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Setting up and maintaining Fax-on-demand mailboxes

P0886629 Issue 1.0

FAX Set Up and Operation Guide

An example of a two-call method Fax-on-demand Mailbox greeting is:

“Hello. You have reached Paddy’s Dance Studio fax information Hotline. You can
receive information on class schedules and prices, registration forms and
upcoming special events. To receive class schedules and prices, press

⁄. To

receive registration forms, press

¤. To receive information about upcoming

special events, press

‹. Enter the telephone number of the fax machine you wish

to have the faxes sent to. If you are calling long distance remember to include the
area code.”

To record a greeting:

1. Press

⁄.

2. Press

OTHR

•.

3. Enter the Fax-on-demand Mailbox number and

password and press

£.

4. Press

ADMIN

°.

5. Press

GREET

¤.

6. Press

REC

⁄.

7. At the tone, record the Primary Fax-on-demand

Mailbox Greeting and press

£ to end the

recording.

8. To listen to your greeting before accepting it,

press

PLAY

⁄. To record your greeting again,

press

RETRY

¤. Press

£ to accept

your Primary Fax-on-demand Mailbox Greeting.

9. To record an Alternate Fax-on-demand Mailbox

Greeting, press

‹ and follow the

instructions that appear on the display.

10. Press

to end this programming session.

Pswd:

RETRY OK

Log:

QUIT RETRY

FaxOnDemand

FAXES

Mailbox admin

PSWD QUIT

Primary greeting

Record greeting:

RETRY PLAY

Accept greeting?

RETRY PLAY OK

Primary Greeting

PLAY NEXT

Содержание Norstar Voice Mail 40 Fax

Страница 1: ...el com norstar Norstar is a trademark of Northern Telecom P0886629 Issue 1 0 Printed in Canada Norstar is a trademark of Northern Telecom Copyright Northern Telecom 1998 Norstar Voice Mail 4 0 FAX Set...

Страница 2: ...ntation is protected by copyright It may not be copied in any form or medium except pursuant to the Nortel License to Copy Documentation License If a License has been purchased it will be enclosed wit...

Страница 3: ...methods 7 About Fax Answering 7 About Fax Overflow 8 Fax System Group message Fax Broadcast 8 About FAX with CCR 9 About Norstar Voice Mail reports 9 Chapter 3 Setting up and maintaining FAX 11 Introd...

Страница 4: ...nd Mailbox in CCR 36 Assigning a Home Fax Point 37 Adding a Fax Point 38 Changing a Fax Point 39 Deleting a Fax on demand Mailbox 40 Chapter 5 Troubleshooting FAX 41 Introduction 41 Problems and solut...

Страница 5: ...an entry in the Dialing Translation Table 65 Deleting a Dialing Translation Table entry 66 Technician Created Dialing Translation Table 67 Creating the Dialing Translation Table file 67 Installing th...

Страница 6: ...on necessary to set up and maintain Fax on demand mailboxes Troubleshooting FAX provides diagnostic and recovery procedures for problems that might occur while setting up and operating FAX This chapte...

Страница 7: ...tion on the display Buttons This guide uses dialpad button representations Any button that appears in the text or instruction steps indicates the dialpad button that selects an option Example Press Wh...

Страница 8: ...Codes are aware of Norstar Voice Mail programming and know the Norstar Voice Mail terminology Other documents For more information about FAX or Norstar Voice Mail refer to the Norstar Voice Mail FAX I...

Страница 9: ...r Voice Mail reports How FAX works FAX works with Norstar Voice Mail offering a caller the capability of sending a Fax message to a mailbox as easily as sending a voice message to a mailbox A caller c...

Страница 10: ...d saved Fax messages About the Virtual fax line A line can be assigned to a mailbox to act as a Virtual fax line for the mailbox Any Fax messages sent to the Virtual fax line bypass the greeting and A...

Страница 11: ...ax from the Fax on demand Mailbox using the two call method the document is transmitted during the second call The first call can originate from any touchtone telephone The caller provides a telephone...

Страница 12: ...attempts can be any number between one and 99 Between each of these retries Norstar Voice Mail will wait a specified amount of time called the retry interval The retry interval can be from one to 60 m...

Страница 13: ...ve a greeting recorded for their mailbox Use this report to identify which mailboxes are assigned as Fax on demand Group List report This report shows the Group List number the type of Group List and...

Страница 14: ...List Adding fax machine members to a Fax System Group List Sending a Fax System Group message Fax Broadcast Before you begin administering FAX you should complete the Norstar Voice Mail FAX Programmi...

