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Voice Mail System

Chapter 4

V

oice Mail System/Automated Attendant System/

Answering System

Mailbo

x1

Mailbo

x2

Mailbo

x3

Mailbo

x4

Mailbo

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Mailbo

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Mailbo

x7

Mailbo

x8

The Voice Mail System allows you to receive and deliver voice messages
using mailboxes. The unit accommodates one general delivery mailbox
and a maximum of 8 personal mailboxes which are assigned to the
registered cordless handsets. The mailbox numbers are the same as the
handset numbers.
The Voice Mail System works fully with the Automated Attendant System,
which routes incoming calls to a specified mailbox and allows a caller to
leave a message (p. 57). If a caller does not specify a mailbox, the call is
routed to the general delivery mailbox. With the Answering System (p. 64),
all calls are routed to the general delivery mailbox. You can set either the
Automated Attendant System or the Answering System to any line.

Incoming
voice
messages

Personal Mailboxes of Cordless Handsets

If not specified

If specified

•

The maximum number of personal mailboxes you can use is equal to the number
of registered handsets.

The base unit and handset users can use the Voice Mail System by
accessing their mailboxes. Each cordless handset user can only access
his/her own mailbox. The general delivery mailbox is managed by the base
unit user (operator). The cordless handset users can access this mailbox.
The following functions are possible:
—listening to messages left in a mailbox (p. 67, 70)
—transferring a message left in a mailbox to other mailboxes (p. 69, 71)
—delivering your own message to other mailboxes (p. 73)
You can also access the Voice Mail System features remotely from a touch
tone phone (p. 78).

All messages (greeting, incoming, etc.) are stored in digital memory
(p. 68). The total recording time is about 50 minutes (about 100
minutes in “Long Recording mode” p. 74). The maximum recording time
for each caller is 3 minutes. A maximum of 255 messages (including
greeting messages) can be recorded.

Genera

l

Deliver

y

Mailbox

•

The base unit user can monitor incoming calls that are being recorded in the
general delivery mailbox. (Call monitoring feature p. 74).

•

The base unit user can check the remaining recording time and number of
messages which can still be recorded (p. 75).

General Delivery Mailbox

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Содержание KX-TG4000B

Страница 1: ...l No KX TG4000B Pulse or tone dialing capability Operating Instructions PLEASE READ BEFORE USE AND SAVE Charge the handset battery for about 8 hours before initial use 4 LINE Panasonic World Wide Web address http www panasonic com for customers in the USA or Puerto Rico ...

Страница 2: ...ephone company services After subscribing to Caller ID this phone will display a caller s name and phone number Call Waiting Caller ID which displays a second caller s name and phone number while the user is on another call on the same line requires a subscription to both Caller ID and Call Waiting Attach your purchase receipt here For your future reference Serial No Date of purchase found on the ...

Страница 3: ...ne two Base Unit Handset p 13 Order No PQJXF0113Z one 4 Wire Telephone Line Cord p 14 15 one Backup Battery p 12 Order No P P507 PQP50AA61 Charger p 16 Belt Clip p 84 Order No PQKE10101Z1 one one Handset Cord p 13 Order No PQJA212N one CHARGE To use more than one cordless handset please purchase the optional cordless handset KX TGA400B The charger is included ...

Страница 4: ...ireless radio waves For maximum distance and noise free operation the recommended base unit location is Away from electrical appliances such as a TV personal computer or another cordless phone In a HIGH and CENTRAL location with no obstructions such as walls Raise the antenna The battery is beneath this cover Note If you use the cordless handset near a microwave oven which is being used noise may ...

Страница 5: ...ss Handset 26 Answering Calls 28 Using the Other Line During a Conversation 29 Intercom 30 Making Intercom Calls 30 Answering Intercom Calls 31 Transferring a Call 32 Conference 33 Using the Directory 34 Storing Names and Numbers in the Directory 34 Dialing from the Directory 36 Editing an Item in the Directory 37 Base Unit Handset Base Unit Handset Base Unit Handset Base Unit Handset Base Unit Ha...

Страница 6: ...on Numbers 48 Group Ring Setting 49 Incoming Call Tone 50 Setting the PIN 51 Registering Optional Cordless Handsets Using the PIN 52 Canceling Cordless Handset Registration 53 Selecting the Line Mode 54 Erasing the Directory Caller List and Redial List 54 Chapter 4 Voice Mail System Automated Attendant System Answering System Voice Mail System 55 Setting the Mailbox Password 56 Automated Attendant...

Страница 7: ...enu Mode 76 Automatic Message Delete Feature 76 Erasing All Messages in Mailboxes 77 Remote Operation from a Touch Tone Phone 78 How to Access the Voice Mail System 78 Pager Call 81 Storing a Pager Number 81 Storing the Pager Display Number 82 Setting the Unit to Call a Pager 83 Chapter 5 Useful Information Using the Handset Belt Clip 84 Wall Mounting for the Charger 84 Using an Optional Headset 8...

