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Sending Internet Fax Documents

61

3

Note

❒

“xxxx” is the document number
that appears in the Journal.

Reference

p.74 “Selecting transmission op-
tions for a single transmission”,

Facsimile Reference <Advanced Fea-
tures>

-

-

-

-

E-mail Text

When Internet Fax e-mail is sent to
computer, the following information
is always inserted in the e-mail text.
To check the host name and e-mail
address, see “Settings Up the Ma-
chine on a Network”,

Network Guide

.

This e-mail was sent from “Host
Name” (product name)
Queries to: “Administrator's e-mail
address”

Confirming Reception

When Reception Notice is set under
“E-mail Options”, the receiver sends
back a reception notice message.
Once the reception notice message
has been received, “OK” appears in
the Result column of Journal, allow-
ing the originator to verify that the
transmission has been received.

Limitation

❒

The Reception Notice feature is
only available if the receiver sup-
ports MDN (Message Disposition
Notification).

Note

❒

If your fax is not received normal-
ly, “Error” appears in the Result
column.

❒

Information regarding the last 250
messages is recorded, but only the
last 50 communications appear in
Journal. If you do not receive a re-
ception notice message for one of
the last 50 communications from
the receiver's machine, you may
not be able to confirm that the e-
mail has been received by the Jour-
nal's Result column.

❒

If you specify mailing list address-
es, do not set for Reception Notice.
Otherwise, you will receive multi-
ple reception notice messages from
e-mail recipients, and the Result
column will be overwritten each
time a new notice message is re-
ceived. However, if you receive a
reception notice message indicat-
ing an error, “Error” appears in the
Result column and will not be
overwritten, even if you subse-
quently receive a reception notice
message as “OK” following the er-
ror message.

❒

Reception notice results are only
shown in Journal. The Result col-
umn in all other files, lists, and
transmission reports show “- -”.

❒

Reception notice messages them-
selves are not recorded in Journal.

❒

You can select whether or not to
print the Reception Notice. This
can be set with User Parameters.
See p.164 “User Parameters”,

Fac-

simile Reference <Advanced Fea-
tures>

(switch 21, bit 0).

❒

You cannot send e-mails using Re-
ception Notice.

ThemisC1_Fax_EN-F_FM.book Page 61 Tuesday, January 11, 2005 4:51 PM

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Содержание Aficio 3232C

Страница 1: ...232 Operating Instructions Facsimile Reference Basic Features FAX Option Type 3232 Operating Instructions Facsimile Reference Basic Features Read this manual carefully before you use this machine and...

Страница 2: ...or repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you...

Страница 3: ...hine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM1 Provides...

Страница 4: ...ions This guide is added to the Start menu when DeskTopBinder Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTo...

Страница 5: ...mediate Transmission 17 Memory Transmission 18 Canceling a Memory Transmission 22 Before the Original Is Scanned 22 While the Original Is Being Scanned 22 While the Original Is Being Transmitted 23 Be...

Страница 6: ...Precautions 52 Functions Not Supported by E mail Transmission 52 Functions Not Supported by E mail Reception 53 T 37 Full Mode 53 Sending Internet Fax Documents 55 Confirming Reception 61 Canceling a...

Страница 7: ...ume 81 When the Facsimile Key Is Lit in Red 83 When Toner Runs Out 84 Error Messages and Their Meanings 85 Solving Problems 91 When Things Don t Go as Expected 94 INDEX 95 ThemisC1_Fax_EN F_FM book Pa...

Страница 8: ...vi ThemisC1_Fax_EN F_FM book Page vi Tuesday January 11 2005 4 51 PM...

Страница 9: ...ur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be deter mined by turning the equipment off and on the user is encouraged t...

Страница 10: ...ber or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should com plete the following steps Follow...

Страница 11: ...MPORTANTES MESURES DE S CURIT Certaines mesures de s curit doivent tre prises pendant l utilisation de mat rial t l phonique afin de r duire les risques d incendle de choc lectrique et de blessures En...

Страница 12: ...ions all of which are included in Safety In formation General Settings Guide The statements above are notes for your safety Important If this instruction is not followed paper might be misfed original...

Страница 13: ...ting is set to Store also lights when a message is re ceived See p 192 Storing or Printing Re ceived Documents Facsimile Reference Advanced Features 4 Confidential file indicator Lights when a message...

