iii Specifications 205 Machine Specifications 206 Electrical Specifications 209 Feature Specifications 210 Troubleshooting 213 Fault Clearance 214 Error and Fault Cod...

Страница 8: ...Table of Contents iv Xerox WorkCentre 4260 User Guide...

Страница 9: ...with your new machine please refer to Chapter 2 Getting Started Chapter 11 Setups Further chapters within this guide offer additional information on the features and options available For additional a...

Страница 10: ...ing are supported Additional Paper Trays Stand Finisher High Capacity Feeder Memory Upgrade and Fax capability are available as options Xerox WorkCentre 4260X This model has digital copying printing f...

Страница 11: ...returns to the previous screen Convention Description Example Italic TypeFace Used to denote screen or tab titles In addition references to other publications are displayed in Italic typeface Basic Co...

Страница 12: ...orkCentre 4260 User Guide Related Information Sources Information on this family of products can be found in 1 This User Guide 2 The Quick Use Guide 3 The System Administration CD 4 The Xerox website...

Страница 13: ...e the space below to make a note of the machine serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the fro...

Страница 14: ...mark alerts users to heated surfaces WARNING This symbol indicates a Laser is being used in the equipment and alerts the user to refer to the appropriate safety information WARNING This product must b...

Страница 15: ...when used on electromechanical equipment Always exercise care when moving or relocating equipment Please contact your local Xerox Service Department to arrange relocation of the copier to a location o...

Страница 16: ...able that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not...

Страница 17: ...ntative to correct the problem The equipment emits unusual odours or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped...

Страница 18: ...iding the correct environmental parameters as specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone pl...

Страница 19: ...proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken NOTE Changes or modifications to...

Страница 20: ...e requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US...

Страница 21: ...erformed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public util...

Страница 22: ...the first instance This product has been tested to and is compliant with TBR21 or ES 103 021 1 2 3 or ES 203 021 1 2 3 technical specifications for terminal equipment for use on analogue switched tel...

Страница 23: ...ch there is a cancelled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes postage...

Страница 24: ...ical or mental condition NOTE Exception US Army and Navy discharge certificates may be photographed Badges identification cards passes or insignias carried by military or Naval personnel or by members...

Страница 25: ...nd Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption hel...

Страница 26: ...n some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Prior to disposal please...

Страница 27: ...contact your local waste authorities and request disposal guidance EH S Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please...

Страница 28: ...1 Welcome 20 Xerox WorkCentre 4260 User Guide...

Страница 29: ...Xerox WorkCentre 4260 User Guide 21 2Getting Started Before you use your machine take some time to familiarize yourself with the various features and options...

Страница 30: ...h Capacity Feeder and Finisher Document Glass User Interface and Control Panel Document Feeder Control Panel USB Port Finisher Paper Tray 1 Paper Tray 2 Bypass Tray High Capacity Feeder or paper trays...

Страница 31: ...ard E mail Standard Standard Standard Fax Option Standard Standard Paper Tray 1 Bypass Standard Standard Standard Standard Paper Tray 2 Option Option Standard Standard Paper Tray 3 4 Option Option Opt...

Страница 32: ...features on the touch screen Job Status Displays job progress information Machine Status Displays the current status of the machine Display and Touch Screen Displays and selects all the available prog...

Страница 33: ...ny button or the touch screen to wake up the machine Touching the power button will bring up energy saver options on the touch screen The Power button allows a user to instantly go into Energy Saver s...

Страница 34: ...Position the side guide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tig...

Страница 35: ...locking pins on both side guides 3 Position the side guides by sliding Align the arrow to the required paper size 4 Replace the locking pins in the appropriate paper size hole turn the locking pins s...

Страница 36: ...he paper and insert it into the tray Do not fill above the Maximum Fill Line 7 Close the paper tray 8 Follow the instructions on the Touch Screen to confirm the stock size type and color NOTE For more...

Страница 37: ...e themselves before using the device Contact your System Administrator for more information For more information accounting features such as Network Accounting refer to Accounting on page 188 or for i...

Страница 38: ...the Machine Information button to the left of the User Interface Machine Information The Machine Information tab displays the following information General Information This section includes the serial...

Страница 39: ...p this screen refer to Customer Support and Supplies Numbers in the Setups chapter on page 197 The Machine Details screen also shows Machine Hardware Options Configuration This screen displays which h...

Страница 40: ...tored numbers in the Speed Dial List the Group Dial List and Mailboxes Fax Transmission Displays the last 50 faxes sent by the machine Fax Receive Displays the last 50 fax jobs received on the machine...