Страница 8: ...ATED ATTENDANT INTERCOM TRANSFER ALL LINE 1 LINE 2 LINE 3 LINE 4 1 2 3 4 5 6 7 8 LINE Buttons and Indicators p 24 26 28 29 Antenna p 4 13 Display p 11 PAUSE EDIT Button p 37 41 44 CALL WAIT FLASH Button p 44 45 CONF Conference Button p 33 REDIAL Button p 25 HOLD Button p 26 29 DIGITAL SP PHONE Speakerphone HEADSET Button and Indicator p 24 28 30 86 MIC Microphone p 24 28 59 65 BATTERY Indicator p ...

Страница 9: ... OPER REDIAL PAUSE EDIT CALL WAIT FIASH LINE 1 LINE 2 LINE 3 LINE 4 ANSWER ON AUTOMATED ATTENDANT ANSWER ON Buttons and Indicators p 58 64 Headset Jack p 85 STOP Button p 68 74 CLEAR Button p 35 37 43 53 69 ENTER Button p 18 20 34 42 Navigator Key I H p 18 25 36 39 58 64 EXIT Button p 18 36 39 59 65 FUNCTION Button p 18 34 VOICE MAIL Button p 67 73 Cover Memory Card Memory card Remove the memory c...

Страница 10: ...NO 6 PQRS 7 TCV 8 WXYZ 9 OPER 0 L3 L4 L2 L1 Antenna Display p 11 TALK Button p 26 28 31 CLEAR Button p 35 37 43 53 72 Navigator Key H I p 18 27 36 39 FUNCTION EXIT Button p 18 36 39 45 TONE Button p 44 REDIAL PAUSE EDIT Button p 27 37 41 44 CALL WAIT FLASH Button p 44 45 Headset Jack p 87 ENTER Voice Mail Button p 18 60 70 73 CONF Conference Button p 33 INTERCOM HOLD TRANSFER Button p 27 31 32 Cha...

Страница 11: ...l be displayed Off invisible The line is free On The line is being used Flashing A call is on hold The Automated Attendant System or Answering System is responding to a call p 57 64 Flashing quickly A call is being received CThe battery icon indicates the battery strength p 17 DThe handset number 1 to 8 is displayed in the standby mode p 19 52 The display shows the dialed number call status progra...

Страница 12: ...ows the battery strength Full to Medium The indicator lights Low The indicator flashes No power The indicator light is off Installing the Backup Battery in the Base Unit A rechargeable Ni Cd battery works as emergency power during a power failure The fully charged backup battery provides the base unit with a minimum of 20 minutes operation The battery is charged in the base unit while the AC adapt...

Страница 13: ...eel warm during use The BATTERY indicator lights while the AC adaptor is connected with the backup battery installed p 12 If your unit is connected to a PBX which does not support Caller ID services you cannot access those services Connecting the Handset and AC Adaptor Handset Handset Cord Power Outlet AC 120 V 60 Hz AC Adaptor Fasten the AC adaptor cord to prevent it from being disconnected Hook ...

Страница 14: ...necting the Telephone Line Cords Connect the telephone line cords to the base unit To connect 2 two line telephone jacks Two Line Telephone Jacks RJ14C LINE1 LINE2 4 Wire Telephone Line Cord LINE 3 4 LINE 1 2 LINE3 LINE4 ...

Страница 15: ... order call the accessories telephone number on page 3 LINE4 LINE3 LINE2 T Adaptor KX J24 Single Line Telephone Jacks RJ11C LINE1 4 Wire Telephone Line Cord 2 LINE PHONE LINE 2 Connect the telephone line cords to the T adaptor KX J24 4 Wire Telephone Line Cord 2 Wire Telephone Line Cord 2 Wire Telephone Line Cord 2 Wire Telephone Line Cord T Adaptor KX J24 LINE 3 4 LINE 1 2 ...

Страница 16: ...tery Charge Place the cordless handset on the charger and charge for about 8 hours before initial use Make sure the handset faces forward as shown The CHARGE indicator lights If you charge the discharged battery it will be charged quickly In that case the handset may feel warm This is normal Power Outlet AC 120 V 60 Hz AC Adaptor Fasten the AC adaptor cord to prevent it from being disconnected Bot...

Страница 17: ...he battery life The battery cannot be overcharged Handset battery information After your Panasonic battery is fully charged p 16 Operation While in use TALK Up to about 8 hours While not in use Standby Display prompt Battery strength Handset battery strength You can check the battery strength on the handset display The battery strength is shown as in the chart below Fully charged Medium Low Needs ...

Страница 18: ... or save a programming setting 6 When programming is complete a confirmation tone sounds The display will return to the main menu or the sub menu if the function item is in the sub menu You can continue programming other items To return to the standby mode press EXIT Useful information You can go back to the previous display by pressing I except when entering characters or numbers To return to the...

Страница 19: ...Handset 1 Base unit Press FUNCTION 2 Press or until the arrow points to Registration and press H 3 Press or until the arrow points to HS registration and press H 4 Cordless handset Press FUNCTION 5 Press or until the arrow points to Registration and press H 6 While HS registration is at the arrow press H Handset registering 7 Base unit cordless handset Wait until a beep sounds on the base unit and...

