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●

History

Conversion history

:

Displays the “Job_History” log file on which the PDF Conversion
results are described.

How to interpret the Log

●

The results of conversion are displayed as follows:

Date = Date and time of conversion

File = Name of the file conversion performed

Path = Path to save the file

Result = Conversion result

Cause = The cause of failure (It is show when the Result is NG or except)

“

Result

” will be one of the following:

OK:

PDF conversion is complete without problem.

NG:

PDF conversion failed.

except:

The file is not targeted for PDF conversion.

canceled:

Conversion was canceled halfway through.

“

Cause

” will be one of the following:

If “Result” is “NG”

file not found:

The PDF file is not found. Before retrying conversion, ensure
that the file displayed after “File=” exists in the folder displayed
after “Path=”.

under file use:

The PDF file is being used by another application and the name
of the file is moved to the last of PDF Conversion List. Check if
the file is available. (Conversion is automatically retried.)

file open error:

The file cannot be opened because it is being used by another
application or access is not permitted. Ensure that the file is
available and you have the access right before retrying
conversion.

file access
failure:

The file cannot be accessed or opened because it is being used by
another application or access is not permitted. Ensure that the file
is available and you have the access right before retrying
conversion.

OCR error:

A problem occurred during conversion to searchable PDF. Retry
conversion.

out of memory:

Conversion failed due to insufficient memory. Exit all programs
you are not using before retrying conversion. If still errors occur,

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Содержание ScanSnap Organizer

Страница 1: ...Organizer User s Guide P2WW 2300 01ENZ0 ...

Страница 2: ...ders and Cabinets 36 3 3 Converting PDF Files into Searchable Ones 37 3 4 Configuring Automatic Conversion Settings of PDF Files 49 3 5 Searching Files 51 3 6 Creating Deleting Shortcuts to Folders 52 3 6 1 Creating Shortcuts to Folders 52 3 6 2 Deleting Shortcuts to Folders 53 3 7 Importing Files 54 3 8 Exporting Files 55 3 9 Sending Files by E mail 56 3 10 Printing 59 3 11 Converting into Word E...

Страница 3: ... developed and manufactured as contemplated for general use including without limitation general office use personal use household use and ordinary industrial use but is not designed developed and manufactured as contemplated for use accompanying fatal risks or dangers that unless extremely high safety is secured could lead directly to death personal injury severe physical damage or other loss her...

Страница 4: ...crosoft Windows Vista Home Basic operating system 32bit Microsoft Windows Vista Home Premium operating system 32bit Microsoft Windows Vista Business operating system 32bit Microsoft Windows Vista Enterprise operating system 32bit Microsoft Windows Vista Ultimate operating system 32bit Windows Where there is no distinction between the different versions of the above operating systems the term Windo...

Страница 5: ...served Copyright PFU LIMITED 2007 Symbols Used in This Manual This manual uses the following symbols in explanation This symbol alerts operators to particularly important information Be sure to read this information This symbol alerts operators to helpful advice regarding operation Screen Examples in This Manual The screen examples in this manual are subject to change without notice in the interes...

Страница 6: ...ual were taken in Window XP If the operating system you are using is Windows Vista the screen displays may vary slightly The differences between these operating systems are as follows Windows XP Windows Vista My ScanSnap folder ScanSnap folder My Documents Documents ...

Страница 7: ... disk space 320 MB or more of free hard disk space To use the search function Adobe Acrobat 7 0 or later must be installed For details refer to 3 3 Converting PDF Files into Searchable Ones on page 37 and Appendix 1 About Searchable PDF Files on page 73 To use the search function on Windows Vista Adobe Acrobat in a version that supports Windows Vista must be installed The search function is not gu...

Страница 8: ... are the image data scanned with the ScanSnap There are two methods to use this function Manually select only necessary PDF files to convert them into searchable files Automatically convert PDF files added in the predetermined folder My ScanSnap folder To select the former method click the No button for the latter click the Yes button If you want to know what the searchable PDF files are refer to ...

