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Preventing Data Leaks Due to Unauthorized Transmission

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for "Restrict Use of Destinations".

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Reference

This can also be specified using Web Image Monitor or SmartDeviceMon-
itor for Admin. For details, see the Help for each application.

ApollonC1-GB_Sec_F_FM_forPaper.book Page 103 Thursday, March 30, 2006 12:47 PM

Содержание Aficio MP C3500

Страница 1: ...y Reference Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before u...

Страница 2: ...tered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company NetWare is a registered trademarks of Novell Inc Bluetooth is a Trademark of the Bluetooth SIG I...

Страница 3: ...y func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrator...

Страница 4: ...eskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF fil...

Страница 5: ...ion 17 Specifying Administrator Privileges 17 Registering the Administrator 20 Logging on Using Administrator Authentication 23 Logging off Using Administrator Authentication 26 Changing the Administr...

Страница 6: ...using the Scanner and Fax Functions 91 Assigning the User and the Access Permission for the User s Stored Files 94 Specifying Passwords for the Stored Files 97 Unlocking Files 99 Preventing Data Leaks...

Страница 7: ...ity Functions 151 Settings 153 Other Security Functions 158 Fax Function 158 Scanner Function 159 Limiting Machine Operation to Customers Only 160 Settings 160 7 Troubleshooting Authentication Does No...

Страница 8: ...Administrator Settings 189 System Settings 189 Settings via Web Image Monitor 190 Settings via SmartDeviceMonitor for Admin 190 Document Server File Permissions 191 The Privilege for User Account Sett...

Страница 9: ...he Safety Information section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data...

Страница 10: ...2 ApollonC1 GB_Sec_F_FM_forPaper book Page 2 Thursday March 30 2006 12 47 PM...

Страница 11: ...age the machine and its users To enable authentication information about both administrators and users must be registered in order to authenticate users via their login user names and passwords Four t...

Страница 12: ...machine s set tings or accessing the machine over the network User Authentication Users are authenticated by means of the login user name and login password supplied by the user when specifying the ma...

Страница 13: ...ngs E Specify IP Address For details see the General Settings Guide F Connect the machine to the network G Start the Web Image Monitor and then log on to the machine as the admin istrator For details...

Страница 14: ...rypted form will be vulnerable to network inter ception and this account may be used for breaking into the machine over the network If you consider this risky we recommend that you specify a temporary...

Страница 15: ...ng Authentication Information to Log on Specifying Which Functions are Available This can be specified by the user administrator Specify the functions availa ble to registered users By making this set...

Страница 16: ...ivities as the sending and downloading of stored files by unauthorized users Reference For details see p 87 Specifying Access Permission for Stored Files Preventing Data Leaks Due to Unauthorized Tran...

Страница 17: ...ng and Controlling Access Preventing Modification or Deletion of Stored Data You can specify who is allowed to access stored scan files and files stored in Document Server You can permit selected user...

Страница 18: ...nce For details see p 135 Encrypting Transmitted Passwords Safer Communication Using SSL When you access the machine using a Web Image Monitor or IPP you can es tablish encrypted communication using S...

Страница 19: ...machine administrator network administrator file administrator and user ad ministrator By sharing the administrative work among different administrators you can spread the workload and limit unauthori...

Страница 20: ...ermission to access stored files You can specify passwords to allow only registered and permitted users to view and edit files stored in Document Server By making this setting you can pre vent data le...

Страница 21: ...Authentication Management make sure not to forget the administrator login user name and login password If an adminis trator login user name or login password is forgotten a new password must be specif...

Страница 22: ...e specified by the ma chine administrator 3 Network Administrator This administrator manages the network settings You can set the machine so that network settings such as the IP address and settings f...

Страница 23: ...as copying and print ing 2 Group A group performs normal operations on the machine such as copying and print ing 3 Unauthorized User 4 Authentication Using a login user name and password user authenti...

Страница 24: ...or authentication You can specify User Code Authentication without specifying administrator authentication Administrator Authentication See p 17 Specifying Administra tor Privileges Specifying Adminis...

Страница 25: ...tDeviceMonitor for Admin Administrators are limited to managing the machine s settings and controlling user access so they cannot use functions such as copying and printing To use such functions you n...

Страница 26: ...on see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D...

Страница 27: ...gs to manage from Available Settings The selected settings will be unavailable to users Available Settings varies depending on the administrator For details about Available Settings see p 119 Managing...

Страница 28: ...the login name and blank for the password For details about logging on and logging off with administrator authentication see p 23 Logging on Using Administrator Authentication p 26 Logging off Using A...

Страница 29: ...administrator whose authority you want to specify press Administrator 1 Administrator 2 Administrator 3 or Administrator 4 and then press Change If you allocate each administrator s authority to a di...

Страница 30: ...r the login password and then press OK Follow the password policy to make the login password more secure For details about the password policy see p 157 Password Policy J If a password reentry screen...

Страница 31: ...g an administra tor s user name and password This section describes how to log on Note To log on as an administrator enter the administrator s login user name and login password If you log on that a u...

Страница 32: ...hen press OK Note When you log on to the machine for the first time as the administrator en ter admin D Press Enter next to Login Password Note If assigning the administrator for the first time procee...

