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Chapter 10

Using Confidential Mailboxes

10-9

Using

Confidential

Mailboxes

LASER CLASS 3170 Series.
CFYA/YAH/YAN 120v US V1.0

❏

The report lists the subaddress where the documents have been
received.

❏

Printing this Confidential Receive Report every time you receive a
confidential document can be turned off and on. (

➞

16-8)

After the report prints, a message alternates with the standby display
(date and time) until you print the report received in the mailbox.

RECEIVED IN MAILBOX

Follow this procedure to print a document received in a confidential
mailbox.

Open all three of the One-touch Speed Dialing panels. Then press

Confidential Mailbox

Confidential
Mailbox

CONFID. TX/RX

1.CONFIDENTIAL TX

Press the search buttons until you see the display below.

CONFID. TX/RX

2.CONFIDENTIAL RX

Set

Press

Set

SUBADDRESS

ABC

GHI

PRS

JKL

TUV

OPER

M NO

WXY

DEF

Tone

SYMBOLS

Set

Use the buttons on the numeric keypad to enter the subaddress
for the mailbox. Then press

Set

CONFIDENTIAL RX
PASSWORD

Содержание LASER CLASS 3170

Страница 1: ......

Страница 2: ...Preface i FACSIMILE USER S GUIDE...

Страница 3: ...non Inc As an ENERGY STAR Partner Canon has determined that the Canon LASER CLASS 3170 and 3175 meet the Energy Star guidelines for energy efficiency Super G3 is a phrase used to describe the new gene...

Страница 4: ...rnational Direct Distance Dial line if you communi cate overseas Canon recommends an individual line following industry standards e g the 2500 Touch Tone or 500 Rotary Pulse Dial telephones A dedi cat...

Страница 5: ...rmined by the total REN s contact the telephone company to deter mine the maximum REN for the calling area An FCC compliant telephone cord and modular plug is provided with this equipment This equipme...

Страница 6: ...essary WARNING The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless...

Страница 7: ...ore of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from tha...

Страница 8: ...vii Do not make any changes or modifications to the equipment unless otherwise specified in the manual If such changes or modifications should be made you could be required to stop operation of the eq...

Страница 9: ...ns However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determine...

Страница 10: ...y and if not installed and used in accordance with the instructions may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful...

Страница 11: ...or the equivalent Use one line per unit DDD Direct Distance Dial line if not IDDD International Direct Distance dial line if you communi cate overseas Canon recommends an individual line following in...

Страница 12: ...he Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminal allowed to be connected to a telephone interface The termination on an interf...

Страница 13: ...n Interference Causing Equipment Regulations Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada WARNING FOR THE ETHERNET BOARD EB 52...

Страница 14: ...other similar surface or near a radiator or heat register Do not place the LASER CLASS 3170 Series in a closet or built in installation unless proper ventilation is provided 6 Operate the LASER CLASS...

Страница 15: ...points or short out parts which could result in a risk of fire or electric shock 11 To avoid spillage in or around the LASER CLASS 3170 Series do not eat or drink around the fax If you spill liquid or...

Страница 16: ...adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal operation If the LASER CLASS 3170 Series has been dropped o...

Страница 17: ...the laser beam cannot escape from the machine during any phase of user operation CDRH Regulations The Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration implemente...

Страница 18: ...7 Rear View 2 18 Handset option 2 18 Removing the Shipping Material 2 19 Removing the Shipping Tapes 2 19 Removing the Packing Materials Inside the Fax Unit 2 19 Removing the Packing Materials from Pa...

Страница 19: ...ious Level 3 6 To Return to Standby Immediately 3 6 Entering Names for Registration 3 7 To Correct a Mistake 3 8 Menu Button Summary Table 3 9 Checking and Setting the Telephone Line 3 10 Registering...

Страница 20: ...sing Regular Dialing 6 7 Canceling Sending a Document 6 8 To Cancel Sending on a Single Line 6 8 To Cancel Sending on a Dual Line 6 9 Dialing Long Distance with Regular Dialing 6 10 Overview of Sendin...

Страница 21: ...nsfer Settings 7 20 Chapter 8 Using the Memory Features 8 1 When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 5 Printing a Document in the Me...

Страница 22: ...ent with the Confidential Mailbox Button 10 11 Chapter 11 Setting Up and Using Polling 11 1 What is Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document...

Страница 23: ...Documents 13 20 Setting Up and Using PIN Codes 13 21 Setting a PIN Code 13 21 Dialing with a PIN Code after the Number 13 24 Dialing with a PIN Code before the Number 13 25 Setting PIN Code Access fo...

Страница 24: ...ing Sent Correctly 15 42 Documents Are Not Being Received Correctly 15 45 Documents Are Not Being Copied 15 46 Having Other Problems 15 46 Recording the User Reminder Sheets 15 48 Chapter 16 Summary o...

Страница 25: ...pendix B Documents You Can Scan B 1 Document Media to Avoid B 1 Specifications for Paper Documents You Can Scan B 1 Document Thickness B 1 Document Size B 2 Scanning Area on the Document B 2 Printing...

Страница 26: ...eiving from a branch overseas or across the country this book shows you how to do it all quickly and easily Take a few minutes to browse through this User s Guide so you know what it contains You do n...

Страница 27: ...ers as well Laser beam printer Quiet clean laser technology guarantees quality reproduction Large paper capacity A large paper capacity means less time spent loading paper in the paper cassettes The M...

Страница 28: ...fax unit continues to receive by putting the remainder of the document in the fax memory so you can print it out after you refill the paper cassette or replace the toner cartridge A memory backup fun...

Страница 29: ...ne receives a document transmission or until you press the Energy Saver button Better security with PIN Codes For PBXs private branch exchanges that require PIN Personal Identification Number codes to...

Страница 30: ...reduced telephone line charges Approximately 3 seconds per page fax transmission time based on CCITT ITU T No 1 Chart JBIG Standard Mode at 33 6Kbps modem speed The Public Switched Telephone Network P...

Страница 31: ...CLASS 3170MS and for the LASER CLASS 3170 3175 with Printer Board I installed Also 4MB 8MB and 16 MB RAM DIMM modules are available to expand the printer memory capacity for the LASER CLASS 3170 Seri...

Страница 32: ...Everything 2 11 Parts of the Fax 2 17 Front View 2 17 Rear View 2 18 Handset option 2 18 Removing the Shipping Material 2 19 Removing the Shipping Tapes 2 19 Removing the Packing Materials Inside the...

Страница 33: ...Size in the USE MP TRAY Menu 2 48 Selecting Paper Delivery 2 50 Setting Face down Paper Delivery for Upper and Lower Output Trays 2 50 Using the Face up Tray 2 53 Using the Optional Dual Line 2 54 Con...

Страница 34: ...csimile menu A menu is a list of options or features from which you select an item to set up or change A menu has a number and title which appear in the two line dis play search buttons The search but...

Страница 35: ...r blinds to protect the fax from direct sunlight Choose a flat stable surface free of vibration Avoid a location subject to extreme temperature fluctua tion Use in a location within a temperature rang...

Страница 36: ...nit near a telephone line You must have an RJ11 C wall jack installed If you need assistance contact your authorized Canon dealer or service representative or your local telephone company To avoid dam...

Страница 37: ...as illustrated below TO AVOID DAMAGE TO THE FAX UNIT FROM OVERHEATING DO NOT BLOCK THE EXHAUST VENT INSTALL THE FAX UNIT APPROXIMATELY 4 IN 10CM AWAY FROM WALLS OR OTHER EQUIPMENT HANDSET option 32 6...

Страница 38: ...Do not plug the power cord into an extension cord connector or power strip shared with other plugs Do not plug the fax into a power outlet shared with an air conditioner personal computer electric ty...

Страница 39: ...fore you move the fax During electrical storms disconnect the plug from the power outlet The fax can hold documents in the memory for up to 12 hours Before you attach or remove the plug from the power...

Страница 40: ...m the fax unit Keep metal pins paper clips staples and other objects away from the fax If something falls into the fax unit remove the plug from the power outlet and call for service Do not set the fa...

Страница 41: ...s on the right and left sides Never try to lift the fax by gripping paper cassettes by the front and back sides Grip firmly the handles by the parts close to the back of the fax unit as shown in the f...

Страница 42: ...X FOLLOW THE GENERAL GUIDELINES AND ILLUSTRATION ON PAGE 2 10 1 Remove the adhesive tapes on the top of the carton box 2 Take out the document feeder tray the accessory tray with the document output t...

Страница 43: ...ers on the side of the box by squeezing the center grip 4 Lift and remove the upper carton Remove the four styrene foam blocks positioned on top of the fax unit Then lift the fax unit by gripping the...

Страница 44: ...gainst this list as you remove it from the box 1 Fax machine 1 Document feeder tray 1 Document output tray 1 Upper output tray 1 Paper Cassette 1 letter legal A4 size 500 sheet capacity 1 Power cord 1...

Страница 45: ...0 sheet capacity For the LASER CLASS 3170MS Only 1 Printer User s Guide 1 CD ROM Printer driver 1 Sheet of End User Licence Agreement PCL Board LASER CLASS 3170 3170MS LASER CLASS 3175 Paper Cassette...

Страница 46: ...NT OUTPUT TRAY UPPER OUTPUT TRAY DESTINATION LABELS 2 POWER CORD TELEPHONE LINE For the LASER CLASS 3175 Only PAPER CASSETTE 2 FAX UNIT with Paper Cassette 1 installed DOCUMENT FEEDER TRAY FX6 TONER C...

Страница 47: ...B5 size 500 sheet capacity For the LASER CLASS 3170 3175 Printer Board I For the LASER CLASS 3170MS or the LASER CLASS 3170 3175 with Printer Board I installed These are printer options For details r...

Страница 48: ...re ejected from the fax PAPER GUIDES Adjust to the width of the paper PAPER VOLUME STATUS BARS DOCUMENT GUIDES Adjust to the width of the document ADF COVER Provides access to remove paper jams and to...

Страница 49: ...al Dual line Upgrade Kit for the LASER CLASS 3170 Series LIFTING HANDLE Grip the fax here and on the opposite side to lift the fax unit EXTENSION PHONE JACK Connect the optional handset jack or an ext...

Страница 50: ...at tached inside the fax unit and inside the paper cassette to protect delicate parts from vibration during shipping Removing the Shipping Tapes Remove all the shipping tapes from the unit Removing th...

Страница 51: ...2 20 Setting Up Chapter 2 2 Close the ADF cover 3 Open the printer cover and the MP tray 4 Remove the tapes and packing materials...

Страница 52: ...erwise the print quality may deteriorate Removing the Packing Materials from Paper Cassette 1 1 Pull out the Paper Cassette 1 and remove it from the fax unit 2 Set Paper Cassette 1 down on a flat stab...

