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Operating the Answering Machine

37

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Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the 

RESOLUTION/

RECEPTION

 

MODE

 key until the 

arrow in the display points to A.M..

•

The outgoing message will play 
(you can stop playback by pressing 
the 

STOP

 key).

•

It will not be possible to set the 
reception mode to A.M. if a general 
outgoing message has not been 
recorded.

When the reception mode is set to A.M., the FO-90 will answer 
incoming calls after two rings if it has received at least one incoming 
message, or after four rings if no messages have been received. (For 
more information, see Toll Saver in Remote Operations in this 
chapter.)

Note:

 If the memory is full from messages previously recorded, MEM-

ORY IS FULL will appear in the display. To set the reception mode to 
A.M., you must first erase some or all of the stored messages.

Note:

 In A.M. mode, the machine will automatically switch to fax recep-

tion if it detects a period of silence longer than six seconds after answer-
ing a call. For this reason, if a caller pauses for this length of time while 
leaving a message, they will be cut off.

FAX

TEL

A.M.

TEL/FAX

RESOLUTION/

RECEPTION MODE

all‑fo90hk.book  Page 37  Friday, December 3, 1999  10:00 AM

Содержание FO-90

Страница 1: ...ODEL FO 90 1 Installation 2 Using the Answering Machine 3 Sending Documents 4 Receiving Documents 5 Making Copies 6 Making Telephone Calls 7 Special Functions 8 Printing Lists 9 Maintenance 10 Troubleshooting 1 2 3 4 5 6 7 8 9 10 ...

Страница 2: ...its for the hour 01 to 23 and two digits for the minute 00 to 59 7 When finished press Storing and Clearing Auto Dial Numbers 1 Press Display shows 2 Press 1 to store a number or 2 to clear a number 3 Enter a 2 digit Speed Dial number from 01 to 05 for Rapid Key Dialing or 06 to 40 for Speed Dialling If you are clearing a number go to Step 7 4 Enter the full fax telephone number 5 Press 6 Enter th...

Страница 3: ...10 30 FAX TEL FAX TEL 05 NOV 10 30 A M TEL FAX A M TEL FAX 05 NOV 10 30 FAX mode The fax machine automatically answers on the set number of rings and receives the incoming document TEL mode Beep RECEIVING TEL FAX mode The fax machine automatically answers on the set number of rings and receives faxes Voice calls including manually dialled fax transmissions are signalled by a special ringing sound ...

Страница 4: ...e 10 m Recommended replacement roll FO 20PRw 30 m 12 7mm core Paper cutting method Automatic cutter Modem speed 9600 bps with automatic fallback to lower speeds Transmission time Approx 15 seconds Resolution Horizontal 8 pels mm Vertical Standard 3 85 lines mm Fine Halftone 7 7 lines mm Super fine 15 4 lines mm Automatic document feeder 5 pages max 20 lb paper Halftone grayscale 64 levels Welcome ...

Страница 5: ... to 216 mm Length 140 to 600 mm Effective scanning width 210 mm max Effective printing width 210 mm max Contrast control Automatic Dark selectable Reception modes Fax Tel Tel Fax A M Copy function Yes Telephone function Yes cannot be used if power fails Power requirements 220 240 V AC 50 60 Hz Operating temperature 5 35 C Humidity Maximum 85 RH Power consumption Standby 2 6 W Maximum 115 W Dimensi...

Страница 6: ... must only be connected to a 220 240 V 50 60 Hz grounded 3 prong outlet Connecting it to any other kind of outlet will damage the machine and invalidate the warranty Do not install or use the machine near water or when you are wet For example do not use the machine near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Take care not to spill any liquids on ...

Страница 7: ...en disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an elec trical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Importa...

Страница 8: ...ting the Date and Time 27 Setting the Reception Mode 30 Volume Adjustment 32 2 Using the Answering Machine 34 Recording an Outgoing Message 34 Operating the Answering Machine 37 Optional Answering Machine Settings 41 Transfer Function 44 Override Ringing 47 Remote Operations 49 3 Sending Documents 58 Transmittable Documents 58 Loading the Document 60 Adjusting the Resolution and Contrast 63 Sendin...

Страница 9: ...Special Functions 90 Caller ID Requires Subscription to Service 90 Duplex Ringing Requires Subscription to Service 96 Broadcasting 98 Blocking Reception of Unwanted Faxes 100 Sending Documents From Memory 102 Polling Requesting a Fax Transmission 104 8 Printing Lists 106 9 Maintenance 109 10 Troubleshooting 111 Problems and Solutions 111 Messages and Signals 115 Clearing Paper Jams 118 Index 121 ...

Страница 10: ...t If any are missing contact your dealer or retailer Before setting up make sure you have all of the following items Original document support Handset Handset lead Fax paper Sample roll Operation manual Telephone line cord Paper roll shims Paper shaft ...

