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The document filing function is used to store the document or print image on the hard 
drive when performing a copy, print, or other job. You can print or perform other 
operations using the saved file at a later time.
This section introduces several of the document filing functions.

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USES OF THE DOCUMENT FILING FUNCTION ............................52

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SAVING A DOCUMENT ONLY (Scan to HDD) ...............................53

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PRINTING A SAVED FILE................................................................56

DOCUMENT FILING

Содержание MX-B356W

Страница 1: ...W MX B356WH MX B456W MX B456WH BEFORE USING THE MACHINE Functions of the machine and procedures for placing originals and loading paper COPIER Using the copy function PRINTER Using the printer function FACSIMILE Using the fax function SCANNER Using the scan function DOCUMENT FILING Storing jobs as files on the hard drive SETTING MODE Configuring settings to make the machine easier to use ...

Страница 2: ...information see the manuals in PDF format This guide appears when you tap the icon on the machine s touch panel The guide explains the basic procedures for operating the machine In addition the manuals can be printed page 3 User s Manual Detailed explanations of the functions that can be used on the machine are provided in the User s Manual The User s Manual can be downloaded from the machine Down...

Страница 3: ...hine Cloud Connect Guide User s Manual Web Page Settings 1 Print Release Guide Quick Start Manual 1 This manual is intended to help you get started using the basic and convenient functions of the machine This guide explains how to install the software and configure settings to use the machine as a printer or scanner This manual explains how to operate the touch panel and customize the user interfa...

Страница 4: ...s and tap the Start key to start printing When a language is selected other than a language that is displayed by step 2 of DOWNLOADING THE OPERATION GUIDE page 6 in the display languages on the touch panel and Operation Guide is tapped English may appear To change the language displayed on the touch panel refer to the User s Manual Easy Fax Easy Scan Easy Copy CLOUD PORTAL Settings Total Count Ton...

Страница 5: ...Chrome Windows Latest version or immediately previous major release The Web page will appear The machine settings may require that user authentication is performed in order to open the Web page Please ask the administrator of the machine for the password that is required for user authentication Easy Fax Easy Scan Easy Copy CLOUD PORTAL Operation Guide Enlarge Display Mode Settings Total Count Brig...

Страница 6: ...e Web page 2 Select the desired language Only the displayed languages are supported 3 Select the manual you want to download and click the Download button Operation Manual Download English User Name Administrator Logout Sitemap 1 English Select a manual to be downloaded Download Language 2 This manual provides answers to frequently asked questions regardi Troubleshooting Download O 3 ...

Страница 7: ...ALS 16 ADJUSTING THE VOLUME 17 LOADING PAPER 18 SAVING CONTACTS IN THE ADDRESS BOOK 24 USER AUTHENTICATION 25 FUNCTIONS THAT CAN BE USED ON THE MACHINE 26 MAKING COPIES 30 COPY MODE 32 COPYING ON SPECIAL PAPER Bypass Copy 33 PRINTING IN A WINDOWS ENVIRONMENT 36 PRINTING IN A macOS ENVIRONMENT 38 DIRECTLY PRINTING A FILE IN USB MEMORY 40 SENDING A FAX 42 FAX MODE 44 BEFORE USING THE MACHINE COPIER ...

Страница 8: ...ANNER FUNCTION 46 SCANNING AN ORIGINAL 47 SCANNER MODE 49 USES OF THE DOCUMENT FILING FUNCTION 52 SAVING A DOCUMENT ONLY Scan to HDD 53 PRINTING A SAVED FILE 56 SETTING MODE 58 SCANNER DOCUMENT FILING SETTING MODE ...

Страница 9: ...eral devices and the procedures for placing originals and loading paper PART NAMES AND FUNCTIONS 10 TURNING ON OFF THE POWER 12 OPERATION PANEL 13 PLACING ORIGINALS 16 ADJUSTING THE VOLUME 17 LOADING PAPER 18 SAVING CONTACTS IN THE ADDRESS BOOK 24 USER AUTHENTICATION 25 FUNCTIONS THAT CAN BE USED ON THE MACHINE 26 BEFORE USING THE MACHINE ...

Страница 10: ...ne s main power switch is in the position 9 Power button Use this button to turn the machine s power on and off 10 USB port A type This is used to connect a USB device such as a USB memory device to the machine Supports USB 2 0 Hi Speed If USB memory devices are connected to both the front and back sides only the USB memory device that was inserted first will be recognized 11 Inner finisher This s...