Страница 15: ...bers on the Norstar dialpad Entering characters using the Norstar dialpad Setting the FAX System parameters There are four FAX System parameters that control various FAX features and user mailbox func...

Страница 16: ...System will attempt to print faxes from mailboxes Also it is the number of times the System will attempt to deliver faxes that have been forwarded to an external fax machine The retry attempts range f...

Страница 17: ...ss OK To enter the Fax Answering extension name refer to Entering characters using the Norstar Dialpad on page 12 The Fax Answering extension name can be a maximum of 16 characters 11 Press NEXT 12 Pr...

Страница 18: ...stem parameters at any time The FAX System parameters appear in the same order as they appeared when you set up the FAX System parameters This section shows you how to select the change feature It doe...

Страница 19: ...nter the System Coordinator Mailbox number and password and press OK 3 Press MBOX 4 Press ADD 5 Enter the Fax Overflow Mailbox number 6 Press NEXT until you see the display in step 7 7 Press OK 8 Ente...

Страница 20: ...asis Off premise Message Notification can be set up to notify the System Coordinator when a message has been received in the General Delivery Mailbox For more information about the General Delivery Ma...

Страница 21: ...as they appear when you add a Fax Overflow Mailbox This section shows you how to select the change feature It does not show you how to change each parameter Changing the parameters of a Fax Overflow M...

Страница 22: ...busy signal Fax messages that were in the Fax Overflow Mailbox before it was deleted are automatically printed To delete a Fax Overflow Mailbox 1 Press 2 Enter the System Coordinator Mailbox number a...

Страница 23: ...t the sound of the tone record the Group List name and press OK to end your recording Note This Group List name is played to anyone who sends a Fax message to the fax machines in this group 8 To liste...

Страница 24: ...ephone number of the fax machine and the line or line pool to be used A maximum of 125 fax machine members can be added to a Fax System Group List To add a member to a Fax System Group List 1 Press 2...

Страница 25: ...Enter the line pool or intercom number and press OK Note If a Fax System Group List member is at a location that requires long distance dialing the line or pool number selected must not have any long...

Страница 26: ...send To use this feature a Fax message must exist in your mailbox 4 Press COPY or fi 5 Press MBOX or 6 Press NO or Note Fax Group List recipients cannot hear voice introductions 7 Enter the Fax Syste...

Страница 27: ...Mailbox Greeting Deleting and viewing fax selection numbers in a Fax on demand Mailbox Including a Fax on demand Mailbox in CCR Deleting a Fax on demand Mailbox Before you begin administering FAX you...

Страница 28: ...in a Fax on demand Mailbox by using your Norstar two line display telephone For information about adding a Fax message refer to Adding a Fax message from a fax machine telephone on page 31 or Adding a...

Страница 29: ...essing YES means that the Fax on demand Mailbox name plays in the Company Directory 11 Press LINE Note Press POOL for Norstar Voice Mail to select a line within a line pool Refer to the Norstar Voice...

Страница 30: ...Refer to Deleting a Fax on demand Mailbox on page 40 and Adding a Fax on demand Mailbox on page 26 Changing the parameters of a Fax on demand Mailbox involves locating the display with the parameter y...

Страница 31: ...formation is to be delivered the Fax message is transmitted in the second call which is originated by Norstar Voice Mail Note For information on creating the Dialing Translation Table and setting all...

Страница 32: ...call method The two call method is the default call method If the current call method is correct press NEXT or 7 Press CHNG or and enter the number of faxes a caller can request The default number of...

Страница 33: ...the new or updated Fax messages To add a Fax message from a fax machine telephone to a Fax on demand Mailbox 1 From a fax machine telephone dial a telephone number that will be answered by the Automa...

Страница 34: ...of the Fax message by sending it to a fax machine Ensure the Fax message is complete and the page numbering matches the number of pages of the selection Check all selections in the Fax on demand Mailb...

Страница 35: ...Mailbox on page 26 7 Enter the Fax on demand selection identification number and press OK The Fax on demand selection identification number is a maximum of eight digits must be unique and may not star...

Страница 36: ...have entered the required numbers press START on your fax machine If you are using the Norstar Voice Mail bilingual capability you should also record the Fax on demand Mailbox Greeting in the alternat...

Страница 37: ...o include the area code To record a greeting 1 Press 2 Press OTHR or 3 Enter the Fax on demand Mailbox number and password and press OK or 4 Press ADMIN or 5 Press GREET or 6 Press REC or 7 At the ton...