Страница 11: ...10 14 15 16 12 13 17 TEL FAX A REC MEMO REPEAT PLAY SKIP DELETE B C D TEL FAX A M POLL 2 7 5 6 4 3 18 Rapid Dial Keys Press one of these keys to dial a fax number automatically REC MEMO key Press this key to record a phone conversation or a message REPEAT key Press this key to repeat playback of a message PLAY SKIP key Press this key to play recorded messages During playback press it to skip forwa...

Страница 12: ...dial the last number dialed START MEMORY key Press this key to send ro receive a document or to scan a document into memory before sending it STOP key Press this key to cancel an operation before it is completed COPY HELP key When a document is in the feeder press this key to make a copy of a document At any other time press this key to print out the Help List a quick reference guide to the operat...

Страница 13: ...ocument Note This is not a speakerphone You must pick up the handset to talk with the other party HOLD SEARCH key Press this key to search for an auto dial number or during a phone conversation press this key to put the other party on hold Panel release Grasp this finger hold and pull toward you to open the operation panel 16 17 18 ...

Страница 14: ...ditioners Keep dust away from the machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine ...

Страница 15: ...the handset rest The ends of the handset cord are identical so they will go into either socket Use the handset to make ordinary phone calls or to transmit and receive faxes manually Make sure the handset cord goes into the socket marked with a handset symbol on the side of the machine ...

Страница 16: ... packing paper 3 Remove the packing paper 1 Grasp the finger hold and open the operation panel 2 Flip up the front paper guide 4 Flip down the front paper guide and then close the operation panel Note Do not peel off or bend this strip of film ...

Страница 17: ... and be easily accessable Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone spe cialty stores The machine does not have a power on off switch so the power is turned on and off by simply plugging in or unplugging the power cord ...

Страница 18: ...ket Note The fax machine is set for tone dialling If you are on a pulse dial line you must set the fax machine for pulse dialling Press the keys on the operation panel as follows 1 Press these keys The display will show 4 FUNCTION DIAL MODE 2 Press 1 to select tone dialling or 2 to select pulse dialling 1 2 or TONE PULSE 3 Press the STOP key to return to the date and time display STOP TEL LINE TEL...

Страница 19: ...ct an extension phone to the TEL SET socket on the fax 1 Remove the seal covering the TEL SET socket 2 Connect the extension phone line to the TEL SET socket TEL SET TEL LINE Attaching the original document support Attach the original document support as shown below ...

Страница 20: ...l up to open the operation panel 2 Flip up the front paper guide The fax machine s print head creates text and images by applying heat to the thermal paper Your fax machine prints incoming faxes on a special kind of paper called thermal paper Press the knob to make sure the front side of the metal guide is down ...

Страница 21: ...tial roll is 216 mm in width The ribbed side of the shims should face in toward each other YES NO Important The roll must be placed so that the leading edge of the paper unrolls as shown The paper is only coated on one side for printing If the roll is placed backwards the paper will come out blank after printing 5 Place the roll of thermal paper in the compartment making sure the ends of the paper...

Страница 22: ...p down the paper guide 6 Insert the leading edge of the paper into the slot as shown Continue to push the paper through the slot until it comes out the opening in the front of the machine 8 Close the operation panel making sure it clicks into place A short length of the paper will be cut off Click ...

Страница 23: ...at you use the following Sharp thermal paper which is available from your dealer or retailer FO 20PRw THERMAL PAPER 30 m roll The use of any other paper may result in poor copy quality and excessive build up of residue on the head Handling thermal paper Do not unpack the paper until you are ready to use it It may become discoloured if It is stored at high humidity or high temperature It is exposed...

Страница 24: ...ou send GHI PQRS JKL ABC DEF MNO WXYZ TUV STOP COPY HELP FUNCTION VOLUME SPEED DIAL REDIAL HOLD SEARCH SPEAKER RESOLUTION RECEPTIONMODE 1 2 3 6 5 4 7 8 9 0 START MEMORY TEL FAX A REC MEMO REPEAT PLAY SKIP DELETE B C TEL FAX A M POLL E D 3 key Before you can begin using your fax machine you must enter your name and fax telephone number You also need to set the date and time key FUNCTION key STOP ke...

Страница 25: ...f you make a mistake press the SPEED DIAL key to backspace and clear the mistake 5 Press the START MEMORY key to enter the fax number in memory The display will show 3 Press the START MEMORY key The display will show 2 Press the key twice The display will show Example 3 2 1 4 4 1 1 OWN NUMBER SET ENTER FAX ENTER YOUR NAME START MEMORY 4 4 2 START MEMORY ...