Страница 53: ...p Chapter 2 Removing the Protective Plastic Sheet The LCD on the operation panel is covered with a plastic sheet to protect it during shipping This protective material should be removed before you use...

Страница 54: ...ine INSTALLING ANY OTHER TYPE OF CARTRIDGE IN THIS FAX UNIT COULD DAMAGE THE FAX UNIT AND VOID YOUR WAR RANTY LEAVE THE TONER CARTRIDGE IN ITS PROTECTIVE BAG UNTIL YOU ARE READY TO INSTALL THE CARTRID...

Страница 55: ...ridge on a stable flat clean surface and snap the tab to detach it from the cartridge 5 As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand...

Страница 56: ...wn inside the fax unit and level 8 Shut the printer cover The fax unit will not operate if the printer cover is not closed completely CHECK PRINTER COVER If you see the message above and the Error lam...

Страница 57: ...the fax unit at an incline lifting the end nearest you Do not use the fax without first attaching the upper output tray correctly A paper jam may occur When removing the upper output tray lift the en...

Страница 58: ...ttaching the Document Feeder Tray Slide one side in position first and then the other side 1 2 Attach the supplied tray labels as shown in the illustration below We also recommend attaching the tray l...

Страница 59: ...or the LASER CLASS 3170 3170MS 1 Remove the tape at the front of Paper Cassette 2 2 Pull out the paper cassette 3 If tapes are attached to the paper cassette remove them Then remove the spacers under...

Страница 60: ...pacer is attached remove it from the paper cassette while pressing the bottom plate 1 2 6 Replace the cassette into Paper Cassette 2 and place it in the location you wish to use the fax after the cass...

Страница 61: ...OID TRAPPING YOUR FINGERS BETWEEN THE FAX UNIT AND PAPER CASSETTE 2 WHENEVER YOU MOVE THE FAX BE SURE TO LIFT THE FAX UNIT AND PAPER CASSETTE 2 SEPARATELY DO NOT TRY TO LIFT THEM TOGETHER If the fax u...

Страница 62: ...apled paper Paper containing materials that melt vaporize offset discolor or emit dangerous fumes at a temperature of 374 F 190 C or higher To avoid paper curling do not open paper packs until you are...

Страница 63: ...e paper you are loading To change the paper size for Paper Cassette 1 Adjust the paper size side guides in the following way 1 2 2 1 WHEN YOU SET TO A4 SIZE WHEN YOU SET TO LETTER OR LEGAL SIZE To sel...

Страница 64: ...ide it to the mark indicating the desired paper size A4 LTR LGL To change the paper size for Paper Cassette 2 To adjust the paper size side guides release them by pinching the stopper on the left guid...

Страница 65: ...it as a paper supply for fax you can load letter legal or A4 size paper only Turn the dial on the right front side of the cassette and adjust it to the size of paper you are loading LGL CUSTOM B5 A 4...

Страница 66: ...flat surface so that the edges are evenly aligned 4 Place the stack of paper in the paper cassettes with the print side facing down Insert the stack of paper so that it fits neatly to the back of the...

Страница 67: ...ips Then press the stack down again to make sure it is below the paper limit marks on the side of the paper cassettes and the paper size guides hook at the back of the cassettes 6 Press the paper stac...

Страница 68: ...Make sure you insert the cassette all the way into the fax unit until it locks into place The paper volume status bars on the paper cassettes indicate the level of the current paper supply When you s...

Страница 69: ...ion for the fax machine This handset is for use with Canon LASER CLASS 3170 Series only 1 Attach the handset cradle holder to the back of the cradle with the screws provided 2 Fit the handset cradle h...

Страница 70: ...ension phone jack marked with the handset icon 5 Place the handset on the handset cradle Connecting the Telephone Line 1 Make sure you have an RJ11 C wall jack If you need assistance contact your deal...

Страница 71: ...r telephone line to the fax unit 2 54 Connecting an Extension Phone To connect an extension phone to the fax you have to use the extension phone jack Only one jack is provided to be used with the opti...

Страница 72: ...r you connect the power cord to the power source the fax LCD display will light There is no power switch on the fax unit It will take a few seconds for the unit to warm up PLEASE WAIT The unit has war...

Страница 73: ...pletely If it does not close easily do not force it Remove the toner car tridge and insert it again Make sure it is sitting level inside the fax machine then close the printer cover again SUPPLY REC P...

Страница 74: ...n and load paper of sizes other than letter legal or A4 it is necessary to set USE MP TRAY to OFF on the FAX S PRINTER SET menu 2 49 The sizes and kinds of print media you can set on the MP tray diffe...

Страница 75: ...p you can correct the problem by turning over the paper stack in the MP tray so that the bottom sheet in the stack is now at the top If the leading edge of the paper is curled straighten it out as muc...

Страница 76: ...sing the handle on the panel 2 Pull out the extension tray using the center grip 3 The MP tray holds approximately 100 sheets of paper Before you load paper on the MP tray tap the edges of the stack t...

Страница 77: ...t it is below the paper feed roller The paper sensor for the MP tray is located to the left of the paper feed roller when viewed from the front of the fax unit Please note the following points when lo...

Страница 78: ...ed correctly and that the leading edge is fully inserted into the fax unit Make sure that the paper sensor is resting on top of the paper The paper sensor must rest on top of the paper not just touch...

Страница 79: ...nter menus as on the fax menus For details about setting the paper size of the MP tray on the printer menus refer to Printing from the Multi Purpose Tray in the Printer User s Guide Follow this proced...

Страница 80: ...unction and load paper of sizes other than letter legal or A4 it is necessary to set USE MP TRAY to OFF on the FAX S PRINTER SET menu 7 Set Press Set SET MP TRAY SIZE LTR 8 Press the search buttons to...

Страница 81: ...ace down delivery make sure the face up tray is closed If the extension of the face up tray is extended be sure to push it back into the tray before closing You can also designate an output tray for e...

Страница 82: ...Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 5 FAX S PRINTER SET Set Press Set FAX S PRINTER SET 1 USE MP TRAY 2 Open the SELE...

Страница 83: ...TRAY COPY UPPER OUTPUT TRAY REPORT LOWER OUTPUT TRAY Example 2 For the LASER CLASS 3170MS or for the LASER CLASS 3170 3175 with the Printer Board I installed FAX UPPER OUTPUT TRAY COPY UPPER OUTPUT T...

Страница 84: ...play Once you have picked up the printed paper from the output trays do not replace them onto the trays It may cause paper jam Using the Face up Tray To select face up delivery pull down the face up t...

Страница 85: ...anon dealer Note the following features regarding the installation of the Dual line Upgrade Kit When either the Dual line Upgrade Kit or the PCL6 Printer Board is installed in the fax unit the energy...

Страница 86: ...ect one end of Line 1 to the jack and connect one end of Line 2 to the jack 4 Connect the other end of the two telephone lines to the wall telephone jacks Telephone jack marked for Line 1 connection T...

Страница 87: ...Receiving documents manually 7 7 TALK Voice telephone communication 12 2 MAN AUTO SWITCH Sets the ring time before the fax switches automatically to the document receive mode while in the manual recei...

Страница 88: ...numbers for both lines connected to the Dual line Upgrade Kit 1 Open all three of the One touch Speed Dialing panels Then press Data Registration REGISTRATION 1 DATA REGISTRATION Data Registration 2...

Страница 89: ...g so you can enter a new digit Clear Clears the entire entry if you want to start again You can register a number of up to 20 digits 6 Set After you enter the telephone number for Line 2 press Set 2nd...

Страница 90: ...are open transmission is sent on Line 1 If Line 1 is busy and Line 2 is open transmission is sent on Line 2 LINE2 TX PRIORITY When both lines are open transmission is sent on Line 2 If Line 2 is busy...

Страница 91: ...2 60 Setting Up Chapter 2...

Страница 92: ...e basic procedures for browsing through the menus and finding the items you want Then we will guide you step by step through the basic procedures that must be performed before you use the fax for the...

Страница 93: ...on Sets the resolution for documents you send Contrast Adjusts the lightness darkness of documents you send or copy Document Type Adjusts quality for documents with only text or with both photos and t...

Страница 94: ...and sends it immediately without storing the document in the memory Directory Allows you to search for fax telephone numbers by the name under which they are registered for speed dialing and then use...

Страница 95: ...ference Performs operations with documents currently stored in the memory including printing a list of documents printing a document sending a document to another destination or deleting a document Re...

Страница 96: ...ceiving and the fax rings while you are registering information pick up the handset If you hear a slow beep tone the other party is trying to send you a document Press Stop and press Start Scan to rec...

Страница 97: ...t selection To Open a Menu and Select an Item Press the search buttons until the name of the menu you want to open is displayed then press Set Set Press the search buttons to browse through the menu i...

Страница 98: ...r and lower case letters You can also press to enter a symbol 1 Number Allows you to enter numbers You can also press to enter a symbol The numeric keypad buttons are clearly labeled with one number a...

Страница 99: ...button you just pressed press e to move the cursor to the right one space Then keep pressing the button again until the letter you want appears You can also enter symbols Just press until you see the...

Страница 100: ...next level of the menu Switches the entry modes A Text entry mode You can enter letters 1 Number entry mode You can enter numbers 2 ABC to 9 WXY More than one letter is assigned to a button Press to...

Страница 101: ...mode Checking and Setting the Telephone Line If you are not sure what type of telephone line you have check with your local telephone company To operate the fax you must know if the fax is connected t...

Страница 102: ...USER SETTINGS 10 TEL LINE TYPE Set 5 Press Set TEL LINE TYPE TOUCH TONE 6 Display and check the current line setting Use the search buttons to alternate the settings TEL LINE TYPE TOUCH TONE TEL LINE...

Страница 103: ...We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We hope you will have these features set up i...

Страница 104: ...the Sender Information TX TERMINAL ID Follow this procedure to set the current date and time register the number of your own fax unit and register your name or company name 1 Open the USER SETTINGS me...

Страница 105: ...r format to enter the time e g 1 00 p m as 13 00 To set the year to 2000 or later enter 00 01 02 etc Just enter the new number over the old number You can also use the cursor buttons to move the curso...

Страница 106: ...You can register a number of up to 20 digits UNIT TELEPHONE TEL 123 4567 Set Press Set UNIT TELEPHONE DATA ENTRY OK 5 Enter the unit name USER SETTINGS 3 UNIT NAME Set Press Set UNIT NAME A _ 1 4 7 2...

Страница 107: ...is not displayed first keep pressing the button until the letter you want appears If you go past the letter you want just keep pressing the button until you see it again To enter a space Space Press...

Страница 108: ...utton to move the cursor under the letter or number you want to change 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press a button to enter a letter or number UNIT NAME A CANO...

Страница 109: ...elector when you scan the document for sending 6 6 Registering a Sender Name Follow this procedure to register sender names 1 Open the USER SETTINGS menu 3 13 2 Press the search buttons until you see...