Страница 38: ...ures of CCR to access a Fax on demand Mailbox 1 Press 2 Press OTHR or 3 Enter the Fax on demand Mailbox number and password and press OK or 4 Press FAXES or 5 Press CHNG or 6 To view the fax selection...

Страница 39: ...This completes assigning a Home Fax Point For more information about designing building changing saving and enabling a CCR Tree refer to the Norstar Voice Mail Set Up and Operation Guide 1 Press 2 Ent...

Страница 40: ...ge 32 To add a Fax Point 1 Press 2 Enter the System Coordinator Mailbox number and password and press OK 3 Press OTHR 4 Press CCR 5 Press ADMIN 6 Enter the CCR Tree number and press OK The CCR Tree nu...

Страница 41: ...parameters of a Fax on demand Mailbox on page 28 To change a Fax Point 14 To save the Tree press END and follow the instructions that appear on the display 15 Press to end this programming session 1 P...

Страница 42: ...that appear on the display For more information about designing building changing saving or enabling a CCR Tree refer to the Norstar Voice Mail Set Up and Operation Guide 15 Press to end this program...

Страница 43: ...on demand Mailbox 2 Verify that Fax messages have been added to this mailbox 3 Make sure your greeting tells the user how to retrieve the Fax message This includes information about which call method...

Страница 44: ...hine is busy are lost If Fax messages sent when the fax machine is busy are not being received check the following 1 Verify that a default fax extension has been set up 2 Verify that a Fax Overflow Ma...

Страница 45: ...ies set in the Fax Overflow Mailbox Fax messages are being left in the General Delivery Mailbox When the Fax Overflow Mailbox retry limit is reached for a Fax message the message is automatically sent...

Страница 46: ...incorrect number for one of the FAX parameters For the correct range of values for a specific FAX parameter refer to Chapters 3 and 4 of this guide L L L LO O O OC C C CK K K KE E E ED D D D Appears...

Страница 47: ...star telephone U U U UN N N NI I I IN N N NI I I IT T T T Appears when the Fax on demand mailbox has not been initialized W W W WA A A AR R R RN N N N M M M Mb b b bo o o ox x x x u u u un n n ni i i...

Страница 48: ...S2 3 Press NEXT until you see the display in step 4 4 Press SHOW 5 Press SHOW 6 Press DETAIL 7 Press NEXT until the Channel you want to re enable is displayed 8 Press ENBL 9 Press to end this programm...

Страница 49: ...the upcoming special events such as musicals dance recitals and open houses Each of the Fax messages is sent using the one call method This means the caller pays for any charges incurred Since the Fax...

Страница 50: ...il This mailbox collects any incoming Fax messages that come in while the fax machine is busy FAX Tips Printing a fax from a Fax Overflow Mailbox to another fax machine If a fax machine that is assign...

Страница 51: ...box For more information about setting up Off premise Message Notification and the General Delivery Mailbox refer to the Norstar Voice Mail Set Up and Operation Guide Transferring a fax caller to your...

Страница 52: ...hat has already been programmed for Norstar Voice Mail Refer to the page number to find where that option is in this Programming Record Space is provided for you to write the option or circle an optio...

Страница 53: ...1 0 Pre installation checklist Dialing Translation Parameters DN mailbox number length 1 2 3 4 5 6 7 Installer s name Installation date Model of office fax machine s DN or telephone number of office f...

Страница 54: ...9 Issue 1 0 FAX Set Up and Operation Guide Mailbox Administration Applicable only for Fax Overflow Mailboxes Mailbox number Extension Name 1 to 16 letters Type check one Fax on demand Fax Overflow Cop...

Страница 55: ...Fax machine extension number Retry attempts 01 99 Retry interval 01 60 min Fax on demand Mailbox Directory name Greeting Primary Alternate Delivery mode One call Two call Maximum number of faxes 1 2 3...

Страница 56: ...ding digit may be changed from the default of 9 This is done by the Installer or System Coordinator during System initialization Group List number 901 to 999 Type FAX Name voice recording Name max 16...

Страница 57: ...may contain errors For example the caller may forget to add the area code or add a long distance access code when it is unnecessary In both instances several changes must occur before the number can...

Страница 58: ...nding value in the Output column The character shown after a value signifies any digits in the telephone number remaining to be dialed Norstar Voice Mail automatically adds the character after every I...

Страница 59: ...er Systems attached to the central office CO lines do not require digits to be prefixed INPUT OUTPUT Explanation The Dialing Translation Table is empty The local network in Mountainview supports 10 di...