Страница 33: ...n 25 2 E Enter the login password and then press OK F Enter Login Authenticating Please wait appears followed by the screen for specifying the default ApollonC1 GB_Sec_F_FM_forPaper book Page 25 Thurs...

Страница 34: ...If administrator authentication has been specified be sure to log off after com pleting settings This section explains how to log off after completing settings A Press the Login Logout key B Press Ye...

Страница 35: ...rator For example to assign machine administrator authority and user administrator authority to Administrator 1 press Administrator 1 in the lines for the machine administrator and the user administra...

Страница 36: ...o change press Administrator 1 Administrator 2 Administrator 3 or Administrator 4 and then press Change F Press Change for the setting you want to change and re enter the setting G Press OK H Press OK...

Страница 37: ...er authentication can also be specified via Web Image Monitor For details see the Web Image Monitor Help User Code Authentication This is an authentication method for limiting access to functions acco...

Страница 38: ...hentication This can be specified by the machine administrator A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press User Authentication Management ApollonC1 G...

Страница 39: ...on management select Off F Select which of the machine s functions you want to limit The selected settings will be unavailable to users For details about Limiting Available Functions see p 124 Limitin...

Страница 40: ...or without any printer driver Authentication is required for printing with non specified devices If you select Simple All or Simple Limitation you can print even with un authenticated printer drivers...

Страница 41: ...when using the machine s address book to authenti cate for each user Using basic authentication you can not only manage the ma chine s available functions but also limit access to stored files and to...

Страница 42: ...2 C Press Administrator Tools D Press User Authentication Management E Select Basic Auth Note If you do not want to use user authentication management select Off ApollonC1 GB_Sec_F_FM_forPaper book Pa...

Страница 43: ...uthentica tion is not required Specify this setting if you want to print using unau thenticated printer drivers or without any printer driver Authentication is required for printing with non specified...

Страница 44: ...pplied to Printer Job Au thentication You can specify the IPv4 address range to which this setting is applied and whether or not to apply the setting to the parallel and USB interfaces K Press Exit L...

Страница 45: ...on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication You need to register a user in the ad...

Страница 46: ...2 E Select the user or group F Press Auth Info G Press Change for Login User Name H Enter a login user name and then press OK I Press Change for Login Password ApollonC1 GB_Sec_F_FM_forPaper book Pag...

Страница 47: ...information for SMTP Authentication Folder Au thentication and LDAP Authentication For details about specifying login user name and login password see p 37 Spec ifying Login User Name and Login Passwo...

Страница 48: ...agement If the setting to be specified does not appear press TNext to scroll down to other settings E Select the user or group F Press Auth Info G Specify the login user name and password ApollonC1 GB...

Страница 49: ...an other admin supervisor or HIDE must be specified The symbol represents any character To use Use Auth Info at Login for SMTP authentication a login password up to 128 characters in length must be sp...

Страница 50: ...e Printer Scanner unit must be installed A domain controller has been set up in a designated domain This function is supported by the operating systems listed below NTLM authentication is used for Win...

Страница 51: ...ions available under Default Group Specifying Windows Authentication This can be specified by the machine administrator Note Under Windows Authentication you can select whether or not to use secure so...

Страница 52: ...C Press Administrator Tools D Press User Authentication Management E Select Windows Auth Note If you do not want to use user authentication management select Off ApollonC1 GB_Sec_F_FM_forPaper book P...

Страница 53: ...setting if you want to print using unau thenticated printer drivers or without any printer driver Authentication is required for printing with non specified devices If you select Simple All or Simple...

Страница 54: ...which Simple Limitation is applied to Printer Job Au thentication You can specify the IPv4 address range to which this setting is applied and whether or not to apply the setting to the parallel and U...

Страница 55: ...stered in the Windows Server Keep in mind that group names are case sensitive Then specify the machine functions available to each group If global groups are not specified users can use the available...

Страница 56: ...ect which of the machine s functions you want to permit The selected settings will be available to users For details about limiting available functions see p 124 Limiting Available Functions Q Press O...

Страница 57: ...ext On the displayed screen Enterprise root CA is selected I Enter the Certificate Authority name optional in CA Identifying Information and then click Next J Leave Data Storage Location at its defaul...

Страница 58: ...d in the LDAP server can be registered to the machine enabling user authentication without first using the machine to register individual settings in the address book When using LDAP Authentication to...

Страница 59: ...g the login user name or password If you use double byte characters you cannot authenticate using Web Image Monitor Note Under LDAP Authentication if Anonymous Authentication in the LDAP server s sett...

Страница 60: ...tication This can be specified by the machine administrator A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press User Authentication Management ApollonC1 GB_S...

Страница 61: ...Select LDAP Auth Note If you do not want to use user authentication management select Off F Select the LDAP server to be used for LDAP authentication ApollonC1 GB_Sec_F_FM_forPaper book Page 53 Thurs...

Страница 62: ...Specify this setting if you want to print using unau thenticated printer drivers or without any printer driver Authentication is required for printing with non specified devices If you select Simple...

Страница 63: ...s setting is applied and whether or not to apply the setting to the parallel and USB interfaces K Press Exit L Select which of the machine s functions you want to permit The selected settings will be...

Страница 64: ...r You can create a search filter based on the Login Name Attribute select a user and then retrieve the user infor mation from the LDAP server so it is transferred to the machine s address book The met...