Страница 110: ...05 _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 6 Use the buttons on the numeric keypad to enter a name of up to 24 characters 3 7 SENDER S NAME A 05 K SMITH Set 7 When you...

Страница 111: ...y the name you want to edit or delete SENDER S NAME 10 J SMITH Set 3 Press Set SENDER S NAME A 10 J SMITH 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 4 To change the sender n...

Страница 112: ...tional Dual line Upgrade Kit or the PCL6 Printer Board this function will not work Turning the Energy Saver Feature ON 1 Open all three of the One touch Speed Dialing panels Then press Data Registrati...

Страница 113: ...ic keypad to enter a number for the time minutes you want the fax machine to remain idle before it automatically enters the low energy sleep mode You can set a time from 03 to 30 minutes ENERGY SVR TI...

Страница 114: ...ower mode press the Energy Saver button While the fax machine is powering up PLEASE WAIT is displayed for a few moments PLEASE WAIT While the fax unit is powering up you can perform any operation The...

Страница 115: ...er cassettes have run out of paper or when the toner cartridge has run out of toner When a document has been fed into the automatic document feeder ADF When you install either the optional Dual line U...

Страница 116: ...g names and numbers registered on the fax for speed dialing After you set up your speed dialing buttons we recommend that you occasionally print a list of all telephone numbers registered in the fax a...

Страница 117: ...tance contact your local authorized Canon dealer sales or service representative or your local telephone company Follow this procedure to enter a pause during regular dialing or when registering a num...

Страница 118: ...at the end of a number to dial an overseas number You cannot insert a pause when you dial using the numeric keypad after pressing Hook or after picking up the handset Adjusting the Length of a Pause...

Страница 119: ...S 1 ECM TX Press the search buttons until you see the display below TX SETTINGS 2 MID PAUSE SET 4 Set Press Set MID PAUSE SET 02SEC 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOL...

Страница 120: ...Speed Dialing The first group of buttons numbered 1 to 25 are on the operation panel Open the first panel to see buttons 26 to 50 then the second panel to see the last set of buttons 51 to 72 Coded S...

Страница 121: ...of the other party you can set the timer for the transmission as well as enter other impor tant settings Follow this procedure to register a telephone number for One touch Speed Dialing 1 Open the On...

Страница 122: ...that number displayed If a button is registered for Group Dialing you will see GROUP DIAL 1 TOUCH SPD DIAL 10 Set With the number of the button you want to register displayed on the LCD press Set 1 TO...

Страница 123: ...H SPD DIAL 2 NAME 5 Enter a name Set Press Set NAME A _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name for the number up to...

Страница 124: ...uttons until you see the display below OPTIONAL SETTING ON Set Press Set OPTIONAL SETTING 1 SET TIME 8 Set the time for the transmission If you set the timer for the One touch Speed Dialing button eve...

Страница 125: ...SET TIME 00 30 If you want to clear the time you have set do the procedure from the beginning and press Clear at this step then press Set Set Press Set SET TIME 2 Set Press Set SET TIME _ Set Enter a...

Страница 126: ...features You can cancel the currently set TX TYPE by selecting REGULAR TX CONFIDENTIAL TX Designates the transaction as a transmis sion to a confidential mailbox Press Set then enter the subaddress a...

Страница 127: ...for the other party s polling box 2 SUBADDRESS The ITU T subaddress for the other party s polling box Display the TX TYPE you wish to register then press Set Next set the ITU T password and subaddress...

Страница 128: ...tings 2 and 3 Set Press Set OPTIONAL SETTING 4 TX SPEED 11 Change the transmission speed if it takes a long time for your document transmissions to begin Set Press Set TX SPEED 33600bps If your docume...

Страница 129: ...ay be able to speed up transmission time by turning ECM off Set Press Set 1 TOUCH SPD DIAL 11 This completes all settings for telephone registration of a One touch Speed Dialing button If you want to...

Страница 130: ...can set the timer for the transmission and as well as enter other important settings identical to those for One touch Speed Dialing Follow this procedure to register a telephone number for Coded Speed...

Страница 131: ...S if not Press the search buttons to scroll the display Press the down search button to scroll to the next number or press the up search button to scroll to the previous number If a telephone number i...

Страница 132: ...ee that one of the digits is incorrect press the left cursor key f to move the cursor to the digit you want to correct and press Delete Then enter the correct number If you make a mistake press Clear...

Страница 133: ...5 Set Press Set to continue OPTIONAL SETTING OFF Press the search buttons until you see the display below OPTIONAL SETTING ON Set Press Set OPTIONAL SETTING 1 SET TIME 6 Set the time for the transmis...

Страница 134: ...the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m as 13 00 SET TIME 00 30 If you want to clear the time you have set do the procedure from the beginning and press...

Страница 135: ...ls about using ITU T subaddresses and passwords see the description of setting up and using a memory box 8 11 The TX TYPE menu includes these items REGULAR TX Designates the transaction as a normal tr...

Страница 136: ...SS The ITU T subaddress for the transmission POLLING RX Allows you to set a Coded Speed Dialing button to poll another fax every time you use it to dial Press Set then enter the ITU T subaddress and p...

Страница 137: ...NG DISTANCE 1 Select LONG DISTANCE 1 and try to send the document again If this setting does not solve the problem try settings 2 and 3 Set Press Set OPTIONAL SETTING 4 TX SPEED 9 Change the transmiss...

Страница 138: ...mode reduces the effect of system and line errors on documents that occur during sending or receiving with another fax that supports ECM Otherwise this setting is ignored If transmission speed appear...

Страница 139: ...r One touch or Coded Speed Dialing can be registered as members of the group Follow this procedure to register a group of telephone numbers for Group Dialing 1 Open the Group Dialing menu Open all thr...

Страница 140: ...revious number if not 1 72 Close the appropriate One touch Speed Dialing panel and press the One touch Speed Dialing button you want to register If a number is already in use you will see 1 TOUCH SPD...

Страница 141: ...2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press Coded Dial then use the numeric keypad to enter the three digit code where the telephone number you want to include in the group...

Страница 142: ...every docu ment you send with this code will be sent at the same time every day You can set up to 5 different times in a 24 hour period for sending You can use this feature together with BATCH TX If B...

Страница 143: ...er 4 Set 6 Press Set enter another time and press Set You can register up to 5 sending times if not Data Registration To continue registering another group press Data Registration if not Stop To end r...

Страница 144: ...ne touch Speed Dialing 4 6 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 1...

Страница 145: ...e fax will prompt you SET DOCUMENT If you press a One touch Speed Dialing button where no number has been registered the fax tells you NO TEL 12 If you want to cancel the transmission after you press...

Страница 146: ...select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 Coded Dial Press Coded Dial once TEL 3 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the n...

Страница 147: ...a three digit code where no numbers are registered the fax tells you NO TEL 013 If you want to cancel the transmission after you press the buttons for Coded Speed Dialing press Stop When you come to a...

Страница 148: ...lution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 1 72 Press the One touch Speed Dialing button or press Coded Dial followed by the t...

Страница 149: ...t the fax will prompt you SET DOCUMENT If you press a One touch Speed Dialing button or press Coded Dial followed by a three digit code where no number has been registered the fax will display NO TEL...

Страница 150: ...ng where the number is registered 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Directory...

Страница 151: ...oup you will return to the first number and name in the group To see numbers and names registered for other letter groups ABC for example you will have to press the ABC button on the numeric keypad Af...

Страница 152: ...as a Copier Chapter 5 Using the Fax as a Copier This chapter describes all the settings and procedures for using the fax unit as a copier Preparing the Document 5 2 Setting a Document on the Fax 5 3 P...

Страница 153: ...cument jams never feed thick documents or documents backed with carbon paper To avoid document jams and possible damage to the fax avoid wrinkled or creased paper carbon paper curled paper coated pape...

Страница 154: ...1 17 in or B4 size pages into the fax for copying However the effective scanning width is up to B4 size 10 in 1 Place the document face up on the document feeder tray of the fax unit 2 If the document...

Страница 155: ...ent a small sized document such as a STMT size document may have remained in the ADF from a previous fax or copy job In such a case remove the small sized document from the ADF and then set your docum...

Страница 156: ...Fine is automati cally selected for you Contrast Adjusts the lightness darkness of the document pages scanned for copying Darker For documents with light text or colors Standard For standard printed...

Страница 157: ...er paper cassette or the MP tray open all three of the One touch Speed Dialing panels then press the search buttons COPY 01 MP TRAY LGL 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone...

Страница 158: ...ing the Scanning Settings 6 4 Selecting a Sender Name 6 6 Using Regular Dialing 6 7 Canceling Sending a Document 6 8 Dialing Long Distance with Regular Dialing 6 10 Overview of Sending Methods 6 12 Me...

Страница 159: ...nt jams never feed thick documents or documents backed with carbon paper For documents that are larger or smaller than these recommended limits reduce them or enlarge them on a copy machine and then s...

Страница 160: ...or B4 size pages into the fax for scanning However the effective scanning width is up to B4 size 10 in 1 Place the document face up on the document feeder tray of the fax unit 2 If the document is too...

Страница 161: ...or copy job In such a case remove the small sized document from the ADF and then set your document Adjusting the Scanning Settings Canon s original Ultra High Quality UHQ imaging technology allows you...

Страница 162: ...document pages scanned for sending Darker For documents with light text or colors Standard For standard printed or typewritten text Lighter For documents with dark text or colors Document Type Select...

Страница 163: ...gistered At least one sender name must be registered so you can use this feature 3 18 1 Set the document on the fax and adjust the document guides to the width of the document 6 3 2 Dial the number 1...

Страница 164: ...aling To make dialing easier register frequently used numbers for speed dialing 4 1 1 Set the document on the fax 6 3 2 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Dial the t...

Страница 165: ...message is displayed CANCEL DURING TX RX YES NO 2 or Press to cancel the transmission or press if you change your mind and do not want to cancel After you press to cancel the transmission an alarm sou...

Страница 166: ...displays for each transaction 12 31 1999 FRI 23 01 TX RX NO 5432 12 31 1999 FRI 23 01 TX RX NO 1234 If you are using direct sending you cannot change the line 2 Stop Press Stop If you are using memor...

Страница 167: ...ng up the handset 2 Hook Press Hook if you want to use manual sending After you press Hook the In Use lamp blinks green and you will be able to hear the dial tone TEL If you know the other party s fax...

Страница 168: ...optional handset when the other party answers you can pick up the handset and talk Tell the other party to press the start button on their fax then hang up their handset When you hear a high pitched...

Страница 169: ...ry sending document scanning and sending is fast allowing you to get your document back quickly so you do not have to spend so much time standing around the fax You can start scanning a document for s...

