Quick File
Folder
Main
Folder
B
C
Custom
Folder
A
MFP‘s hard disk
Reuse
Resend
*
1
To e-mail or FTP
Fax or Internet fax*
2
Print Out
SCAN
COPY
FAX
*1: Print data cannot be retransmitted.
*2: These functions require their respective
option(s). See page 5 for details.
Search results
Web access screen
Web-based device management
Web-based SRDM
File creator
Saved
Retrieve
Other users
Document is saved to MFP
in original file format
Stored on MFP’s hard disk
User retrieves file
from MFP
Communication
beyond the firewall
Internet
XML
FILE
LAN
Read data from PC and
clone settings (import)
Store data to
PC (export)
Master machine
PC
Client machine 1
Client machine 2
Web-Based Device Cloning
Top menu screen (image)
Preview of scanned data (image)
* Image Compression Tool for converting images into compact PDF files
Compose
Store
View
Search
Edit
Output zone
PC-Fax E-mail
OCR
ICT*
7
8
Document Management on the Hard Disk
You can save processed job data in designated folders on the MX-2314N’s hard disk, making it easy to instantly recall saved
documents or jobs for printing and sending at a later time. This contributes greatly to efficient sharing and distribution of information
in your business operations.
Note: Requires optional MX-EB16.
DOCUMENT MANAGEMENT
Up to
10,000 pages
or 1,000 files*
3
that have
been copied, printed, scanned, or faxed*
4
can be
stored by job in a Quick File Folder. You can easily
reuse saved data without having to reload or
rescan the original.
Quick Filing
Up to
20,000 pages
or 3,000 files*
3
that have been copied, printed, scanned, or faxed*
4
can be stored by job on the hard disk in up to 1,000 folders with customised names and
locations. Enhanced security features require users to enter a 5- to 8-digit password to
access secure folders, protecting your sensitive data. Storage options include Main Folder
for workgroup sharing and Custom Folder for enhanced-security archiving.
Advanced Filing Function
*3: Storage capacity will vary depending on the type of document and the scan settings.
*4: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
Easy Access to Stored Files
Documents stored on the hard disk can be quickly and easily
searched and accessed from the control panel’s LCD via
thumbnail displays and file previews or through a Web browser.
Note: Requires optional MX-EB16.
Easy Sharing of Application Files
To facilitate file sharing across the office network, the MX-2314N
provides 120GB of hard disk storage space for folders. Each
folder can hold up to 500 files created with applications such as
Word and Excel
®
and saved in their original format.
Note: Requires optional MX-EB16.
(Backing up data saved to the MFP’s hard disk is recommended.)
DEVICE MANAGEMENT
Remote Diagnosis
The MX-2314N can be monitored remotely through a Web
browser, letting administrators handle tasks before they become
problems. And when action or maintenance is required, the
E-Mail Status and Alert
function notifies administrators via
timely e-mail alerts.
Remote Operation
The Remote Operation function lets you display the MFP’s main
control panel on your PC screen, allowing you to operate every
major function directly from your desktop.* This function also
enables the administrator to guide an MFP user through necessary
procedures and allows remote MFP operation from a wheelchair.
* Requires VNC application.
Network Utility Software
Sharp Remote Device
Manager
* (SRDM) gives
administrators centralised
control of their networked
MFPs through a standard Web
browser, making device cloning
and other operations easier and
more accessible.
* Contact a Sharp customer representative
for details on using this function.
Web-Based System Settings
Administrators can manage
every important setting—
including user access and
security as well as other
controls and configurations—
through a standard Web
browser right from their
desktops.
EXPANDABILITY
Sharpdesk Mobile
Sharpdesk Mobile is a mobile print/scan application that combines the
convenience of mobile devices and the efficiency of Sharp MFPs to make
conducting business on the go easier than ever. Documents scanned on a
Sharp MFP can be sent to a mobile device running iOS or Android OS to
preview and save. Documents saved on a mobile device can be printed
out on the MFP, sent as e-mail attachments, or used in other applications.
Notes on Sharpdesk Mobile:
- This application can be downloaded for free from the Apple App Store for iPad and
iPhone or from Google Play™ for Android devices.
- Supported devices: iPhone 4, iPhone 4S, iPad, iPad 2, and iPad (3rd generation)
running iOS 4.3, 5.0, 5.1, or 6.0, and Android-based mobile devices running
Android 2.3 or 4.0 (SD memory card required for some devices; recommended
screen resolution of 800 x 480 pixels or higher).
- Availability varies by country/region. For details, see the Sharpdesk Mobile support
Web site:
http://sharp-world.com/products/copier/docu_solutions/mobile/sharpdesk_mobile/
Sharp OSA*
(Open Systems Architecture)
Innovative Sharp OSA technology allows you to interact with critical
business and network applications right from the LCD control panel,
offering a new realm of control and convenience. And since Sharp
OSA utilises industry-standard network protocols, the MX-2314N can
easily integrate with document management systems, enterprise
resource planning software, workflow applications, and more. The
latest version of Sharp OSA can
reach beyond the firewall
,
enabling extensive system construction and services over the
Internet. Sharp OSA brings benefits such as reducing the costs
associated with system implementation and management, as well as
enabling data sharing across company branch offices or subsidiaries.
* Requires optional MX-EB16 and MX-AMX2 and/or MX-AMX3.
Device Cloning
Machine settings can be copied conveniently to another MX-2314N
via a Web browser in XML format, making it easy to clone
machines in a networked environment. With Device Cloning, the
administrator no longer needs to set up individual machines one by
one, thereby making his/her job a lot easier.
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated
desktop management of documents in over
200 file formats
,
including scanned paper-based documents and those created with
popular applications such as Word. With Sharpdesk, documents can be
organised, edited, searched, and distributed with simple drag-and-drop
operation. Features include
thumbnail
viewing,
annotation
tools for
paper-free proofreading,
optical character
recognition, the ability to
combine different types of
files into a single
document, and more.
Sharp OSA Network Scanner Tool
This client-based scan-to-desktop option is the ideal document
management system for small workgroups or offices that don’t have
servers. Sharp OSA Network Scanner Tool provides centralised
scan/print user profiles to give everyone in the office easy one-touch
scanning to their PC from any networked MFP—without complicated
settings. Scanned documents can be quickly and easily printed, filed,
previewed, shared, and stored to save time and improve document
workflow. And Sharp OSA Network Scanner Tool automatically names
PDF files based on scanned-document titles and can convert scanned
documents into text with the OCR engine to create searchable PDF files.
Note: Requires optional MX-EB16 and MX-AMX2.