Страница 9: ...plications are not running on the computer If the automatic conversion is not complete by the time the user logs off it will be restarted when the same user logs in again Ö The ScanSnap Organizer window appears If you turn Automatic OCR on if you click the Yes button Automatically convert added PDFs into searchable PDFs appears on the title bar while the My ScanSnap folder is selected to show file...

Страница 10: ...evant PDF file is stored If it is deleted accidentally it takes time to display images Be careful not to delete the cache data ScanSnap Organizer cannot create cache data of PDF files saved in unwritable media such as the CD even if it displays the image of these PDF files If you want to display images faster once copy the files from the said media into the hard disk to create cache data and then ...

Страница 11: ...humbnail view is used File view PDF or JPEG files in the selected folder are displayed as thumbnails Menu bar Displays the menu used in ScanSnap Organizer Toolbar Frequently used functions are indicated by icons Status bar When any file is selected Date Created Size and File sequence of the selected file are shown When any folder is selected The total number of files in the folder is shown Action ...

Страница 12: ...nap Organizer Folder view Folders managed in ScanSnap Organizer are listed Status bar When any file is selected Date Created Size and File sequence of the selected file are shown When any folder is selected The total number of files in the folder is shown Action menu The icons of the Action with which the selected files are utilized are displayed in this list ...

Страница 13: ...anSnap Organizer Shortcut to folder Creates a shortcut to any existing folder directly under the My ScanSnap folder Files within the selected folder can be previewed in ScanSnap Organizer The shortcut to the My ScanSnap folder which is specified on the General Settings tab in the Options dialog box cannot be created The path is set to the My ScanSnap folder under My Documents by default See page 2...

Страница 14: ...en Folder is pasted directly under the My ScanSnap folder it is changed to Cabinet in ScanSnap Organizer On the other hand when Cabinet is copied moved to under another Cabinet or Folder it is changed to Folder Select All Ctrl A Selects all files displayed in File view View menu View File Name Shows the file name under the displayed thumbnail if it is checked when Thumbnail View is used Pop up Thu...

Страница 15: ...view in ascending or descending order by the following Name You can rearrange the display sequences of files in File view in alphabetical order according to the name Type You can rearrange the display sequences of files in File view according to the type Size You can rearrange the display sequences of files in File view according to the size Date Modified You can rearrange the display sequences of...

Страница 16: ...umbnailed page is converted List Not available Skip pages with embedded textual information checkbox Textual information is embedded into the scanned images when PDF files are converted into searchable ones If this checkbox is marked only pages not yet made searchable are converted If the check mark is cleared all pages including those already searchable are converted Timing Specifies timing to ex...

Страница 17: ... when Execute immediately is selected as Timing Ignore the error and continue Even if an error occurs conversion is continued to the end of the process Ask for confirmation If an error occurs during conversion the confirmation message is displayed and conversion is suspended Stop processing and display error message If an error occurs during conversion the error message is displayed and conversion...

Страница 18: ...are converted Target files Include subfolders If the checkbox is marked PDF files in the subfolder s are also converted Note that this checkbox is grayed out if the selected folder is the My ScanSnap folder Shortcut to folder on the network Timing Execute when the computer is idle only Conversion is performed depending on workload of the computer while a user who is using this function logs on to ...

Страница 19: ...e from the menu the PDF Conversion List dialog box closes Edit Select All All files are selected PDF Conversion Suspend Conversion into searchable PDF files is suspended This item switches to Restart when the conversion is suspended Suspended is displayed on the title bar Restart The suspended conversion is restarted This item switches to Suspend when the conversion is restarted History Conversion...

Страница 20: ...PDF files is being suspended When the conversion is suspended this column will become blank Cause When the Status is Conversion failed the cause of failure is displayed Pages The number of pages targeted for conversion is displayed Note that the number of pages cannot be displayed if the PDF files are security protected such as by a password Date Listed Date and time the conversion to searchable P...

Страница 21: ...ges Any files saved while this checkbox is unmarked are not targeted for automatic conversion If you want to convert those files select them to convert Language for conversion to searchable files You can select a language in which the document to be converted is written Skip pages with embedded textual information checkbox Textual information is embedded into the scanned images when PDF files are ...