Страница 170: ...way press Start Scan If you use One touch or Coded Speed Dialing wait for the fax to start scanning automatically The timeout feature can be turned off 16 11 You can start sending a document while it...

Страница 171: ...the document is sent in the ECM error correction mode for transmission 16 10 Successful completion 12 31 1999 FRI 23 05 TRANSMITTING OK 12 31 1999 FRI 23 05 TX RX NO 0031 Alternating messages tell yo...

Страница 172: ...ans and sends each page one at a time With direct sending you can watch each page as it is scanned and sent Although direct sending is slower than memory sending you can use direct sending when you ne...

Страница 173: ...ialing press Stop to return to standby and start again 4 Start Scan Press Start Scan The fax dials the other party s number and sends the fax Each page is sent as it is scanned A series of messages re...

Страница 174: ...a document The sending speed is 14400 bps or less when sending manually The handset is available as an option 2 16 1 Set the document on the fax 6 3 Set the document resolution contrast and document...

Страница 175: ...d start again 4 When you hear the other party answer the call you can talk When you hear the other party answer pick up the handset so you can talk if you have not already done so Then go to step 5 if...

Страница 176: ...fax machine is set to redial several times it will redial only once if there is no tone or there is a ring back tone during the first attempt Auto redial can be turned off and on The number of redial...

Страница 177: ...g Follow this procedure to set up these redialing features The number of times the fax attempts to redial The length of the time interval the fax waits between dialing attempts 1 Open the TX SETTINGS...

Страница 178: ...Redial Setup Summary The default settings shown in bold remain in effect unless you change them 1 REDIAL TIMES Sets the number of times the fax attempts to dial a number before it cancels the transac...

Страница 179: ...ansactions are completed assign the REPORT function to the Program button Then before you send a document press Program to have the fax unit print a Multi transaction Report to confirm that the docume...

Страница 180: ...ll subsequent numbers must be dialed within 10 seconds If you wait longer than the timeout interval before dialing the next number the fax will start scanning the document The timeout interval can be...

Страница 181: ...g 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Open all three of the One touch Speed Dia...

Страница 182: ...Dialing button 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 if not Press Directory and search for the name to dial the number 4 35 If you make a mistake during dialing...

Страница 183: ...can also use the search buttons to scroll up or down the TTI list SENDER S NAME 19 CANON FAX DIV 6 Set Press Set The fax scans the document and stores it in the memory DELAYED TX 2339 SCANNING DOC P 0...

Страница 184: ...e Subaddress and Password buttons on the operation panel when you send the document Subaddress Password Sending with Speed Dialing If you register the subaddress and or password for a One touch or Cod...

Страница 185: ...ns Note these limitations on entering the subaddress password with the Subaddress and Password buttons on the operation panel If you frequently need to use a subaddress password to send a document to...

Страница 186: ...stered To dial with a Coded Speed Dialing press Coded Dial and then use the numeric keypad to enter the three digit dialing code Set Then press Set TEL 123 4567 02 JOHN BARRISTER 3 Immediately after p...

Страница 187: ...PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T pass word Then press Set TEL 123 4567 02 JOHN BARRISTER 7 Start Scan Press Start Scan The fax sta...

Страница 188: ...we will show you how to put the fax unit in the transfer mode and send all documents automatically to a fax at your home or at another work site Receiving Documents Automatically 7 2 Setting the Autom...

Страница 189: ...essages report the progress of the reception by displaying the transaction number name and telephone of the caller and the transmission mode If you install the handset and you don t want the fax to ri...

Страница 190: ...fax 12 31 1999 FRI 11 34 123 4567 Other party s name According to the type of machine the other party is using to send the document you may also see the other party s name displayed alternately with t...

Страница 191: ...while printing or copying a document SUPPLY REC PAPER Open the paper cassette and load paper into the paper cassette As soon as you re fill the paper cassette and close it the remainder of the docume...

Страница 192: ...u to pick up the handset and answer the telephone for voice communication before the fax switches to the receive mode 1 Open the RX SETTINGS menu Open all three of the One touch Speed Dialing panels T...

Страница 193: ...e document receive mode 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a number for the time 01 to 99 in seconds if not Press the...

Страница 194: ...ceiving a Document Manually at the Fax Follow this procedure to receive a document manually at the fax Before you can use this feature you must install the optional handset kit or a regular telephone...

Страница 195: ...an use the extension telephone to start receiving the document without walking over to the fax machine This is called remote receiving 1 Make sure the extension telephone is connected properly 2 40 2...

Страница 196: ...n press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION...

Страница 197: ...OLS Use the buttons on the numeric keypad to enter a new number 00 to 99 for the ID if not Press the search buttons to increase or decrease the number Set Then press Set To turn off remote receiving P...

Страница 198: ...VE 5012 2 Stop To cancel the reception press Stop The following message is displayed CANCEL DURING TX RX YES NO 3 or Press to cancel receiving the document or press to let receiving continue After you...

Страница 199: ...urns to standby To Cancel Receiving on a Dual Line If you have installed the Dual line Upgrade Kit and both lines are in use at the same time and you want to select a transmission which you want to ca...

Страница 200: ...et This feature is especially convenient for receiving important documents coming from countries overseas several time zones removed from your own Before You Set Up Document Transfer Note these import...

Страница 201: ...of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you...

Страница 202: ...chines where you want documents transferred TEL Close the One touch Speed Dialing panels and press a One touch Speed Dialing button or press the Coded Dial button followed by a three digit code for th...

Страница 203: ...TIME Set a time to move the fax automatically into the transfer mode EVERY DAY Sets the fax to move into the transfer mode every day You can set up to 5 starting times for every day of the week SELEC...

Страница 204: ...timer has not been set to switch the fax in and out of the transfer mode automatically If the timer has been set to move the fax into and out of the transfer mode automatically you can still use this...

Страница 205: ...have registered a password use the numeric keypad to enter your four digit password then press Set 12 31 1999 FRI 08 30 The fax is now in the standby mode and is ready for normal operation Changing th...

Страница 206: ...Press the search buttons to display the desired setting CHANGE DATA 1 FILE NAME CHANGE DATA 6 PRINT RX DOC 6 Set With the setting you want to change on the display press Set 7 To change the settings f...

Страница 207: ...2 Press the search buttons until you see the display below TRANSFER 3 DELETE FILE 3 Set Press Set DELETE FILE PASSWORD _ If you have not set the password you can skip the next step 4 1 4 7 2 5 8 0 3...

Страница 208: ...them before they are sent or re route them to another destination When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 5 Printing a Document in...

Страница 209: ...d the indicators on the left of the display Rec Paper Add paper to the paper cassettes if the Rec Paper indicator is on and if you see this message 2 31 SUPPLY REC PAPER Change Cartridge Replace the t...

Страница 210: ...tails about the optional memory kits contact your authorized Canon dealer A memory backup function is provided to save the contents of the memory for up to approximately 12 hours during a power failur...

Страница 211: ...om the larger numbers to the smaller numbers Note the following notations used to tell you about the status of the transaction Notation Meaning OK Document transaction has been completed NG Transactio...

Страница 212: ...no documents are currently stored in the memory you will see this message NO DOC STORED If documents are stored in the memory the first item on the MEMORY REFERENCE menu is displayed MEMORY REFERENCE...

Страница 213: ...elow MEMORY REFERENCE 2 PRINT DOCUMENT 3 Set Press Set to set up to print PRINT DOCUMENT TX RX NO 0002 If you want to know the destination telephone number and time of the document press the cursor bu...

Страница 214: ...emory Reference Memory Reference MEMORY REFERENCE 1 DOC MEMORY LIST 2 Press the search buttons until you see the display below MEMORY REFERENCE 3 RESEND DOCUMENT 3 Set Press Set then select the docume...

Страница 215: ...meric keypad to dial the telephone number and press Set if not Use One touch Speed Dialing Coded Speed Dialing or Group Dialing to dial the number Set Press Set RESEND DOCUMENT SENDER S NAME SENDER S...

Страница 216: ...on 1 Delete File Press Delete File DELETE DOCUMENT TX RX NO 0057 If you want to know the destination telephone number and time of the document press the cursor buttons f e before pressing Set 2 Open a...

Страница 217: ...search buttons until you see the display below MEMORY REFERENCE 4 DELETE DOCUMENT 3 Set Press Set DELETE DOCUMENT TX RX NO 0001 If you want to know the destination telephone number and time of the doc...

Страница 218: ...box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations The main advantage to using the memory box for sending and rec...

Страница 219: ...gister a matching subaddress If the other party has set a password only inform them that they must register a subaddress or a subaddress and password Both fax units must register an ITU T subaddress F...

Страница 220: ...must also use this password and the box number to print documents stored in the memory box Assigning a password is optional but strongly recommended especially if you want to keep the memory box setup...

Страница 221: ...sending from the memory box 8 POLLING TX Allows you to set up the memory box as a polling station to hold scanned or received documents in the memory box and wait for a polling request from another fa...

Страница 222: ...BC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a two digit code for the memory box You can enter a number from 00 to 99 for the memory box number You c...

Страница 223: ...l have to enter the password before you can view or change the settings for the memory box You will also have to enter this password to print a document received in the memory box 3 SUBADDRESS 0 9 spa...

Страница 224: ...urn on checking the originator printing the document and printing method 1 SELECT ORIG UNIT Determines whether your fax checks to make sure the originator of the transmission is registered on your fax...

Страница 225: ...rint documents received in the memory box 2 OF RX COPIES 01 COPIES If you turn on PRINT RX DOC use this setting to specify the number of copies you want to print 01 99 7 TRANSMIT Determines whether to...

Страница 226: ...d to other destinations TX REPORT If you turn on TRANSMIT for RECEIVED DOCU MENT you can set the memory box to send a transaction report to the originator every time it sends a received document to an...

Страница 227: ...olling box holds a document in the memory so that the fax is polled by another fax unit requesting that the document be sent NO The memory box is not set up as a polling box The documents received or...

Страница 228: ...TRANSMIT When the memory box is polled documents received from other fax units and stored into the memory box are sent NOT TRANSMIT When the memory box is polled documents received from other fax uni...

Страница 229: ...8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the number of the box you want to change and press Set CHANGE DATA PASSWORD _ If you have...

Страница 230: ...be displayed as you enter it 9 Stop When you are finished making changes press Stop to return to standby Canceling a Memory Box Follow this procedure to cancel a memory box 1 Open the MEMORY BOX menu...

Страница 231: ...nding according to the memory box setup 8 14 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6...

Страница 232: ...cedure to print a document that has been received and stored in a memory box according to the memory box setup 8 14 You can use this procedure to print a document from the memory box only after you ha...

Страница 233: ...et SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T subaddress of the memory box holding the document you...

Страница 234: ...ll be lost after the battery runs down and as soon as power is restored to the fax a Memory Clear Report is printed that shows you what documents were erased 14 20 Because your user data and speed dia...