Страница 11: ...ed If USB memory devices are connected to both the front and back sides only the USB memory device that was inserted first will be recognized 7 Bypass tray Use this tray to feed paper manually When loading large paper open the extension guide LOADING PAPER IN BYPASS TRAY page 21 8 Toner cartridge This cartridge contains toner When the toner in a cartridge runs out replace with new one 9 Telephone ...

Страница 12: ...ch press the Power button on the operation panel and then turn the main power switch to the position In a sudden case of main power outage turn the power for the machine back on and then turn it off in the correct order If the machine is left for a long time with the main power having been turned off prior to the Power button being turned off abnormal noises degraded image quality or other problem...

Страница 13: ... shortcut keys f Display Toner Quantity g Display Operation Guide h Use these keys to select functions that make the machine easier to use i Select functions that can be utilized in respective modes Tap the tab and the list of function keys is displayed 3 Error indicator Lights solidly or blinks to indicate the status of the error 4 Main power indicator This lamp lights up when the machine s main ...

Страница 14: ... job priority or cancel a job tap that job 4 To give the job priority Tap Change Job Priority and tap a Change Priority key To cancel the job Tap Stop Delete 5 Tap the Back key to return to the original screen Job Status Back LINE PRINTER 0000 0001 0000 0001 0000 0001 0000 0001 0000 0001 0000 0001 0000 0001 0000 0001 Internet Fax Fax Scan Print Job Job Queue Progress Sets Status Start Time 0100 01...

Страница 15: ... image of whole page in the arrow s direction The printing result is not rotated 1 2 This reduces the image 1 This displays preview images of respective pages 1 2 This displays the scroll bar for enlargement reduction operations Moving the slider to the left reduces the image and moving the slider to the right enlarges the image This displays thumbnails of preview images 1 2 This enlarges the imag...

Страница 16: ...ers are not pinched when closing the automatic document feeder After placing the original be sure to close the automatic document feeder If left open parts outside of the original will be copied black causing excessive use of toner Set the orientation of the image to ensure that the orientation of the placed original is correctly recognized For details see the User s Manual Adjust the original gui...

Страница 17: ...Beep Sound Settings Image Send Internet Fax Configure settings for sounds generated when an Internet fax is received and when a communication error occurs Sound Settings Beep Sound Settings Common Keys Touch Sound Configure settings for the sound generated when a key is tapped and whether a sound is generated when the key for a default setting is tapped CLOUD PORTAL Cancel Operation Guide Enlarge ...

Страница 18: ... Pre Printed set the paper in the reverse orientation Place with the print side facing the direction indicated below Tray In normal status With letter head or pre printed paper set Trays 1 4 Facing up Facing down Bypass tray Facing down Facing up 1 2 3 4 5 1 Tray 1 2 Tray 2 when a 600 sheet paper feed unit is installed 3 Tray 3 when two 600 sheet paper feed units are installed 4 Tray 4 when three ...

Страница 19: ...o the next step When using the tray 1 push the center of the pressure plate down until it locks into place 2 Adjust guide plates A and B to match the longitudinal and transversal dimensions of the paper to be loaded The guide plates A and B are slidable Squeeze the separator plate lever and slide to the desired paper size Adjust to the paper size so that the paper will not be too loose or too tigh...

Страница 20: ... 4 remove the 2 regulation plates with green color on the front and back side of the tray before setting the paper The plates are contained in the inside storage space of the back side of the tray 3 Insert the paper into the tray Load the paper with the print side facing up The stack must not be higher than the indicator line Fan the paper well before loading it Otherwise multiple sheets may feed ...

Страница 21: ... skewed feeding or misfeeds The paper must not exceed the maximum number of sheets and must not be higher than the indicator line 4 Set the bypass tray guides correctly to the width of the paper Adjust the bypass tray guides so that they slightly contact the loaded paper To add paper press down the pressure plate until it locks remove any paper remaining in the bypass tray combine it with the pape...

Страница 22: ...ay occur even if envelopes within the specifications are used This problem may be alleviated by shifting the fusing unit release levers from their normal pressure position to the lower pressure position Follow the procedure on this page Place the front side facing down When printing the front side Place the front side facing down Flap Address printing Open the flap of the envelope Move the fusing ...

Страница 23: ...ess Control Tray Settings HDD File retrieve 10 15 Total Count Tray Settings Paper Tray Bypass Tray Plain A4 Plain A4 Plain A4 A4 A4 Plain Plain 2 3 4 1 Brightness Adjustment 10 15 Job Status Program List Image Send Total Count Tray 2 Feeding Approved Job Paper Property Type Size A4 Tray Settings Plain 1 60 89g m2 Plain 2 90 105g m2 55 59g m2 Letter Head User Type 1 User Type 2 User Type 3 Thin Pap...