Страница 22: ...heck box if you want to search only the words that precisely match with what you enter above Location You can specify folders cabinets and shortcuts to be searched Upon clicking the Search button Adobe Acrobat is activated and a search is started For details refer to Help in Adobe Acrobat The Search function is available only when Adobe Acrobat 7 0 or later is installed on your computer ...

Страница 23: ...dvance Tools menu Tools Options General Settings tab You can specify a destination folder and rename files when moving or copying the files My ScanSnap folder Specifies the location of the My ScanSnap folder which is present in Folder view when ScanSnap Organizer is started The specified folder and the sub folders can be displayed by ScanSnap Organizer Append the filenames with the folder name whe...

Страница 24: ...nvert those pages Any files saved while this checkbox is unmarked are not targeted for automatic conversion If you want to convert those files select them to convert Language for conversion to searchable files You can select a language in which the document to be converted is written Skip pages with embedded textual information checkbox Textual information is embedded the scanned images when PDF f...

Страница 25: ...the ScanSnap When the combined file size exceeds the set parameters below display a Warning message When the combined file size becomes larger than the preset size a Warning message is displayed You can set a parameter to between 1 and 10 MB Even if you see a Warning message you can send the attached files However it is recommended to send files not larger than 2MB it depends on your system enviro...

Страница 26: ...ich is under My Documents folder See page 21 Change display mode Switches the File view between Thumbnails and the List Rearrange files Rearrange files displayed in File view according to the name type size date modified or date created If a file is added while ScanSnap Organizer is active you will find that it is added to the end of the list You can rearrange files listed in ascending order or de...

Страница 27: ...ted directly under the My ScanSnap folder it is changed to Cabinet in ScanSnap Organizer Delete Deletes the selected file folder or Cabinet ScanSnap Settings Displays the ScanSnap Manager Settings Pop up Thumbnail Pops up the thumbnail selected when Thumbnail View is used ...

Страница 28: ...ny page to see the thumbnail Thumbnail image Displays a miniature image of the file Page number Shows the current page number total page number when the thumbnail size is not small You can type any number to show any page Shown when a thumbnailed page of a PDF file when is searchable Indicates a password protected file Indicates a file with digital signatures ...

Страница 29: ...ged to the icon of the associated application PDF files cannot be used while they are in the above state If the icon of the PDF files is displayed instead of a thumbnail along with a lock mark such a file will not be accompanied by a text mark When a PDF file bears digital signatures a digital signature mark is displayed on the thumbnail Mouse Operations Click the Thumbnail image The file is selec...

Страница 30: ...tach your selected files to an e mail message 3 9 Sending Files by E mail page 56 Scan2Print You can print your selected files with the printer 3 10 Printing page 59 ABBYY Scan2Word You can convert your selected files into a Microsoft Word file ABBYY Scan2Excel You can convert your selected files into a Microsoft Excel file ABBYY Scan2PowerPoint You can convert your selected files into a Microsoft...

Страница 31: ...he settings as the following procedure There are two setting options for the SCAN button Quick Menu Mode This is a mode in which you scan documents first and then you select an Action from the Quick Menu that appears after scanning Left Click Menu Mode This is a mode in which you first select the application you use after scanning and then you scan documents For the details see the ScanSnap S510 O...

Страница 32: ...the ScanSnap model you are using the setting dialog box may differ from the image above For details on how to set the ScanSnap setting refer to ScanSnap S510 Operator s Guide or ScanSnap Upgrade User s Guide that comes with the product 3 Click the OK button Ö The Scan and Save Settings dialog box closes ...

Страница 33: ...pending on the setting it may not appear 3 If you want PDF files to be converted automatically click the Yes button if not click the No button ScanSnap is capable of making searchable PDF files by embedding textual information in PDF files which are the image data scanned with the ScanSnap There are two methods to use this function Manually select necessary PDF files to convert them into searchabl...