Страница 235: ...of 50 F to 90 5 F 10 C to 32 5 C If the fax is used in an environment that is too hot or too cold this can shorten the service life of the backup battery If the backup battery cannot preserve data eve...

Страница 236: ...at you receive or you can send documents to another fax and have the documents relayed for you What is Relay Broadcasting 9 2 Setting Up and Using a Standard Relay Unit 9 3 Setting Your Fax as a Relay...

Страница 237: ...way you can send a document to several fax units in the same locality with only one long distance transmission Originator Relay Unit In a relay network your fax unit can function as both an originato...

Страница 238: ...regis tered on your fax for a speed dialing button 14 2 After your fax receives the document from the originators it will relay the document to one or several destination units Make sure the telephon...

Страница 239: ...ch Speed Dialing panels and press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the displa...

Страница 240: ...in the table below to set up the relay group Stop When you are finished press Stop Relay Group Setup Summary The default settings shown in bold remain in effect unless you change them 1 GROUP DIAL NA...

Страница 241: ...y the three digit code where the number for the originator fax is registered and press Set OFF Your fax will receive a document for relay without checking the identity of the originator 6 PRINT RX DOC...

Страница 242: ...ttons on the numeric keypad to enter the time in 24 hour format You can set up to 5 times to relay documents within a 24 hour period every day 10 RELAY B CAST This feature switches relay broadcasting...

Страница 243: ...ypad to enter the group num ber Then press Set CHANGE DATA PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF T...

Страница 244: ...ayed as you enter it 7 Stop When you are finished making changes press Stop to return to standby Deleting the Relay Group Follow this procedure to delete the relay group and all of its settings 1 Open...

Страница 245: ...delete the relay group until the document is sent In this case the fax will prompt CANNOT DELETE Wait until the document is sent before you attempt to delete the relay group Sending a Document to a Re...

Страница 246: ...has been set up properly as a relay unit If an ITU T password is set on the other party s fax you must send the document with a password Otherwise the other fax will not receive your document After t...

Страница 247: ...speed dialing buttons are already set up perform the procedure to change the One touch or Coded Speed Dialing settings 4 6 4 15 When you do the speed dialing settings turn on the OPTIONAL SETTING fea...

Страница 248: ...IG RELAY TX SELECT LOCATIONS TEL 3 Dial the relay units 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use regular dialing 6 7 if not Press a One touch Speed Dialing button or p...

Страница 249: ...ss Password PASSWORD You must press Password within 5 seconds of pressing Set If you wait longer than the timeout interval before pressing Password the fax will start scanning the document The timeout...

Страница 250: ...print the document Use confidential sending and receiving for documents that you want only the person with the correct password to read You cannot use the conventional Canon confidential mailbox feat...

Страница 251: ...ure to create a mailbox to hold confidential documents in a private mailbox protected with a password 1 Open the CONFID MAILBOX menu Open all three of the One touch Speed Dialing panels Then press Dat...

Страница 252: ...MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter a personal name for the mailbox The name can be up to 24 characters long and may include numbers symbols and spaces Then pre...

Страница 253: ...mailbox If the subaddresses do not match the document will not be received 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter an...

Страница 254: ...ise go on to the next step Set To specify more copies press Set OF RX COPIES 01COPIES Press the search buttons to increase or decrease the number if not Use the buttons on the numeric keypad to enter...

Страница 255: ...ow CONFID MAILBOX 2 CHANGE DATA 3 Open the mailbox with its number and password Set Press Set CHANGE DATA SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the b...

Страница 256: ...change shown in the display press Set 6 To change an item follow the same procedure you used to perform the initial settings 10 3 7 Stop Press Stop to return to standby Canceling a Mailbox Follow thi...

Страница 257: ...6 Stop Press Stop to return to standby Receiving a Confidential Document When the fax receives a confidential document with a subaddress or subaddress and password that match the subaddress password s...

Страница 258: ...received in the mailbox RECEIVED IN MAILBOX Follow this procedure to print a document received in a confidential mailbox 1 Open all three of the One touch Speed Dialing panels Then press Confidential...

Страница 259: ...party has their fax set up for confidential receiving You can use two methods to send a confidential document If you frequently use the confidential sending feature you can register a telephone numbe...

Страница 260: ...ur fax cannot confirm whether or not the subaddress has been used to set up a confidential mailbox Sending a Confidential Document with the Confidential Mailbox Button Note these points about sending...

Страница 261: ...ial the number 6 7 if not Close the One touch Speed Dialing panels and press a One touch Speed dialing button to dial the number or press Coded Dial and enter the three digit code 4 29 4 31 if not Dia...

Страница 262: ...than the timeout interval before pressing Password the fax will start scanning the document The timeout interval can be turned off 16 11 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone S...

Страница 263: ...10 14 Using Confidential Mailboxes Chapter 10...

Страница 264: ...e time What is Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document 11 3 Polling to Receive at a Preset Time 11 5 Changing the Preset Polling Settings 11...

Страница 265: ...l faxes You can dial up to 210 telephone numbers and poll those faxes to receive documents that they are holding You can poll a document at any time but you may find it more useful to set your fax for...

Страница 266: ...ttons until you see the display below POLLING 2 POLLING RX 3 Set Press Set TEL TTI Selector You can select a sender s name with the TTI Selector 6 6 4 Close all three of the One touch Speed Dialing pa...

Страница 267: ...re pressing Subaddress the fax will start dialing the number The timeout interval can be turned off 16 11 An ITU T subaddress is a number up to 20 digits long which can include spaces and the symbols...

Страница 268: ...rocedure to set the fax to poll another fax at a preset time Polling faxes at preset times allows you to conduct document transac tions later at night when the telephone rates are lower Before you set...

Страница 269: ...STRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS Set Press Set FILE SETTINGS 1 CO...

Страница 270: ...t will hold the polled document you receive 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name of up to 24 characters long 3 7...

Страница 271: ...al the other party s fax number Press a One touch Speed Dialing button to dial the number 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 If you make a mistake during diali...

Страница 272: ...Set Press Set EVERYDAY _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p...

Страница 273: ...When you are finished setting times press Stop to return to standby To set preset polling for selected days SETUP FILE 4 START TIME Set Press Set START TIME EVERYDAY Press the search buttons until yo...

Страница 274: ...ime for your fax unit to poll the other faxes on the selected day press the search buttons to display another empty setting MON 2 Set Press Set and use the numeric keypad to enter another time in 24 h...

Страница 275: ...t Press Set CHANGE DATA SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the two digit number of the preset polling...

Страница 276: ...To change the password setting you will first have to enter the current password and press Set Then you can enter a new password and press Set 8 Stop When you are finished making changes press Stop to...

Страница 277: ...ELETE FILE PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric k...

Страница 278: ...ng is optional Your TX PASSWORD must match the ITU T password attached when the other party calls you Confirm that the TX PASSWORD on your fax matches the ITU T password attached when the other party...

Страница 279: ...ING BOX Set Press Set POLLING BOX 1 SETUP FILE 3 Create a polling box and give it a number Set Press Set SETUP FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set...

Страница 280: ...Use the buttons on the numeric keypad to enter a name of up to 24 characters 3 7 FILE NAME A CANON TOKYO Set Press Set SETUP FILE 2 PASSWORD 5 If you don t want to set password press the search butto...

Страница 281: ...igits long which can include spaces and the symbols and 7 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the subaddress and pr...

Страница 282: ...olling Set Press Set Press the search buttons to display the setting you want ERASE AFTER TX ON ERASE AFTER TX OFF ON The document in the memory box is erased after it is sent once in response to poll...

Страница 283: ...NG 1 POLLING TX 3 Set Press Set SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set If the other party s fax supports ITU T subaddresses and pass words use the butto...

Страница 284: ...er party s polling request must match the subaddress and the password for the polling box The password setting is optional However if you have registered a password for the polling box the other party...

Страница 285: ...xt step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit password protecting the polling box setup file Then pr...

Страница 286: ...t Press Set DELETE FILE SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the number of the box that you want to del...

Страница 287: ...11 24 Setting Up and Using Polling Chapter 11 6 Stop Press Stop to return to standby...

Страница 288: ...nt features that you may want to use in daily operations Using the Telephone 12 2 Tone Dialing on a Pulse Line 12 3 Setting and Using the Program Button 12 5 Setting Up and Using the Optional Stamp Fe...

Страница 289: ...e dial tone dial the telephone number 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to dial the number 6 7 if not Press a One touch Speed...

Страница 290: ...Line Many telephone information services for banks airline reservations hotel reservations etc require tone dialing for their services If your fax is connected to a rotary pulse line follow this proce...

Страница 291: ...you press Tone you will see a T in the display TEL 123 4567T If your fax is connected to a touch tone line will appear on the display when you press Tone 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPE...

Страница 292: ...Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Set Press Set twice DATA REGISTRATION 1 USER SETTINGS USER SETTINGS 1 DATE TIME 3 Press the search buttons until...

Страница 293: ...need to print a report all you have to do is press the Program button This saves you the effort of opening all three of the One touch Speed Dialing panels to press the Report button SCANNING MODE Set...

Страница 294: ...ed for the transaction To set up the Report button feature Press the search buttons until you see the display below PROGRAM KEY REPORT Set Press Set Program Now any time you need a report press the Pr...

Страница 295: ...eature If the optional stamp feature is provided on your fax machine you can set the fax to stamp the front lower left corner of every page you scan for sending Setting Up the Stamp Feature 1 Open all...

Страница 296: ...ow TX SETTINGS 7 TX STAMP This item will not appear on the menu unless your fax machine has been provided with the stamp option 4 Set Press Set 5 Press the search buttons to display ON or OFF then pre...

Страница 297: ...sending However before you scan a document you can still turn on the stamp feature for a document you want to stamp with Stamp button Turning the Stamp Feature ON OFF If you have turned the TX STAMP...

Страница 298: ...stamp document pages press the search buttons until you see ON TX STAMP ON if not If you want to turn the stamp feature off press the search buttons until you see OFF TX STAMP OFF 4 Set Press Set TEL...

Страница 299: ...you will hear a beep The volume of this beep can be adjusted or it can be turned off 16 6 Date format DATE SETUP In the standby mode the date is given in the format MM DD YYYY Two other formats are av...

Страница 300: ...until you can re fill the paper cassette replace the toner cartridge or pick up the paper on the trays You can also set an alarm to sound when the fax starts receiving a document in the memory 16 15 O...

Страница 301: ...t the reduction rate to a fixed rate You can select one of the fixed rates to increase the amount of reduction or you can turn reduction off 16 17 Report Activity Management Report ACTIVITY REPORT An...

Страница 302: ...6 16 29 Speed TX START SPEED RX START SPEED The starting speed for all transactions is set for 33600 bps Slower settings are available 16 30 Stamp TX STAMP If you have the optional stamp feature on yo...