Страница 41: ...on machine errors and faults All Faults Displays the fault description and instructions on how to resolve the fault Active Messages Displays the list of active error messages Event Log Displays all f...

Страница 42: ...of images made with the current toner Fuser Displays the number of images made with the current fuser Tray s Feed Roller Displays the number of images made with the current tray rollers Bias Transfer...

Страница 43: ...the settings within Tools are critical to the operation of the machine therefore the screens are password protected so they cannot be accidentally changed or corrupted For full instructions on access...

Страница 44: ...y additional help on using your machine you can 1 Refer to the Quick Use Guide or the System Administration CD contained in the CD Pack delivered with your machine 2 Contact your System and or Machine...

Страница 45: ...Xerox WorkCentre 4260 User Guide 37 3Copy This chapter contains information on the copy screen and the copy features available...

Страница 46: ...ys in the Setups chapter on page 179 Document Feeder The following steps explain how to load documents using the document feeder 1 Before loading the documents into the document feeder ensure they are...

Страница 47: ...eder 2 Select the Features By default the Copy screen is the first screen displayed on the machine If the screen displays Job Status or Machine Status press the Services Home button If the touch scree...

Страница 48: ...0 Output Format page 54 3 Enter the Quantity The maximum copy quantity is 999 Use the numeric keypad on the control panel to enter the number of copies required The number entered is displayed in the...

Страница 49: ...Copy Job Press the Start button Each document is scanned only once The number of copies requested is displayed in the upper right hand corner of the screen 5 Job Status Screen 1 Press the Job Status b...

Страница 50: ...een displays the number of originals scanned and the number of images completed so far The Delete button allows the user to delete the selected job from the active job queue Queue Description All Jobs...

Страница 51: ...ult job queue screen For information on how to set the Default View refer to Job Status Default in the Setups chapter on page 183 6 Stop the Copy Job Follow the steps below to manually cancel an activ...

Страница 52: ...3 Copy 44 Xerox WorkCentre 4260 User Guide 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen...

Страница 53: ...job The options can be selected by touching the appropriate button in each column To view all the choices for each option select the More button Reduce Enlarge Using this option originals can be reduc...

Страница 54: ...0 105 g sm Sizes range from A4 SEF to Legal and includes envelopes max 50 Bypass Tray Use this option when feeding individual types of stock for example letterhead or labels for one off jobs The Bypas...

Страница 55: ...second side image The read orientation for this option varies depending on the input originals For example if head to head orientation originals are scanned the output will be head to toe If head to...

Страница 56: ...to enhance the quality of your output The Original Type option is used to enhance the copy quality of the output based on the type of original being scanned Lighten Darken Adjusts the lightness or dar...

Страница 57: ...3 Copy Xerox WorkCentre 4260 User Guide 49 Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals...

Страница 58: ...Original Size Use this option to program the size of the originals being scanned or enable the machine to recognize the size of the originals Auto Detect Use this option to allow the machine to automa...

Страница 59: ...ng mixed size originals The originals must be the same width for example 8 5 x 11 and 8 5 x 14 Load documents in the document feeder when using this feature Book Copying Use when copying bound documen...

Страница 60: ...aper Margin Shift Creates a binding edge for the document The image can be adjusted up or down on the page and or shifted to the right or left Use the up down and left right scroll buttons to adjust t...

Страница 61: ...n all edges of the copies minimum 0 04 All Edges maximum Erases equal amounts on all edges of the copies maximum 0 24 Small Original Erase Use to erase 0 25 6 mm from the edge of the document Hole Pun...

Страница 62: ...l set of either single sided or double sided originals The machine prints 2 sided automatically which when folded produces a booklet with all the pages in the correct sequence The machine will also re...

Страница 63: ...main body of the job Off The feature is switched off Front and Back Use this option to add both a front and back cover to the copies Front Only Use this option to add a front cover to the copies Back...

Страница 64: ...n each transparency Then choose the appropriate transparency and separator stock Transparency Supply Select this button to specify the tray from which the machine needs to use the transparency stock S...

Страница 65: ...onto one sheet of paper NOTE For landscape originals place the top of the document at the back of the feeder For portrait originals place the top of the document to the left Store Job Use this featur...

Страница 66: ...a paper tray for the copy job Lighten Darken Adjusts the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Backgr...

Страница 67: ...the fax number entered This type of fax travels over normal telephone lines and will therefore be charged at telephone rates LAN Fax LAN Local Area Network Fax enables you to send documents to fax ma...