Страница 26: ...e same key press the SPEAKER key after entering the first letter The SPEAKER key moves the cursor forward and the HOLD SEARCH key moves the cursor backward To clear a mistake press the SPEED DIAL key To change case press the REDIAL key To select one of the following symbols press the key or the key repeatedly _ A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE Cursor A dark square mark in ...

Страница 27: ...Entering Your Name and Fax Number 26 7 Press the START MEMORY key The display will show DATE TIME SET 8 Press the STOP key to return to the date and time display START MEMORY STOP ...

Страница 28: ... display will show DATE TIME SET The date and time appear in the display and reports and are printed at the top of every page you transmit GHI PQRS JKL ABC DEF MNO WXYZ TUV STOP COPY HELP START MEMORY FUNCTION VOLUME SPEED DIAL REDIAL HOLD SEARCH SPEAKER RESOLUTION RECEPTIONMODE 1 2 3 6 5 4 7 8 9 0 TEL FAX A REC MEMO REPEAT PLAY SKIP DELETE B C TEL FAX A M POLL E D 3 key key FUNCTION key STOP key ...

Страница 29: ...r a two digit number for the month 01 for January 02 for February 12 for December etc To correct a mistake press the SPEED DIAL key to move the cursor back to the mistake and then enter the correct number Example January Example the 5th 6 Enter the year four digits Example 2000 3 Press the START MEMORY key The currently set date will appear in the display START MEMORY 0 1 0 5 9 0 5 2 0 2 0 0 ...

Страница 30: ...g the Date and Time 29 1 Installation 8 Press the START MEMORY key to start the clock Note This fax machine is Year 2000 compliant 9 Press the STOP key to return to the date and time display START MEMORY STOP ...

Страница 31: ...ll calls and receive incoming faxes TEL FAX mode This mode is convenient for receiving both faxes and voice calls When a call comes in the fax will detect whether it is a voice call including manually dialled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission rec...

Страница 32: ...nt feeder is empty No document FAX TEL FAX TEL 05 NOV 10 30 A M TEL FAX A M TEL FAX 05 NOV 10 30 FAX TEL FAX TEL 05 NOV 10 30 A M TEL FAX A M TEL FAX 05 NOV 10 30 RESOLUTION RECEPTION MODE key GHI PQRS JKL ABC DEF MNO WXYZ TUV STOP COPY HELP START MEMORY FUNCTION VOLUME SPEED DIAL REDIAL HOLD SEARCH SPEAKER RESOLUTION RECEPTIONMODE 1 2 3 6 5 4 7 8 9 0 TEL FAX A REC MEMO REPEAT PLAY SKIP DELETE B C...

Страница 33: ...l The display will show 3 Press the SPEAKER key once again to turn off the speaker Speaker 1 Press the SPEAKER key SPEAKER VOLUME key SPEAKER GHI PQRS JKL ABC DEF MNO WXYZ TUV E STOP COPY HELP FUNCTION VOLUME SPEED DIAL REDIAL HOLD SEARCH SPEAKER RESOLUTION RECEPTIONMODE 1 2 3 6 5 4 7 8 9 0 TEL FAX A REC MEMO REPEAT PLAY SKIP DELETE B C D TEL FAX A M POLL START MEMORY VOLUME SPEAKER ...

Страница 34: ...KER key has not been pressed and the handset is not lifted The display will show 2 If you want to turn off the ringer continue to press the VOLUME key until RINGER OFF OK appears in the display and then press the START MEMORY key RINGER OFF OK VOLUME START MEMORY RINGER MIDDLE RINGER HIGH RINGER OFF OK RINGER LOW ...

Страница 35: ... callers that they can leave a message or send a fax Example Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling 1 Press these keys To use the answering machine record an outgoing message and then set the reception mode to A M when you go out The display will...

Страница 36: ...nction can be up to 15 seconds long While recording the display will show the time remaining to record 3 Press the START MEMORY key 4 Press 1 to select GENERAL If you are recording a message for the Transfer function explained later in this chapter press 2 for TRANSFER START MEMORY 1 2 or GENERAL TRANSFER START MEMORY 6 When finished replace the handset 7 Press the STOP key to return to the date a...

Страница 37: ... Steps 1 through 4 of the above procedure to select the message and then press the PLAY SKIP key to listen to it or the DELETE key to erase it To return to the date and time display press the STOP key twice Note that the general outgoing message cannot be erased If you need to change it simply repeat the recording procedure ...

Страница 38: ...swer incoming calls after two rings if it has received at least one incoming message or after four rings if no messages have been received For more information see Toll Saver in Remote Operations in this chapter Note If the memory is full from messages previously recorded MEM ORY IS FULL will appear in the display To set the reception mode to A M you must first erase some or all of the stored mess...

Страница 39: ... messages will play As each message plays the date and time of recording will appear briefly in the display If no messages were received NO MESSAGES will appear To listen to a message a second time press the REPEAT key before playback of that message ends To move back to the previous message press the REPEAT key within 3 seconds of the beginning of the current message To skip forward to the next m...