Страница 303: ...12 16 Other Special Features Chapter 12...

Страница 304: ...ing the System Settings Password 13 4 Restricting Fax Operation 13 6 Setting Operation Restrictions 13 6 Operating the Fax with Restrictions ON 13 11 Turning Restrictions OFF and ON 13 14 Receiving Do...

Страница 305: ...nd change or disable the settings Setting the System Settings Password Follow this procedure to set the system settings password 1 Open the SYSTEM SETTINGS menu Open all three of the One touch Speed D...

Страница 306: ...ER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a four digit password between 0000 and 9999 PASSWORD 3377 3 Record the password number and store it in a safe location You mu...

Страница 307: ...Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below...

Страница 308: ...ad to enter the current password Then press Set The current password is not displayed as it is entered PASSWORD _ 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the...

Страница 309: ...to restrict access to all of these features Sending documents Copying documents and printing fax reports Using the telephone for voice communication Every time you send a docu ment you must enter a de...

Страница 310: ...YSTEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS 2 RESTRICTIVE CODES 3 Turn on the transmission restriction feature Set Press Set RESTRICTIVE CODES...

Страница 311: ...C and want to use only the user access code for transactions use the search keys to display OFF then press Set and go on to step 6 to set the user access code If you set only the user access code you...

Страница 312: ...DAC 02 if not If you do not want to enter a password so you can use only the department access code for transactions just press Set and go on to the next step If you set only the department access cod...

Страница 313: ...WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a four digit user access code This user access code is used only to restrict access to copying and printing USER ACCESS CODE 2894 S...

Страница 314: ...AC and passwords have been set up 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Dial the...

Страница 315: ...nter the correct code 5 Enter the DAC password or user access code 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four dig...

Страница 316: ...striction set up and turned on 1 Open all three of the One touch Speed Dialing panels Then press Report Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons to select the type of report you want...

Страница 317: ...TEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS 2 RESTRICTIVE CODES 3 Set Press Set RESTRICTIVE CODES 1 TX SETTINGS 4 Press the search buttons to dis...

Страница 318: ...INTER SET Set Press Set FAX S PRINTER SET ON Press the search buttons to display OFF then press Set Set To turn off restricted use of the telephone Press the search buttons until you see the display b...

Страница 319: ...settings password 13 4 2 Press the search buttons until you see the display below SYSTEM SETTINGS 4 RX RESTRICTION 3 Set Press Set 4 Press the search buttons to display the setting you want then pres...

Страница 320: ...n enter the memory lock password to print all the documents stored in the memory Setting a Time and Password for Memory Lock After the memory lock is turned on the fax will automatically enter and lea...

Страница 321: ...TEM SETTINGS 3 MEMORY LOCK RX Set Press Set MEMORY LOCK RX OFF 2 Turn on the memory lock feature Press the search buttons until you see the display below MEMORY LOCK RX ON Set Press Set 3 Press the se...

Страница 322: ...A report prints while the fax is in the memory lock mode 3 TIME SETUP Set the times for the fax to enter and leave the memory lock mode The time settings are optional If you do not set the times you...

Страница 323: ...mory Reception Memory Reception MEM LOCK PASSWORD _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the memory lock password then press Set MEMORY LOCK RX The fax is no...

Страница 324: ...vileged access to the tele phone lines only authorized users are entrusted with the PIN codes for daily operations Some Private Branch Exchange PBX systems require that a PIN code be entered when dial...

Страница 325: ...SETTINGS Set Press Set TX SETTINGS 1 ECM TX 2 Press the search buttons until you see the display below TX SETTINGS 7 PIN CODE If the TX STAMP option has been installed this item will appear as 8 PIN C...

Страница 326: ...leave NECESS PIN CODE set to OFF if not If your PBX always requires PIN code entry press the search buttons until ON appears NECESS PIN CODE ON 7 Set Press Set PIN CODE BEF AFT BEFORE TEL NO 8 Set To...

Страница 327: ...LS Enter the telephone number TEL 123 4567 3 Pin Code Open all three of the One touch Speed Dialing panels press Pin Code then press Set TEL 123 4567C Set 4 Repeat steps 2 and 3 for each number in a s...

Страница 328: ...4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the other party s fax number Then press Set TEL C123 4567 4 Repeat steps 2 and 3...

Страница 329: ...u can operate as described below 1 Select the speed dialing location to register the telephone number 4 7 4 16 TELEPHONE NUMBER TEL _ 2 Pin Code If the PIN code is to be dialed before the telephone nu...

Страница 330: ...on the fax machine DOCUMENT READY 2 Coded Dial 1 72 Press a speed dialing button TEL C123 4567 01 CANON 3 Start Scan Press Start Scan ENTER PIN CODE 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO...

Страница 331: ...the document on the facsimile DOCUMENT READY 2 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Dial the telephone number with the numeric keypad or the speed dialing buttons TEL...

Страница 332: ...can print lists of telephone numbers and transmissions settings registered in the fax as well as print reports about document transactions Printing the Speed Dialing Lists 14 2 Printing the User Data...

Страница 333: ...1 TOUCH LIST 2 Press the search buttons to display the name of the list you want to print 1 1 TOUCH LIST Prints the standard list List 1 of all One touch Speed Dialing buttons and numbers registered...

Страница 334: ...arts printing PRINTING REPORT Samples of each type of list are shown below One Touch Speed Dial List 1 1 TOUCH SPD DIAL LIST 1 12 31 1999 10 32 FAX 833 4423 WORLD ESTATE INC 001 NO CONNECTION TEL CONN...

Страница 335: ...ONFID TX SUBADDRESS 00000000 ECM ON Coded Speed Dial List 2 12 31 1999 09 53 FAX 833 4423 WORLD ESTATE INC 001 CODED SPEED DIAL LIST 2 024 CONNECTION TEL 982 8877 CONNECTION ID AK ASSOCIATES TX START...

Страница 336: ...T 1 USER DATA 4 Set Press Set to start printing After you press Set the report starts printing PRINTING REPORT User s Data List USER S DATA LIST 12 31 1999 13 36 FAX 833 4423 WORLD ESTATE INC 001 1 US...

Страница 337: ...place of the unit name 3 12 Sender names are selected by pressing TTI Selector just before you send a document 6 6 1 Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 AC...

Страница 338: ...ng Reports and Lists 5 Set Press Set After you press Set the report starts printing PRINTING REPORT Sender Name List 12 31 1999 13 38 FAX 833 4423 WORLD ESTATE INC 001 SENDER NAME 01 R LOUIS 02 S ROBE...

Страница 339: ...hing the transaction number of the TX REPORT with the transac tion number on the ACTIVITY MANAGEMENT REPORT you can know exactly how many attempts were made to send the document how many pages were se...

Страница 340: ...actions listed chronologically Activity Management Report ACTIVITY REPORT 12 31 1999 14 36 FAX 833 4423 WORLD ESTATE INC 001 ST TIME CONNECTION TEL ID SENDER NAME NO MODE PGS RESULT 12 31 12 28 ADAM B...

Страница 341: ...1 STOP 12 31 14 33 5007 CONFID RX 1 NG 00 00 0 0995 Note the following additional features you can set up with the ACTIV ITY REPORT item in the REPORT SETTINGS menu The fax is set to print an Activity...

Страница 342: ...TRANSMIT ECM 1 OK 00 16 1 914 438 3619 DEPT ACCESS CODE 3111 Setting and Using Activity Reports For details about setting up these activity reports to print or turning them off refer to the Report Se...

Страница 343: ...the Report Settings to print a transmission report for every document you send 16 8 12 31 1999 13 34 FAX 833 4423 WORLD ESTATE INC 001 TX REPORT TRANSMISSION OK TX RX NO 0012 CONNECTION TEL 761 1298 C...

Страница 344: ...ords Relay sending is another money saver We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We...

Страница 345: ...298 JOHN BARRISTER TRANSACTION OK 01 732 2233 ADAM BOOKS CPA 03 1 914 438 3619 SEYMOUR GREEN ERROR INFORMATION Error Report RX You can set the fax to print a report every time an error occurs during d...

Страница 346: ...BELZER INC ST TIME 12 31 14 07 USAGE T 00 17 PGS 1 RESULT OK Confidential Receive Report When the fax receives a confidential document it displays a message and prints a report RECEIVED IN MAILBOX 12...

Страница 347: ...ULT OK This feature can be turned off with the User Data Settings 16 8 Relay Broadcast Report The Relay Broadcast Report is sent from a relay unit to the originator after the documents from the origin...

Страница 348: ...idential mailboxes are currently holding documents This list does not list the passwords for the confidential mailboxes 1 Open all three of the One touch Speed Dialing panels Then press Report REPORT...

Страница 349: ...of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 4 DOC MEMORY LIST 3 Set Press Set PRINTING REPORT DO...

Страница 350: ...ed and held in memory boxes 1 Report Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 6...

Страница 351: ...ll be lost If this time limit has elapsed by the time power is restored to the fax unit as soon as power is restored a list of documents deleted from the memory as a result of the power failure is pri...

Страница 352: ...r 15 15 Recommended Paper 15 15 Storing the Paper Supply 15 16 Changing the Toner Cartridge 15 17 Storing Toner Cartridges 15 22 Handling Cartridges 15 22 Storing Cartridges 15 23 Disposing of Used To...

Страница 353: ...nt scanning always check the pages before you feed them into the fax 6 2 If a document is curled or wrinkled make a copy of the original and scan the copy If a paper jam occurs during scanning the Err...

Страница 354: ...ns 15 3 Maintenance Frequently Asked Questions 3 Pull the document straight out to remove it Always open the ADF cover before you attempt to remove a jammed document 4 Close the ADF cover and press do...

Страница 355: ...dures below Make sure you check all the areas described below because paper jams can occur at more than one location Follow the exact order of the steps below When removing the paper cassettes remove...

Страница 356: ...emove it Area Page 1 Face up tray area 15 6 2 Output trays area 15 6 3 Imaging area 15 8 4 MP tray area 15 11 5 Paper Cassette 1 area 15 12 6 Paper Cassette 2 area if installed 15 13 Paper jams can oc...

Страница 357: ...is still within the paper feed area The pressure from the pressure roller must be released before removing the paper To do this open the printer cover and follow the instructions 15 9 to hold the gre...

Страница 358: ...ce Frequently Asked Questions 15 7 Maintenance Frequently Asked Questions If you can see the edge of the paper Gently remove the jammed paper If you cannot see the edge of the paper 2 Use both hands t...

Страница 359: ...the paper feed area The pressure from the pressure roller must be released before removing the paper To do this open the printer cover and follow the instructions 15 9 to hold the green lever and flip...

Страница 360: ...paper away from the guide After the paper rear most edge has come out slowly pull the paper forward and out of the fax unit 1 2 The spring for the transfer guide is strong Always guide the transfer g...