Страница 14: ...nc tion when the User Tools Counter In quiry display is shown 13 Function status indicators When lit green the corresponding function is active When lit red the corresponding func tion is interrupted...

Страница 15: ...ey which you can touch to se lect or specify the function When a function is selected or specified the function name is highlighted like this When a function cannot be selected or specified the functi...

Страница 16: ...etting ON and IP Fax H 323 SIP setting ON Note You can change Internet Fax set ting under E mail Settings in Fac simile Features See p 146 E mail Settings Facsimile Reference Ad vanced Features You ca...

Страница 17: ...Allows you to switch from one page dis play to another on the destination list See p 40 Switching the titles of destination lists 11 Allows you to search for a desti nation by destination name fax nu...

Страница 18: ...or about your login user name password and user code For details about the various types of user authentication consult the appropriate administrators For user code authentication enter a number that...

Страница 19: ...in Password D D D D Enter a login password and then press OK E E E E Press Login When the user is authenticated the screen for the function you are using ap pears Log Off Using the Control Panel Follo...

Страница 20: ...n logged on using a printer driver logging off is not required Login Using Web Browser Follow the procedure below to log on when user authentication is set A A A A Click Login B B B B Enter a login us...

Страница 21: ...sizes difficult to detect Facsimile Reference Advanced Features How to place A4 B4 JIS Japanese Industrial Standard A3 81 2 11 81 2 14 and 11 17 size originals How to place A5 and B5 JIS size origina...

Страница 22: ...cuments longer than 800mm 31 5 must be sent by memory transmission immediate transmis sion may not be possible If an original jam press the Clear Stop key and then carefully remove the original Make s...

Страница 23: ...etect the original size a confirmation message appears Replace the original Regular The placed document is scanned according to specified size regard less of actual size The sizes that can be specifie...

Страница 24: ...ed Scan Ar ea Specifying programmed sizes A Press Area 1 or Area 2 B Press OK Area 1 or Area 2 is shown above the highlighted Scan Ar ea Specifying Auto Detect A Make sure that Auto Detect is selected...

Страница 25: ...conve nient when you want to send an original quickly or when you want to check the destination you are sending to When using this type of transmission the original is not stored in memory You can onl...

Страница 26: ...only Immediate Transmission The number of documents you can store is 400 The number of pages you can store in memory depends on the origi nal images and the scan settings You can store up to 320 stand...

Страница 27: ...r Stop key and then enter the correct number Reference p 34 Entering a Fax Number p 36 Entering an E mail Ad dress p 37 Entering an IP Fax Desti nation p 39 Using Destination Lists p 47 Chain Dial Fac...

Страница 28: ...nation D Make the scan settings you re quire E Press the Start key The machine starts scanning F Place the next original on the expo sure glass within 60 seconds after the machine has finished scannin...

Страница 29: ...after the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the...

Страница 30: ...trans mission before pressing the Start key A A A A Press the Clear Modes key Note When documents are placed in the ADF you can cancel trans mission simply by removing them While the Original Is Being...

Страница 31: ...A A A Press the Clear Stop key Note You can also cancel a Memory Transmission by pressing Change Stop TX File B B B B Select the file you want to cancel Note If the desired file is not shown press U...

Страница 32: ...e you want to cancel Note If the desired file is not shown press U U U UPrev or T T T TNext to find it There are cases when a destina tion may not be selected as the destination appears as de pending...

Страница 33: ...sses The destination for notification is se lected from Internet Fax destina tions in the destination list See p 81 Immediate TX Result Report Immediate Transmission Fac simile Reference Advanced Fea...

Страница 34: ...lay appears Sending originals using the exposure glass A Make sure that Immed TX is se lected B Place the first page face down on the exposure glass C Dial a destination D Make the scan settings you r...

Страница 35: ...ncel an Immediate Transmission by re moving the original After You Have Pressed the Start Key A A A A Press the Clear Stop key and then remove the original Note You can also cancel an Immedi ate Trans...

Страница 36: ...ate Transmission You can confirm the result with an Immediate TX Result Report Select to print this report in User Parame ters A report is printed after every Imme diate Transmission is completed See...

Страница 37: ...ers Detail 8 x 7 7 lines mm 200 x 200dpi Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice as fine as Standard Super Fine optional expansi...