Страница 65: ...erver Authentication you need a server on which ScanRout er software that supports authentication is installed For external authentication the Integration Server Authentication collectively authentica...

Страница 66: ...itten when authentication is performed Note The built in default administrator name is Admin on the Server and ad min on the machine Specifying Integration Server Authentication This can be specified...

Страница 67: ...Select Integration Svr Auth Note If you do not wish to use User Authentication Management select Off F Press Change for Server Name Specify the name of the server for external authentication ApollonC1...

Страница 68: ...the authentication system for external au thentication Select an available authentication system I Press Change for Domain Name J Enter the domain name and then press OK Note You cannot specify a doma...

Страница 69: ...changed after obtaining the URL the URL is Not Obtained L Press OK If you set Authentication Type to Windows you can use the global group If you set Authentication Type to Notes you can use the Notes...

Страница 70: ...driver Authentication is required for printing with non specified devices If you select Simple All or Simple Limitation you can print even with un authenticated printer drivers or devices Specify thi...

Страница 71: ...ess range to which this setting is applied and whether or not to apply the setting to the parallel and USB interfaces Q Press Exit R Press On for SSL and then press OK To not use secure sockets layer...

Страница 72: ...ut Restrict Use of Simple Encryption see p 151 Changing the Extended Security Functions Printer Job Authentication Entire The machine authenticates all printer jobs and remote settings and cancels job...

Страница 73: ...ox the User Authentication check box is not selected Personal authentication information is added to the printer job and is dis abled D When using the PostScript 3 printer driver the printer job conta...

Страница 74: ...evice For details see p 71 Authentication using an external device Note Consult the User Administrator about your login user name password and user code For user code authentication enter a number reg...

Страница 75: ...on when Basic Authentication Windows Au thentication LDAP Authentication or Integration Server Authentication is set A Press Enter for Login User Name B Enter a login user name and then press OK C Pr...

Страница 76: ...the screen for the function you are using ap pears Log Off Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Au thentication or LDAP Authentication is se...

Страница 77: ...ging off is not required Login Using Web Image Monitor This section explains how to log onto the machine via Web Image Monitor A Click Login B Enter a login user name and password and then click Login...

Страница 78: ...rol panel within a given time This feature is called Auto Logout Specify how long the machine is to wait before performing Auto Logout A Press the User Tools Counter key B Press System Settings C Pres...

Страница 79: ...F Enter 60 to 999 seconds using the number keys and then press q G Press the User Tools Counter key Authentication using an external device If you authenticate using an external device see the Kit man...

Страница 80: ...Authentication and its Application 72 2 ApollonC1 GB_Sec_F_FM_forPaper book Page 72 Thursday March 30 2006 12 47 PM...

Страница 81: ...river specify the printer settings for unauthorized copy prevention See p 77 Specifying Printer Settings for Unauthorized Copy Prevention Printer Driver Setting Data Security for Copying A Using the p...

Страница 82: ...No Copying in a printed document appears conspicuously in printed copies Important Unauthorized copy prevention discourages unauthorized copying and will not necessarily stop information leaks The em...

Страница 83: ...Security Unit must be installed in the machine 1 Documents with data security for copying 2 The document is copied or stored in the Document Server 3 Printed Copies Text and images in the document ar...

Страница 84: ...egistered as a user stamp is grayed out and no entry is added to the unauthorized copying log Printing Limitations The following is a list of limitations on printing with unauthorized copy preven tion...

Страница 85: ...Prevention Printer Driver Setting Using the printer driver specify the printer settings for unauthorized copy pre vention To use the printer function under the User Authentication you must enter the...

Страница 86: ...Edit tab select the Unauthorized copy check box C Click Control Settings D In the Unauthorized copy prevention Pattern group check the Data security for copying E Click OK Reference For details see th...

Страница 87: ...s Data security for copying If the setting you want to specify does not appear press TNext to scroll down to other settings E Press On If you do not want to specify Data security for copying select Of...

Страница 88: ...sing a Locked Print file Using the printer driver specify a Locked Print file If user authentication has been enabled you must enter the login user name and login password using the printer driver For...

Страница 89: ...Monitor For details see the Web Image Monitor Help Preparation For details about logging on and logging off with user authentication see p 67 Login Using the Control Panel p 68 Log Off Using the Cont...

Страница 90: ...ed by the file creator owner To delete Locked Print files you must enter the password for the files If the password has been forgotten ask the file administrator to change the password This can also b...

Страница 91: ...3 B Press Print Jobs C Press Locked Print Job List D Select the file E Press Delete F Enter the password of the Locked Print file and then press OK G Press Yes ApollonC1 GB_Sec_F_FM_forPaper book Page...

Страница 92: ...assword has been forgotten the file administrator change the password This can also be specified via Web Image Monitor For details see the Web Image Monitor Help A Press the Printer key B Press Print...

Страница 93: ...ess OK The machine administrator does not need to enter the password G Enter the new password for the stored file and then press OK H If a password reentry screen appears enter the login password and...

Страница 94: ...unlock files This can also be specified via Web Image Monitor For details see the Web Image Monitor Help For details about Enhance File Protection see p 151 Changing the Extended Security Functions N...

Страница 95: ...For details see the Web Image Monitor Help The default access permission for the file creator owner is Read only You can also specify the access permission Password for Stored Files Passwords for sto...