Страница 34: ...tic conversion of added PDF files is executed while the user who added the PDF file into the My ScanSnap folder logs on to Windows and whenever any other applications are not running on the computer If the automatic conversion is not complete by the time the user logs off it will be restarted when the same user logs on again Ö When ScanSnap Organizer is activated you will see the thumbnailed image...

Страница 35: ... tray Folder and classifying them according to purposes for which the documents are used 1 Click the Create new cabinet button on the toolbar Or on the File menu select New Cabinet Ö Under the My ScanSnap folder in Folder view New Cabinet is created 2 Enter a name for the Cabinet Enter the name Cabinet 1 here In the case that you want to change the name of a cabinet select the name and click it Or...

Страница 36: ...d Folder 1 and Folder 2 In the case that you want to change the name of a folder select the name and click it Or select the name and then select Rename on the File menu 6 Repeat Steps 3 4 and 5 to create folders as needed 7 Select the My ScanSnap folder and then select the file you want to move You can select multiple files at one time when you press and hold down the Ctrl or Shift key while selec...

Страница 37: ...drop the file onto the destination folder Doing so can create a copy of the selected file 9 Repeat Steps 7 8 to store files in the destination folders Cabinets and Folders created in ScanSnap Organizer as well as the My ScanSnap folder appear as icons Cabinet Folder My ScanSnap folder in Windows Explorer and My Computer It is not applied in Windows Vista ...

Страница 38: ...annot copy or move any Shortcut to Folder 2 To copy files Folders or Cabinets select Copy on the Edit menu or click the Copy button on the toolbar To move files Folders or Cabinets select Cut on the Edit menu or click the Cut button on the toolbar 3 Select the destination Cabinet or Folder in Folder view 4 Select Paste on the Edit menu or click the Paste button on the toolbar Ö The selected file F...

Страница 39: ...archable PDF or convert them with Adobe Acrobat For files protected by security options such as passwords Remove the security options and try again For PDF files that bear digital signatures ScanSnap Organizer does not convert PDF files that bear digital signatures into searchable ones Otherwise the digital signatures become invalid Convert the files into searchable PDF file before applying digita...

Страница 40: ...on is not complete by the time the user logs off it will be restarted when the same user logs on again Display conversion list checkbox If the checkbox is marked a list of files to be converted is displayed upon clicking the OK button so that you can check the status This checkbox is available only when Execute when the computer is idle is marked Other settings Language for conversion to searchabl...

Страница 41: ...s and conversion starts If you click the Stop button conversion is terminated after processing the current page Then the Searchable PDF conversion dialog box appears showing the message Conversion finished When conversion is complete the Searchable PDF conversion dialog box appears showing the Conversion finished message If Conversion failed indicates any results other than zero click the Detailed...

Страница 42: ...ailable before retrying conversion file open error The file cannot be opened because it is being used by another application or access is not permitted Ensure that the file is available and you have the access right before retrying conversion file access failure The file cannot be accessed or opened because it is being used by another application or access is not permitted Ensure that the file is ...

Страница 43: ...hable PDF This result is displayed only when you specify more than one file to convert it is not displayed if you specify folders to convert The Conversion_Log file Conversion_Log log is overwritten to be stored in the following folder If you need to save the log records save it by selecting Save As from the File menu The destination to save the log file is as follows Windows XP and Windows 2000 D...

Страница 44: ...Organizer select PDF file on the menu bar Convert into Searchable PDF PDF Conversion List whenever necessary When PDF Conversion List dialog box is brought to the front conversion starts even if the computer is not idle Menu Bar File Stop Delete from the list Stops conversion of selected files and removes the names of the files from the list Close Closes the PDF Conversion List dialog box Edit Sel...

Страница 45: ...he file displayed after File exists in the folder displayed after Path under file use The PDF file is being used by another application and the name of the file is moved to the last of PDF Conversion List Check if the file is available Conversion is automatically retried file open error The file cannot be opened because it is being used by another application or access is not permitted Ensure that...