Страница 38: ...ur origi nal contains text and photographs or if you only want to send clearer text Text Photo Select Text Photo to send an orig inal containing both a high con trast black and white image such as tex...

Страница 39: ...ct one of seven image density levels Combined Auto and Manual Image Density You can only adjust image density for photographs illustrations or diagrams if the original has a dark background You can se...

Страница 40: ...original select the scan set tings for the first page dial and then press the Start key as you would normally Then follow one of the fol lowing two procedures Note It is recommended that originals be...

Страница 41: ...Note Depending on what time the scan settings are adjusted the settings may not be reflected in the result ing operation A A A A Check which pages you want to scan with different settings B B B B Sele...

Страница 42: ...Enter numbers directly using the key pad on the right side of the control panel Note Maximum length of a fax number 128 digits You can insert pauses and tones in a fax number See p 34 Pause p 35 Tone...

Страница 43: ...gnals for example if you want to use a special service on a tone dial ing line When you press the Tone key the machine dials the number us ing tonal signals Limitation Certain services may be unavail...

Страница 44: ...nter the e mail address destina tion and then press OK Note If you enter an incorrect charac ter press Backspace or Delete All Then re enter the charac ters correctly To change the e mail address af t...

Страница 45: ...both of Enable H 323 and Enable SIP pa rameters to On with IP Fax Settings under Facsimile Fea tures Protocol appears Press this button to select a protocol to be used If you enter an incorrect chara...

Страница 46: ...ence Advanced Features When you specify a destination with IP Fax depending on the re ceiver s network configuration you may need to specify the IP ad dress and number of the receiving machine For exa...

Страница 47: ...e lecting the Quick Dial key from the destination list The programmed name appears on Quick Dial key Pressing switch the destination list between fax number e mail ad dress and IP Fax number If you pr...

Страница 48: ...n lists Title 1 Title 2 and Title 3 The above dis play shows Title 1 Switching the titles of destination lists A Press B Press Switch Title C Select the type of the title and then press Exit C C C C S...

Страница 49: ...med is included in the specified group the The specified group contains some invalid destination s Do you want to select only valid destination s mes sage appears Press Select to specify destinations...

Страница 50: ...ifying a Registration Number Note If you press Fax E mail or IP Fax on the search result display you can switch between fax desti nation e mail destination and IP Fax destination The search returns on...

Страница 51: ...press OK The screen in progress of search is displayed When the search is finished a re sult appears F F F F Select a destination Note If the desired destination does not appear use U U U U or T T T T...

Страница 52: ...a re sult appears F F F F Select a destination Note If the desired destination does not appear use U U U U or T T T T to scroll through the list Search by E mail Address Limitation You can search by e...

Страница 53: ...earch in progress message ap pears When the search is finished a re sult appears F F F F Select a destination Note If the desired destination does not appear use U U U U or T T T T to scroll through t...

Страница 54: ...Note If the desired destination does not appear use U U U U or T T T T to scroll through the list Search by LDAP Server A A A A Press B B B B Press Search LDAP C C C C Press Select Server D D D D Sel...

Страница 55: ...ld enter John or Doe H H H H Press Search Criteria for each con dition and then select the search criteria Note The meanings of the search cri teria are as follows Search Beginning Word Search for str...

Страница 56: ...A A A A Press to switch the destina tion between fax number e mail address and IP Fax number B B B B Press Registration No The registration number entry dis play appears C C C C Enter a registration...

Страница 57: ...this machine as a telephone Switching the Reception Mode You can switch reception modes us ing the Reception Settings menu un der Facsimile Features See p 145 Reception Settings Facsimile Refer ence A...

Страница 58: ...y is only available in facsimile mode when an origi nal is not placed C C C C Replace the handset of the exter nal telephone The machine will start receiving Limitation When printing documents stored...

Страница 59: ...nation you want to send to you enter the relevant e mail address You can also print or forward received e mail messages Note In the following explanation Internet Fax Functions by E Mail is referred t...

Страница 60: ...ever communication is time sensitive If you use this machine with dial up connection the Auto E mail Reception function accesses the provider s server via telephone line and may incur call charges eve...

Страница 61: ...Book as the full mode destination the sender side automatically registers the re ceived information in the Address Book This allows you to send subsequent an Internet Fax document to that receiver ba...

Страница 62: ...tion When the receiver s machine supports T 37 full mode and is programmed as a full mode machine and its reception capability is set in the Address Book the machine requests the reception confirmatio...