Страница 96: ...g on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication Important If files become inaccessib...

Страница 97: ...ecifying Access Permission for Stored Files 89 3 D Press Change Access Priv E Press Program Change Delete F Press New Program ApollonC1 GB_Sec_F_FM_forPaper book Page 89 Thursday March 30 2006 12 47 P...

Страница 98: ...pressing All Users you can select all the users H Press Exit I Select the user who you want to assign an access permission to and then select the permission Select the access permission from Read only...

Страница 99: ...s when storing them in the Docu ment Server You can also change the access privileges for the file Specifying Access Privileges When Storing Files This section explains how to specify the access privi...

Страница 100: ...on Select the access permission from Read only Edit Edit Delete or Full Con trol F Press Exit G Press OK H Store files in the Document Server Changing Access Privileges for Previously Stored Files Thi...

Страница 101: ...o assign permission to You can select more than one users By pressing All Users you can select all the users H Press Exit Select the user who you want to assign an access permission to and then se lec...

Страница 102: ...easier than it is when permis sion is specified for each stored file Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator...

Страница 103: ...ecifying Access Permission for Stored Files 95 3 D Press Address Book Management E Select the user or group F Press Protection ApollonC1 GB_Sec_F_FM_forPaper book Page 95 Thursday March 30 2006 12 47...

Страница 104: ...e setting to be specified does not appear press TNext to scroll down to other settings H Press New Program I Select the users or groups to register You can select more than one users By pressing All U...

Страница 105: ...or the Stored Files This can be specified by the file creator owner or file administrator Specify passwords for the stored files Provides increased protection against unauthorized use of files Prepara...

Страница 106: ...d E Enter the password using the number keys You can use 4 to 8 numbers as the password for the stored file F Press OK G Confirm the password by re entering it using the number keys H Press OK I Press...

Страница 107: ...ator can unlock files For details about Enhance File Protection see p 151 Changing the Extended Security Functions Preparation For details about logging on and logging off with administrator authentic...

Страница 108: ...Preventing Information Leaks 100 3 D Press Unlock File E Press Yes F Press OK ApollonC1 GB_Sec_F_FM_forPaper book Page 100 Thursday March 30 2006 12 47 PM...

Страница 109: ...umbers e mail addresses or Folder Path in order to send files If you set Restrict Use of Destinations to Off Restrict Adding of User Destina tions appears In Restrict Adding of User Destinations you c...

Страница 110: ...nformation Leaks 102 3 A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press Extended Security ApollonC1 GB_Sec_F_FM_forPaper book Page 102 Thursday March 30 2...

Страница 111: ...Use of Destinations F Press OK G Press the User Tools Counter key Reference This can also be specified using Web Image Monitor or SmartDeviceMon itor for Admin For details see the Help for each appli...

Страница 112: ...permission can also be specified by a user granted full control or the user administrator You can specify who is allowed to access the data in the address book By making this setting you can prevent...

Страница 113: ...ss Address Book Management E Select the user or group F Press Protection G Under Protect Destination press Program Change Delete for Permissions for Users Groups ApollonC1 GB_Sec_F_FM_forPaper book Pa...

Страница 114: ...u can select all the users J Press Exit K Select the user who you want to assign an access permission to and then select the permission Select the permission from Read only Edit Edit Delete or Full Co...

Страница 115: ...logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authentication Note If you register addition...

Страница 116: ...n for Encrypt Address Book F Press Change for Encryption Key G Enter the encryption key and then press OK Enter the encryption key using up to 32 alphanumeric characters H Press Encrypt Decrypt Apollo...

Страница 117: ...e data in the address book depends on the number of registered users The machine cannot be used during encryption Normally once encryption is complete Exit appears If you press Stop during encryption...

Страница 118: ...a this action may take a few hours Once you start the Erase All Memory function no other machine operation is possible until the function completes or you quit the function Auto Erase Memory Setting T...

Страница 119: ...Overwriting starts automatically once the job is completed The Copier Fax and Printer functions take priority over the Auto Erase Memory function If a copy fax or print job is in progress overwriting...

Страница 120: ...ll down to other settings E Press On and then select the method of erasing the data Select the method of erasing the data from NSA DoD or Random Numbers If you select Random Numbers proceed to step F...

Страница 121: ...ng is completed the temporary data will remain on the hard disk un til the main power switch is next turned on and overwriting is resumed If the overwriting method is changed while overwriting is in p...

Страница 122: ...he Document Server 5 Data stored in the Address Book can be encrypted for security For details see p 107 Encrypting the Data in the Address Book 6 Image overlay data can be overwritten by Auto Erase M...

Страница 123: ...ollowing are also deleted user codes counters under each user code user stamps data stored in the Address Book printer fonts downloaded by users applications using Embedded Software Architecture SSL s...

Страница 124: ...scroll down to other settings F Select the method of erasing the data Select the method of erasing the data from NSA DoD or Random Numbers If you select Random Numbers proceed to step G If you select...

Страница 125: ...uld the main power switch of the machine be turned off before Erase All Memory is completed overwriting is canceled Make sure the main power switch is not turned off during overwriting Note If the mai...

Страница 126: ...d Note If you stop this before completion the data is not fully erased Execute Erase All Memory again to erase the data C Turn off the main power Note To resume overwriting after power off turn on the...