Страница 68: ...Rotate Side 2 Yes Yes Original Type Photo and Text Text Photo Yes Yes Resolution Standard Fine Superfine Yes Standard and Fine only Dialling Characters Yes Yes Address Book Yes Fax Directory Tab 2 Ima...

Страница 69: ...ing Poll a Remote Fax Poll a Remote Mailbox Yes Delay Send Off Specific Time Yes Yes Send Header Text Off On Yes Mailboxes Send to Remote Mailbox Store to Mailbox Print Mailbox Documents Delete Mailbo...

Страница 70: ...or for more information contact the System Administrator Embedded Fax and Server Fax Procedure 1 Load the Documents You can load the documents to be faxed either on the Document Glass or through the...

Страница 71: ...glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feed...

Страница 72: ...previous selections if needed The control panel returns to the default Entry screen 4 Select the button for the feature required Embedded Fax Services Home button Feature Description Fax Use this tab...

Страница 73: ...only available with Embedded Fax Follow the steps below to send a color fax job 1 For color faxing select Color Mode on the Image Quality tab 2 Select Full Color then Save to confirm the settings Fax...

Страница 74: ...ax machine Once connected the local machine sends the fax job To print a confirmation or error report refer to Fax Report in the Setups chapter on page 178 Option Description Keypad Dial Use this opti...

Страница 75: ...ton on the control panel to cancel the current fax job 2 To cancel a queued job press the Job Status button on the control panel to display the Active Jobs screen 3 Select the appropriate job from the...

Страница 76: ...ent 6 Click OK to confirm your recipient selection 7 Click OK to confirm your selections in the Printing Preferences window 8 Click Print to print your document 9 The Fax Confirmation box will appear...

Страница 77: ...et up and stored Individual numbers can also be accessed from the Address Book using the Speed Dial function NOTE There are no transmission preferences per user Keypad Dial Use this option to enter th...

Страница 78: ...ry To send a fax to multiple destinations the Group Dial option is used Destination numbers for the fax can be added to the Current Group Dial list using any of the dialing methods available Dialing C...

Страница 79: ...me when sending faxes to frequently used destinations Address Book Setup From the Fax tab select the Address Book button to create a new Address Book entry or to edit an existing one 1 From the Addres...

Страница 80: ...riginals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on both sides and t...

Страница 81: ...size but delivers the best image quality Image Quality The Image Quality tab contains options that help you to enhance the appearance and style of your faxed document Lighten Darken Adjusts the light...

Страница 82: ...which enable you to apply additional transmission features to your fax job Auto Detect Use this option to allow the machine to automatically recognize the size of the originals being fed through the d...

Страница 83: ...when transmitting faxes To view all the options for a feature select the feature required Multiple options can be selected for each fax job if required Polling Polling enables you to store fax docume...

Страница 84: ...uments that have been successfully polled from the remote machine are printed on your machine Poll a Remote Mailbox This option allows users to contact a remote mailbox which is set up on a remote fax...

Страница 85: ...see Polling page 75 The System Administrator can set up to 20 mailboxes on your machine You can use a mailbox located on the same machine you are using local mailbox or a mailbox set up on a remote m...

Страница 86: ...tly to an individual s private mailbox on a remote machine NOTE This feature will only be available when the remote machine has mailbox capability and when the user sending the document knows the mail...

Страница 87: ...this feature consult the System Administrator Guide or contact your System Administrator Forward to Fax This feature allows incoming or outgoing faxes to be automatically forwarded to an anonymous fa...

Страница 88: ...tions available on the Fax tab to enter the recipient telephone number and to select the standard features for your fax job Dialing Options Use the Dialing Options to enter the destination fax number...

Страница 89: ...4 When the fax number is complete select Add Fax Directory The Fax Directory contains a list of numbers that are relevant to your company and or you Use the up down scroll buttons to locate the recipi...

Страница 90: ...specify whether the originals are single sided or two sided 1 Sided Use this option for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides...

Страница 91: ...mmended for line art and photos This is the default resolution and the best choice in most cases Image Quality The Image Quality tab contains options that help you to enhance the appearance and style...

Страница 92: ...to allow the machine to automatically recognize the size of the originals being fed through the document feeder Presets Use this option to specify the dimensions of the document scanning region when s...

Страница 93: ...en transmitting faxes Delay Send Enables you to specify the time of a fax transmission or poll This option can be used to delay transmission of a fax job for a maximum period of 23hrs 59mins by specif...

Страница 94: ...4 Fax 86 Xerox WorkCentre 4260 User Guide...

Страница 95: ...work Scanning Network Scanning is a standard feature on the WorkCentre 4260S 4260S and 4260XF Network Scanning enables the creation of an electronic image file If Network Scanning has been enabled an...