Страница 20: ... Caller ID information will automatically adjust the clock for daylight saving time If a power failure occurs the adjusted date time will be retained for at least 20 minutes with the backup battery fully charged p 12 Readjust if the date time is flashing on the display When entering the time in step 3 you cannot enter numbers greater than 12 Do not use military time To set 13 00 hours enter 0100 a...

Страница 21: ...ou can set the base unit and cordless handset ringer volumes to HIGH LOW or OFF If set to OFF the base unit handset will not ring Your phone comes from the factory set to HIGH Programming must be carried out separately for the base unit and cordless handset s Make sure that the base unit cordless handset is in the standby mode Base Unit Handset To turn the ringer ON press in step 4 The ringer will...

Страница 22: ...ime p 45 Call restrict p 48 Line setting Line selection p 47 Set line mode p 54 Voice mail Set password p 56 Call monitoring p 74 Message menu p 76 Recording mode p 74 Delete message p 77 Remaining space p 75 Auto msg delete p 76 Pager setting Pager number p 81 Pager on off p 83 Pager display p 82 Calling pager p 82 Registration Set PIN p 51 HS registration p 19 52 Deregistration p 53 Initializati...

Страница 23: ...ls while another handset is engaged in an intercom call with another handset External call on Line 1 2 3 or 4 The number of cordless handsets that can be used simultaneously will vary depending on usage of external telephone lines and internal lines and usage of mailboxes p 55 In the above three cases All other handsets are in the standby mode The base unit and handset users can check the mailboxe...

Страница 24: ...ial press DIGITAL SP PHONE and start again from step 1 After a few seconds the display will show the length of the call 3 When the other party answers talk into the MIC microphone 4 To hang up press DIGITAL SP PHONE The indicator lights go out In step 1 you can select a line by pressing a line button whose indicator is not lit instead of pressing DIGITAL SP PHONE If 4 handsets are in use you may n...

Страница 25: ...EDIAL until the desired number is displayed You can scroll between numbers by pressing or To exit the list press EXIT 3 Lift the handset or press DIGITAL SP PHONE To erase an item repeat steps 1 and 2 and press CLEAR If No items stored is displayed the list is empty Hands free Digital Duplex Speakerphone For best performance please note the following Talk alternately with the caller in a quiet roo...

Страница 26: ...line by pressing the line button whose line status icon is not displayed instead of pressing TALK If the base unit and 3 handsets or 4 other handsets are in use you may not be able to make a call In that case System is busy Please try again later is displayed If the unit detects a problem an error message will be displayed p 93 To release the hold Press the line button whose indicator is flashing ...

Страница 27: ...l using the redial list The last 10 phone numbers dialed with the handset are stored in the redial list 1 Press REDIAL The last number dialed is displayed 2 Press REDIAL until the desired number is displayed You can scroll between numbers by pressing or To exit the list press EXIT 3 Press TALK To erase an item repeat steps 1 and 2 and press CLEAR If No items stored is displayed the list is empty T...

Страница 28: ...s automatically selected when you answer the call If you subscribe to a Caller ID service the calling party information will be displayed after the first ring p 38 In order to view the Caller ID information please wait until the second ring to answer a call With the Base Unit You can answer a call by simply lifting the handset To hang up replace the handset Using the digital duplex speakerphone 1 ...

Страница 29: ...econd caller s information will be displayed when a call is being received on the other line p 38 You can delete the two tones incoming call tone for the cordless handset You can set the two tones for the base unit See page 50 With the base unit 1 Ex If you are using LINE 1 Press HOLD to put the first call LINE 1 on hold The LINE 1 indicator flashes 2 Press another line button LINE 2 3 or 4 to mak...

Страница 30: ...ets rings for 1 minute To stop paging press DIGITAL SP PHONE 2 When the other party s voice is heard lift the handset or talk into the MIC microphone The display will show the length of the call and the handset in use icon 3 To end the intercom replace the handset or press DIGITAL SP PHONE Paging ALL Ex Paging all Handsets Ex Paging Handset 1 Calling 0 1 Intercom 00 00 00 Ex Handset 1 answered Off...

Страница 31: ... the intercom replace the handset or press DIGITAL SP PHONE With the cordless handset After the rings press TALK or lift the handset off the charger To end the intercom press TALK or place the handset on the charger During an intercom call If an incoming call is being received the line indicator on the base unit will flash quickly or the handset user will hear two tones incoming call tone p 50 To ...

Страница 32: ...l is put on hold and Press extension No to transfer is displayed 2 To page the base unit enter 0 To page another handset enter the extension number 1 to 8 3 If required wait for the paged party to answer and you can announce the transfer If not required go to step 4 If the paged party does not answer press the relevant line button 4 To complete the transfer press TALK or place the handset on the c...

Страница 33: ...extension number 1 to 8 3 When the paged party answers press CONF to make a conference call To hang up both lines For the base unit replace the handset or press DIGITAL SP PHONE For the cordless handset press TALK or place the handset on the charger To hang up only one line press the line button for the party with which you want to continue talking To put both lines on hold press HOLD To talk with...