Страница 127: ...termines which machine settings can be modified The following types of administrator are available User Administrator Network Administrator Machine Administrator File Administrator Reference For detai...

Страница 128: ...on see p 195 User Set tings Menu Protect You can set menu protect to Off Level 1 or Level 2 If you set it to Off no menu protect limitation is applied To limit access to the fullest extent select Leve...

Страница 129: ...Settings Adminis trator Tools Administrator Authentication Management set Machine Management to On A Press the User Tools Counter key B Press Facsimile Features C Press Initial Settings D Press Menu...

Страница 130: ...in Printer Features set Machine Management to On in Administrator Authentication Management in Administrator Tools in System Set tings A Press the User Tools Counter key B Press Printer Features C Pr...

Страница 131: ...dministrator Authentication Management in Administrator Tools in System Set tings A Press the User Tools Counter key B Press Scanner Features C Press Initial Settings D Press Menu Protect E Select the...

Страница 132: ...nctions are Available This can be specified by the user administrator Specify the functions available to registered users By making this setting you can limit the functions available to users Preparat...

Страница 133: ...F Press Auth Info G In Available Functions select the functions you want to specify If the setting to be specified does not appear press TNext to scroll down to other settings H Press OK I Press Exit...

Страница 134: ...ation 2 Formatting the hard disk B Deleting log information To delete the log the log collection server is required By deleting the log stored in the machine you can free up space on the hard disk C T...

Страница 135: ...y When using the machine s control panel you can change the setting to Off only if it is set to On You can check and change the transfer log setting This setting lets you transfer log files to the log...

Страница 136: ...ools D Press Transfer Log Setting If the setting to be specified does not appear press TNext to scroll down to other settings E Press Off F Press OK G Press the User Tools Counter key ApollonC1 GB_Sec...

Страница 137: ...nistrator Specify whether to enable or disable the function for each protocol By making this setting you can specify which protocols are available and so pre vent unauthorized access over the network...

Страница 138: ...ch access is possible by specifying the access control range For example if you specify the access control range as 192 168 15 16 192 168 15 20 the client PC addresses from which access is possible wi...

Страница 139: ...the machine Reference For details see the Web Image Monitor Help Specifying Network Security Level This can be specified by the network administrator This setting lets you change the security level to...

Страница 140: ...r key B Press System Settings C Press Administrator Tools D Press Network Security Level If the setting you want to specify does not appear press TNext to scroll down to other settings ApollonC1 GB_Se...

Страница 141: ...ols Counter key Status of Functions under each Network Security Level Available Unavailable U Port is open Port is closed Automatic Ciphertext Only Ciphertext Priority Function Network Security Level...

Страница 142: ...ort 21 U U U ssh Port 22 U U U sftp U U U RFU Port 10021 U U U RSH RCP SNMP SNMP v1v2 Setting Browse SNMP v3 SNMP Encryption TELNET SSDP Port 1900 U U NBT Port 137 138 U U SSL SSL TLS En cryption Mode...

Страница 143: ...nt for compressed PDF files To use PDF direct print the optional PostScript3 unit must be installed Password for IPP Authentication To encrypt the IPP Authentication password on the Web Image Monitor...

Страница 144: ...A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press Extended Security E For Driver Encryption Key press Change ApollonC1 GB_Sec_F_FM_forPaper book Page 136...

Страница 145: ...assword you can enhance security and so protect pass words from being analyzed Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Adm...

Страница 146: ...ter E Enter the password and then press OK Enter the group password for PDF files using up to 32 alphanumeric charac ters F Press OK G For New Password press Enter H Enter the password and then press...

Страница 147: ...system s standard IPP port A Open a Web Image Monitor B Enter http machine s address in the address bar to access the machine C Log onto the machine The network administrator can log on Enter the logi...

Страница 148: ...ine negotiate a secure connection and encrypt transmitted data SSL Secure Sockets Layer A To access the machine from a user s computer request for the SSL server certificate and public key B The serve...

Страница 149: ...authority A Creating the server certificate Create the server certificate using Web Image Monitor The application procedure after creating the certificate depends on the cer tificate authority Follow...

Страница 150: ...in password D Click Configuration under Security click Device Certificate E Click Create F Make the necessary settings Reference For details about the displayed items and selectable items see Web Imag...

Страница 151: ...Make the necessary settings Reference For details about the displayed items and selectable items see Web Image Monitor Help G Click OK Requesting appears for Certificate Status in the Certificates ar...

Страница 152: ...twork administrator can log on Enter the login user name and login password D Click Configuration under Security click Device Certificate The Device Certificate page appears E Click Install F Enter th...

Страница 153: ...ress bar to access the printer C Log onto the machine The network administrator can log on Enter the login user name and login password D Click Configuration under Security click SSL TLS The SSL TLS p...

Страница 154: ...box appears To be able to respond to inquiries from users about such problems as expiry of the certificate check the contents of the certificate B On the General tab click Install Certificate Certific...

Страница 155: ...ty level Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Administrator Authen...

Страница 156: ...the encrypted communication mode Select Ciphertext Only Ciphertext Priority or Ciphertext Clear Text as the en crypted communication mode F Press OK G Press the User Tools Counter key Note The SSL TL...