Страница 63: ...bject and p 66 Re ceived Images You cannot send a subject only as e mail without an original Enter Text Allows you to enter the text to be transmitted Note To enter text program it before hand See Con...

Страница 64: ...to view documents when they are re ceived on a computer You can limit the size of transmit ted e mail messages in E mail Set tings of Facsimile Features See p 146 E mail Settings Facsimile Reference...

Страница 65: ...e entering characters proceed to step C B Select the subject from the dis played list The selected subject appears in the manual input column Note You can enter extra charac ters after the selected su...

Страница 66: ...lect the subject from the displayed subjects E Press OK To enter the text A Press Change for Enter Text B Select a text and then press OK To set reception notice A Select On or Off for Recept Notice R...

Страница 67: ...cuments are sent at Detail resolution even if you specify Super Fine To send documents at Super Fine specify this resolution when registering the destination in the Address Book See p 53 T 37 Full Mod...

Страница 68: ...is is due to the time the machine re quires to convert the data in memory To cancel transmission of an In ternet Fax see p 62 Canceling a Transmission of an Internet Fax About the E mail Subject If yo...

Страница 69: ...messages is recorded but only the last 50 communications appear in Journal If you do not receive a re ception notice message for one of the last 50 communications from the receiver s machine you may n...

Страница 70: ...ng the Start key A A A A Press the Clear Modes key Note When documents are placed in the ADF you can cancel trans mission simply by removing them While the Original Is Being Scanned In Use this proced...

Страница 71: ...ion appears B B B B Select the file you want to cancel Note If the desired file is not shown press U U U UPrev or T T T TNext to find it There are cases when a destina tion may not be selected as the...

Страница 72: ...ettings See Connection and Setup Network Guide With User Parameters you can have the machine return the ac knowledgment of e mail to the sender See p 164 User Parame ters Facsimile Reference Advanced...

Страница 73: ...Receiving Internet Fax 65 3 B B B B Check the message and then press Exit The standby display appears ThemisC1_Fax_EN F_FM book Page 65 Tuesday January 11 2005 4 51 PM...

Страница 74: ...ding to that of the Stamp Sender Name setting and other func tions 4 Date The date and time of e mail transmission 5 To The e mail address of the recipient 6 Subject Shows the subject specified in E m...

Страница 75: ...tination General Set tings Guide You can also send to a G3 facsimile connected to the public switched telephone network PSTN via a gateway T 38 compliant When using an SIP server you can send by speci...

Страница 76: ...Note To use IP Fax functions this machine must be connected to a LAN and set up correctly under Setting IP Fax See p 148 IP Fax Settings Facsimile Refer ence Advanced Features IP Fax supported by thi...

Страница 77: ...ay A gateway connecting a telephone network and IP network it has functions such as protocol conversion for connect these different network and also con nects communication devices telephones facsimil...

Страница 78: ...of gateways T 38 compli ant or gatekeepers that are certi fied as operable with this machine contact your local reseller or ser vice provider When using the transfer request function you can specify t...

Страница 79: ...ss Add D D D D Specify the next destination Note Press to switch the destina tion between fax number e mail address and IP Fax num ber To add another destination re peat Steps C and D E E E E Press th...

Страница 80: ...Using Internet Fax Functions 72 3 ThemisC1_Fax_EN F_FM book Page 72 Tuesday January 11 2005 4 51 PM...

Страница 81: ...f every page you send Required in the USA Note You can register up to 32 char acters in the Fax Header You can use characters sym bols numbers and spaces You can set whether or not to print a Fax Head...

Страница 82: ...s func tion is available regardless of the manufacturer of the other party s machine Note You can register up to 20 char acters in Own Fax Number Programming A A A A Press the User Tools Counter key B...

Страница 83: ...Own Fax Number B Select line type to program Note The display differs depend ing on the optional units in stalled on your machine C Enter your own facsimile s number using the number keys and then pr...

Страница 84: ...User Tools Counter key B B B B Press Facsimile Features C C C C Make sure the Gen Settings Ad just screen is displayed D D D D Press Program Fax Information E E E E Press Fax Header Own Name or Own F...

Страница 85: ...te Own Name as an ex ample of deleting A A A A Press the User Tools Counter key B B B B Press Facsimile Features C C C C Make sure the Gen Settings Ad just screen is displayed D D D D Press Program Fa...