Страница 34: ...ER Next 0987654321 ENTER Save If a pause is required for dialing PAUSE can be stored in a phone number in step 5 This counts as one digit p 44 If the display shows Memory is full in step 2 press EXIT and erase other stored items from the directory p 37 Using the Directory Base Unit Handset You can store names and phone numbers in both the base unit and cordless handset directories The base unit ca...

Страница 35: ...shown below 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 10 11 1 A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 Number of times key is pressed Keys I H CLEAR Moves the cursor to the left Moves the cursor to the right To enter another character using the same number key move the cursor to the next space Erases characters T To Tom Jo ...

Страница 36: ... I or H to enter the directory 2 Press the dialing button for the first letter of the desired name until any name with the same initial is displayed see table on page 35 Ex To find Frank press 3 until the first item under F is displayed 3 Press until the name is displayed 4 If using the base unit Lift the handset or press DIGITAL SP PHONE OR If using the cordless handset Press TALK The number is d...

Страница 37: ...eed to change the number go to step 7 6 Add a number to the current number Pressing CLEAR erases the digit to the left of the cursor To erase all digits press and hold CLEAR 7 Press ENTER A beep sounds To edit other items start again from step 2 To return to the standby mode press EXIT Erasing an Item in the Directory Make sure that the base unit cordless handset is in the standby mode 1 Press I o...

Страница 38: ... number will be displayed p 44 After you answer the call the display will show the length of the call When more than one line is receiving a call each caller s information will be displayed alternately Caller information cannot be displayed in the following cases If the caller dialed from an area which does not provide a Caller ID service the display will show Out of area If the caller has request...

Страница 39: ...XIT 10 new calls H Directory JACK SMITH 1 234 567 8901 3 10P JUN 9 With the cordless handset Make sure that the cordless handset is in the standby mode 1 Press or to enter the list The number of new calls is displayed 2 To search from the most recent call press To search from the oldest call press To scroll between callers press or 3 To exit the list press EXIT 10 new calls H Directory CINDY TURNE...

Страница 40: ... DIGITAL SP PHONE In some cases you may have to edit the number before dialing p 41 Ex You may have to delete 1 and the area code If a phone number is not displayed in the caller information you cannot call back that caller With the cordless handset 1 Press or to enter the list The number of new calls is displayed 2 Press or to find the desired caller 3 Press TALK The displayed phone number is dia...

Страница 41: ...2 Phone no Area code Phone no Phone no Area code Phone no FRED PARKER 1 234 321 5555 11 20A JAN 12 FRED PARKER 1 234 321 5555 11 20A JAN 12 FRED PARKER 1 321 5555 11 20A JAN 12 FRED PARKER 321 5555 11 20A JAN 12 FRED PARKER 234 321 5555 11 20A JAN 12 a b c d 4 After editing the number you can continue with calling back or storing procedures To call back if using the base unit lift the handset or p...

Страница 42: ...n the Caller List into the directory Make sure that the base unit cordless handset is in the standby mode Save directory ENTER Yes 2 Press or to find the desired caller If the number requires editing see page 41 3 Press ENTER 4 Press ENTER again Enter name IH ENTER Save CINDY TURNER 1 234 456 7890 11 20A JAN 12 If the display shows Memory is full in step 3 press EXIT To erase stored items from the...

Страница 43: ...st 1 Press or to enter the list 2 Press CLEAR To stop erasing press I 3 Press CLEAR A beep sounds and all entries are erased Clear Make sure this display is shown 0 new call H Directory All clear I No CLEAR Yes All clear 1 Press or to enter the list 2 Press or to find the caller you want to erase from the caller list 3 Press CLEAR A beep sounds and the information is erased To erase other items re...

Страница 44: ...3 or the Automated Attendant System or Answering System is responding to the first call on the same line p 57 64 If this function does not operate properly consult your telephone company for details Call Waiting Caller ID Feature Call Waiting Caller ID feature allows the base unit and cordless handset to display a second caller s information After you hear a call waiting tone while talking the dis...

Страница 45: ...e for each line The flash time depends on your telephone exchange or host PBX You can select from flash times 700 600 400 300 250 110 100 or 90 ms milliseconds Your phone comes from the factory set to 700 ms Make sure that the base unit is in the standby mode Base Unit Base Unit Handset 5 Press ENTER A beep sounds To return to the standby mode press EXIT 1 Press FUNCTION 2 Press or until the arrow...

Страница 46: ...til the arrow points to Auto talk and press H The current setting is displayed Auto talk On ENTER Save Selecting the Ringer Pattern You can select the desired ringer patterns of the base unit and cordless handsets 4 patterns are available for each line Your phone comes from the factory set to pattern 1 Programming must be carried out separately for the base unit and cordless handset s Make sure th...

Страница 47: ...ress or until the arrow points to Line setting and press H OR If using the cordless handset Press or until the arrow points to Talk switching and press H 3 While Line selection is at the arrow press H The current setting is displayed Auto A free line will be selected LINE 1 has priority when making a call factory preset Line1 Line 1 will be selected when making a call Line2 Line 2 will be selected...