Страница 40: ...ing the REC MEMO key You can use the REC MEMO key to record telephone conversations and messages for other users of the FO 90 These will be played back together with any incoming messages when the PLAY SKIP key is pressed Recording messages To record a message press the REC MEMO key and then pick up the handset press the START MEMORY key and speak into the handset When you have finished speaking r...

Страница 41: ... by pressing the panel keys as shown below The dates and times are also shown in the Message List which can be printed out as described in Chapter 8 1 Press these keys The display will show FUNCTION 0 A M SETTINGS 2 Press these keys The display will show ICM CONFIRMATION or 3 Press the START MEMORY key The number of messages recorded will appear in the display START MEMORY 5 Press the STOP key STO...

Страница 42: ...ng machine is set at the factory to allow each caller a maximum of 4 minutes to leave a message If desired you can change this setting to 15 30 or 60 seconds 1 Press these keys The display will show FUNCTION 0 A M SETTINGS 2 Press these keys The display will show ICM RECORD TIME 3 Press a numeric key to select the desired ICM recording time 1 15 seconds 2 30 seconds 3 60 seconds 4 4 minutes 1 3 2 ...

Страница 43: ...swers listen to your messages and then erase them see Remote Operations in this chapter Automatic fax reception YES The reception mode will switch to FAX mode allowing the FO 90 to continue to receive faxes auto matically without broadcasting an OGM on answering With this setting you can still use the remote commands to listen to your messages and erase the message memory see Remote Operations in ...

Страница 44: ...g messages In this case your outgoing message will play but callers will not be able to leave a message The machine will still receive faxes sent by automatic dialling 1 Press these keys The display will show FUNCTION 0 OGM ONLY MODE 2 Press 1 to turn on OGM only mode or 2 to turn it off 1 2 or 3 Press the STOP key STOP ...

Страница 45: ...then play back your messages You can also perform any of the remote operations described in Remote Operations later in this chapter Note When you hang up after a transfer call the FO 90 will not immedi ately resume normal operation If you want the FO 90 to accept calls immediately after a transfer call enter twice before hanging up if you want to hang up during message playback first enter 0 and t...

Страница 46: ...n you answer the telephone and informs you that the call is a transfer call It can be up to 15 seconds long To record a transfer message follow the steps described in Recording an Outgoing Message in this chapter The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now STOP START MEMORY 4 Enter a transfer number max of 32 digits including pauses by ...

Страница 47: ...fer function on and off 1 Press these keys The display will show TRANSFER FUNC 2 Press these keys The display will show 3 Press 1 to turn the Transfer function on or 2 to turn it off STOP A M SETTINGS FUNCTION 0 1 2 or 4 Press the STOP key ...

Страница 48: ... all other calls on the answering machine Programming the override code To override the answering machine your callers must enter a 3 digit override code from their telephone This code has been set to 009 at the factory If you want to change it press the panel keys as shown below Important Make sure the override code is different from the remote code used for remote operations 1 Press these keys T...

Страница 49: ...d the outgoing message will stop Example 2 The caller should enter the override code and by pressing the appropriate keys on their telephone If an incorrect code is entered the caller will hear four beeps He or she must re enter the correct code within 10 seconds or the line will be disconnected 4 5 5 3 The FO 90 will make a special ringing sound Pick up the handset to answer the call If you do no...

Страница 50: ...remote operations you must first program a remote code number This number is used to prevent unauthorised people from listening to your messages or changing the settings of your machine The remote code number has been set to 001 at the factory If you want to change it press the panel keys as shown below 1 Press these keys The display will show FUNCTION 0 A M SETTINGS REMOTE CODE 3 Enter a 3 digit ...

Страница 51: ...the second ring you can simply hang up before it answers saving yourself the cost of that call If you do not want to use the Toll Saver function you can turn it off by following the steps below In this case the FO 90 will answer after the number of rings set in Changing the number of rings see Chapter 4 the ring setting for FAX reception mode 1 Press these keys The display will show 2 Press these ...

Страница 52: ...ress the key on the telephone You will hear a short beep and the outgoing message will stop 2 Enter your remote code number and then by pressing the keys on the telephone You will hear a series of beeps equal to the number of messages recorded or one long beep if four or more messages have been received The machine will then play back the messages beeping once at the end of each message When all m...

Страница 53: ...d on the telephone Stop To stop playback press 0 and on the telephone After this you can enter any of the commands described in the following section Other remote operations Play new messages To listen to only your new messages first stop playback by pressing 0 and and then press 6 and Erase a message To erase the message you are currently listening to press 3 and before it ends 4 When you have fi...