Страница 157: ...making this setting you can protect data from being tampered with Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator A...

Страница 158: ...etwork administrator s Encryption Password setting and Encryption Key in SNMP Authentication Information in SmartDeviceMonitor for Admin in addition to specifying Permit SNMPv3 Communication on the ma...

Страница 159: ...extended security functions and how to specify them For details about when to use each function see the corresponding chapters Changing the Extended Security Functions To change the extended security...

Страница 160: ...52 6 C Press Administrator Tools D Press Extended Security E Press the setting you want to change and change the setting F Press OK G Press the User Tools Counter key ApollonC1 GB_Sec_F_FM_forPaper bo...

Страница 161: ...s address book Reference See p 107 Encrypting the Data in the Address Book On Off Note Default Off Restrict Use of Destinations This can be specified by the user administrator The available fax and s...

Страница 162: ...administrator can change the address book On Off Note Default Off Restrict Display of User Information This can be specified if user authentication is specified When the job history is checked using a...

Страница 163: ...by SNMP v1 and v2 This can be specified by the network administrator When the machine is ac cessed using the SNMPv1 v2 protocol authentication cannot be performed allowing machine administrator settin...

Страница 164: ...This can be specified by the machine administrator This setting lets you specify whether or not authentication is required for op erations such as canceling jobs under the copier and printer functions...

Страница 165: ...ng and Min imum Character No If you select Level 1 specify the password using a combination of two types of characters selected from upper case letters lower case letters decimal numbers and symbols s...

Страница 166: ...network specified users must enter their user codes or login user names and passwords Allowing only authorized users to manage files can prevent others seeing fax es you have sent Reference For detai...

Страница 167: ...ion and the journal will not print automatically Instead items in the Print Delete Scanner Journal are over written one by one when the number of transmissions deliveries exceeds 250 To prevent the tr...

Страница 168: ...e specified by the machine administrator Service mode is used by a customer engineer for inspection or repair If you set the service mode lock to On service mode cannot be used unless the machine admi...

Страница 169: ...nly 161 6 C Press Administrator Tools D Press Service Mode Lock E Press On and then OK A confirmation message appears F Press Yes G Press the User Tools Counter key ApollonC1 GB_Sec_F_FM_forPaper book...

Страница 170: ...the service mode lock Preparation For details about logging on and logging off with administrator authentica tion see p 23 Logging on Using Administrator Authentication p 26 Log ging off Using Admini...

Страница 171: ...ation to Customers Only 163 6 E Press Off and then press OK F Press the User Tools Counter key The customer engineer can switch to service mode ApollonC1 GB_Sec_F_FM_forPaper book Page 163 Thursday Ma...

Страница 172: ...Specifying the Extended Security Functions 164 6 ApollonC1 GB_Sec_F_FM_forPaper book Page 164 Thursday March 30 2006 12 47 PM...

Страница 173: ...he message Messages Causes Solutions You do not have the privileges to use this function The authority to use the func tion is not specified If this appears when trying to use a function The function...

Страница 174: ...ct login user name and login password The number of users regis tered in the address book has reached the maximum limit allowed by Windows Authen tication or LDAP Authentica tion or Integration Server...

Страница 175: ...erating condi tions Make sure the LDAP server setting is correct Make sure the network set tings are correct Authentication is not possible while the machine is editing the address book data Wait unti...

Страница 176: ...out enabling All Users see p 87 Specifying Access Permission for Stored Files Destinations specified using the machine do not appear User authentication may have been disabled while All Users is not s...

Страница 177: ...cters and symbols Keep in mind that user names and passwords are case sensitive Be sure not to forget the supervisor login user name and login password If you do forget them a service representative w...

Страница 178: ...you assign the administrator for the first time proceed to step F without pressing Enter F Press Login Logging off as the Supervisor If administrator authentication has been specified be sure to log...

Страница 179: ...e Supervisor A Press the User Tools Counter key B Press System Settings C Press Administrator Tools D Press Program Change Administrator E Under Supervisor click Change ApollonC1 GB_Sec_F_FM_forPaper...

Страница 180: ...ars enter the login password and then press OK K Press OK twice L Press the User Tools Counter key Resetting an Administrator s Password A Press the Login Logout key B Log on as the supervisor You can...

Страница 181: ...ess Change for the login password H Enter the login password and then press OK I If a password reentry screen appears enter the login password and then press OK J Press OK K Press OK L Press the User...

Страница 182: ...he following settings can be specified Delivery Option SMTP Authentication SMTP Authentication User Name E mail Address Password Encryption POP before SMTP Wait Time after Authent User Name E mail Add...

Страница 183: ...Counter List Display Clear Print Counter per User All the settings can be specified Capture Priority 1 Capture Ownership Capture Public Priority Capture Owner Defaults Extended Features AOF Always On...

Страница 184: ...All the settings can be specified Reproduction Ratio All the settings can be specified Edit All the settings can be specified Stamp All the settings can be specified Input Output All the settings can...

Страница 185: ...eption Settings The following settings can be specified Switch Reception Mode Program Special Sender SMTP RX File Delivery Settings 2 Sided Print Checkered Mark Centre Mark Print Reception Time Recept...