Страница 48: ...ll the numbers press CLEAR 8 Press ENTER A beep sounds Ex Phone numbers starting with 111 are restricted for handsets 2 4 and the base unit To store a second call restriction number start again from step 3 To return to the standby mode press EXIT 1 Press FUNCTION 2 Press or until the arrow points to Dial setting and press H 3 Press or until the arrow points to Call restrict and press H 1 indicates...

Страница 49: ... the line group The handsets can make a call using the line Make sure that the base unit is in the standby mode Base Unit Group ring L2 HHS No 12345678 ENTER Save HGroup ring L1 HS No 12345678 IH 6 Erase the handset numbers which you do not want to ring by pressing the dialing buttons 1 to 8 Display the handset numbers which can answer calls If you make a mistake press the number again to display ...

Страница 50: ... to sound twice set to 2 Your base unit comes from the factory set to OFF Your cordless handset comes from the factory set to ON Programming must be carried out separately for the base unit and cordless handset s Make sure that the base unit cordless handset is in the standby mode Base Unit Handset 5 Press ENTER A beep sounds To return to the standby mode press EXIT 1 Press FUNCTION 2 Press or unt...

Страница 51: ...N is required for registration of the cordless handsets p 52 Make sure that the base unit is in the standby mode Base Unit Enter new PIN again ENTER Save To change the PIN 1 Press FUNCTION Press or until the arrow points to Registration and press H 2 While Set PIN is at the arrow press H 3 Enter the current PIN and press ENTER 4 Enter a new 4 digit PIN and press ENTER 5 Enter the new PIN again and...

Страница 52: ...S registration Enter PIN ENTER Set To return to the standby mode press EXIT The handset number 1 to 8 will be displayed on the handset Handset5 registered Base Unit Cordless Handset Registering Optional Cordless Handsets Using the PIN The included cordless handset has been pre registered with the base unit You will have to register optional cordless handsets Handsets will not operate unless regist...

Страница 53: ...ep sounds and Clear is displayed To cancel registration of another handset start again from step 3 To return to the standby mode press EXIT 53 Chapter 3 Advanced Operation Deregister Handset3 I No CLEAR Yes Canceling Cordless Handset Registration If you no longer need to use a cordless handset or if you need to register a handset to a different base unit of the same model it may be necessary to ca...

Страница 54: ...s or until the arrow points to Set line mode and press H The current settings are displayed Erasing the Directory Caller List and Redial List You can erase all entries in the directory caller list and redial list Programming must be carried out separately for the base unit and cordless handset s Make sure that the base unit cordless handset is in the standby mode Base Unit Handset 1 Press FUNCTION...

Страница 55: ...es you can use is equal to the number of registered handsets The base unit and handset users can use the Voice Mail System by accessing their mailboxes Each cordless handset user can only access his her own mailbox The general delivery mailbox is managed by the base unit user operator The cordless handset users can access this mailbox The following functions are possible listening to messages left...

Страница 56: ...ing the base unit and each personal mailbox password must be stored using the handset Make sure that the base unit cordless handset is in the standby mode Base Unit Handset 1 Press FUNCTION and press or until the arrow points to Voice mail and press H 2 While Set password is at the arrow press H The password is displayed 3 Enter a password using a 4 digit number If you enter a wrong number press C...

Страница 57: ...hen a caller calls a line to which the Automated Attendant System is assigned the caller will first hear a greeting message You can record this message yourself or use the pre recorded message p 58 59 Call is received Automated Attendant System The automated attendant announces the greeting message 3 times Caller presses the required extension number 1 to 8 and Caller presses 0 and for the operato...

Страница 58: ... s auto attendant icon will be displayed Auto answering Prerecord greet L1 H Change Auto attendant HAuto answering H Set Line1 Auto attendant Prerecord greet We recommend you record brief greeting messages see sample on next page in order to leave more time for recording new messages If you do not record a greeting message the following pre recorded greeting message will be used Hello this is Auto...

Страница 59: ...ting1 through Greeting5 5 Press H 6 Press H to start recording 7 After the tone talk clearly about 8 inches 20 cm away from the MIC microphone To end press H If the elapsed recording time exceeds 2 minutes the unit will stop recording The recorded message will be played To change the message press 1 and start again from step 6 8 Press 2 to select the message The relevant line s auto attendant icon...

Страница 60: ... Handset To select change the recorded greeting message If the line s ANSWER ON indicator lights press the ANSWER ON button to turn it off 1 Press the line s ANSWER ON button and press H within 10 seconds 2 Select Auto attendant by pressing or and press H 3 Select Greeting1 through Greeting5 by pressing or and press H You can go back to the previous display by pressing I 4 To select the message pr...

Страница 61: ...will hear a pre recorded personal greeting message after reaching your handset s mailbox as follows Sorry no one is available to answer the call Please leave a message at the tone You can also record your own greeting message of up to 2 minutes Handset To erase the recorded message Follow steps 1 and 2 Press 3 while the message is being played The unit will answer with the pre recorded greeting me...