Страница 96: ...r more information contact the System Administrator Load the Documents You can load the documents to be scanned either on the Document Glass or through the Document Feeder Document Feeder The followin...

Страница 97: ...2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder 1 Select Network Scanning Press...

Страница 98: ...roll buttons located to the right of the Template List on the Network Scanning tab to move through the list and select a Template For more information on Network Scanning templates refer to Network Sc...

Страница 99: ...s including the queued network scan job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in...

Страница 100: ...ncel a queued job press the Job Status button on the control panel to display the Active Jobs screen 3 Select the appropriate job from the queue 4 Select Delete from the Job Commands list 5 Select Con...

Страница 101: ...ed to the machine s scanning capabilities FreeFlow SMARTsend Server based scanning and routing software that supports multiple Xerox multifunction devices Convert paper documents into electronic forma...

Страница 102: ...upper case displays in the template list The default template appears at the top of the list and is selected automatically All other templates follow in alpha numeric order There is a maximum of 250...

Страница 103: ...n creating templates Selecting a template Select a template based on where the file is required to be sent Normally the System Administrator will have established a template for use by each user Chang...

Страница 104: ...option for originals that are printed on one side only 2 Sided Use this option for originals that are printed on both sides 2 Sided Rotate Side 2 Use this option for originals that are printed on bot...

Страница 105: ...quality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces good quality images and...

Страница 106: ...le of your scanned image Lighten Darken Use this feature to enhance the quality of your scanned originals Adjusts the lightness or darkness of the output To darken the output select the scroll down bu...

Страница 107: ...emplates Use this feature if you want to refresh the Network templates and cannot wait until the system automatically updates the system Local template updates are immediate and automatic NOTE The tem...

Страница 108: ...ot show Mixed Size Originals it is recommended that the originals used are of the same size Option Description Auto Detect Use this option to allow the machine to determine the size of the originals b...

Страница 109: ...iginal that has become torn or frayed at the edges or that has hole punch staple or other marks When Scan to Edge is set to On the device will scan the image to the edges of the original When Scan to...

Страница 110: ...older with a unique name Append to Existing File Use this option to add the newly created scanned image file to an existing document with the same name as the document being scanned This option is not...

Страница 111: ...n add any of these destinations to their existing template Option Description PDF Portable Document Format Given the right software the recipient of the scanned image can view or print the file no mat...

Страница 112: ...5 Network Scanning 104 Xerox WorkCentre 4260 User Guide...

Страница 113: ...able within E mail When enabled scanned images can be sent as an e mail attachment to a specified e mail recipient or recipients Access to the E mail features is gained using the Services Home button...

Страница 114: ...get an account or for more information contact the System Administrator Load the Documents You can load the documents to be e mailed either on the Document Glass or through the Document Feeder For in...

Страница 115: ...n the guides to just touch the edge of the documents Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder 2 Place the document face dow...

Страница 116: ...on contact the System Administrator 3 Press the Clear All button on the control panel to cancel any previous selections The control panel returns to the default Entry screen 4 Select the From field on...

Страница 117: ...full name and can search the address book on the first few letters Use the com key on the e mail keypad NOTE The instructions for programming the com key are in the System Administrator Guide Feature...

Страница 118: ...nts repeat the previous step 4 To enter recipient address es as Copy Cc or Blind Copy Bcc addresses select the To button Select either Cc or Bcc from the drop down menu options 5 When all recipient ad...

Страница 119: ...the Address Book button to search the other address book If one or more matches are found based on the search criteria the matches display on the touch screen 2 Use the up down scroll buttons to loca...

Страница 120: ...Job Status screen displays all incomplete jobs including the queued scan to e mail job If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the...

Страница 121: ...r including the sender s e mail address Select the From button to display the e mail keypad to enter an e mail address NOTE If E mail is accessed via Authentication Mode the information contained will...

Страница 122: ...ext contained within the e mail The subject line can contain up to 50 characters and displays on the touch screen under the Subject button Output Color Use this option to scan Black and White Grayscal...

Страница 123: ...ality printed half tone originals Text Use for originals containing text or line art Resolution Description 72 x 72 dpi Produces the smallest image file size and is recommended for documents which are...

Страница 124: ...l up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals Resolution Resolution affects the appearance...

Страница 125: ...uality text documents and line art Can also be used for medium quality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average q...

Страница 126: ...on to allow the machine to recognize the size of the originals being fed through the document feeder Manual Size Input Use this option to specify the dimensions of the document scanning region when sc...