Страница 186: ...Overflow Job Separation Initial Print Job List Memory Usage Duplex Copies Blank Page Print Reserved Job Waiting Time Printer Language Sub Paper Size Paper Size Letterhead Setting Bypass Tray Setting P...

Страница 187: ...ettings All the settings can be specified Scan Settings All the settings can be specified Send Settings The following settings can be specified Compression Black White Compression Gray Scale Full Colo...

Страница 188: ...otification All the settings can be specified On demand E mail Notification All the settings can be specified File Transfer All the settings can be specified User Authentication Management All the set...

Страница 189: ...lution Tray Parameters PCL Tray Parameters PS PDF Group Password PDF Fixed Password 1 The PostScript 3 unit option must be installed Fax Environment Settings All the settings can be specified Send Rec...

Страница 190: ...s can be specified Device Information Reset Device Reset Current Job Reset All Jobs User Management Tool The following settings can be specified User Page Count Access Control List Reset User Counters...

Страница 191: ...must be installed 2 The IEEE802 11b interface unit option must be installed File Transfer SMTP Server Server Name Port No E mail Communication Port E mail Reception Interval Scanner Resend Interval T...

Страница 192: ...x E mail Size Divide Send E mail Settings via Web Image Monitor The following settings can be specified Device Settings System Device Name Comment Location E mail Reception SMTP E mail Communication P...

Страница 193: ...WEP Key Status Key Confirm Key IEEE 1394 2 IP over 1394 SCSI print SBP 2 Bidirectional SCSI print Bluetooth 3 Operation Mode 1 The IEEE802 11b interface unit option must be installed 2 The IEEE1394 in...

Страница 194: ...ngs can be specified IPP Authentication All the settings can be specified SSL TLS All the settings can be specified ssh All the settings can be specified Site Certificates All the settings can be spec...

Страница 195: ...trator Extended Security Enhance File Protection Auto Delete File in Document Server Delete All Files in Document Server Facsimile Features The following settings can be specified Reception Settings S...

Страница 196: ...d Administrator Authentication Management File Administrator Authentication Available Settings for File Administrator Program Change Administrator You can specify the following administrator settings...

Страница 197: ...m Change Administrator User Administrator Extended Security Restrict Use of Destinations Restrict Adding of User Destinations Encrypt Address Book Password Policy Print Address Book Destination List A...

Страница 198: ...ile Administrator Program Change Administrator The user administrator settings that can be specified are as follows Login User Name Login Password Change Encryption Password Webpage Download Help File...

Страница 199: ...is is a user who can store files in the machine and authorize other users to view edit or delete those files File Administrator This is the file administrator Granted authority to operate Not granted...

Страница 200: ...trol This is a user granted full control Registered User This is a user whose personal information is registered in the address book The registered user is the user who knows the login user name and p...

Страница 201: ...Name as U U U U Protection Code 1 1 Protection Object U U U U Protect Dest Per missions for Us ers Groups Protect File s Per missions for Us ers Groups FaxDest Transmis sion For mat U U Facsimile Num...

Страница 202: ...r Destina tion SMB FTP NCP U SMB Path U FTP Port No U FTP Server Name U FTP Path U NCP Path U NCP Connec tion type U Settings User User Ad ministra tor Registered User Full Control Read only Edit Edit...

Страница 203: ...ment Server Features The default for Menu Protect is Level 2 Tab Names Settings Menu Protect Off Level 1 Level 2 General Features Auto Image Density Priority U Oriental Type Priority U Original Photo...

Страница 204: ...U Erase Border Width U Erase Original Shadow in Combine U Erase Centre Width U Front Cover Copy in Combine U Copy Order in Combine U Copy on Designating Page in Combine U Image Repeat Separation Line...

Страница 205: ...ity DRAFT 1 U Stamp Colour COPY 1 U Stamp Colour URGENT 1 U Stamp Colour PRIORITY 1 U Stamp Colour For Your Info 1 U Stamp Colour PRELIMINARY 1 U Stamp Colour For Internal Use Only 1 U Stamp Colour CO...

Страница 206: ...amp Position 1 2 1 U Stamp Position P 1 P 2 1 U Stamp Position 1 2 1 U Stamp Position 1 1 1 2 1 U Superimpose U Stamp Colour U Page Numbering Initial Letter U Input Output Switch to Batch U SADF Auto...

Страница 207: ...t U U Auto Continue U U Memory Overflow U U Job Separation U U Auto Delete Temporary Print Jobs U U Auto Delete Stored Print Jobs U U Initial Print Job List U U Memory Usage U U Duplex U U Copies U U...

Страница 208: ...er Font U U Extend A4 Width U U Append CR to LF U U Resolution U U PS Menu 1 Data Format U U Resolution U U Colour Setting U U Colour Profile U U PDF Menu 1 Change PDF Password U U PDF Group Password...

Страница 209: ...U Print Delete Scanner Journal U Print Scanner Journal U Delete Scanner Journal U Scan Settings A C S Sensitivity Level U Wait Time for Next Orig Exposure Glass U Background Density ADS Full Colour U...

Страница 210: ...tings Max E mail Size U U Program Change Delete Standard Message U U Backup File TX Setting U U Reception Settings Switch Reception Mode U U Program Special Sender U U Program Special Sender Print Lis...