Страница 62: ... in the general delivery mailbox following the Incomplete Call Handling Menu Caller specifies an extension Handset Answer mode OFF Handset Answer mode ON Incomplete Call Handling Status Busy Call taken within 5 rings The personal greeting message is announced after the second ring The Incomplete Call Handling Menu is announced 3 times To leave a message press 1 To call another extension press 2 To...

Страница 63: ...ist of options Incomplete Call Handling Menu is announced to guide the caller The caller can leave a message in the general delivery mailbox or call an extension The operator will also be responsible for answering and handling calls that have been transferred Caller specifies the operator Busy Call taken within 5 rings Not answered within 5 rings Talk Incomplete Call Handling Status Records a mess...

Страница 64: ...the pre recorded greeting message If the line s ANSWER ON indicator lights press the ANSWER ON button to turn it off Base Unit 1 Press the line s ANSWER ON button The ANSWER ON indicator lights The current setting is displayed 2 Press H within 10 seconds 3 While Auto answering is at the arrow press H The current setting is displayed 4 Select the number of rings 2 to 7 or Toll saver by pressing or ...

Страница 65: ...stop recording The recorded message will be played To change the message press 1 and start again from step 6 8 Press 2 to select the message You can adjust the speaker volume by pressing or You can exit the programming mode any time by pressing EXIT Select greeting Greeting1 none H Set To turn on the Answering System and record a greeting message Greeting message sample Thank you for calling your ...

Страница 66: ...pressing or and press H You can go back to the previous display by pressing I 4 Select Greeting1 through Greeting5 by pressing or and press H 5 To select the message press 2 OR To change the message Press 1 Press H to start recording After the tone talk into the MIC To end press H Press 2 to select the message If you use the message for another line it will also be changed To turn off the Answerin...

Страница 67: ...the Message Menu will be announced and displayed To repeat this message press 1 To play the next message press 2 To erase this message press 3 To transfer this message press 7 At the end of the last message This is the last message will be heard 3 To end the operation press New messages playback Command menu 1 Repeat 2 Next 3 Erase 7 Transfer Listening to all messages 1 While the base unit is in t...

Страница 68: ... Press 2 or H The next message is played Press STOP To resume playback press STOP If you do not press any button for 60 seconds the unit will return to the standby mode To adjust the speaker volume 8 levels Press or during playback Each time you press or the volume level will change Flash Memory Message Backup Messages are stored indefinitely on a flash memory IC chip and will not be affected by p...

Страница 69: ...beep sounds and Message erased is heard The unit will play the next message The information in the Caller List will not be erased To erase Caller List information see page 43 Transferring a Message After listening to a message left in the general delivery mailbox you can transfer it to other mailboxes 1 During playback or before the start of the next message press 7 Enter the destination mailbox n...

Страница 70: ...k the Message Menu will be announced and displayed To repeat this message press 1 To play the next message press 2 To erase this message press 3 To transfer this message press 7 At the end of the last message This is the last message will be heard New messages playback Command menu 1 Repeat 2 Next 3 Erase 7 Transfer 3 After listening to all new messages the Command Menu is announced and displayed ...

Страница 71: ... number is announced 2 Enter the destination mailbox numbers using the corresponding dialing buttons 0 1 to 8 For the general delivery mailbox enter 0 The mailbox numbers and To accept press To cancel press are announced If you make a mistake press and start again from step 1 3 Press The mailbox numbers entered in step 2 will be announced and the next message will be played JACK SMITH 1 234 567 89...

Страница 72: ...ess If you have new messages listen to all of them 2 Press 4 This is the general delivery mailbox is heard After the number of new messages is announced new messages will be played 3 After listening to all new messages To listen to all messages press 1 To return to your mailbox press 4 To end the operation press Listening to personal mailbox messages from the base unit If the handset battery has n...

Страница 73: ...essage play 00 1 Change 2 OK With the cordless handset 1 While the handset is in the standby mode press If the direct handset access mode is OFF p 56 enter the mailbox password and press If you have new messages listen to all of them 2 Press 2 3 Enter the destination mailbox numbers using the corresponding dialing buttons 0 1 to 8 For the general delivery mailbox enter 0 4 Press Please leave a mes...

Страница 74: ...beep sounds To return to the standby mode press EXIT Call Monitoring Feature While a caller is recording a message in the general delivery mailbox you can monitor the call through the speaker of the base unit If more than one line is receiving a call at the same time only the first one can be monitored You can answer the call by lifting the base unit handset pressing DIGITAL SP PHONE or the releva...

Страница 75: ...rding time or the number of messages that can still be recorded is 0 Message full will flash on the display Erase unnecessary messages p 69 72 You can check the time and number of messages by using the function menu as follows Make sure that the base unit is in the standby mode Base Unit 1 Press FUNCTION 2 Press or until the arrow points to Voice mail and press H 3 Press or until the arrow points ...

Страница 76: ...essage menu and press H The current setting is displayed 4 Select Off or On by pressing or 5 Press ENTER A beep sounds To return to the standby mode press EXIT Message menu On ENTER Save Automatic Message Delete Feature If this feature is set to ON messages left in all mailboxes will automatically be erased after a month Your phone comes from the factory set to OFF Make sure that the base unit is ...