Страница 361: ...he MP tray and remove the envelope feeder slot cover if attached 1 2 5 Pull out the jammed paper holding its leading edge while opening the release guide as far as it will go Replace the envelope feed...

Страница 362: ...maging area on pages 15 8 to 15 10 2 If you cannot easily reach the paper to clear the jam slowly pull the jammed paper out from the front Do not pull the jammed paper upwards when removing it from th...

Страница 363: ...t If the paper does not come out easily or you cannot grasp the edge of the paper easily do not force it Go to step 2 Always release the transfer guide inside the fax unit before removing the paper 15...

Страница 364: ...ng the lever When removing the jammed paper be careful not to touch the transfer charging roller If the roller becomes dirty the print quality will deteriorate After removing the jammed paper make sur...

Страница 365: ...feed area inside the fax unit do not force it Always release the transfer guide inside the fax unit before removing the paper 15 9 When removing the jammed paper be careful not to touch the transfer...

Страница 366: ...aper We recommend using Canon paper with this fax machine Quality Use plain bond typewriter quality without curls folds or rough edges Weight 17 24 lb 64 90 g m2 Storage 64 F to 75 F 18 C to 24 C 40 6...

Страница 367: ...against humidity Do not store paper on the floor where humidity is higher If the humidity of the surrounding area is higher than normal store the paper in a specially designed storage box To prevent...

Страница 368: ...16 18 You may be able to extend the service life of the toner cartridge by removing it and rotating it 5 or 6 times to re distribute the toner inside the cartridge After you re set the cartridge in th...

Страница 369: ...n has started a special program to help you dispose of your empty toner cartridges After you install a toner cartridge keep the original packing material Inside the box is a shipping label Fill out th...

Страница 370: ...t from the cartridge 7 As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand Use a firm even pull to avoid breaking the seal Do not pull the...

Страница 371: ...e the cartridge into the printer until it is completely down inside the fax unit and level 10 Carefully close the printer cover If the printer cover does not shut completely do not force it down Remov...

Страница 372: ...perate if the cover is not closed com pletely If the printer cover is open you will see a message CHECK PRINTER COVER Open the printer cover again and make sure the toner car tridge is sitting level a...

Страница 373: ...to normal room light about 1 000 lux for longer than 5 minutes There are strong magnets inside a toner cartridge To avoid possible destruction of valuable data on disks or other media keep the toner c...

Страница 374: ...by shaking the cartridge Do not store the cartridge in salty or corrosive air Never attempt to disassemble a toner cartridge or attempt to refill it Make sure that you use a stored toner cartridge be...

Страница 375: ...x print all documents received in the memory Cleaning the Fax Unit 1 Before you clean the fax disconnect the power cord of the fax unit from the power source 2 Moisten a soft cloth with water and a sm...

Страница 376: ...he Transfer Guide Area 1 Disconnect the power cord of the fax unit from the power source 2 Lift the document feeder tray the document output tray and the upper output tray 3 Open the printer cover and...

Страница 377: ...any paper dust off the black plate of the transfer guide 5 While holding the green lever flip the transfer guide up Wipe the edge of the transfer guide with a soft clean cloth to remove toner and pap...

Страница 378: ...the lever To avoid deterioration in print quality never touch the transfer charging roller when you clean the metal strip 7 Replace the toner cartridge in the fax unit 8 Close the printer cover lower...

Страница 379: ...n the upper unit of the ADF cover as shown in the illustration below C BE SURE NOT TO OPEN THE ADF COVER FULLY TO THE EXTENT THAT THE LOWER UNIT IS LIFTED AS SHOWN IN THE ILLUSTRATION ON THE RIGHT THE...

Страница 380: ...Release the upper unit of the ADF cover by pushing the hook inside with your finger or using a pencil 4 Open the upper unit of the ADF cover fully and clean the rollers Use a dry cloth to wipe clean...

Страница 381: ...the ADF cover until you hear it lock MAKE SURE THAT THE UPPER UNIT OF THE ADF COVER IS LOCKED IN POSITION SECURELY BEFORE PROCEEDING TO STEP 6 6 Lift the document feeder tray and gently open the ADF c...

Страница 382: ...nance Frequently Asked Questions 7 While holding the ADF cover open with one hand use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax mac...

Страница 383: ...ratch the scanning glass Use a dry cloth to wipe clean the underside of the ADF cover Use a dry cloth to wipe up paper dust around the rollers If you have installed the optional stamp kit be careful n...

Страница 384: ...r the document feeder tray 13 Connect the power cord of the fax unit at the power source Refilling the Stamp Ink Compartment option Follow this procedure to refill the stamp ink compartment if you are...

Страница 385: ...one hour If you have to send a document turn off the stamp feature for the first hour 12 10 TO AVOID INK SPILLAGE APPLY ONLY ONE DROP OF INK TO THE STAMP PAD 4 Follow steps 10 to 12 on pages 15 32 and...

Страница 386: ...e sure the stack is below the tabs 2 31 Check all paper cassettes and make sure they are installed correctly Contact the other party and request that the document be set correctly for polling on the o...

Страница 387: ...document to a fax unit that does not support the use of ITU T subaddresses Send the document without confidential settings or send the document to a fax that supports the use of ITU T subaddresses 00...

Страница 388: ...ecause a subaddress and or password does not match 0083 Call the other party and confirm whether or not the other party s fax supports receiving a polling request with an ITU T password Ask the other...

Страница 389: ...aling or press Delete File select transaction number then press Set when memory sending AUTO REDIAL The other party did not answer even after redialing Wait for a few minutes and try again When you se...

Страница 390: ...the memory The other party s fax unit may not be able to function as a relay station or it may not be set up correctly to receive and relay documents Contact the other party and make sure it can func...

Страница 391: ...nt the correct paper size press Stop and install the correct size paper Then press Start Scan PRT ALT PAPER SIZE YES NO A confidential document has arrived in a mailbox of your fax unit and the messag...

Страница 392: ...persists call for service START AGAIN STOP KEY PRESSED You attempted to send a document with an ITU T subaddress but the other party s fax unit does not support receiving a document with an ITU T sub...

Страница 393: ...transmission speed 4 13 4 22 16 30 Is the other fax out of paper Call the other party and make sure their fax is supplied with paper Are the rollers dirty Clean the rollers 15 29 Does memory fill up...

Страница 394: ...relay unit and the relay unit must tell you the subaddress and password If the relay unit has set an ITU T password then you must send the document with the correct password as well as the correct sub...

Страница 395: ...pass words Contact the other party and confirm that they called you with the correct subaddress password Are the originator s subaddress password correct The originator must send you the document wit...

Страница 396: ...toner Remove your toner cartridge and rotate it 5 or 6 times to evenly distribute the remaining toner and try again If this does not solve the problem you should change the toner cartridge 15 17 Is th...

Страница 397: ...rtridge 15 17 Is the copied document reduced Are the document feed guides snug against the sides of the docu ment that you are copying Make sure the document feed guides are both against the sides of...

Страница 398: ...e able to speed up transmission time by turning ECM off 16 10 16 14 Are the documents received not printed out Are the paper cassettes set correctly into the fax Insert the paper cassettes all the way...

Страница 399: ...store them in a safe place to protect their confidentiality and so you can find them later for reference Password Reminder Item Description Password four digit System Settings Protects the user data...

Страница 400: ...ed Questions 15 49 Maintenance Frequently Asked Questions Department Access Code Dept Access Code Password Dept Access Code Password four digit four digit four digit four digit Preset Polling Box No B...

Страница 401: ...pter 15 Confidential Mailboxes Box No Box Name Password Subaddress RX Password two digit four digit Max 20 digit Max 20 digit Relay Broadcast Groups Group No Group Name Password Subaddress RX Password...

Страница 402: ...Frequently Asked Questions Memory Boxes Box No Box Name Password Subaddress TX Password RX Password two digit four digit Max 20 digit Max 20 digit Max 20 digit Polling Boxes Box No Box Name Password S...

Страница 403: ...15 52 Maintenance Frequently Asked Questions Chapter 15...

Страница 404: ...fax unit operates are called user data settings These important settings can be switched on and off to custom ize operation of the fax unit Opening the Data Registration Menu 16 2 Summary of User Data...

Страница 405: ...et Press Set to display the next menu DATA REGISTRATION 1 USER SETTINGS 3 Use the search buttons to display the item you want to set or change DATA REGISTRATION 1 USER SETTINGS DATA REGISTRATION 7 SYS...

Страница 406: ...TX Send SETTINGS Use these settings to customize how the fax sends documents With these settings you can turn ECM on and off set mid pause time set up re dialing and other features 16 10 4 RX Receive...

Страница 407: ...touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Set Press Set USER SETTINGS 1 DATE TIME...

Страница 408: ...AL ID Print your ID transmitting terminal ID on each page you transmit 3 12 In the United States this setting must be ON ON After you turn the terminal ID ON you can do the follow ing settings 1 TTI P...

Страница 409: ...rogram button STAMP If you have installed the optional stamp feature this option is available If you select STAMP you can turn the stamp feature on or off without opening all three of the One touch Sp...

Страница 410: ...nels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 2 REPORT SETTINGS DATA REGI...

Страница 411: ...tion activity report 14 14 OUTPUT NO No report prints for document receptions PRINT ERROR ONLY A report prints for reception errors only OUTPUT YES A report prints for every reception 3 CONFID RX REPO...

Страница 412: ...4 hour settings 3 TX RX SEPARATE Print an activity report with receptions and transmissions listed separately OFF Transmissions and receptions are listed together in chronological order ON Transmissio...

Страница 413: ...ETTINGS 4 Set Press Set TX SETTINGS 1 ECM TX 5 Use the search buttons to display the item you want to set or change Default settings are in bold 1 ECM TX Turn ECM error correction mode transmission of...

Страница 414: ...ent waiting in the memory to be sent to the same destination after the timer goes off ON to send the first document then all documents are sent OFF together in the same transmission With this feature...

Страница 415: ...option If the stamp option is not provided on your fax machine this item will not appear in the menu and PIN CODE will appear as item 7 8 PIN CODE Turns on the PIN code feature for dialing through a...

Страница 416: ...Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 4 RX SETTINGS DAT...

Страница 417: ...ringing for a specified length of time in the manual receive mode OFF The fax will keep ringing until someone answers the call manually with the optional handset or a connected extension telephone ON...

Страница 418: ...as been received in the memory OFF No alarm sounds when the fax runs out of toner or recording paper during document reception ON An audible alarm sounds when the document is stored temporarily in the...

Страница 419: ...ata Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 5 FAX S PRINTER SET DATA REGISTRATION 5 FAX...

Страница 420: ...A Selects how legal size documents are divided This switch is effective only when the paper cassettes are set to legal size and out of legal size paper ON Divide legal size documents into two pages OF...