Страница 127: ...he scanned image can view or print the file no matter what their computer platform PDF files usually open with Adobe Acrobat Readers Multi Page TIFF Tagged Image File Format A graphic file that can be...

Страница 128: ...6 E mail 120 Xerox WorkCentre 4260 User Guide Message Use this option to add new body text The body text can contain up to 80 characters and displays on the touch screen under the Message field...

Страница 129: ...ectronic file and place them into a folder located on the device or on a USB thumbdrive The stored job can then be retrieved at a later date for printing from the device or for printing and sharing fr...

Страница 130: ...select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from copying colored paper or newspaper originals Resolution Resolution affec...

Страница 131: ...so be used for medium quality photos and graphics This is the default resolution and the best choice for most documents 400 x 400 dpi Recommended for average quality photos and graphics It produces go...

Страница 132: ...fed through the document feeder Preset Scan Areas Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several standard size dimen...

Страница 133: ...d folders stored on the USB thumbdrive Choose one of the following options Option Description Open Use this option to open a selected file or folder New Folder Use this option to create a new folder R...

Страница 134: ...on and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up 3 Place the stack in the middle of the guides aligning the left edge with the document feeder t...

Страница 135: ...front of the machine 2 Press the Services Home button on the Control Panel 3 Select the Store to USB button 4 The root directory on the USB is displayed 5 Select the required folder where you want yo...

Страница 136: ...of graphic software packages across a variety of computer platforms JPEG 1 File per Page JPEG formats are graphic files that can be accessed with all graphics or image editing applications NOTE JPEG...

Страница 137: ...ntinuous tone photographs or high quality printed half tone originals Resolution Description 72 x 72 dpi Produces the smallest image file size and is recommended for documents which are to be viewed e...

Страница 138: ...py Service 1 Press the Services Home button and select Copy on the touch screen Ensure that the Copy screen is displayed 2 Select the Output Format tab 3 Select the Store Job button 4 Select an option...

Страница 139: ...b Press the Start button Feature Description Copy Use this tab to select the standard options for a copy job e g reduce enlarge 2 sided copying etc Image Quality Use this tab to adjust the appearance...

Страница 140: ...ormation on the Job Status screen refer to Job Status Screen in the Copy chapter on page 41 5 Stop the Job Follow the steps below to manually cancel an activated job 1 Press the Stop button on the con...

Страница 141: ...the Job Type drop down menu 6 Click the Saved Job option 7 Click one of the following options 8 Save save your job into a folder to be printed later 9 Save and Print save your job into a folder and p...

Страница 142: ...7 Store File 134 Xerox WorkCentre 4260 User Guide...

Страница 143: ...Xerox WorkCentre 4260 User Guide 135 8Print Files The Print Files feature allows you to select and output pre stored jobs as many times as you need Jobs can be stored on the device or on a USB drive...

Страница 144: ...Files 1 Select the Features 1 Press the Services Home button and select Print Files to display the Print Files feature 2 Select the folder or file that you wish to print If you have touched a folder...

Страница 145: ...splayed 4 Select Add to add the job to the print list 5 Repeat the above steps to add more jobs 6 Select Done when the required jobs have been added to the print list 7 Select the Job Quantity number...

Страница 146: ...drive 1 Insert the USB drive into the USB port on the front of the device 2 Select the Print from USB button on the USB Options screen 3 Select the folder or file that you wish to print If you have t...

Страница 147: ...the job to the print list A tick will appear next to the file name 6 Repeat the above steps to add more jobs 7 Select Done when the required jobs have been added to the print list 8 Select the Job Qua...

Страница 148: ...s If there are no incomplete jobs in progress the message No Active Jobs is displayed For more information on the Job Status screen refer to Job Status Screen in the Copy chapter on page 41 3 Stop the...

Страница 149: ...8 PrintFiles Xerox WorkCentre 4260 User Guide 141 4 Select Delete from the Job Commands list 5 Select Confirm to delete the job or Cancel to return to previous screen...

Страница 150: ...8 Print Files 142 Xerox WorkCentre 4260 User Guide...

Страница 151: ...information about printing is contained either in the printer driver screens or in the electronic user guides that accompany the printer drivers To access the many printer drivers which can be used w...

Страница 152: ...rinted from your PC using the print drivers supplied The print driver must be loaded on each PC which uses the machine for printing Select Print from Your PC 1 Click Print in your application 2 From t...

Страница 153: ...9 Print Xerox WorkCentre 4260 User Guide 145 2 Click OK to confirm your selections 3 Click OK to print your document...

Страница 154: ...it as the printer Select the Custom Size 1 Click on Properties to make your print selections 2 Click on the Paper Output tab and click on the Paper drop down menu 3 Click on Other Size 4 From the Orig...