Страница 54: ...unless you first press twice 7 Comments When a remote command is accepted by the machine you will hear one beep If an incorrect command is entered you will hear four beeps In the latter case re enter the correct command When entering a command do not pause longer than 10 seconds between each digit If you do a 4 beep error signal will be issued and the digits entered up to that point will be disreg...

Страница 55: ... back If you do not want to wait until playback ends to enter a command first stop playback by pressing 0 and and then enter the command Changing the fax reception mode Select a new reception mode by pressing the keys as follows A M mode 8 1 and FAX mode 8 2 and TEL mode 8 3 and Caution In TEL mode you will not be able to further change the reception mode TEL FAX mode 8 4 and 1 8 Example Recording...

Страница 56: ... will hear a beep and the new message will be played back Turning the Transfer function on or off To turn Transfer on Press 9 1 and on the telephone To turn Transfer off Press 9 2 and on the telephone 1 Example 9 Changing the transfer telephone number 1 Press 9 0 and on the telephone 9 0 2 After you hear a short beep enter the new telephone number When finished press To insert a pause between any ...

Страница 57: ...ce after you finish speaking you will hear a beep and the new message will be played back automatically 9 3 Recording a Memo You can record a memo for yourself or other users of the FO 90 The memo will be played back when incoming messages are listened to 1 Press and on the telephone 2 When you hear a short beep speak into the telephone to record the memo 3 When you are finished press 0 and If the...

Страница 58: ...chine OGM only mode To turn on OGM only mode press 1 1 and Your outgoing message will play but callers will not be able to record a message Faxes sent by automatic dialling will be received To turn off OGM only mode press 1 2 and 1 1 1 2 ...

Страница 59: ... size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Loading several pages at once Minimum size Maximum size Minimum weight Maximum weight Minimum size Maximum size Minimum weight Maximum weight 140 mm 148 mm 52 g m ...

Страница 60: ... fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the mini mum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loaded in the f...

Страница 61: ...in as this may cause double feed ing or jamming If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding 1 Adjust the document guides to the width of your document READY TO SEND 2 Place the document face down and push it gently into the document feeder ...

Страница 62: ... machine as explained in Sending a Fax by Normal Dialing Removing a document from the feeder Important Do not try to remove a document without first releasing it as explained below This may damage the feeder mechanism 1 Grasp the finger hold and pull up to open the operation panel If you need to remove a document from the feeder open the operation panel RESOLUTION RECEPTIONMODE ...

Страница 63: ...Loading the Document 62 3 Close the operation panel Press down on both front corners of the panel to make sure it clicks into place 2 Remove the document ...

Страница 64: ...documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray AUTO Use AUTO for normal documents DARK Use DARK ...

Страница 65: ...list of resolution settings the contrast setting AUTO will appear next to each resolution setting The second time you move through the list the contrast setting DARK will appear STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in SUPER FINE resolution the receiving fax machine must also have that resolution If i...

Страница 66: ...e fax If you pressed the SPEAKER key you must pick up the handset to talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding 1 Load the document s The display will show 2 Pick up the handset or press the SPEAKER key Listen for the dial tone READY TO SEND 3 Dial the number of the receiving machine by pressing the number keys Example or SPEAKER 3 2 2 4...

Страница 67: ...speak with them This causes the receiving machine to issue a reception tone Using the REDIAL key You can press the REDIAL key to redial the last number dialed To send a document press the START MEMORY key when you hear the fax tone after the connection is made Note that the speaker is automatically activated when you press the REDIAL key 5 When you hear the reception tone press the START MEMORY ke...

Страница 68: ...store a fax or telephone number you select a two digit Speed Dial number for it 40 Speed Dial numbers are available Speed Dial numbers 01 through 05 are for Rapid Key one touch Dialing A SPEED DIAL Speed Dial numbers 06 through 40 are for dialing with the SPEED DIAL key START MEMORY Rapid Keys SPEED DIAL key 0 6 GHI PQRS JKL ABC DEF MNO WXYZ TUV STOP COPY HELP FUNCTION VOLUME SPEED DIAL REDIAL HOL...

Страница 69: ...or Rapid Key Dialling 06 to 40 for Speed Dialing 4 Enter the fax or voice number by pressing the number keys Note A space cannot be entered To clear a mistake press the SPEED DIAL key If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 3 FU...

Страница 70: ...low If you don t want to enter a name go directly to Step 7 Example SHARP 77777 444 22 7777 77 To clear a mistake press the SPEED DIAL key To enter two letters in succession that require the same key press the SPEAKER key after entering the first letter START MEMORY A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE 7 Press the START MEMORY key START MEMORY ...

