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14

Inter-Tel

®

 Standard/Basic Endpoint User Guide

GETTING ST

ARTED

I

NTRODUCTION

Now that you know what your endpoint can do, it’s time to start using it. In this sec-
tion, you’ll learn how to make and receive calls, transfer calls, retrieve voice mail
messages, and much more. 

S

ETTING

 U

P

 V

OICE

 M

AIL

To begin using your mailbox you will need to complete a few basic set-up procedures
to initialize your mailbox, customize your personal greetings, and record your voice
mail directory name.

NOTE: 

If your telephone system uses Enterprise Messaging (EM), your mailbox may

have the Automatic Speech Recognition (ASR) feature enabled. When ASR is enabled
for your mailbox, you have the option of issuing a spoken command or pressing a dial-
pad button. See 

page 10

 for ASR guidelines.

ALSO:

 If your mailbox has E-Mail Reader enabled, you have an advanced mailbox.

See 

page 8

 for information and instructions about using E-Mail Reader features.

Initializing Your Mailbox

To access voice mail, the first thing you need to do is initialize your mailbox. This
allows you to change the default password for your mailbox, record your name for the
company directories, and listen to the voice mail introduction.

To initialize your mailbox:

1.

Dial the voice mail extension number. (You hear the main menu.)

NOTE: 

If you do not know the voice mail extension number, check with your voice

mail administrator.

2. 

Say “Login” or press 

 to identify yourself as a subscriber.

3. 

Enter your mailbox number using the dialpad buttons.

4. 

Enter your default password using the dialpad buttons.

NOTE: 

Your mailbox number is your default password.

If you want a password, 

enter a new password using digits 0-9 (up to 12 digits),

and then press 

 when you are done. The messaging system plays back your

password.

If you do not want to use a password,

 just say “Skip” or press 

.

#

#

Содержание Basic Digital Endpoint

Страница 1: ...Standard Display Endpoint User Guide Basic Digital Endpoint...

Страница 2: ......

Страница 3: ...a single progress tone you must dial an account code before you can place your call ANSWERING AN INTERCOM OR OUTSIDE CALL EITHER Respond handsfree if enabled OR Lift the handset for privacy OR Press o...

Страница 4: ...he voice mail extension To cancel call forwarding 1 Press 2 If you have a six line display endpoint press the FWD OFF menu button If you have a non display or two line display endpoint press or lift a...

Страница 5: ...SING REVERSE TRANSFER CALL PICKUP 1 Lift the handset and dial 2 Dial the extension number where the call is ringing or holding ACCESSING YOUR MAILBOX NOTE If your voice mail system has Automatic Speec...

Страница 6: ...ay Delete or press to delete the message from your mailbox 5 When the message has finished playing you have the following options Say Replay or press to replay the message from the beginning Say Reply...

Страница 7: ...9 ACD Agent Wrap up Term 367 Message Silent 375 Agent Help Request 314 Microphone Mute 376 Agent Help Reject 7 Page 361 Automatic Intercom Access 325 Page Remove Replace 360 Automatic Line Access 397...

Страница 8: ...optional second line message text see the dialpad character chart on the next page 4 Hang up To turn off Do Not Disturb Enter and hang up DO NOT DISTURB MESSAGES VACATION is replaced by HOLIDAY in Eur...

Страница 9: ...and or specific software Some system features can only be accessed by an administrator For information about these features see the Frequently Asked Questions section on page 91 For sales service or t...

Страница 10: ...working life For appro priate disposal and recycling instructions contact your local recycling authority or Inter Tel provider The Waste of Electrical and Electronic Equipment WEEE Directive 2002 96...

Страница 11: ...ence Calls 22 Transferring Calls 23 Using Reverse Transfer 24 Forwarding Calls 25 Redialing a Number 26 Displaying Information on Your Endpoint 27 Using a Headset 28 Using the Speaker and Microphone 2...

