7. Reset the time/date settings or wait for the next call to set them
automatically.
Answering System Setup
Recording the Outgoing Announcement
Before using your new answerer, you should record a greeting (the
announcement callers hear when your answering system answers a call). If
you
don’t record a greeting, callers hear a default greeting which says, “
We
are not available to take your call. Please leave a message. Thank you for
calling.
”
When recording the greeting you should be about 6 inches from the unit.
Eliminate as much background noise as possible.
1. Prepare your greeting.
Sample Greeting:
“
Hi, this is (use your name here). I
can’t answer the phone
right now, so please leave your name, number, and a brief message after
the tone, and
I’ll get back to you. Thanks for calling.”
2. Hold down the
ANNOUNCE
button. The unit announces
“
Record
announcement after the tone
,” and the screen displays TO RECORD. After
he tone, you can record a 1 minute greeting (OGA) on the unit.
3. Release
ANNOUNCE
when you finish.
• To review the greeting, press and release
ANNOUNCE
. The unit plays back
your greeting automatically.
• To return to the answerer’s default greeting after you’ve recorded one, press
ANNOUNCE
and release it when you hear the tone, or press and hold when
the greeting is playing.
Reviewing the Announcement
Press and release the
ANNOUNCE
button to review your outgoing
announcement.
Telephone Operation
Using the Speakerphone
Speakerphone Location
For best speakerphone performance, avoid the following:
• Areas with high background noise. (The microphone might pick up these
sounds and prevent the speakerphone from going into the receiving mode
when you finish talking.)
• Surfaces affected by vibration.
• Recessed areas such as in a corner, under a cupboard, or next to a cabinet ,
which can generate an echo effect .