Страница 46: ...nizer cannot convert it into searchable PDF This result is displayed only when you specify more than one file to convert it is not displayed if you specify folders The log of PDF file conversion results is kept in the Job_History file The destination to save the log file is as follows Windows XP and Windows 2000 Drive name such as C Documents and Settings user name Application Data PFU ScanSnap Or...

Страница 47: ...nversion is stopped the selected file is deleted from the list Being suspended Suspend was selected during conversion Conversion to searchable PDF files is being suspended When the conversion is suspended this column will become blank Cause If the Status is Conversion failed the reason why conversion failed is displayed If Status is blank or Waiting The file is in use The PDF file is being used by...

Страница 48: ...otected The PDF file is password protected and cannot be converted into searchable PDF Cancel the password before retrying conversion Bearing a digital signature The PDF file is bearing a digital signature is applied to the file ScanSnap Organizer cannot convert it into searchable PDF Otherwise the digital signature becomes invalid Pages The number of pages to be converted is displayed Note that t...

Страница 49: ...layed with the text mark in yellow and the displayed thumbnail is changed to the icon The PDF file cannot be operated while it is displayed as an icon Depending on the files conversion described above may require an extended period of time In such case it is recommended to select Execute when the computer is idle If you select Execute when the computer is idle for searchable PDF conversion and log...

Страница 50: ...rs Documents of complex layout as well as documents including unreadable characters due to print through and smudges It may take an extended period of time to scan documents described above These documents may be correctly converted if scanned at a higher resolution and or in different Color mode When PDF files are converted into searchable ones textual information is embedded in the PDF files Thu...

Страница 51: ...rsion to searchable files 4 Mark the Skip pages with embedded textual information checkbox if you want to convert only pages not yet made searchable 5 If you want to display a confirmation message to switch automatic OCR ON OFF automatic conversion to searchable PDF files upon ScanSnap Organizer startup mark the Display the message to confirm the settings at ScanSnap Organizer startup checkbox 6 C...

Страница 52: ...ications are not running on the computer If the automatic conversion is not complete by the time the user logs off it will be restarted when the same user logs on again according to the following conditions When 10 minutes passed after logging on When you display the PDF Conversion List dialog box When a file is added in PDF Conversion List when you scan with the ScanSnap the conversion restarts 3...

Страница 53: ...d and location you want to search You can designate one of the following as the location My ScanSnap Cabinet If any Shortcut to folder If any Selected folder Browse Any cabinet or folder under the My ScanSnap folder 4 Click the Search button Ö Adobe Acrobat is activated and searching is started to find the word you input 5 The search result is shown The search function can be used only when Adobe ...

Страница 54: ...der from the File menu Ö The Browse for Folder dialog box will appear 2 Select any folder to which you want to create a shortcut and click the OK button The shortcut to the My ScanSnap folder which is specified on the General Settings tab in the Options dialog box cannot be created The path is set to the My ScanSnap folder under My Documents by default See page 21 Ö A shortcut to the selected fold...

Страница 55: ...shortcut you want to delete on Folder view 2 Select Delete shortcut to folder from the File menu Ö The selected shortcut is deleted and no longer appears on Folder view This operation deletes only the Shortcut to folder the folder itself is not affected ...

Страница 56: ...older 1 In Folder view select the Cabinet or Folder you want to copy files to Files will be copied here 2 Select Import on the File menu Ö The Open dialog box appears 3 Select the file and click the Open button Ö The file is copied to the Cabinet or Folder selected in Step 1 When the copied file is not shown in File view immediately please select Refresh on the View menu ...

Страница 57: ... Export on the File menu Ö The Browse for Folder dialog box appears 3 Select the destination folder for the file and click the OK button Ö The file selected in Step 1 is copied to the folder You cannot export files to the My ScanSnap folder which is specified on the General Settings tab of the Options dialog box The path is set to the My Scan Snap folder under My Documents by default See page 21 ...

Страница 58: ...n menu Ö The e mail program specified in Internet Explorer opens with the selected files attached to a message You can also open the e mail program with the selected files attached by either of the following procedures Click the Scan2E mail button on the Toolbar Click the Scan2E mail icon in the Action menu Right click on the selected file and click Action Scan2E mail in the pop up menu In the men...