Страница 155: ...9 Print Xerox WorkCentre 4260 User Guide 147 Print Your Document 1 Click OK to confirm your selections 2 Click OK to print your document...

Страница 156: ...gs in the tabs to the values that were in place before the dialog was opened Any changes made are lost Help Click Help in the bottom right of the printer driver screen or F1 on the PC keyboard for inf...

Страница 157: ...e choices displayed Choose from the following job types Queue Description Normal Print Prints the job immediately without requiring a passcode Secure Print Prints the job only after you enter your pas...

Страница 158: ...ox appears so you can specify the time to print Saved job Stores the job on the printer s hard drive so that it can then be printed on demand from the printer s control panel or printed from CentreWar...

Страница 159: ...WorkCentre 4260 User Guide 151 Image Options Use the options available in this tab to modify the appearance of your print job This feature can also be used to print draft versions by choosing the Tone...

Страница 160: ...of a document and add watermarks Multiple documents can be printed on one page from 2 Up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDE...

Страница 161: ...3 Advanced Click this tab to access the options compatible with Adobe PostScript 3TM and advanced programming features for your print job Use the scroll arrows to move through the options Clicking on...

Страница 162: ...9 Print 154 Xerox WorkCentre 4260 User Guide...

Страница 163: ...Guide 155 10Paper and other Media In this chapter you will learn about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and si...

Страница 164: ...on page 206 WorkCentre 4260C WorkCentre 4260S WorkCentre 4260X WorkCentre 4260XF Bypass Tray Standard Standard Standard Standard Tray 1 Standard Standard Standard Standard Tray 2 Option Option Standar...

Страница 165: ...til required Loading the Paper Trays Using the instructions provided below load paper into the machine Up to three paper trays are available depending on your machine configuration 1 To load paper car...

Страница 166: ...uide by squeezing the lever and sliding it towards the stack of paper until it gently touches the side of the stack Do not allow the guide to press against the edge of the paper tightly 5 Close the pa...

Страница 167: ...not currently loaded in the paper tray Acceptable print media is plain paper from 3 9 x 5 8 to 8 5 x 14 98 mm x 148 mm to 216 mm x 356 mm and weighing between 16 lb and 43 lb 60 g m and 163 g m Loadin...

Страница 168: ...e and or Color buttons if necessary to change the settings If the settings are correct select the Confirm button Please refer to Setting the Paper Size in the Paper and other Media chapter on page 163...

Страница 169: ...4 Adjust the paper guide to the width of the stack of print material Ensure you have not loaded too much print media The stack should be under the Max Fill Line The UI screen shows the current paper s...

Страница 170: ...and other Media 162 Xerox WorkCentre 4260 User Guide the settings If the settings are correct select the Confirm button Please refer to Setting the Paper Size in the Paper and other Media chapter on...

Страница 171: ...ction to return to the Tray Information screen Change Type Select up arrow to choose from the list of paper type options Save your selection to return to the Tray Information screen Change Color Selec...

Страница 172: ...envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged o...

Страница 173: ...g which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass...

Страница 174: ...10 Paper and other Media 166 Xerox WorkCentre 4260 User Guide...

Страница 175: ...ps This chapter identifies some of the key settings that you can customize to meet your requirements It is aimed primarily at the System Administrator of the machine Changing these settings is easy an...

Страница 176: ...rol panel 1 Press the Log In Out button on the control panel 2 Use the number keypad to enter the default password 1111 Select Enter on the touch screen 3 Press the Machine Status button 4 Select the...

Страница 177: ...ton Test Audio Tone Test LED Indicator Test Touch Area Test Display Pixel Test Video Memory Test Reset User Interface Application Checksum Verification Software Reset Timers System Timeout Incomplete...

Страница 178: ...Fax Country Setting Line Configuration Incoming Fax Defaults Transmission Defaults Mailbox Setup Documents Received in Mailbox Fax Report Error Correction Mode Connectivity Network Setup General Phys...

Страница 179: ...the local date and time on the machine Tools Device Settings General Set Date Time Set the date in either mm dd yy or dd mm yy or yy mm dd format and enter the correct date Set the correct time using...

Страница 180: ...e set to either inches or mm You can also set the decimal point Numeric Separator to either a period e g 12 3 or a comma e g 12 3 Tools User Interface General Measurements Set Default Paper Size The D...

Страница 181: ...chine to make prints is affected by air pressure Air pressure is determined by the height of the machine above sea level The machine will automatically compensate for differences in air pressure if yo...