Страница 60: ...10 digits The default for this parameter is none The field for this parameter is a maximum of 6 digits Access code Access cd This number is prefixed to all numbers after Translation in order to access...

Страница 61: ...0 Press NEXT to continue xxx represents the area code 11 Press CHNG 12 Enter the access code and press OK 13 Press NEXT to continue xx represents the access code 14 Press CHNG to set the reply transla...

Страница 62: ...tuted for the Input value The resulting number is ready to dial on the local network Refer to the Dialing Translation Table examples earlier in this chapter To set up a Dialing Translation Table 1 Pre...

Страница 63: ...rs If the total number of Input and Output values equals more than 16 digits a VIEW softkey will appear on the left side of the display After you have pressed VIEW to view the digits furthest to the r...

Страница 64: ...r system QUIT is replaced by NEXT 5 Press CHNG 6 Press OTHR inval outval is an example of a Table entry 7 Press FIND 8 Enter the Input value of the entry you wish to find and press OK 9 Repeat steps 6...

Страница 65: ...age 66 To change an entry in the Dialing Translation Table 1 Press 2 Enter the System Coordinator Mailbox number and password and press OK 3 Press 4 Press TABLE If Centrex is installed on your Norstar...

Страница 66: ...is installed on your Norstar system QUIT is replaced by NEXT 5 Press CHNG 6 Press OTHR The inval outval is an example of a Table entry The character shown after a value signifies any digits in the te...

Страница 67: ...ng Translation Table 3 The Input value is entered first followed by the Output value The Input value must be separated from the Output value by one or more spaces A tab can be used in place of a space...

Страница 68: ...ng translation table file onto the Norstar Voice Mail system To create a DOS system disk 1 Insert a blank 3 5 disk into the floppy disk drive of a DOS compatible computer 2 Ensure the DOS prompt is on...

Страница 69: ...ar in the file 4 Save the file as autoexec bat Note The file must be named exactly as shown above Do not save this file into the root directory C of your computer or you will destroy the existing Auto...

Страница 70: ...ssword ACCESS2 and press OK 3 Press NEXT 4 Press SHOW 5 Press GRACE 6 Press YES Note The Norstar Voice Mail system issues a series of tones in descending pitch when the shutdown is complete Wait for t...

Страница 71: ...eports refer to the Norstar Voice Mail Set Up and Operation Guide 13 Plug in the NAM and wait until the self diagnostics are completed This will take approximately 12 minutes 14 After Norstar Voice Ma...

Страница 72: ...1 1 Version information A value of 2 is suggested but anything higher is acceptable 2 1 Encoding method Must be 1 3 1 Bits per pixels Must be 1 4 2 X position of upper left corner Usually 0 6 2 Y pos...

Страница 73: ...l methods one call and two call In the one call method the Fax message is sent to the caller in the original call In the two call method the Fax message is sent in a second call that Norstar Voice Mai...

Страница 74: ...s Digital Fax Card DFC The DFC is an expansion card that provides Fax capability to Norstar Voice Mail Digital Voice Card DVC The DVC is an expansion card that converts speech into a form that can be...

Страница 75: ...t code that is used to access Norstar Voice Mail Features and options General Delivery Mailbox One of the two Special Mailboxes used to collect messages for individuals in a company who have not been...

Страница 76: ...ting Notification Non voice introduced Fax message A Fax message without an introductory message that is left in a mailbox Norstar Voice Mail FAX Programming Record The Norstar document where selected...

Страница 77: ...pecial Mailboxes The two mailboxes used by the System Coordinator and designated Norstar Voice Mail Operator The two Special Mailboxes are System Coordinator and General Delivery System Coordinator Th...

Страница 78: ...the system 68 Network Access 59 Reviewing the entries 63 Disk assigning documents 32 Display 2 E Error Messages 44 Extension Fax Answering 12 F FAX error messages 44 Fax Answering extension 12 Fax Po...

Страница 79: ...low 16 adding Fax on demand 26 Fax on demand greeting 34 Message Notification 6 N Network Access 59 Network DNs 58 Norstar Voice Mail reports 9 O Organization guide 1 Overflow Fax 16 P Point adding Fa...

Страница 80: ...e other side of this page Fax it back to us at the number provided or mail it to the address below Your comments will be used to make improvements Thank you We appreciate your time and consideration N...

Страница 81: ...to find information in this document Yes 7 6 5 4 3 2 1 No 3 Have you found the information in this document to be technically accurate Yes 7 6 5 4 3 2 1 No 4 Is this document clearly written Yes 7 6 5...

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