Страница 12: ...eature Access 69 Requesting Agent Help 71 Working in Hunt Groups 72 USING E MAIL READER 75 Introduction 76 E Mail Reader Features 77 Using Your Advanced Mailbox 78 Setting Up Your E Mail Password 79 A...

Страница 13: ...NTENTS PAGE Welcome 2 About This Guide 2 About Your Endpoint 3 Standard Display Endpoint 3 Basic Digital Endpoint 4 Feature Button Functions 5 Display 6 DSS BLF 7 About Voice Mail 7 Enterprise Messagi...

Страница 14: ...ides you with a picture of your endpoint and includes general information designed to help you find what you need Getting Started This section includes basic endpoint and voice mail informa tion and p...

Страница 15: ...ess to various telephone and voice mail fea tures Standard Display Endpoint SPKR MSG MUTE FWD CALL 1 CALL 2 CALL 3 CALL 4 IC DID CNF ANSWER OUTGOING HOLD SYS SPDL REDIAL TRANSFER 1 2 3 4 5 6 7 8 9 0 D...

Страница 16: ...about the configuration ask your system administrator SPKR MSG MUTE FWD CALL 1 CALL 2 CALL 3 CALL 4 IC DND CNF ANSWER OUTGOING HOLD SYS SPDL REDIAL TRANSFER 1 2 3 4 5 6 7 8 9 0 DEF PRS TUV WXY ABC MNO...

Страница 17: ...ace an outgoing call 19 CALL or LINE Press an unlit button or the flashing button Select an outside line or answer a call 19 20 Press Access an intercom call 17 Press unlit or lit Enable disable Do No...

Страница 18: ...d time of calls current call costs error messages etc Because the display can only support 16 characters you may see a few abbreviations The most commonly used abbreviations are provided in the table...

Страница 19: ...each user or sub scriber is assigned a mailbox which usually corresponds to the extension number assigned to your endpoint You can however have an unassociated mailbox that does not correspond to an...

Страница 20: ...ail system you also have access to advanced communication and messaging features such as E Mail Reader and Automatic Speech Recognition ARS For more information about EM see page 9 The instructions fo...

Страница 21: ...R can be enabled for standard voice mailboxes and advanced mail boxes see page 8 For more information about ASR see page 10 E Mail Reader E Mail Reader allows you to access voice e mail and fax mes sa...

Страница 22: ...interpret a command Voice mail command words are shown on display endpoints If your endpoint has a display and you don t hear the command word when the prompt is announced look at the display for the...

Страница 23: ...oint If the buttons only light red either your endpoint does not have the green lamps or the system is not programmed to support the two lamp colors NOTE Your endpoint may be programmed to always use...

Страница 24: ...which software version your telephone system is using some of the features included in this guide may not be available for your endpoint Check with your system administrator to see which software ver...

Страница 25: ...alls 25 Manual Call Forwarding 25 Automatic System Forwarding 25 Redirect Call 26 Redialing a Number 26 Displaying Information on Your Endpoint 27 Date Time Name and Extension Number 27 Outside Party...

Страница 26: ...r enabled you have an advanced mailbox See page 8 for information and instructions about using E Mail Reader features Initializing Your Mailbox To access voice mail the first thing you need to do is i...

Страница 27: ...should include the following information Whether or not you are in the office and where you can be reached When you will be returning calls For callers who do not wish to leave a message how to exit v...

Страница 28: ...Say Replay or press to replay the greeting Say Append or press add to the greeting and then press Say Erase or press to erase and re record the greeting Say Cancel or press to exit without changing yo...

Страница 29: ...ne If you hear continuous ringing wait for the call to be answered The telephone system allows you to place a non handsfree call that will override handsfree mode on the extension you are calling If y...

Страница 30: ...ven though the user already has a call in progress on the handset This feature is not available if your endpoint has the Ring Intercom Always feature enabled Receiving Intercom Calls Your endpoint can...

Страница 31: ...ee page 40 for more information about DND mode Outside Calls With outside calls you can talk to people who aren t members of your telephone sys tem When you make an outside call however you must dial...