Страница 421: ...Dark 6 TONER SUPPLY LOW Set the fax to continue printing even after toner runs low and the Change Cartridge indicator lights and the REPLACE CARTRIDGE message appears RX TO MEMORY Stop printing and r...

Страница 422: ...e lower output tray for each function 1 FAX UPPER OUTPUT TRAY Received documents by fax are delivered to the upper output tray LOWER OUTPUT TRAY Received documents by fax are delivered to the lower ou...

Страница 423: ...Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 6 FILE SETTINGS DATA REGISTRATION 6 FILE S...

Страница 424: ...ilbox you want to delete 2 RELAY TX GROUP Set up relay box so your fax machine can relay document transmissions to other fax machines in your area 9 3 1 SETUP FILE Set up the relay box SET RLY TX GROU...

Страница 425: ...change PASSWORD Enter the password protecting the relay box settings You can now change any of the settings listed in the table above 1 SETUP FILE 3 DELETE FILE Delete a relay box and all settings SET...

Страница 426: ...YES A document can be transmitted from the memory box 1 SELECT LOCATIONS Select fax telephone numbers to which to send documents TEL from the memory box Use One touch or Coded Speed Dialing buttons t...

Страница 427: ...y box from other faxes can be transmitted NOT TRANSMIT Documents received in the memory box from other faxes cannot be transmitted 2 SCAN DOCUMENT Set documents scanned into the memory box for sending...

Страница 428: ...in the table above 1 SETUP FILE 3 DELETE FILE Delete the setting to poll at preset time SET BOX Set the box number for the box you want to delete PASSWORD Enter the password of the file you want to de...

Страница 429: ...only from fax units that you designate by fax telephone number TEL Use the One touch or Coded Speed Dialing buttons to designate originator fax machines for receive and transfer 5 TIME SETUP Set a ti...

Страница 430: ...anels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 7 SYSTEM SETTINGS DATA REG...

Страница 431: ...off without canceling the department access codes and passwords ON DAC SETUP Set a DAC department access code ON Turn on department access codes ENTER DAC 01 Press the search buttons to select a numbe...

Страница 432: ...nted when the forced memory receiving feature is on 3 TIME SETUP Set a time to turn on forced memory receiving OFF ON 1 START TIME Turn on memory receiving at a specified time EVERY DAY Set up to 5 ti...

Страница 433: ...3600 14400 9600 7200 4800 2400 bps 8 RX START SPEED Set the transmission speed for all documents you receive Available settings 33600 14400 9600 7200 4800 2400 bps 9 RX PASSWORD Set an RX password to...

Страница 434: ...ve installed the Dual line Upgrade kit or the PCL6 Printer Board the energy saver feature will not work and 10 ENERGY SAVER will not be displayed in the menu 10 PHONE NO CHECK will be displayed instea...

Страница 435: ...ta Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 8 DUAL LINE OPTIONS DATA REGISTRATION 8 DUAL...

Страница 436: ...dialing use the Tone button on the operation panel 12 3 3 TX LINE PRIORITY Set the telephone line priority on Line 1 and Line 2 2 59 LINE1 TX PRIORITY When both lines are open transmission is sent on...

Страница 437: ...sent at the specified time Documents go into memory are grouped and then are sent when the line becomes available OFF ON Documents go into memory but are not grouped Each document is sent at the speci...

Страница 438: ...4 mm Recording paper size Width letter legal 8 5 in 216 mm A4 8 3 in 210 mm Paper capacity MP multi purpose tray approximately 100 sheets letter legal A4 80 g m2 or 21 lbs Paper Cassette 1 approximate...

Страница 439: ...B additional 256 pages approx total 704 pages approx LCD Liquid Crystal Display 20 2 Data compression system MH MR MMR JBIG Transmission time G3 Mode V 34 JBIG Approx 3 sec pg ECM MMR Approx 6 sec pg...

Страница 440: ...printing method Laser beam electronic circuit Print resolution 600 dpi 600 dpi Applicable lines Subscribers telephone circuit PSTN Dial Features One touch Speed Dialing Registra tion for 72 numbers Co...

Страница 441: ...ng transmission Delayed transmission Receiving Memory lock reception Polling reception Timer polling Confidential mailbox Relay broadcasting Transfer Received image reduction Collating Copier Features...

Страница 442: ...sumption LASER CLASS 3170 3175 Standby approx 20 W at 77 F 25 C Operation approx 285 W maximum approx 600 W Energy saver standby approx 15 W LASER CLASS 3170MS Standby approx 26 W at 77 F 25 C Operati...

Страница 443: ...tion When you use it as a paper supply for fax you can load letter legal or A4 size paper only Based on CCITT ITU T No 1 Chart Standard Mode JBIG is a new ITU T standard image data compression method...

Страница 444: ...r onion skin or other very thin paper Specifications for Paper Documents You Can Scan Quality Use plain bond typewriter quality without curl folds or rough edges Weight 16 22 lb 60 g m2 to 82 5 g m2 T...

Страница 445: ...Size Minimum Document Size 5 8 148 mm 11 279 mm 39 4 1 meter 5 128 mm Scanning Area on the Document The shaded areas in the illustration below show the parts of the document page that are not scanned...

Страница 446: ...can Printing Area Note that the fax unit cannot print completely from the edge of one border to another The size of the margin differs slightly with the paper size max 0 16 4 mm max letter 0 53 13 5 m...

Страница 447: ...B 4 Documents You Can Scan Appendix B...

Страница 448: ...er it makes 1 more attempt after waiting for 2 minutes After the last unsuccessful attempt the fax prints an Error TX report Automatic reduction of received image At the top of the received document t...

Страница 449: ...rds are four digit decimal numbers between 0000 to 9999 To print a confidential document received in the memory you must enter your confidential mailbox password Remember your password You will need i...

Страница 450: ...lighten documents that you send or receive with buttons at the top of the operation panel Destination label Attachable label used to label speed dialing buttons on the facsimile machine Write the nam...

Страница 451: ...ter or A4 size paper or 20 legal 11 17 in or B4 size paper You load a document once and the fax then feeds each sheet of the document one by one Document output tray Holds documents ejected from the f...

Страница 452: ...the receiving end ECM is very effective in countries where the telephone lines are in poor condition There may be occasions when you want to turn ECM off For instance when you feel the transac tion sp...

Страница 453: ...receive a relayed document These are two digit codes between 00 99 The group number is registered on the facsimile with the relay feature I In Use Memory lamp Blinks green when the telephone line is...

Страница 454: ...his to send trans missions to older fax units Put the document in the fax and then dial the number After the call connects if you hear a high pitched tone press Start Scan to send the facsimile and th...

Страница 455: ...all documents received with memory lock turned on See memory lock Memory sending Scanning the document into the memory before the facsimile dials the number and sends it Scanning is fast and you only...

Страница 456: ...countries may require a pause for over seas fax transmission Pause time When registering long distance numbers you sometimes have to insert a pause either within or after the number The destination of...

Страница 457: ...party with the original docu ment is not in the office but the document must be sent out The receiving party dials the fax holding the original and requests that it be sent In other words the receiver...

Страница 458: ...e fax to print a report every time you send or receive a document You can also set the fax to print part of the document on the report to remind you of the content of the document To turn printing the...

Страница 459: ...uments through a relay fax to more than one destination and sending confidential docu ments to more than one destination if the mailboxes are the same on every fax unit Relay Broadcast Report After se...

Страница 460: ...ch page you send The sender s name which is your own name can be printed on the docu ments that you send You can register up to 19 sender names that can be selected with the TTI selector before sendin...

Страница 461: ...ver you can change the pause time to suit your PBX or telephone system Before adjusting the pause time check with your local authorized Canon dealer or your local telephone company about the correct p...

Страница 462: ...You must enter the transfer password a four digit code 0000 9999 in order to view or change the transfer settings Transmission time A fax transmission consists of three stages the pre message handsha...

Страница 463: ...pound mark U UHQ Stands for ultra high quality image Allows you to send documents that are very close to the quality of the original Ultra Fine This button increases the clarity of documents you send...

Страница 464: ...tting for copying 5 5 setting for sending 6 5 copying checking document 5 2 B 1 contrast 5 5 document 5 2 document settings 5 4 document type 5 5 procedure 5 6 resolution 5 5 setting document 5 3 with...

Страница 465: ...edure 6 15 directory dialing using 4 35 DISPLAY LANGUAGE setting 16 30 document check before loading for sending 6 2 B 1 copying 5 2 defined 2 3 deleting with Delete File button 8 9 deleting with Memo...

Страница 466: ...T CASSETTE 16 17 SELECT DENSITY 16 18 SELECT OUTPT TRAY 16 19 TONER SUPPLY LOW 16 18 USE MP TRAY 16 17 FILE SETTINGS CONFID MAILBOX 16 21 described 16 3 listed 16 20 MEMORY BOX 16 22 POLLING BOX 16 25...

Страница 467: ...ll 6 15 memory box canceling 8 23 changing settings 8 22 creating 8 11 8 12 8 14 ITU T subaddress password 8 11 preparation for setting up 8 12 printing document from 8 25 sending document 8 24 settin...

Страница 468: ...4 pauses adjusting length 4 3 entering for dialing 4 2 MID PAUSE SET 16 10 PHONE NO CHECK setting 16 31 PIN codes described 13 21 dialing after number 13 24 dialing before number 13 25 forced 13 28 se...

Страница 469: ...ialing automatic 6 19 canceling 6 20 line busy 6 19 setting up 6 20 setup summary 6 21 registering correcting 3 17 date and time 3 14 making corrections 3 17 sender information 3 13 sender names 3 18...

Страница 470: ...ata List 14 5 User s Data List sample 14 5 Resolution setting for copying 5 5 setting for sending 6 5 RESTRICTIVE CODES setting 16 28 RX footer illustrated 3 13 setting 16 15 RX PASSWORD setting 16 30...

Страница 471: ...ecting sender name 6 6 sequential broadcasting 6 22 setting document on fax 6 3 setting timer 6 24 start speed 16 30 with ITU T password 6 27 with ITU T subaddress 6 27 sequential broadcasting sending...

Страница 472: ...tecting 2 9 removing seal 2 24 replacing 15 17 storing 15 23 transaction history displaying 8 3 transaction number assigned to every transaction 6 13 defined 2 3 LCD display 6 13 receiving 7 3 transac...

Страница 473: ...E 16 4 DENSITY CONTROL 16 5 described 16 3 listed 16 4 OFFHOOK ALARM 16 6 PROGRAM KEY 16 6 SENDER S NAME 16 5 TEL LINE TYPE 16 6 TX TERMINAL ID 16 5 UNIT NAME 16 5 UNIT TELEPHONE 16 5 VOLUME CONTROL 1...

Страница 474: ......

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