Страница 24: ...Direct SMTP Address enter the address and tap 4 Tap the Register key The first address of each address type is set as the default address If no address has the checkbox next to it selected a confirmation screen will appear asking you if you want to select a default address Program List Image Send Address Control Tray Settings HDD File retrieve Operation Guide Enlarge Display Mode Settings Total Co...

Страница 25: ... to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server When starting the machine the login screen appears AUTHENTICATION BY QUICK AUTHENTICATION This can only be used on the machine when carrying out user authentication This method provides simple authentication for an administer who has been previously registered on the ma...

Страница 26: ...1 2 x 8 1 2 size originals are mixed with A4 8 1 2 x 11 size originals When copying you can combine the mixed originals setting and auto ratio setting to change the ratio used for each original and print all pages on the same size of paper Counting the number of scanned original sheets and display the count before transmission Checking the number of scanned original sheets before transmission help...

Страница 27: ...atically set scan settings appropriate for the original tap the Auto Set key in the base screen of Easy Mode Image Orientation Resolution and Blank Page Skip Duplex Setup PDF Skew Adjustment Automatically Detect Mono2 Grayscale are set automatically Hidden Pattern Print Tracking Information Print Characters to prevent unauthorized copying such as pre set or customized text are placed as invisible ...

Страница 28: ...ight areas of the original darker or lighter Use this function when you wish to scan thin originals using the automatic document feeder This function helps prevent thin originals from misfeeding Erase The erase function is used to erase shadows on images produced when scanning thick originals or books Without erase With erase ...

Страница 29: ...29 This section explains the basic procedures for using the copier function MAKING COPIES 30 COPY MODE 32 COPYING ON SPECIAL PAPER Bypass Copy 33 COPIER ...

Страница 30: ...y Ratio key The functions below can be enabled in easy mode Paper Select 2 Sided Copy Copy Ratio Staple Original Exposure N Up Card Shot When an inner finisher is installed To select more detailed settings tap the Detail key and select settings in normal mode COPY MODE page 32 Easy Fax Easy Scan Easy Copy CLOUD PORTAL Settings Total Count Toner Quantity Bk Operation Guide Enlarge Display Mode Brig...

Страница 31: ...iew of a document tap the Preview key PREVIEW SCREEN page 15 A4 A5 A4 B5 B5 A5 A6 A6 Preview Copies Auto Image Slightly Reduce 3 Reduction Original Paper By Paper Size Copy Ratio 100 25 200 CA 1 Start Original A4 Detail Staple Copy Ratio 2 Sided Copy Paper Select A4 Tray 1 1 1 100 CA Preview Copies Off 1 Start Cancel copying Cancel Copy ...

Страница 32: ... other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 26 13 Indicates the presence or absence of an original and size of paper loaded in each tray Tapping this makes the paper select screen opened 14 Displays the functions that can be utilized in the Copy Mode Original A4 Detail Staple Copy Ratio 2 Sided Copy Paper Select A4 Tray 1 1 1 100 Off CA Preview Copi...

Страница 33: ...n Paper 1 60 89 g m2 Bypass Tray Current Bypass Tray Settings are as follows 1 Easy Scan Easy Copy CLOUD PORTAL 10 15 Total Count Brightness Adjustment Job Status Easy Fax Pre Printed Letter Head Colour Pre Punched Recycled Labels Transparency Glossy Paper Envelope Embossed User Type 1 User Type 2 User Type 3 User Type 4 User Type 5 User Type 6 Plain 1 Plain 2 Heavy Paper 1 Thin Paper 55 59g m2 He...

Страница 34: ...TAL Settings Total Count Toner Quantity Bk Operation Guide Enlarge Display Mode Brightness Adjustment 10 15 Job Status Original A4 Staple Copy Ratio 2 Sided Copy Paper Select A4 Tray 1 1 1 100 CA Preview Start Copies Detail Off 1 Preview Copies Paper Select Heavy 1 Type and Size 2 1 3 4 CA A4 B4 A4 A4 A4 1 Start Original A4 Detail Staple Copy Ratio 2 Sided Copy Paper Select A4 Tray 1 1 1 100 CA Pr...

Страница 35: ... procedures are primarily for Windows 10 in Windows environments and macOS 10 12 in macOS environments The window varies depending on the operating system version the printer driver version and the application PRINTING IN A WINDOWS ENVIRONMENT 36 PRINTING IN A macOS ENVIRONMENT 38 DIRECTLY PRINTING A FILE IN USB MEMORY 40 PRINTER ...