Страница 32: ...lls To receive an outside call EITHER Lift the handset OR Press Depending on how your system is programmed you may be able to use one of the following methods instead of pressing Press the flashing CA...

Страница 33: ...alls on hold in one of two ways individual or system Individual Hold places the call on hold at one endpoint It can then be directly picked up at that endpoint or it can be picked up at another endpoi...

Страница 34: ...and hang up This removes your endpoint from the conference but leaves the other parties connected To add parties to the conference Do the following a Press This leaves the conference parties connected...

Страница 35: ...eturn to the caller NOTE If you are receiving a transferred call and the Transfer To Connect option is enabled for your endpoint you are automatically connected to the transferred caller once the tran...

Страница 36: ...m your endpoint you can pick up the call using another endpoint To answer a call ringing or holding at another endpoint 1 Lift the handset and dial 2 Dial the extension or hunt group number see page 7...

Страница 37: ...mer Call Forward If Busy When your endpoint is busy all incom ing calls are forwarded without ringing at your endpoint Call Forward If No Answer or Busy All incoming calls are for warded if your endpo...

Страница 38: ...Press REDIALING A NUMBER The Redial feature allows you to quickly redial the last outside number you dialed Although most endpoints redial the last number dialed your system administrator can program...

Страница 39: ...Time Name and Extension Number You can temporarily display the system date and time your username and your extension number at any time To show the date and time display while on a call in DND etc Pr...

Страница 40: ...a headset 1 Unplug the coiled handset cord from the base of the endpoint Leave the hand set in the cradle 2 Insert the headset plug into the vacant handset jack 3 While on hook enter the Headset On fe...

Страница 41: ...hile you use the handset or headset to continue speaking This allows other people to hear the caller while the caller can only hear you NOTE You cannot use this feature on a handsfree call You must be...

Страница 42: ...one will return to standard mode when you end the call There will be about one second of white noise while the speakerphone circuitry is cal ibrated to the call Both parties should avoid speaking duri...

Страница 43: ...on an intercom call press and wait for the message center to answer To leave a silent message without placing an intercom call 1 Dial 2 Dial the desired extension number and hang up to leave a statio...

Страница 44: ...tem announces the number of new and or saved messages that are in your mailbox The system also informs you if the mes sages are priority messages If E Mail Reader is enabled for your mailbox the media...

Страница 45: ...l only Option number eight is used as a toggle and you can re enable ASR by pressing the number eight again on the main subscriber menu only Also if you press a dialpad button at the main subscriber m...

Страница 46: ...s described on page 32 2 If E Mail Reader is enabled for your mailbox say Voice Mail or press If E Mail Reader is not enabled for your mailbox skip this step 3 Select one of the following Say New or p...

Страница 47: ...sion or telephone number if the number is available If the user is not available you will have the option of leaving a voice mail message If the telephone number is not available you cannot reply to t...

Страница 48: ...messages To recover deleted voice mail messages 1 Access your mailbox as described on page 32 2 Say Options or press for Message Options 3 Say Recover or press to access undelete options 4 EITHER Say...

Страница 49: ...tone While recording you have the following options Press to pause while recording Say Continue or press to con tinue Press to erase and re record your message 5 When finished recording you can press...

Страница 50: ...tified or press to mark the message certified When the recipient listens to the message you will receive a receipt notice Say Priority or press to mark the message priority This will place your messag...

Страница 51: ...mailbox you are selecting Voice mail will tell you how many messages you have waiting at the mailbox and play them for you After each message you can Say Replay or press to replay the message Say Appe...

Страница 52: ...inistrator will give you a list of the programmed DND messages For conve nience you should update the following default list Because the system DND message only uses one line of your display you can e...

Страница 53: ...s a button is pressed determines which character is entered For example 33377744432999 enters FRIDAY When adjoining characters are located under the same button press once to advance to the next chara...

Страница 54: ...2 EITHER Dial the desired two digit number for the message that you want OR Press the high or low end of the volume button to scroll through the mes sages display endpoints only 3 While the desired me...