Страница 77: ... until the arrow points to Delete message and press H 4 Enter the mailbox numbers where messages are to be erased using the corresponding dialing buttons 1 to 8 Enter 0 for the general delivery mailbox If you make a mistake press the number again to delete 5 Press H 6 To erase the greeting messages at the same time press or to select Greet Incoming If not required go to step 7 7 Press CLEAR A beep...

Страница 78: ...word during or after the greeting message Mailbox No or This is the general delivery mailbox is heard After the number of new messages is announced new messages will be played After each message playback the Message Menu is announced if the Message Menu mode is on p 76 To repeat this message press 1 To play the next message press 2 To erase this message press 3 To transfer this message press 7 p 7...

Страница 79: ...ailbox enter 0 3 Press To listen to all messages While the Command Menu is announced p 78 press 1 To deliver your own message You can send an identical message of up to 3 minutes to several mailboxes 1 While the Command Menu is announced p 78 press 2 2 Enter the destination mailbox numbers using the corresponding dialing buttons 0 1 to 8 For the general delivery mailbox enter 0 3 Press 4 Talk clea...

Страница 80: ...mailbox you can switch to the general delivery mailbox to listen to messages 1 While the Command Menu is announced p 78 press 4 This is the general delivery mailbox is heard After the number of new messages is announced new messages will be played 2 After listening to all new messages To listen to all messages press 1 To return to your mailbox press 4 To end the operation press and hang up Calling...

Страница 81: ... the arrow press H If the number has already been stored it will be displayed 4 Enter your pager number and press PAUSE twice Enter the access code if required by your pager company and press PAUSE twice again OR If you use a 1 800 pager number with a pager PIN code Enter the 1 800 number and press PAUSE 3 times Enter the pager PIN code and press PAUSE twice If you misdial press CLEAR Digits are e...

Страница 82: ...e erased from the right To erase all the digits press and hold CLEAR 5 Press ENTER A beep sounds To return to the standby mode press EXIT Enter display 2223334444 ENTER Save To check the stored pager number and pager display number 1 Press FUNCTION and select Pager setting by pressing or and press H 2 Select Calling pager by pressing or and press H 3 If using the base unit press DIGITAL SP PHONE O...

Страница 83: ...played 4 Select On by pressing or 5 Press ENTER A beep sounds To return to the standby mode press EXIT If using the base unit Pager will be displayed Pager on off On ENTER Save If another message is received before the unit alerts your pager for a previous message the previous caller information will not be sent to your pager Only the last call received will be sent to your pager If someone else m...

Страница 84: ...ket using the belt clip To attach the belt clip To remove the belt clip 3 cm Wall Template To Power Outlet Screws 3 cm Wall Mounting for the Charger The charger can be wall mounted Install screws using the wall template below Connect the AC adaptor Mount the charger then slide it down ...

Страница 85: ...set allows a hands free phone conversation Please use only the Panasonic KX TCA88 headset To order call the accessories telephone number on page 3 With the Base Unit Connecting the headset to the base unit Connect the headset to the headset jack as shown Headset Jack HEADSET Hook Fasten the headset cord to prevent it from being disconnected ...

Страница 86: ...sation you can continue the conversation with the speakerphone Making Answering calls 1 Press HEADSET to make or answer a call You can press the line button instead of pressing HEADSET If you misdial when making a call press HEADSET twice and dial again 2 To hang up press HEADSET Intercom 1 To make an intercom call To page all handsets press INTERCOM ALL To page one handset press the required INTE...

Страница 87: ...sure to use the headset to talk with the caller If you want to have a normal cordless phone conversation disconnect the headset With the Cordless Handset Connecting the headset to the cordless handset Open the headset jack cover and connect the headset to the headset jack as shown ...

Страница 88: ...password see page 56 With the base unit The following settings of the base unit and the registered cordless handsets will return to the factory preset 1 Press FUNCTION 2 Press or until the arrow points to Initialization and press H 3 While Function is at the arrow press H Function Factory preset Ringer volume HIGH Ringer pattern Pattern 1 Incoming call tone ON Line selection AUTO Auto talk ON Make...

Страница 89: ...elephone line cords and open the battery cover by pushing down the tab Replace the battery and close the battery cover and then reconnect the telephone line cords Attention The product you have purchased is powered by a nickel cadmium battery which is recyclable At the end of its useful life under various state and local laws it is illegal to dispose of this battery into your municipal waste strea...

Страница 90: ...If the unit does not work press RESET on the bottom of the base unit with a pointed object such as a pen After pressing RESET the adjusted date time will be erased Readjust the date time p 20 RESET RE SE T RESET Button ...

Страница 91: ...failure the unit will not work If required you can connect a standard telephone on LINE 2 or LINE 4 of this unit using the Panasonic T adaptor KX J66 To order call the accessories telephone number on page 3 Single Line Telephone Jacks Standard Telephone LINE4 T Adaptor KX J66 LINE3 T Adaptor KX J24 See page 15 ...