Страница 36: ...Select Print from the File menu of WordPad 2 Select the machine s printer driver and click the Preferences button If the printer drivers appear as a list select the name of the printer driver to be used from the list 3 Select print settings 1 Click the Main tab 2 Select the original size To select settings on other tabs click the desired tab and then select the settings 3 Click the OK button Help ...

Страница 37: ...also automatically set to Envelope 3 Select Bypass Tray from the Paper Tray 4 Click the Print button Printing begins Set the paper type of the bypass tray to Envelope and load an envelope into the bypass tray When using media such as envelopes that can be loaded only in a specific orientation you can rotate the image 180 degrees For more information see User s Manual Loading envelopes page 22 1 2 ...

Страница 38: ...install the printer driver and configure settings in a macOS environment see the Software Setup Guide 1 Select Page Setup from the File menu 2 Select paper settings 1 Make sure that the correct printer is selected 2 Select the paper settings Set the paper size paper orientation and copy ratio 3 Click the OK button 3 Select Print from the File menu SHARP MX xxxx PPD 1 2 3 ...

Страница 39: ... Tray Envelope from the All Page From 4 Select print settings 1 Make sure that the correct printer is selected 2 Select items from the menu and configure the settings as needed 3 Click the Print button Set the paper type of the bypass tray to Envelope and load an envelope into the bypass tray When using media such as envelopes that can be loaded only in a specific orientation you can rotate the im...

Страница 40: ... appear follow these steps 1 Tap the HDD File retrieve key 2 Tap Select File from USB Memory to Print on the action panel 3 Tap the key of the file that you wish to print and tap Change Setting to Print on the action panel When printing multiple files tap the keys of the files you wish to print and tap Print on the action panel Tap to switch to thumbnails 4 Select print settings and tap the Start ...

Страница 41: ...41 This section explains the basic procedures for using the fax function of the machine SENDING A FAX 42 FAX MODE 44 FACSIMILE ...

Страница 42: ... transmission log 5 Tap the key of the desired destination Addresses of the current mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Easy Fax Easy Sc...

Страница 43: ...E page 44 9 Tap the Start key To check a preview of a document tap to return to the base screen of Easy Fax and tap the Preview key PREVIEW SCREEN page 15 Direct Entry AAA AAA AAA AAA 123456789 CCC CCC EEE EEE FFF FFF BBB BBB DDD DDD Address Sort CA Frequent Use Category All Start Direct Entry AAA AAA CA Start 1 All Destinations Delete Info 1234567890 CA Preview Start Original A4 Address Book Dire...

Страница 44: ...s other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 26 13 Shows the amount of free memory available for fax reception 14 Tap to dial in speaker mode 15 Enter the fax number 16 Displays the functions that can be utilized in the Fax Mode 17 Searches for the address 18 Displays the address book CA Preview Start Original A4 Address Address Book Sending History...

Страница 45: ...ses of the network scanner function and the basic procedure for using scan mode The Internet fax expansion kit is required to use the Internet fax function NETWORK SCANNER FUNCTION 46 SCANNING AN ORIGINAL 47 SCANNER MODE 49 SCANNER ...

Страница 46: ...server use Scan to FTP To send an image to a shared folder on your computer use Scan to Network Folder To process an image in a specific application use Scan to Desktop Use this mode to save an image to USB memory Scan modes USB memory mode Internet fax mode Use this mode to send a fax via the Internet The machine supports Direct SMTP PC scan mode Use this mode to scan a photo while making correct...

Страница 47: ...ent mode are selected from addresses whose checkboxes were selected when the tapped destination was registered If no addresses were registered with the checkbox selected tap the Yes key in the confirmation screen and select the desired addresses To add another destination tap the key of the destination Easy Fax Easy Scan Easy Copy CLOUD PORTAL Operation Guide Enlarge Display Mode Settings Total Co...

Страница 48: ... key and select settings in normal mode SCANNER MODE page 49 Scan to HDD USB CA Address 123 ne jp Sort AAA AAA BBB BBB CCC CCC DDD DDD EEE EEE FFF FFF Frequent Use Category All B W Start Colour Start FFF FFF 1234 xxx Scan to HDD USB Cc To B W Start Colour Start FFF FFF All Destinations 1234 xxx 1 Delete Info CA Address Book Sending History Global Address Search Scan to HDD USB CA Preview Auto Set ...