Страница 182: ...ws a user to listen to the call progress and hear the number dialed and the beginning of the handshake This is often known as listen to dial If you want to hear the fax audio monitor select the On but...

Страница 183: ...you to customize the way faxed documents are received Tools User Interface Fax Service Settings Incoming Fax Defaults Auto Answer Delay This tool enables the machine administrator to set a delay time...

Страница 184: ...or e mail More Fax Forward features are available via CentreWare Internet Services Forward to E mail Select either Forward Transmitted Faxes or Forward Received Faxes Select either Output Format pdf o...

Страница 185: ...ephone Answering Machine Fax and Fax receive options Telephone Use to operate in manual mode When a call is received pick up the external phone handset If a fax tone can be heard press Start and repla...

Страница 186: ...ttings Line Configuration Fax Report This facility allows you to enable the Always Print and Print on Error features for the reports below An Auto Print feature can be used for the Transmission Receiv...

Страница 187: ...es the machine to automatically substitute common US and metric paper sizes when printing If the feature has been turned off the machine will hold the job and indicate that the appropriate paper size...

Страница 188: ...ally selecting the required tray When the Off button is selected the Auto Tray button is disabled on the Copy screen The tray selection defaults to Tray 1 Tray Confirmation Messages This feature enabl...

Страница 189: ...enables the machine administrator to set the 6 default reduction or enlargement ratios When the Reduce Enlarge Presets window opens the default reduction and enlargement ratios are displayed These ra...

Страница 190: ...11 Setups 182 Xerox WorkCentre 4260 User Guide Tools User Interface Copy Service Settings Reduce Enlarge Preset...

Страница 191: ...ser sees first The Entry Screen appears when the machine resets selections after a user has completed a job or after the Clear All button is pressed The available options are Features Job Status Machi...

Страница 192: ...e or disable one of the following audio tones When enabled the tones can be set to either low medium or high Select the Test button to test the tone volume Select Save to confirm the settings Tools Us...

Страница 193: ...tching on the machine Tools Device Settings Tests Resets Software Reset This facility allows you to reset the System Software Select the Reset System Software button A pop up window will appear warnin...

Страница 194: ...e the toner usage to predict the percentage of toner remaining and display the information on the Machine Status Service Information screen When the percentage of toner remaining equals the number set...

Страница 195: ...as a measure of their life expectancy These include Fuser Counter Bias Transfer Roller Counter Feed Rollers Counter Document Feeder Friction Pad Counter At the end of life these units continue running...

Страница 196: ...er their User ID and Account ID to access the machine and information about the jobs performed are stored in a job log Copy Print inbound and outbound Embedded Fax outbound Server Fax E mail and Netwo...

Страница 197: ...d select the required account 6 Touch Enter 7 When the User is logged in the Services screen will show The User can now select the feature that they want to use 8 To log out or to log in to another gr...

Страница 198: ...WorkCentre 4260 User Guide other services Inhibiting All Services will require credits to access any service that requires paper This option is only available if a Foreign Interface Device Kit is inst...

Страница 199: ...ation for the machine Network Authentication Authentication is used to verify that a User accessing the machine is a valid User The User s authentication details are verified either remotely by a netw...

Страница 200: ...te Image Overwrite is a security measure for customers who are concerned about unauthorized access and duplication of classified or private documents The Immediate Image Overwrite feature erases all r...

Страница 201: ...to begin the overwrite All existing jobs will be deleted regardless of their status and all job submissions will be prohibited for the duration of the overwrite Job Opereation Rights Enable Job Operat...

Страница 202: ...bled refer to Audio Tones in the Setups chapter on page 184 2 Select Start Test to begin the test 3 Press each button on the panel to the right of the touch screen A short audio tone will be generated...

Страница 203: ...rface changed color from black to white otherwise select the Failed button LED Indicator Test The LED Indicator test verifies that all of the lights on the control panel are functioning properly 1 Sel...

Страница 204: ...Application Checksum Verification checks that the UI software is up to date and running correctly Select Start Test to begin the test A message will be displayed indicating that the test in progress A...

Страница 205: ...sers access to numbers and details vital to maintain the machine uptime Tools Device Settings General Xerox Customer Support This utility allows you to set the following numbers Customer Support Telep...

Страница 206: ...tication mode in Access and Network Accounting to something other than Network Accounting For more information please refer to the System Administration CD Foreign Device Interface The Foreign Interfa...

Страница 207: ...0 User Guide 199 12Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels Instructions are provided in this chapter for all the mainten...