Страница 71: ...is number to dial see Chain Dialling in Chapter 6 Making Telephone Calls Note An area code or access code stored in a Rapid Key or Speed Dial number can only be used if the handset is lifted or the SPEAKER key is pressed before dialling 2 Press 2 to select CLEAR 3 Enter the Speed Dial number that you want to clear by pressing the number keys STOP FAX TEL MODE 1 SET 2 CLEAR 2 0 1 Example Step 3 or ...

Страница 72: ...r which you want to make changes in Step 3 and then change the number and or name when they appear in the display in Steps 4 and 6 Step 3 or START MEMORY STOP Note The fax machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off th...

Страница 73: ...x number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is established Rapid Key Dialling If the number you want to dial has been stored for Automatic Dialling as a Speed Dial number from 01 to 05 you can dial it by pressing the corresponding Rapid Key 1 Load the document s The display will show Example To dial S...

Страница 74: ...Speed Dialling can be used to dial any number that has been stored for Automatic Dialling 1 Load the document s The display will show 2 Press the SPEED DIAL key and then enter the Speed Dial number by pressing the numeric keys To enter numbers 1 through 9 first enter 0 and then the number Example START MEMORY READY TO SEND Set the resolution and or contrast if desired RESOLUTION RECEPTIONMODE SPEE...

Страница 75: ...ontrast if desired RESOLUTION RECEPTIONMODE 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can be entered in a row 3 2 2 4 5 6 7 3 Check the display If the number of the receiving machine shown is correct pre...

Страница 76: ...esolution and or contrast if desired 2 Press the HOLD SEARCH key and then the 1 key READY TO SEND RESOLUTION RECEPTIONMODE 3 Enter the first letter of the stored name by pressing the appropriate number key the key below the marked letter one or more times until the letter appears in the display If the name begins with a special character or number press 1 If you don t remember the first letter go ...

Страница 77: ...der in the list If no names numbers have been stored at all NO DATA will appear 5 Press the START MEMORY key The document will be automatically transmitted once the connection is established Automatic redialling If you use automatic dialling including Direct Keypad Dialling and the line is busy the fax machine will automatically redial the number The fax machine will make 2 redialling attempts at ...

Страница 78: ...report is printed follow the steps below The Transaction Report cannot be printed on demand 1 Press these keys The display will show 2 Press a number from 1 to 4 to select the condition for printing ALWAYS PRINT A report will be printed after each transmission reception or error ERROR PRINT A report will be printed only when an error occurs SEND ONLY A report will be printed after each transmissio...

Страница 79: ...k your power lines JAM A problem with the paper or original document occurred Make sure the paper or document is loaded properly Make sure the operation panel is shut securely NO PAPER You ran out of paper during reception COM E 0 to COM E 7 A telephone line error prevented the transaction See Line Error in Chapter 10 CANCEL Transmission was cancelled because the STOP key was pressed no document w...

Страница 80: ...e call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 30 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension ph...

Страница 81: ...nd receive incoming faxes 2 rings Fax reception RESOLUTION RECEPTIONMODE If you pick up the handset before the machine answers you can talk to the other party and or receive a document as explained in Using TEL mode To select FAX mode press the RESOLUTION RECEPTION MODE key until the arrow in the display points to FAX FAX TEL A M TEL FAX ...

Страница 82: ...m 2 to 5 can be selected 1 Press these keys The display will show 2 Enter the desired number of rings any number from 2 to 5 The display will show 4 FUNCTION STOP 3 Press the STOP key to return to the date and time display TEL FAX REMOTE NUMBER OF RINGS ENTER 2 5 2 Example 3 rings Note If you are using duplex ring the machine will answer incoming calls after two rings regardless of the above setti...

Страница 83: ... TEL A M TEL FAX When the reception mode is set to TEL you must answer all calls by picking up the fax machine s handset or an extension phone connected to the same line Answering with the fax s handset Beep To select TEL mode press the RESOLUTION RECEPTION MODE key until the arrow in the display points to TEL Note If you have set the Fax Signal Receive setting to NO press the START MEMORY key to ...

Страница 84: ...y When RECEIVING appears in the display hang up Answering with an extension phone 1 Answer the extension phone when it rings 2 If you hear a soft fax tone wait until your fax responds the extension phone will go dead if it is connected to your fax or you will hear pronounced high pitched tones if the phone is connected to a separate wall jack then hang up Beep Phone goes dead or pronounced high pi...

Страница 85: ...t the signal to begin reception 5 if a doc ument is loaded in its feeder If you have set the Fax Signal Receive setting to NO press 5 and on the extension phone to begin reception 5 Changing the number for remote fax activation If desired you can use a number other than 5 to activate fax reception from an extension telephone You can select any number from 0 to 9 1 Press these keys The display will...

Страница 86: ... the same line you must turn this function off in order to prevent your fax from mistakenly attempting to receive documents from the computer fax modem Follow the steps below to change the setting 1 Press these keys The display will show 4 FUNCTION FAX SIGNAL RX 2 Press 1 to turn on the function or 2 to turn it off 1 2 or YES NO 3 Press the STOP key to return to the date and time display STOP 3 Pr...