Страница 49: ...of a document tap to return to the base screen of Easy Scan and tap the Preview key PREVIEW SCREEN page 15 Address Book Sending History Global Address Search Scan to HDD USB CA Preview Address Detail B W Start Colour Start Auto Set Original A4 Cancel scanning Cancel Scan Easy Fax Easy Scan Easy Copy CLOUD PORTAL Fax E Mail Network Folder LINE PRINTER Job Status FTP Desktop Easy Copy Easy Scan HDD ...

Страница 50: ...ng images 13 Displays the list of function keys Frequently used Others can be registered 14 Checking the current settings 15 Displays the list of keys other than the function keys indicated above FUNCTIONS THAT CAN BE USED ON THE MACHINE page 26 16 Transmission will start 17 Displays the functions that can be utilized in the Image Send mode 18 Searches for the address 19 Displays the address book ...

Страница 51: ... performing a copy print or other job You can print or perform other operations using the saved file at a later time This section introduces several of the document filing functions USES OF THE DOCUMENT FILING FUNCTION 52 SAVING A DOCUMENT ONLY Scan to HDD 53 PRINTING A SAVED FILE 56 DOCUMENT FILING ...

Страница 52: ...D to store a document on the hard drive without performing printing or transmission Like File a user name file name and folder can be specified You can also download a file stored by Scan to HDD from the Web page Files saved with Quick File are stored in this folder If a folder is not specified when a file is saved with File or Scan to HDD the file is stored in the main folder In addition to the m...

Страница 53: ...an save a file in the main folder or My Folder when user authentication is enabled 1 Press the Home Screen key The Home screen appears 2 Tap the Easy Scan mode icon 3 Place the original Place the original in the document feeder tray of the automatic document feeder or on the document glass PLACING ORIGINALS page 16 4 Tap the Scan to HDD USB key Easy Fax Easy Scan Easy Copy CLOUD PORTAL Operation G...

Страница 54: ...a document tap the Preview key PREVIEW SCREEN page 15 CA Preview Auto Set B W Start Colour Start Scan to USB Scan to HDD Scan to HDD USB CA Preview Auto Set Address Main Folder Detail B W Start Colour Start Address Book Sending History Global Address Search Scan to HDD USB Original A4 Cancel scanning Cancel Scan ...

Страница 55: ...an the original using the automatic document feeder this screen does not appear 5 Check the Sending data has been completed message and remove the USB memory device from the machine CLOUD PORTAL Easy Fax Perform Detail Setting Print from external memory device USB Scan to External Memory Device External memory device USB is connected Operation Guide Enlarge Display Mode Settings Total Count Bright...

Страница 56: ...fter printing tap Delete on the action panel so that appears 3 Tap the Print Now key Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Toner Quantity Bk 10 15 Volume Program List Image Send Address Control Tray Settings HDD File retrieve Job Status Scan to HDD Scan to External Memory Device Select File from FTP to Print Select File from USB Memory to Print Main Folder...

Страница 57: ...e operation of the machine to suit the needs of your workplace This section briefly introduces several of the setting mode For detailed explanations of the system settings see SETTING MODE in the User s Manual SETTING MODE 58 SETTING MODE ...

Страница 58: ...em that you want to set on menu tab a or setting menu b To exit setting mode tap the Cancel key Setting mode when an administrator is logged in page 60 Easy Fax Easy Scan Easy Copy CLOUD PORTAL Operation Guide Enlarge Display Mode Settings Total Count Brightness Adjustment Toner Quantity Bk 10 15 Volume Job Status Status Home Screen Settings Copy Settings Printer Settings System Settings Sitemap A...

Страница 59: ...the home screen background Copy Settings You can select copy settings Printer Settings You can select print settings Image Send Settings Configure settings for image send such as fax and Scan to E mail Document Filing Settings You can select Document Filing settings Sharp OSA Settings You can select Sharp OSA settings Authentication Settings Configure the user authentication method Alternatively c...

Страница 60: ... For the state of the settings ask the administrator of the machine When you select an item in setting mode that requires administrator login the administrator login screen will appear For the items available in setting mode when an administrator is logged in see SETTING MODE in the User s Manual Cancel Settings Job Status LINE PRINTER Top of Page Administrator Login PIN Code Password Login Cancel...

Страница 61: ...scovered please contact your dealer or nearest SHARP Service Department Aside from instances provided for by law SHARP is not responsible for failures occurring during the use of the product or its options or failures due to incorrect operation of the product and its options or other failures or for any damage that occurs due to use of the product Warning Reproduction adaptation or translation of ...

Страница 62: ...2021J EX2 ...

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