Страница 55: ...Destination 50 Changing the Message Search Order 51 Programming Remote Messaging 52 Speed Dialing 54 Station Speed Dial 54 System Speed Dial 56 Using Record A Call 57 Paging 58 Enabling Paging 58 Maki...

Страница 56: ...al tone and speakerphone intercom dial tone NOTE To change each of these levels you must be using that feature For example if you want to change the speakerphone level for an intercom call you must be...

Страница 57: ...ode To switch between keymaps when your endpoint is idle With the handset in the cradle dial To switch between keymaps during a call Press and dial Enabling Automatic Call Answer The Automatic Call An...

Страница 58: ...ayed in Japanese NOTE You can only use the secondary language voice mail prompts if they are loaded on the system By default all endpoints are set for the primary language See your system administrato...

Страница 59: ...ons about using the advanced mailbox Changing Your Mailbox Password Your password prevents unauthorized access to your mailbox When you first initial ize your mailbox you are prompted to change your p...

Страница 60: ...x message envelopes To change your voice mail message envelope 1 Access your mailbox as described on page 32 2 Say Personal or press to select the Personal Options Menu 3 Say Envelope or press to sele...

Страница 61: ...d Calls Before voice mail transfers a call to you a prompt asks the caller to record his or her name When you answer you hear You have a call from caller s name You can choose whether or not to accept...

Страница 62: ...ine To change your fax destination number 1 Access your mailbox as described on page 32 2 Say Personal or press to select the Personal Options Menu 3 Say More or press for More Options 4 Say Number or...

Страница 63: ...hange the message search order 1 Access your mailbox as described on page 32 2 Say Personal or press to select the Personal Options Menu 3 Say More or press for More Options 4 Say Order or press for t...

Страница 64: ...program voice mail to call you when your mailbox receives new voice mail messages Using a cascade a series of up to nine telephone numbers voice mail will call each number until it successfully connec...

Страница 65: ...5 Say Days or press Then select one of the following Say Weekdays or press for Monday Friday Say Days or press for all days Say Day or press to select individual days You are prompted to say or press...

Страница 66: ...re buttons you can program them as speed dial buttons for one touch dialing To use a speed dial button you must Store the number in a speed dial location Program an available feature button as a speed...

Страница 67: ...nsion number or telephone number to be stored as described below Numeric mode Message button unlit Enter the number NOTE You cannot use hyphens or colons in the number If your number includes an aster...

Страница 68: ...e programmed 1 With the handset in the cradle dial 2 Press the desired Station Speed Dial button The name or number is displayed 3 Press to exit Dialing Station Speed Dial Numbers To dial a Station Sp...

Страница 69: ...other mailbox message NOTE The Record A Call feature remains active after the other party hangs up This allows you to append the recorded call with your own message To use the Record A Call feature w...

Страница 70: ...them below for your convenience Enabling Paging You can enable or disable page receiving for your endpoint by using the Page Remove Replace feature code If your endpoint is assigned to more than one p...

Страница 71: ...on you can combine the feature button and Station Speed Dial functions to program a feature button to dial an outside num ber NOTE You cannot program secondary extension buttons as feature buttons see...

Страница 72: ...transfer a call to the extension that the DSS button is programmed for by pressing the button once and hanging up For transferred calls that are forwarded to voice mail you will hear repeating double...

Страница 73: ...urrent secondary extension button assignment s 1 With the handset in the cradle dial 2 Press the secondary extension button s you want displayed To assign a primary extension to a secondary extension...

Страница 74: ...the account code is not immediately accepted press To set an account code for all calls placed from your endpoint Dial and then the account code If the account code is not immediately accepted press T...

Страница 75: ...MISS for missed calls Press RCV for received calls Press DL for dialed calls Press CLR to clear all Call Logging entries 3 Press the high low end of the Volume button to scroll through the entries Ca...