Страница 59: ...elected in the E mail drop down list on the Programs tab of the Internet Options dialog box will be used to display the Internet Options dialog box select the Tools menu within the Internet Explorer browser and then select Internet Options An e mail program that cannot be set here is not available Operations with the following e mail programs have been verified Microsoft Windows Mail supplied as a...

Страница 60: ...mail program File extensions are changed to those including a character This problem occurs when a combination of Window XP and Hotmail is used When you send attached files by e mail through Windows Explorer the same problem will occur Use other e mail programs with which correct operations are verified as of March 2007 ...

Страница 61: ...rint icon in the Action menu Ö The Scan2Print Print dialog box appears You can also open the Scan2Print Print dialog box by either of the following procedures Click the Scan2Print button on the Toolbar Click the Scan2Print icon in the Action menu Right click on the selected file and click Action Scan2Print in the pop up menu In the menu bar select Action Scan2Print Select Print in the File menu ...

Страница 62: ... to be printed you can shrink images to fit the output paper size when images to be printed are larger than the specified paper size or print them in original size Allow automatic rotation checkbox Images are rotated according to the length to width ratio of images so that they can be printed in either portrait orientation or landscape orientation whichever best fits Center the image and print che...

Страница 63: ...u bar select Action Scan2Print Select Print in the File menu 3 Click the Yes button and then printing starts Printing is performed in the application associated with the file extension using the default printer Clicking the No button cancels the printing process About Printer If you want to print files that cannot be thumbnailed with printers other than the default printer or you want to specify t...

Страница 64: ... icon ABBYY Scan2Excel icon or ABBYY Scan2PowerPoint icon in the Action menu Ö The ABBYY FineReader for ScanSnap TM 3 0 dialog box appears and conversion into Word Excel PowerPoint starts You can also convert PDF files by either of the following procedure Click the ABBYY Scan2Word icon ABBYY Scan2Excel icon or ABBYY Scan2PowerPoint icon in the Action menu Right click on the selected file and click...

Страница 65: ... of Microsoft Word Microsoft Excel and Microsoft PowerPoint Microsoft Word 2000 2002 2003 2007 Microsoft Excel 2000 2002 2003 2007 Microsoft PowerPoint 2002 2003 If this action is executed while the Print or Search function is being performed in Microsoft Word Microsoft Excel or Microsoft PowerPoint the resulting document is not displayed but an error message appears Do not perform this action and...

Страница 66: ...y be misrecognized If so change the Color mode to Color and or increase the resolution Image quality to improve the results of conversion Documents containing handwritten characters Text including small characters smaller than 10 points Skewed documents Documents in languages other than the specified language Documents containing characters written in an unevenly colored or patterned background Ch...

Страница 67: ...In the Virtual Memory dialog box select Custom size and then type in a rather large number in the Maximum size MB field 5 Click the Set button 6 Click the OK button to close all dialog boxes Windows 2000 1 Right click the My Computer icon on the Desktop and then select Properties in the pop up menu 2 In the System Properties dialog box select the Advanced tab and then click the Performance Options...

Страница 68: ... select multiple files at one time while holding down the Ctrl key or Shift key If you delete Cabinets and or Folders all the files and Folders included in the Cabinets and or Folders are also deleted 2 Click the Delete button on the toolbar Or select Delete on the File menu to delete Cabinets Folders or files Ö The Confirm File Delete Confirm Folder Delete or Confirm Multiple File Delete window a...

Страница 69: ...d select one file and then select Rename from the File menu By doing so the file name becomes editable but the Rename dialog box will not appear rename the file directly 3 Enter a new file name When one file is selected Enter a new file name in the following dialog box Name Enter a file name in the Name field Note that the following characters cannot be used OK button Click the OK button to apply ...

