Section 1: Evaluating Workgroup Multifunction Printers
Evaluate Cost Control
One of the most important things to consider when evaluating a multifunction
printer is its cost of operation.
Does the vendor provide the tools you need to
control access and use of the system’s color features? Are the accounting tools
available to help track and assign printing costs? Does the vendor offer tools and
services to help you right-size your deployment?
How the WorkCentre 5700
Series exceeds the cost control
requirement:
Accounting capabilities
Xerox
®
provides multiple levels of account-
ing capabilities to give your organization the
control it needs for tracking and assigning costs.
These tools include:
• Xerox
®
Standard Accounting (XSA) — adds
web-based remote management for copy,
print, scan and fax activity
• Network Accounting — job-based accounting
enables Xerox
®
multifunction printers to inte-
grate with third-party accounting and billing
solutions from Xerox
®
Business Partners
• Foreign device interface — enables you to
add external third-party access and account-
ing devices to your Xerox
®
multifunction
printers, such as magnetic card readers or
coin-operation devices
Assessment options
Xerox
®
can help you decrease your overall docu-
ment costs by optimizing and right-sizing your
technology deployment. Three levels of assess-
ment tools and services are available to help
you deploy the right mix of equipment to best
serve the needs of your environment:
• LEVEL 1: Xerox
®
Office Efficiency Calculator
— A five-minute, web-based “instant analysis”
offers suggestions on your technology needs
by comparing information you enter on your
environment against key industry metrics.
• LEVEL 2: Xerox
®
Office Productivity Advisor
(XOPA) — More in-depth, web-based tool
assesses your specific document environ-
ment. XOPA results suggest better ways to
manage page volume between printing,
copying and faxing — they deliver end user
satisfaction and cost efficiency. XOPA is a free
service performed by your local Xerox
®
sales
representative.
• LEVEL 3: Xerox
®
Office Document Assessment
(ODA) — An analytical model that measures
and analyzes your current document produc-
tion infrastructure, the ODA provides in-
depth improvement plans for significant cost
savings and increased efficiency. The ODA
is a six-sigma, fee-based tool and consulta-
tive service oriented more at enterprise-level
organizations.
14 Xerox
®
WorkCentre 5700 Series Evaluator Guide
