QUICK REFERENCE GUIDE
Outlook Form Template (OFT)
After you save and configure the OFT on your computer,
you can use your Microsoft
®
Outlook
®
calendar to
schedule AWC conferences. Your phone numbers,
access codes, and Web links are generated the same
as when you log in and schedule a conference through
your AWC account.
Refer to the AWC online Help for details about how to
install and configure the OFT.
Record a Conference
As the conference leader/host, after you join the
conference, use AWC to record it.
Audio Only Conference
To use the record feature for an audio conference, log
into your AWC account, and then click My Conferences
–
Participants
. Above the conference tabs is the Start
Recording link.
Before the Start recording link is active, at least one
other participant must be in the conference with you.
After you click Start Recording, the link will change to
Stop Recording.
Audio and Web, and Web Only Conference
The Recorder feature allows you to record a Web (or
audio and Web) conference, and then save it to your
computer or to the AWC server.
From the Host console menu bar, click Recorder –
Show Recorder
, and the control panel appears at the
bottom of the Host console. Click
to start recording.
Collaboration Player
The Collaboration Player is a stand-alone application
with some of the same controls as on the Host console.
It is installed when the Collaboration Client is installed.
You can make a recording with the Collaboration Player,
and then save it locally on your computer or network.
This allows you to create a recording to publish at a later
date or play it for your Web conference.
To open the Collaboration Player:
From your computer, click Start – All Programs – Mitel
Collaboration –
Collaboration Player
.
Host Console
When you join a Web conference as the host, the Host
console provides features that help you facilitate the
meeting. The (default) Host console includes:
•
Menu Bar
: Appears at the top of the Host console.
The menu bar includes:
o
Preferences
: Allows you to set your Host
console preferences.
o
Invite
: Opens a dialog box to send out a
meeting invitation.
o
Recorder
: Allows you to select and record
different options of your Web conference.
o
Help
: Opens the online Help.
•
Controls Toolbar
: These buttons are below the
Menu bar, and allows you to access the features
described in the table.
•
Attendees tab
: Shows a list of attendees in the
Web conference. Use the check box next to the
their name to select them for Web conference
interaction. Conference feature icons appear on
this tab.
•
Chat tab
: Has two panes, one to type text
messages that you send to communicate with
other attendees, and one that shows the chat
conversation history.
Client Console
When you join a Web conference as an attendee, the
Client console opens. The Client console is similar to the
Host console, but it does not have any conference control
features. The Client console includes:
•
Chat tab
: Allows you to chat with the host and
other attendees in the Web conference. Type your
comments in the text pane, and then press
Enter
on your keyboard to send your comments.
•
Attendee tab
: Shows the host and attendees in
the Web conference. The name of the host
appears in red text.
Undock and Dock
The Host and Client consoles have multiple windows (or
panes) that provide conference functions.
To undock panes from the console:
•
Undock panes as a group
: To undock a group of
windows, click on the top of the frame or the title
bar above the window, for example Attendees or
Chat tabs, and then drag the entire group to a
place on your desktop.
•
Undock a specific pane
: Each active pane
appears as either a separate tabbed pane or a
toolbar. To undock a specific pane so that it
appears in a tabbed pane, click on the tab and
drag it onto the desktop.
To dock a pane:
Double-click on the top of the frame or drag the frame
back into position.
Note:
If the conference includes both audio and
Web, use Recorder on the Host console to record
the conference.
Button
Description
Desktop Sharing: Allows you to show your desktop
to all of the attendees in a Web conference.
Application Sharing: Allows you to share your open
applications on your computer with conference
attendees.
Video: Allows you to include videoconferencing in
the Web conference
Polling: Allows you to ask questions and get real-
time feedback from attendees
File Transfer: Allows you to share a folder or files to
some or all attendees in the Web conference.
Document Manager: Provides an interface to the
AWC server where you can store and get files.
Co-Browse: Allows you and conference attendees
to browse Web sites together (Internet Explorer
only.)