Страница 86: ...78 4 G G G G Press Backspace or Delete All and press OK H H H H Press Exit I I I I Press the User Tools Counter key The standby display appears ThemisC1_Fax_EN F_FM book Page 78 Tuesday January 11 20...

Страница 87: ...to show the facsimile initial display after changing the contents of the Address Book the Destination List Device Set tings have been undated message appears Press Exit to bring up the fac simile s in...

Страница 88: ...Programming 80 4 ThemisC1_Fax_EN F_FM book Page 80 Tuesday January 11 2005 4 51 PM...

Страница 89: ...t Comple tion Beep Facsimile Reference Ad vanced Features Note You can adjust the On Hook vol ume when you press the On Hook Dial key See p 56 On Hook Dial Facsimile Reference Advanced Fea tures A A A...

Страница 90: ...Troubleshooting 82 5 F F F F Press the User Tools Counter key The standby display appears ThemisC1_Fax_EN F_FM book Page 82 Tuesday January 11 2005 4 51 PM...

Страница 91: ...ee p 85 Error Messages and Their Meanings The copier will still func tion normally Out of paper Add more paper Loading Paper General Settings Guide A network error has occurred Check the displayed mes...

Страница 92: ...as not list exceeds 200 communication will not be possible Limitation The Memory Storage Report Poll ing RX Reserve Report and Confi dential File Report are not printed A A A A Make sure that the mach...

Страница 93: ...ansmis sion was cancelled A document jam occurred during Immediate Transmission Press OK and then resend the pages that have not been sent An error occurred during Immediate Trans mission Press OK and...

Страница 94: ...ct ly programmed Check the alias telephone number is cor rectly programmed using the Web brows er See the Web browser s Help Consult your network administrator Check whether there are any network prob...

Страница 95: ...nd password for folder authentication in Authentication Information are correctly programmed See Registering a Folder General Settings Guide Check the SMTP server is correctly pro grammed using the We...

Страница 96: ...nder System Settings Then check that the login user ID and password for folder au thentication in Authentication Information are correctly programmed See Register ing a Folder General Settings Guide C...

Страница 97: ...ou can also use the Web browser for confirmation See the Web browser s Help Consult your network administrator Check whether there are any network problems 15 11 Cannot find the DNS server or POP3 IMA...

Страница 98: ...ear and the key goes out with User Pa rameters See p 164 User Parameters Facsimile Reference Advanced Features switch 21 bit 6 Note When you restart connecting the machine to the network make sure to...

Страница 99: ...to print re ceived fax messages If this happened when the re ceive file indicator was lit a problem such as run out of pa per or toner might disable printing p 84 Substitute Reception Facsimile Refer...

Страница 100: ...st Those messages include ones stored through Memory Transmis sion Reception Confidential Reception Substitute Recep tion or Auto Document When about one hour passes after power of the machine is turn...

Страница 101: ...g parties the reception was not possible Receiving station of a transfer box End receiver of Forward ing Forward destination of Special Sender Forwarding Reception report e mail of re ceived documents...

Страница 102: ...Transmission If the original is being sent or if it is in standby press Change Stop TX File or the Clear Stop key p 22 Canceling a Memory Transmission p 19 Canceling a Transmis sion Facsimile Referen...

Страница 103: ...a fax number 34 Entering an e mail address 36 Enter key key 7 Enter Text in e mail 55 Error Messages 85 F Facsimile key 83 Fax Header 73 Deleting 77 Editing 76 Programming 74 Faxing 13 Function keys...

Страница 104: ...Specifying a Destination 34 R Received Images 66 Receive File indicator 5 Reception 49 Auto Reception 49 Manual Reception 49 Reception File Print Quantity 53 Reception Notice 55 61 Resolution 29 RTI O...

Страница 105: ...97 MEMO ThemisC1_Fax_EN F_FM book Page 97 Tuesday January 11 2005 4 51 PM...

Страница 106: ...98 EN USA B750 8510 MEMO ThemisC1_Fax_EN F_FM book Page 98 Tuesday January 11 2005 4 51 PM...

Страница 107: ...or repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you...

Страница 108: ...232 Operating Instructions Facsimile Reference Basic Features FAX Option Type 3232 Operating Instructions Facsimile Reference Basic Features Read this manual carefully before you use this machine and...

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