Страница 211: ...de U Program Memory Lock ID U Internet Fax Settings U U Program Fax Information U U Enable H 323 U U Enable SIP U U H 323 Setting U U SIP Setting U U Program Change Delete Gateway U U Tab Names Settin...

Страница 212: ...ble Set tings has not been speci fied General Features Program Change Delete User Text U Panel Key Sound U Warm up Beeper U Copy Count Display U Function Priority U Print Priority U Function Reset Tim...

Страница 213: ...U Printer Auto Reset Timer U Scanner Auto Reset Timer U Set Date U Set Time U Auto Logout Timer U Tab Names Settings Admin istrator authen tication has not been speci fied Administrator au thenticati...

Страница 214: ...thernet Speed U Ping Command U Permit SNMP v3 Communication U Permit SSL TLS Communication U Host Name U Machine Name U Parallel Inter face 8 Parallel Timing U Parallel Communication Speed U Selection...

Страница 215: ...U Transmission Speed U SSID Setting U Channel U WEP Encryp tion Set ting WEP Encryption Key 2 U Transmission Speed U Restore Defaults U Print List U Tab Names Settings Admin istrator authen tication h...

Страница 216: ...mail Storage in Server U Default User Name Password Send 4 U Program Change Delete E mail Message U U Auto Specify Sender Name U Fax E mail Account U Scanner Resend Interval Time U Number of Scanner R...

Страница 217: ...Charge Unit Management U Enhanced External Charge Unit Management U Extended Security U Auto Delete File in Document Server U Delete All Files in Document Server U Capture Priority 7 U Capture Delete...

Страница 218: ...nitor Setting Device Settings The settings available to the user depend on whether or not administrator au thentication has been specified If administrator authentication has been specified the settin...

Страница 219: ...olling Interval U Time Zone U Timer Auto Off Timer U Energy Saver Timer U Panel Off Timer U System Auto Reset Timer U Copier Document Server Auto Reset Timer U Facsimile Auto Reset Timer U Scanner Aut...

Страница 220: ...ss U POP User Name POP Password 1 Timeout setting after POP Auth U POP3 IMAP4 Server Name U POP3 IMAP4 Encryption U POP3 Reception Port No U IMAP4 Reception Port No U SMTP Reception Port No U Fax E ma...

Страница 221: ...ll U Add Staple U Paper Misfeed U Cover Open U Out of Paper U Almost Out of Paper U Hole Punch Receptacle is Full U Paper Tray Error U Output Tray Full U Unit Connection Error U Duplex Unit Error U Do...

Страница 222: ...atus Info U Receivable E mail Address Domain Name U E mail Language U File Transfer SMB User Name SMB Password 1 FTP User Name FTP Password 1 NCP User Name NCP Password 1 Category Settings Admin istra...

Страница 223: ...cation Login Name Attribute U LDAP Authentication Unique Attribute U Integration Server Authentication Printer Job Authentication U Integration Server Authentication Integra tion Server Name U Integra...

Страница 224: ...ime U U Toner Saving U Sub Paper Size U U Page Size U Letterhead Setting U U Bypass Tray Setting Priority U U Edge to Edge Print U Tray Switching U Host Interface I O Buffer U U I O Timeout U U PCL Se...

Страница 225: ...assword Category Settings Menu Protect Off Level 1 Level 2 Environmental Setting Closed Network Code Internet Fax Fax Information Program Memory Lock ID Fax Information Select Dial Push Phone Send Rec...

Страница 226: ...way Address 1 5 Parameter Settings Just Size Printing Convert to PDF When Transferring to Folder Journal Immediate Transmission Result Report Communication Result Report Memory Storage Report SEP Code...

Страница 227: ...option must be installed Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specified Availa ble Set tings has been speci fied Availa ble S...

Страница 228: ...hether or not Available Settings has been specified Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specified Availa ble Set tings has b...

Страница 229: ...ateway Address U DNS Server U LPR U RSH RCP U DIPRINT U FTP U IPP U IPP Timeout U Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specif...

Страница 230: ...gon Mode U File Server Name U NDS Tree U NDS Context Name U Operation Mode U Remote Printer No U Job Timeout U Frame Type U Print Server Protocol U NCP Delivery Protocol U Category Settings Admin istr...

Страница 231: ...njour Bonjour U Computer Name U Location U DIPRINT U LPR U IPP U Category Settings Admin istrator authen tication has not been speci fied Administrator au thentication has been specified Availa ble Se...

Страница 232: ...rtain options and additional functions Hard Disk overwrite erases function DataOverwriteSecurity unit Data security for copying function Copy Data Security Unit PDF Direct Print function PostScript un...

Страница 233: ...191 192 Edit Delete 191 192 Enable H 323 184 Enable SIP 184 Encrypt Address Book 153 Encrypted Communication Mode 147 Encryption Technology 3 Enhance File Protection 155 Environment Settings 181 Eras...

Страница 234: ...Reset Printer Job 180 Restrict Adding of User Destinations 154 Restrict Display of User Information 154 Restrict Use of Destinations 153 Restrict Use of Simple Encryption 155 S Scan Settings 177 179 S...

Страница 235: ...tered trademarks of Adobe Systems Incorporated PCL is a registered trademark of Hewlett Packard Company NetWare is a registered trademarks of Novell Inc Bluetooth is a Trademark of the Bluetooth SIG I...

Страница 236: ...y Reference Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before u...

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