Страница 208: ...o be reordered This message is a warning that the unit is nearing the end of its life Only replace the unit when a message actually instructs you to do so To replace a CRU follow the instructions on t...

Страница 209: ...dge shake well to distribute the toner Remove from packaging 4 To fit the new Print Cartridge make sure the toner is facing the correct way up 5 Insert the Print Cartridge 6 Close the front cover 7 Se...

Страница 210: ...tridge holder 4 Dispose of the used Staple Cartridge 5 Remove the new Staple Cartridge from its packaging 6 Make sure that the staple strips on top of the stack are complete and flat Remove any partia...

Страница 211: ...ny maintenance procedure that is NOT specifically described in the documentation supplied with your machine Document Glass and Constant Velocity Transport CVT Glass 1 Use a soft lint free cloth lightl...

Страница 212: ...Regular cleaning keeps the document feeder and output tray free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wipe clean the document feeder and output tray including t...

Страница 213: ...e machine adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully function...

Страница 214: ...ith Tray 2 Access From the front and back Copier Speed From paper tray 1 55 cpm one sided Letter 55 cpm A4 First Copy Out Time Document Glass from Paper Tray 1 to top tray less than 10 seconds Documen...

Страница 215: ...ecification Capacity 100 sheets 20 lb 80 g m bond paper per tray 20 sheets transparencies 10 envelopes Paper Weights 16 lb 43 lb 60 g m to 163 g m Paper Sizes Length min 5 8 max 14 148 mm 356 mm Width...

Страница 216: ...WorkCentre 4260 User Guide Output Modules Output Tray Finishing Feature Specification Capacity 500 sheets of 20 lb 80 g m bond paper Feature Specification Staples 1500 staples per cartridge 50 sheets...

Страница 217: ...uide 209 Electrical Specifications Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC 220 240 VAC Average Power Consumption Power Save mode 35 Watts Stand By mode 100 Watts Printi...

Страница 218: ...ry Stored on HDD 80G Effective Scanning Width 8 2 208 mm Maximum Print Width 8 5 216 mm Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other coun...

Страница 219: ...ure Feature Specification Max scan width 8 5 216 mm Effective scan width 8 2 208 mm Maximum Resolution 600 x 600 dpi TWAIN ISIS Compatible Network Twain WIA Image Compression MH MMR LZW JPEG Flate Sca...

Страница 220: ...13 Specifications 212 Xerox WorkCentre 4260 User Guide...

Страница 221: ...ne When a change occurs allow the machine at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning areas such as the...

Страница 222: ...on screen instructions to clear the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared Paper Jams The display screen will indicate the location of the...

Страница 223: ...automatically to recover the job integrity Document Glass Area Duplex Jams 1 Open the document feeder 2 Pull down the Lower Jam Clearance Cover handle to open the Lower Jam Clearance Cover 3 Remove a...

Страница 224: ...area and avoid touching any metallic surfaces 2 Close the rear cover door Finisher Area Jams 1 Open the Finisher cover 2 Lower handles 1a and 1b and remove any jammed paper If no jammed paper is found...

Страница 225: ...x WorkCentre 4260 User Guide 217 NOTE If you are unable to clear the fault contact your local Xerox Welcome and Support Centre for assistance refer to Customer Support and Supplies Numbers in the Setu...

Страница 226: ...py paper in the bypass tray has run out Load paper in the bypass tray Tray Cassette Out Paper tray is not securely closed Close the paper tray until it locks into place Jam from Tray Copy paper has ja...

Страница 227: ...printed material from Output tray Staple Cartridge Not Installed Staple cartridge not installed Install staple cartridge Stapler Fault Stapler unit does not work Open stapler door and check the stapl...

Страница 228: ...14 Troubleshooting 220 Xerox WorkCentre 4260 User Guide...

Страница 229: ...t Creation 54 Border Erase Edge Erase 53 C Cleaning Control Panel Touch Screen 203 DADF and Output Tray 204 Document Glass 203 Color Mode Faxing 74 Color Scanning E mail 114 Constant Velocity Transpor...

Страница 230: ...ty 206 Copier Speed 206 First Copy Out Time 206 Hardware 206 Machine Size 206 Warm Up Time 206 Machine Tests Image Quality 194 UI Test Application Checksum Verification 196 Audio Tone 195 Communicatio...

Страница 231: ...ing Fax Receive Settings 177 Secure Receive Fax Receive Settings 176 Send to a Remote Mailbox Faxing 78 Server 59 Server Fax 59 Small Original Erase Edge Erase 53 Software Resets 185 Staple Cartridge...

Страница 232: ...Index 224 Xerox WorkCentre 4260 User Guide...

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