Страница 87: ...y When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with OUT OF PAPER or PAPER JAMMED When you add paper or clear the jam the stored documents will automatically print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper pre viously used If not the document print out size ...

Страница 88: ... to make a sample copy of a document before faxing to see if the resolution or contrast needs adjustment 1 Load the document The display will show If desired adjust the resolution and or contrast The default setting for copying is FINE READY TO SEND RESOLUTION RECEPTIONMODE 2 Press the COPY HELP key COPY HELP ...

Страница 89: ... dial tone 2 Dial the number using one of the following methods Normal Dialling Enter the full telephone number with the numeric keys Rapid Key Dialling Press the appropriate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset to talk or SPEAK...

Страница 90: ...earch for the number as described in Searching for an auto dial number in Sending a Fax by Automatic Dialing in Chapter 3 then pick up the handset or press the SPEAKER key The number will be dialed automatically do not press the START MEMORY key Redial The last number dialed can be redialed by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the othe...

Страница 91: ...lay the name and number of the caller while the fax rings Important To use this function you must subscribe to a caller identification service from your telephone company Your fax may not be compatible with some caller identification ser vices 1 Press these keys The display will show 2 Press the key once The display will show 4 FUNCTION CALLER ID 1 YES 2 NO OPTION SETTING PRESS OR ...

Страница 92: ...Caller ID 91 7 Special Functions 3 Press 1 to turn on Caller ID or 2 to turn it off 1 2 or YES NO 4 Press the STOP key to return to the date and time display STOP ...

Страница 93: ...caller information PRIVATE CALL Caller information was not provided by the telephone company at the caller s request How Caller ID operates When you receive a call the name and phone number of the caller will alternately appear in the display beginning just before the second ring The information will continue to be displayed until the line is disconnected Note Some caller ID services may not provi...

Страница 94: ... on the most recent 20 calls and faxes you have received You can view this information which consists of the name and number of each caller in the Caller ID List After you have received 20 calls each new call will delete the old est call Follow the steps below to view the Caller ID List in the display If desired you can immediately dial a number when it appears 1 Press these keys The display will ...

Страница 95: ... 0 key while the call appears in the display If you want to delete all calls from the list hold the 0 key down for at least 3 seconds while you are viewing any number in the list Priority Call If desired you can set your fax to make a special ringing sound when you receive a call from a designated phone number This lets you know immediately who is calling without having to look at the display To u...

Страница 96: ...the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions the Anti Junk Fax function normally only blocks faxes In this case when a voice call or a fax transmission comes in from a number you have specified as a Junk Number your fax will break the connection as soon as it receives the calling phone number from the ca...

Страница 97: ...rvices provided by Hongkong Telecom you will need to turn on Duplex Ringing When this is done the fax machine will signal voice calls by a short ringing cadence and fax transmissions by a long ringing cadence In the case of a fax transmission the fax machine will automatically answer the call after 2 rings regardless of the reception mode setting and receive the fax To turn on Duplex Ringing follo...

Страница 98: ...Duplex Ringing 97 7 Special Functions 3 Press 1 YES to turn Duplex Ringing on or 2 NO to turn it off 4 Press the STOP key to return to the date and time display STOP 1 2 or YES NO ...

Страница 99: ...s or Speed Dial numbers to dial the numbers of the receiving machines 1 Load the document s The display will show 2 Press the START MEMORY key and then 2 3 Dial the receiving machines maximum of 10 using one or both of the following methods Enter one or more Speed Dial numbers by pressing the number keys Press one or more Rapid Keys READY TO SEND START MEMORY 2 2 2 E POLL A B C D Example 4 Press t...

Страница 100: ...ion will begin A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again START MEMORY ...

Страница 101: ...as shown below Up to five numbers can be entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 8 1 Press these keys The display will show 2 Press the key twice The display will show 3 Press 1 to enter a number in the A...

Страница 102: ...r that you will enter in the next step Clearing Enter the 1 digit number that identifies the fax number you want to clear and go to Step 6 5 Enter the fax number 7 Return to Step 3 to enter or clear another fax number or press the STOP key to return to the date and time display 6 Press the START MEMORY key 1 Step 3 or Example Example 3 2 2 4 5 6 7 START MEMORY STOP ...

Страница 103: ...places where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned 1 Load the document s The display w...

Страница 104: ...ed Dial number Enter a full telephone number by pressing the number keys START MEMORY E POLL A B C D Example If the memory becomes full If the memory becomes full while the document is being scanned MEMORY IS FULL will appear in the display Press the START MEMORY key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the fee...