Страница 76: ...thods to find contacts or features Intelligent Directory Search IDS or Basic Search see page 66 Enter a full or par tial name with the dialpad buttons to search for a contact or feature You can then c...

Страница 77: ...JONES press This data entry method is similar to the text on nine keys T9 feature found on cell phones 3 Press the high low end of the Volume button to move alphabetically or numeri cally through the...

Страница 78: ...rrespond to the letters printed on dialpad buttons 1 9 Press once to advance and twice to leave a space Press to backspace Change to numeric mode MSG button unlit Press the dialpad buttons to enter an...

Страница 79: ...g the Previous say Previous or press and Next say Next or press options The directory lists are circular That is when the end of the list is reached the next name played will be the first name in the...

Страница 80: ...that is played Say Previous or press to browse to the previous name in the list Say More or press to hear more information about the subscriber Say Next or press to browse to the next name in the lis...

Страница 81: ...our convenience a pocket sized guide of the Remote Feature Access is located in the front of this guide Remote Access Password Before you use Remote Feature Access you should program a password as des...

Страница 82: ...hange the station password using Remote Programming a Enter b Enter the new password followed by c Enter the new password again for verification followed by To turn on DND a Enter b Enter the message...

Страница 83: ...feature while on a call 1 Press and dial If you hear repeating tones the Agent Help feature is not available at your endpoint you already have four parties in your call not enough system circuits are...

Страница 84: ...n ACD that distributes the hunt group calls equally among the available members These hunt group members are referred to as agents who log in to the ACD hunt group to receive calls and log out to halt...

Страница 85: ...log in to all of your ACD hunt groups at once The display shows AGENT LOGIN AGENT ID NOTE If you entered an invalid hunt group number the display shows NOT AN ACD HUNT GROUP and you hear repeating ton...

Страница 86: ...LOGGED OUT OF ALL ACDS and you hear a confir mation tone OR With or without the handset lifted dial One of the following dis plays will appear If you were logged in to only one hunt group the display...

Страница 87: ...GE Introduction 76 E Mail Reader Features 77 Using Your Advanced Mailbox 78 Setting Up Your E Mail Password 79 Accessing E Mail Messages 81 Using Main Menu E Mail Reader Count 83 Accessing Fax Message...

Страница 88: ...s are not repeated in this section See the following pages for common mailbox tasks Initializing your mailbox see page 14 Recording your personal greetings see page 15 Recording your voice mail direct...

Страница 89: ...your e mail according to the envelope options that you set see page 86 Then after the envelope is played E Mail Reader reads the text in the body of the message Once you have listened to your e mail y...

Страница 90: ...l fax and e mail messages you have in your mailbox You can choose which type of message you want to access by selecting voice mail fax or e mail from the main subscriber menu Main menu options include...

Страница 91: ...ord you must use the dialpad digits on your endpoint to set up your e mail password When setting up your password the number of times you press a button determines which character is entered as shown...

Страница 92: ...x messages and gives you the following options Say Continue or press to access your mailbox without access to your e mail messages Say Password or press to enter your new e mail password 2 When prompt...

Страница 93: ...When you select the reply option you are prompted to record a message and your reply is sent as an attachment in the form of a wav file If the e mail has multiple recipients you have the option of re...

Страница 94: ...Say Forward or press to skip ahead Say Lower or press to lower the volume Say Envelope or press to play the message envelope Say Higher or press to raise the volume Say Delete Message or press to dele...

Страница 95: ...our mailbox before you can listen to your messages The voice prompt that indicates the number of e mail and fax messages is the Main Menu E Mail Reader Count option Voice mail message prompts are not...

Страница 96: ...r fax messages Then select one of the following Say New or press to listen to new messages Say Saved or press to listen to saved messages 3 After the fax envelope is played you have the following opti...

Страница 97: ...r mailbox as described on page 32 2 Say Options or press for Message Options 3 Say Recover or press to access undelete options 4 Specify which media type you would like to recover Your options are Say...

