Address Book Dialing
Dialing from the keypad
1. Place documents face down on the document input tray.
2. Enter your Speed Dial or Group Dial list name using the alphabetic
keypad, or enter the first letter of the list name and then use the
Navigation
keys to scroll though the list.
3. Press the
key.
Assigned number dialing
1. Place documents face down on the document input tray.
2. Press the
Address Book
key to access the Speed Dial and
Group Dial lists. Use one of the following options to select the
required Speed Dial or Group Dial:
a. Use the
Navigation
keys to scroll through the group dial list.
b. If you have created the group dial list using the
WITH
ASSOCIATED
option, enter the appropriate assigned letter.
c. Enter the group dial or subscriber list assigned number. The
screen displays the name of the group dial or subscriber list
assigned to this number.
3. Press the
key.
Redial
Fax Number
1. Press the
Redial
key. The redial list contains the last 10 numbers
dialed.
2. Use the
Navigation
keys to scroll to the required number.
E-mail Address
1. Press the
Internet
key. Press the
Redial
key. The redial list
contains the last 10 e-mail addresses used.
2. Use the
Navigation
keys to scroll to the required number.
Manual Dial
1. Place the document face down on the document input tray.
2. Press
Manual Line
key. Use the
Navigation
keys to set
the tone volume.
3. Enter or select the required dial number. Wait for the remote
machine tone to indicate the line is clear.
Advanced Dialing Options
4. Press the
Fax/Copy
key to start the document transmission.
Broadcast
to Multiple Numbers
1. Place documents face down on the document input tray
2. Enter the fax number or E-mail address, or use the Address Book
or Redial keys.
3. Press the
Broadcast
key and select the number of the next
group dial or second subscriber list. You can repeat this step up to
a maximum of 10 group dials.
4. Press
OK
to confirm.
Press the
key to fax the document, or the
key to send as an e-
mail.
Fax Confirmation Report
1. Press
M 231
to access
Report
. Press
OK
to confirm.
2. Use the
Navigation
keys to select WITH to activate report, or
WITHOUT to deactivate report. Press
OK
to confirm.
Fax Answering Machine
To save an access code
1. Press
M
383
to access
Answer Code
. Press
OK
to confirm.
2. Enter a 4 digit code. Press
OK
to confirm.
To activate or deactivate the answering machine mode
1. Press
M
382
to access
Activation
. Press
OK
to confirm.
2. Enter the 4 digit code. Press
OK
to confirm.
3. Use the
Navigation
keys to select WITH to activate the
answering machine mode, or WITHOUT to deactivate the
answering machine mode.
4. Press
OK
to confirm.
5. Press the
Stop
key twice to cancel the operation.
To print a stored fax message
1. Press
M 381
to access
menu. Press
OK
to confirm.
2. Enter your 4 digit access code and press
OK
to confirm.
3. Press the
Stop
key twice to cancel the operation.
Secure Receive
Creating Speed Dial Lists
To add a new Speed Dial contact to your Address Book
1. Press
M 11
to access
New Contact
. Press
OK
to confirm.
2. Follow the on-screen instructions to enter your Speed Dial details:
• Enter Speed Dial Name. Press
OK
to confirm.
• Enter Phone Number. Press
OK
to confirm.
• Enter E-mail (optional). Press
OK
to confirm.
• Select Image (TIF) or PDF. Press
OK
to confirm.
• Enter FTP (optional if no e-mail address entered). Press
OK
to
confirm. Additional on-screen prompts will appear to set up FTP.
3. Your Speed Dial ID number (
Record No
.) will automatically appear
on the control panel screen. To modify the ID number, select
another available number. Press
OK
to confirm.
4. Select WITH ASSOCIATED to assign a shortcut key for your speed
dial. Enter the assigned shortcut key. Select WOUT ASSOCIATED
if no shortcut keys required. Press
OK
to confirm.
5. Use the
Navigation
keys to select Modem Speed. Press
OK
to
confirm.
6. Press the
C
key to cancel the operation at any time.
Creating Group Dial Lists
A Group Dial list is made from the Speed Dials already stored.
To add a new Group Dial list to your Address Book
1. Press
M 12
to access
New List
. Press
OK
to confirm.
2. Enter the Group Dial List name. Press
OK
to confirm.
3. Press the
Address Boo
k key. Use the
Navigation
keys to
select the required Speed Dial ID number. Press
OK
to confirm.
Repeat this step to add further ID numbers.
4. Press the
Fax/Copy
key to save the group dial list.
5. Press the
Stop
key twice to cancel the operation.
Printing the Address Book
To print the numbers stored in the Address Book
1. Press
M 15
to access
. Press
OK
to confirm.
Address Book Features
ADVANCED FAX OPTIONS
ADVANCED FAX OPTIONS
XEROX F116/F116L
XEROX F116/F116L