Страница 105: ... receiving fax machine not the transmitting fax machine initiates the transmission To use the polling function you must first set Rapid Key E POLL for use as a polling key When Rapid Key E POLL is set as a polling key it cannot be used for Rapid Key dialling 1 Press these keys The display will show 2 Press 1 to turn on the function or 2 to turn it off FUNCTION 3 Press the STOP key to return to the...

Страница 106: ...key and enter a 2 digit Speed Dial number Enter the full number using the numeric keys 2 Press Rapid Key E POLL If you used the handset replace it when POLLING appears in the display Reception will begin Example E POLL 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial location press the SPEED DIAL key an...

Страница 107: ...c dialling and the Anti Junk Number List showing the numbers you are blocking To print a list follow the steps below 1 Press the FUNCTION key and 2 The display will show 2 Press the key or key until the desired list appears in the display FUNCTION 2 LISTING MODE 3 Press the START MEMORY key to print the list or START MEMORY ...

Страница 108: ...8 Printing Lists Telephone Number List This list shows the fax numbers that have been programmed for automatic dialling Anti Junk Number List This list shows the numbers from which reception is not allowed ...

Страница 109: ...ows the settings and codes programmed for the answering machine Message List This list shows information about the messages currently recorded in the answering machine including the date and time of recording the length and the type ICM memo or 2 way ...

Страница 110: ...up to open the operation panel 3 Wipe the scanning glass and rollers with a cotton pad Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol Adhesive cellophane tape is useful for removal of debris from the rollers Scanning glass 2 Flip up the green levers on each side of t...

Страница 111: ...ning the housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolour the machine 4 Flip down the green levers on each side of the white roller 5 Flip up the front paper guide and wipe the roller under it 6 Flip down the front paper guide ...

Страница 112: ...tion The cord from the TEL LINE socket to the wall socket should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line If the problem still occurs your fax machine may...

Страница 113: ...rd in Connnections in Chapter 1 The power is on but no transmission takes place Make sure that the receiving machine has paper Make sure that the telephone line cord is plugged into the TEL LINE socket and not the TEL SET socket If the receiving machine is in manual mode with no attendant reception will not be possible Check the display for error messages Pick up the handset and check for a dial t...

Страница 114: ... transmitting machine Make a copy or print a report to confirm the printing ability of your machine Make sure that the thermal paper is properly loaded in your fax machine If the roll has been loaded backwards nothing will be printed The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or...

Страница 115: ...sound is not made when you press the keys unplug the power cord and then plug it in again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents in Chapter 3 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is se...

Страница 116: ...ey again to take the other party off hold LINE BUSY This appears if you attempt to send a fax by automatic dialing and the line is busy or the receiving fax machine doesn t answer Press the STOP key to clear the message LINE ERROR Transmission or reception was not successful Press the STOP key to clear the message and then try again If the error persists see Line Error in Problems and Solutions in...

Страница 117: ...as been pressed and the fax machine is waiting for you to dial OUT OF PAPER You have run out of thermal paper Load a new roll of thermal paper as explained in Loading the Thermal Paper in Chapter 1 OVER HEAT The print head has overheated Operation can be continued after it cools PAPER JAMMED The printing paper is jammed See the following section Clearing Paper Jams READY TO SEND A document has bee...

Страница 118: ...number in Sending a Fax by Automatic Dialling in Chapter 3 TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Intermittent tone 3 beeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone Continuous 0 7 seconds on 0 3 seconds off...

Страница 119: ...play first try pressing the START MEMORY key If the document doesn t feed out open the operation panel and remove it Important Do not try to remove a document without first releasing it as explained below This may damage the feeder mechanism 1 Grasp the finger hold and pull up to open the operation panel 3 Remove the document 2 Flip up the green levers on each side of the white roller ...

Страница 120: ... both front corners of the panel to make sure it clicks into place Clearing jammed paper If the thermal paper jams PAPER JAMMED will appear in the display Follow the steps below to clear the jam 1 Grasp the finger hold and pull up to open the operation panel 4 Flip down the green levers on each side of the white roller ...

Страница 121: ...d the paper Jammed paper is often caused by improper loading Be sure to care fully follow the instructions for paper loading given in Loading the Thermal Paper in Chapter 1 4 Cut off the wrinkled part of the paper 2 Flip up the front paper guide Press the knob to make sure the front side of the metal guide is down ...

Страница 122: ...scanning size 59 F FAX reception mode 30 80 Fax Signal Receive 85 H Halftone setting 63 Handset 14 Hold 89 Housing cleaning 110 J Jams clearing 118 120 L Letters entering 25 Line error 111 Loading paper 19 22 Loading the document 60 N Normal Dialing 65 88 Number of rings in FAX reception mode 81 O Original document support 18 P Paper jams clearing 118 120 Paper thermal 19 22 Pauses in automatic di...

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