Страница 98: ...below To change and save your message envelope 1 Access your mailbox as described on page 32 2 Say Personal or press to select the Personal Options Menu 3 Say Envelope or press to select the Message E...

Страница 99: ...and Exit Hang Up 1 2 3 Record Greeting Primary Greeting Alternate Greeting System Greeting See Recording Options Record Directory Name See Recording Options Record Password Change Envelope Settings Ti...

Страница 100: ...88 Inter Tel Standard Basic Endpoint User Guide USING E MAIL READER...

Страница 101: ...Tel Standard Basic Endpoint User Guide LEARNING MORE Learning More SECTION CONTENTS PAGE Introduction 90 What the Administrators Can Do for You 90 Frequently Asked Questions FAQs 91 Default Feature C...

Страница 102: ...n settings associated with your endpoint The types of administrators that can help you with your endpoint voice mail are as follows System Administrator Performs certain telephone system functions inc...

Страница 103: ...Dial numbers You can however program up to ten Station Speed Dial numbers see page 54 Q4 How can I set the number of rings that are allowed before the call is sent to voice mail A4 Only your system a...

Страница 104: ...tional information about entering your e mail password if E Mail Reader is enabled for your mailbox Q11 If my e mail password expires for my e mail client and I have to change it do I also have to upd...

Страница 105: ...ture Some possi ble reasons include Your system software version may not support the feature Check with your sys tem administrator to see which software version your telephone system currently uses an...

Страница 106: ...E LINE ACCESS CODES These defaults may differ depending on the software version EXTENSION NUMBERS ACCESS CODE NAME ACCESS CODE NEW CODE Select Line Group 1 208 92001 92208 Automatic Route Selection 92...

Страница 107: ...Line Answer 350 Background Music On Off 313 Call Forward All Calls 355 Call Forward If Busy 357 Call Forward If No Answer 356 Call Forward No Answer Busy 358 Call Logging 333 Conference 5 Change Langu...

Страница 108: ...392 Queue Callback Request 6 Record A Call 385 Redial 380 Redirect Call 331 Reminder Message 305 Reminder Message Cancel 306 Remote Programming 359 Reverse Transfer Call Pick Up 4 Review Buttons 396 R...

Страница 109: ...97 Inter Tel Standard Basic Endpoint User Guide LEARNING MORE NOTES...

Страница 110: ...98 Inter Tel Standard Basic Endpoint User Guide LEARNING MORE...

Страница 111: ...25 making conference 22 making emergency 20 placing on hold 21 receiving non handsfree 18 receiving off hook voice announce 18 redirecting 19 returning to held caller 21 transferring 23 waiting for ca...

Страница 112: ...Messages 81 E Mail Reader 9 79 Emergency Calls 20 Enabling automatic call answer 45 background music 45 call forwarding 25 cascade levels 53 do not disturb 41 enhanced speakerphone 30 group listen fea...

Страница 113: ...p 72 Message center 31 search order 51 Message Button 31 Message Count and Type 32 Messages recording and sending voice mail messages 37 recovering deleted 85 using do not disturb 40 using reminder 42...

Страница 114: ...ls 62 Search Order 51 Secondary Extension Buttons 60 Secondary Language 46 Selecting a Message Order 31 Selecting a Ring Tone 44 Sending Calls to Voice Mail 23 Sending Messages 37 Setting account code...

Страница 115: ...x 87 standard mailbox 105 Voice Mail Messages canceling unheard messages 39 recording and sending 37 recovering deleted 36 Volume Levels 44 W Waiting Calls 21 What the Administrators Can Do for You 90...

Страница 116: ...104 Inter Tel Standard Basic Endpoint User Guide...

Страница 117: ...nter Time of Day Set Days of Week Weekdays All Days Individual Day 1 7 Select Message Category All Messages Priority Messages 1 1 2 3 2 3 1 2 3 4 1 2 REMOTE MESSAGING New Messages Saved Messages 1 2 M...

Страница 118: ...Part No 550 8109 Issue 11 March 2006 A661 921 A...

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