Страница 70: ...ted Select this button to append _ under bar and the date created of the file to the file name yyyy_MM_dd_HH_mm_ss Date created is added to the file name using the date format of _yyyy_MM_dd_HH_mm_ss yyyyMMddHHmmss Date created is added to the file name using the date format of _yyyyMMddHHmmss If the entered name already exists in the same folder a serial number which starts with _001 is added to ...

Страница 71: ...op down list of consecutive numbers You can select a one to six digit number OK button Click the OK button to apply the new name to the selected file Cancel button Click the Cancel button to cancel renaming the selected file 4 Click the OK button Ö The selected file is renamed The file extension is not changed when the file name is changed ...

Страница 72: ... selecting ScanSnap Settings from the Tools menu Ö The ScanSnap Manager Scan and Save Settings dialog box appears 2 Change settings as you like and click the OK button Ö The changes you made are saved Depending on the ScanSnap model you are using the setup dialog box may differ from the image above For details on how to configure the ScanSnap setting refer to ScanSnap S510 Operator s Guide or Scan...

Страница 73: ...mend that you update your program regularly When updating ScanSnap Organizer follow the instructions below When updating it is essential that Internet Explorer is installed in a system which can access the Internet You need to log in with Administrator privilege 1 On the Help menu select Online Update Ö A message window to confirm whether or not to update ScanSnap Organizer appears 2 Click the Yes...

Страница 74: ...e 3 Click the Install button When you click the Information button Internet Explorer opens and information about the latest update for ScanSnap Organizer appears Ö Installation starts and the Welcome to the InstallShield Wizard for ScanSnap Organizer dialog box appears Follow the instructions on the screen to install ...

Страница 75: ... text recognition software to retrieve textual information from the image and transparently superimpose the information onto the image data By doing so the image data can be stored as a PDF file with textual information Although such a PDF file appears to be image data it has been made searchable like the text file with textual information superimposed Only files scanned with the ScanSnap can be c...

Страница 76: ...ages Advantage Conversion will always be performed automatically It won t take long to complete scanning You don t have to worry how long it may take to convert files because conversion is performed when your using computer is idle Disadvantage You cannot designate pages files to be converted It takes longer because All pages of every file are converted The setting cannot be changed for every file...

Страница 77: ... to output the searchable PDF files Searchable immediately after scanning When you want to scan files quickly and make PDF files searchable Method B Activate ScanSnap Organizer and perform automatic conversion Not searchable immediately after scanning Searchable after conversion When you want to convert PDF files separately after scanning Method C Activate ScanSnap Organizer and perform conversion...

Страница 78: ...the first pages When you want to search PDF files but don t have enough time to convert files Method C Activate ScanSnap Organizer and perform conversion by selecting files or a folder Selected files designated current pages Execute immediately Not searchable immediately after scanning Searchable after conversion Searching character strings included in the designated pages Recommended conversion m...

Страница 79: ...into Word 62 Copy 12 24 36 D Delete 11 25 66 Deleting Shortcuts 53 Digital Signature mark 26 27 E Edit menu 12 E mail 56 E mail programs 56 57 E mail tab 23 Execute immediately 14 38 39 Execute when the computer is idle 14 16 38 42 Exit 11 Export 11 55 F File menu 11 File Name 12 Fixed password 27 Folder 11 34 G General Settings tab 21 H Help menu 23 I Import 11 54 Information about the latest upd...

Страница 80: ... Rearranging Files 13 Refresh 14 Rename 11 67 S Scan2E mail 24 56 Scan2Print 24 59 61 Scanning 31 ScanSnap folder 4 ScanSnap Settings 25 27 Search 20 24 51 Searchable PDF Files 73 Send files by E mail 24 56 Shortcut to folder 11 24 52 Starting ScanSnap Organizer 6 Status 18 45 System Requirements 5 T Text mark 26 27 Textual information 38 73 Thumbnail 12 26 27 Thumbnail size 13 Thumbnail Top 26 Th...

Страница 81: ...ontents of this manual are subject to change without notice PFU Limited assumes no liability for incidental or consequential damages arising from the use of this manual and any claims by a third party Copying of the contents of this manual in whole or in part is prohibited under the copyright law ...

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