Страница 92: ... in use or a line of the button you pressed is in use You cannot make a call Try again later A paged handset is too far from the base unit A paged handset has not been registered p 19 52 The handset you are canceling has not been registered for cordless handset only p 53 H or I is pressed while the cordless handset is on the charger Lift the handset and try again When trying to store an item in th...

Страница 93: ...ut first storing the pager number p 81 You entered a wrong PIN p 51 52 Enter the correct PIN The handsets have not been registered to the base unit when you try to cancel the handset registration p 53 The handset you are registering has already been registered When you tried to register the cordless handset the handset and base unit could not link for some reason such as interference from other el...

Страница 94: ...t the handset is registered to the base unit p 19 52 You entered your own mailbox number when transferring or delivering a message p 69 71 73 You tried to access the general delivery mailbox from the handset or access a personal mailbox from the base unit while another user was listening to the messages there p 72 80 The extension number of the INTERCOM button you pressed is invalid when you tried...

Страница 95: ... incoming call tones Check the settings p 12 17 The line mode selection is incorrect p 54 Check whether the dialing mode selection is correct p 21 The dialed number is restricted To cancel see page 49 Programming is not possible while the handset is off the cradle or the DIGITAL SP PHONE indicator lights Do not pause for over 60 seconds while programming If 4 cordless handsets are in use you may n...

Страница 96: ...ing with your phone Disconnect it and try again Other electrical appliances connected to the same outlet may be interfering with the Caller ID information Telephone line noise may be affecting the Caller ID information Do not pause for over 60 seconds while searching If another call is received on the same line while the Automated Attendant System or Answering System is responding to a call or a c...

Страница 97: ...it Walk closer to the base unit and try again Raise the base unit antenna Locate the cordless handset and the base unit away from other electrical appliances p 4 Walk closer to the base unit Raise the base unit antenna The ringer volume is set to OFF Select HIGH or LOW p 21 If 4 other handsets or the base unit and 3 other handsets are in use the unit may not ring Other handset users will hear inco...

Страница 98: ...e you may not be able to page Try again later The handset is too far from the base unit The base unit or the handset is in use You cannot store an item in the directory while the unit is in the talk or intercom mode Do not pause for over 60 seconds while programming To answer the call press TALK or the line button whose line status icon is flashing quickly Start again from the beginning after hang...

Страница 99: ...te as a pause button p 44 When the headset is connected p 87 you must use the headset to talk with the caller To have a normal cordless phone conversation disconnect the headset Make sure that the headset is plugged into the headset jack properly p 87 Charge the battery fully p 16 Clean the charge contacts and charge again p 16 17 Install a new battery p 89 This is normal Problem When a second cal...

Страница 100: ...s 0 Erase unnecessary messages p 69 72 Make sure that the base unit cordless handset is in the standby mode If 4 cordless handsets or the base unit and 3 handsets are in use you may not be able to access the mailbox Try again later If the Automated Attendant System or Answering System is responding to 4 calls on separate lines you cannot access the mailbox Try again later You are too far from the ...

Страница 101: ...To resume playback press after hanging up If the caller is not stored in the caller list the caller s information will not be displayed Another user has already transferred the same message Mailboxes will not receive the same message even if it has already been erased The line mode selection is incorrect See page 54 If you cannot solve your problem call our customer call center at 1 800 211 PANA 7...

Страница 102: ...lt in the risk of fire or electric shock 10 Never push any objects through slots in this unit This may result in the risk of fire or electric shock Never spill any liquid on the unit 11 To reduce the risk of electric shock do not disassemble this unit Take the unit to an authorized servicenter when service is required Opening or removing covers may expose you to dangerous voltages or other risks I...

Страница 103: ...olyte is corrosive and may cause burns or injury to the eyes or skin The electrolyte may be toxic if swallowed 4 Exercise care in handling batteries in order not to short the battery to conductive materials such as rings bracelets and keys The battery and or conductor may overheat and cause burns 5 Charge the battery ies provided with or identified for use with this product only in accordance with...

Страница 104: ...omer b Give the customer an opportunity to correct the problem with their equipment c Inform the customer of the right to bring a complaint to the Federal Communication Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68 The Telephone Company may make changes in its communications facilities equipment operations or procedures where such action is reasonably ...

Страница 105: ...rence to nearby TVs and VCRs To minimize or prevent such interference the base of the cordless telephone should not be placed near or on top of a TV or VCR If interference is experienced move the cordless telephone further away from the TV or VCR This will often reduce or eliminate interference Environment do not place the unit in a room where the temperature is less than 5 C 41 F or greater than ...

Страница 106: ...ers in the USA or Puerto Rico ONLY When you ship the product Carefully pack your unit preferably in the original carton Attach a letter detailing the symptom to the outside of the carton Symptom Send the unit to an authorized servicenter prepaid and adequately insured Do not send your unit to the Panasonic Consumer Electronics Company listed on the back cover or to executive or regional sales offi...

Страница 107: ......

Страница 108: ...ric Corporation of America One Panasonic Way Secaucus New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico Inc Ave 65 de Infantería Km 9 5 San Gabriel Industrial Park Carolina Puerto Rico 00985 Printed in Japan PQQX12629ZA R SS0600NA0 ...

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